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Healthcare Copay Report, 2012 - Bureau of Prisons

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Federal Prisoner Health Care Co payment Act of 2000
Report to Congress
Status Report: March 2013
Legislative Summary: On October 12, 2000, the President signed into law the Federal Prisoner
Health Care Copayment Act of2000 {P.L. 106-294~ codified at Title 18 U.S.C. § 4048). The Act
allows the Bureau of Prisons (Bureau) to charge inmates a copayment fee of not less than $1.00 per
visit for health care services provided in conjtmction with a health care visit requested by the
inmate. A copayment fee is not collected when visits are initiated by a health care provider or when
inmates are indigent. Visits initiated by a health care provider include intake evaluations, physicals,
preventive and chronic care visits, emergency services, prenatal care, mental health care, and
substance abuse treatment.

The statute requires the Director of the BOP to transmit an annual report to Congress that includes:
{I) the amotmts collected during the previous year, (2) an analysis of the effects of implementation
of the law, (3) the costs of implementing and administering the program, (4) a description of inmate
health status indicators as compared to the year prior to enactment, and ( 5) a description of the
quality of health care services during the preceding year as compared with the quality of services
provided during the year ending on the date of enactment of the law.
Implementation and Analysis: The Final Rule implementing the Act was published in the Federal

Register on July 26, 2005 and the BOP implemented its corresponding policy 1 on October 3. 2005.
The Act required a 30-day period of notification to the inmate population on the provisions of the
statute. The BOP provided inmates with written and verbal nqtification between August 1S and
August 30. 2005 and informed them the program would be implemented on October 3, 2005 (the
first regular business day of fiscal year 2006). The BOP meets the 30-day notification requirement
for all new inmates by providing the infonnation upon admission and giving them a 30-day grace
period before charging a copayment fee. The copayment fee is $2.00 per visit and is deducted
directly from an inmate's Trust Ftmd accotmt.
In fiscal year 2012, there were 220,170 visits initiated by inmates and 464.23 5 visits initiated by the
health care provider, for a total of 684,405 inmate visits to health services units. 2 The inmateinitiated visits resulted in a collection of$415,037.76 in copayment fees in fiscal year 2012, which
was a 3.1% increase in money collected as compared to fiscal year 2011.3
Administrative Costs: It cost the BOP $54,600 to automate the copay link in the inmate
accotmting system. There were and continue to be ongoing costs associated with staff support of
the system. However, these costs are imbedded in general operating and management expenses.
Inmate Health Status and Quality of Care: All BOP facilities are classified by "Care Level" (one
through four) corresponding to the level of heath care the facility can provide based on staffing
structure, commtmity health resources, and the availability of community sub-specialists. Nearly all
BOP facilities are accredited by the American Correctional Association (ACA). Facilities
designated as "Care Level" two through four must also be accredited by the Joint Commission.
Both the Joint Commission and ACA review the practices of the BOP with regard to the quality of

health care, patients' rights, and patient access to care. During the past year, none of the BOP
facilities accredited by either of these two organizations received deficiencies in any of these areas.
All indicators of morbidity and mortality demonstrate that the health status of inmates in BOP
custody has not changed significantly since the implementation of the Inmate Copayment Program.
All indicators of quality of health care demonstrate that the quality of medical care provided to
inmates in the custody ofthe BOP has not.been impacted by the implementation of the Inmate
Copayment Program. A comprehensive review of the complaints regarding the Inmate Copayment
Program filed by inmates during the past year through the Administrative Remedy Program5
revealed that inmates received the care that was necessary to meet their medical needs and that the
copayment was collected appropriately. The review also showed no appreciable change in the rate
or types of complaints regarding the delivery of health care.

I. BOP Program Statement P6031.02 titled "Inmate Copayment Program."
2. Copayment fees are not collected from visits initiated by health care providers. However, it
should be noted that the number of provider-initiated visits reported in 2012 is significantly higher
than in prior years. This appears to be the result of improved reporting rather than a dramatic
increase in actual visits initiated by health care providers in 2012. On June 25, 2012, copay visit
information began to be automatically transmitted to trust fund accounts via the Bureau's Electronic
Medical Record (BEMR). Previously, health services staff were required to log on to a separate
system to key the visits, both paid and non·paid, into the trust fund system. This may have resulted
in an under-reporting of provider-initiated visits in the past.
3. A copayment fee is charged for all inmate-initiated visits except those within the 30-day grace
period and visits initiated by indigent inmates.
4. The Joint Commission, formerly known as the Joint Commission on Accreditation of Healthcare
Organizations (JCAHO), is an independent, not-for-profit organization that accredits and certifies
more than 18,000 health care organizations and programs in the United States.
5. The Administrative Remedy Program provides inmates with a means to seek redress of
complaints or formal review of issues relating to their confinement. lt allows the BOP to examine
its policies, programs, operations, and procedures based on inmates' claims and to make changes
when necessary.



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