PRR ADC00131-00143 - Qtrly Compliance Rpt - 3Q 2013 - ASPC-Douglas, AZ DOC, 2013
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1 Are inmates that are placed on suicide watch seen daily by mental health staff and medical staff on weekends and holidays and documented in the Mental Health Section of the chart? 2 Are mental health and medical visits documented for inmates on suicide watch? 2 Is Mental Health Disposition Form 1103-44 being completed by Mental Health staff or Nursing Staff with verbal orders from Mental Health Staff? 4 Is Mental Health Disposition Form 1103-44 being review and updated daily as needed? 3 Are inmates on suicide watch being issued only items authorized in the Suicide Watch Order? 6 Are inmate placed on a 10 minute suicide watch checked at random times not to exceed 10 minutes between each check? 3 Are inmates on suicide watch medications change to unit dose? 8 Are checks on inmates placed on 30 minute mental health watch conducted at random times not to exceed 30 minutes between each check? 4 Are inmate placed on a suicide or mental health mental only removed from watch by a licensed mental health professional? Oral Care (Dental) 1 Is an oral examination performed by a dentist within 30 days of admission to ADC? 2 Is instruction on oral hygiene and preventive oral education given within one month of admission to ADC? 3 Are there inmates waiting over 90 days for routine dental care? 4 Are 911's seen within 24 hours of HNR submission? 5 Are treatment plans developed and documented in the medical record? 6 Are daily inventories for all dental instruments being conducted before the first patient and after the last? 7 Are all supplies that have an expiration date checked monthly? 8 If items are within 30 days of expiration, are they flagged and disposed of when they expire? 9 Are X-Rays taken of the tooth/teeth that are addressed during an emergency (911) visit? 10 Is the dental wait time log/report being maintained? 11 Is the MSDS binder being maintained? 12 Are patients provided with the medications that are prescribed by the dentist? 13 Are equipment repairs being addressed in a timely manner? 14 Are all orders for materials/supplies being fulfilled in a timely manner? 15 Are dental entries complete with military time and signature over name stamp? 16 Is treatment plan section C and priority section D of the dental chart completed? 17 Is the X-Ray certification/registration certificate posted in the dental clinic? 18 Are weekly SPORE testing logs available for the Autoclaves? 19 Is there a mechanism in place for immediate notification of a positive SPORE count? Segregated Inmates 1 Are medical records being review for contraindications by nursing when notified an inmate has been placed in administrative segregation and documented in the chart? 2 Are inmates in segregation being monitored by medical staff or Mental Health staff in accordance with NCCHC standard for the level of segregation the inmate has been placed? 3 Is there a POST Order identifying the level of segregation for each administrative segregation unit and monitoring requirement for each unit? PRR ADC00134 5 Does a review of appointment logs and medical encounters reflect appropriate charges? Diagnostic Services 1 Does the responsible health authority maintain documentation that on-site diagnostics services are certified or licensed (and posted)? [NCCHC Standard P-D-04] 2 Is there a procedure manual if a facility provides on-site diagnostic services including protocols for calibration of testing devices (available to staff)? [NCCHC Standard P-D-04] 3 Do facilities with full-time health staff have multiple-test dip-stick urinalysis, finger-stick glucose tests, peak flow meters, stool blood-testing material, and if applicable, pregnancy tests? (Post orders for these tests?) [NCCHC Standard P-D-04] 4 Are laboratory tubes checked monthly for expiration? 5 Does radiology regularly monitor levels of exposure through dosimeters? [NCCHC Standard P-D04] Hospital Specialty Care 1 Does each community hospital or off-site specialty service used have a written agreement that outlines terms of care to be provided? [NCCHC Standard P-D-05] 2 Do agreements with outside providers or off-site facilities require that a summary of treatment provided and any follow-up instructions (this follow up information is to accompany the inmate upon return to the facility)? [NCCHC Standard P-D-05] Emergency Services 1 Is an emergency/after hours on-call physician, mental health, dental roster available to nursing staff? [P-E-08] 2 Are emergency drugs, supplies, and medical equipment regularly maintained (is there proof of routine monthly inventory of Man-down Bag and no expired supplies)? [P-E-08] 3 Is (are) an AED(s) available, checked for fully functioning batteries and new pads? Is the location clearly marked or known? [P-E-08] 4 Are nurses familiar with off site emergency transport procedures? [P-E-08] 5 Are there "Emergency Nursing Proctocols" in place and utilized? 6 Is the facility using a Medical Appointment List Form marked "ER" for inmates brought to health unit to be seen as an emergency? [P-E-08] Continuity of Care During Incarceration 1 Are ordered tests or specialty consultations completed in a timely manner and there is evidence in the record of ordering clinicians review of the results? 2 When an inmate returns from hospitalization, does the physician see the patient, review the discharge orders, and issue follow-up orders as clinically indicated? 3 Do clinicians use diagnostic and treatment results to modify treatment plans as appropriate? 4 Are individual treatment plans used to guide treatment for episodes of illness? Does the format include, at a minimum, the frequency follow-up for medical and diagnostic testing and therapeutic regimens and when appropriate, instructions about diet, exercise, adaptation tot he correctional environment and medication? 5 Does the responsible physician determine the frequency and content of periodic health assessments on the basis of protocols promulgated by nationally recognized professional organizations? 6 Are physician's chart reviews sufficient in number and frequency to assure that appropriate care is ordered and implemented by attending health staff 7 Are chronic conditions listed on Problem List? 8 Are inmates with chronic conditions seen regularly or every six months (three for diabetics)? PRR ADC00138 2 Are health staff notified when restraints are used for custody purposes so the health record can be reviewed for contraindications or accommodations (and communicate such issues with custody staff) to initiate health monitoring which continues at designated intervals as long as the inmate is restrained? 3 Does health monitoring include checks for circulation, nerve damage, airway construction, and psychological trauma: (Exercising the limb 10 minutes every 2 hours is recommended to prevent clots). 4 Are restraints used only for medically necessary purposes? 5 Is PBC attempted prior to MBC unless authorized by a physician? 6 Are restraints authorized by physicians or other professionals documented in SOAP notes? 7 Is it documented that the inmate was a danger to self other others? 8 Do orders for restraints exceed 12 hours? 9 Do the FHA and Warden receive daily reports on frequency and use of restraints? Emergency Psychotropic Medication 1 Do the policies regarding use of psychotropic medications: -Require physician authorization before use? -Specify when, where, and how psychotropic medication may be forced? 2 Does written evidence exist in the health record that terminally ill patients executing such documents have been provided sufficient and appropriate information to make voluntary and informed decisions? 3 Does documentation adhere to review board's policy? 4 Does the inmate have a mental disorder? 5 Is the inmate severely impaired or conduct present likelihood of serious harm? 6 Does documentation exist that proposed medications are in the inmate's best interest? End of life Decision Making 1 Do written advance directives protocols that specify end of life decisions: -Ensure patient decisions are voluntary, un-coerced, and based on medical information that is complete and comprehensible to the patient? -Specify how competency to make the decision is evaluated? -Include a process to follow when inmate is judged incompetent to make end-of-life decisions? 2 Does written evidence exist in the health record that terminally ill patients executing such documents have been provided sufficient and appropriate information to make voluntary and informed decisions? 3 Prior to health care proxy or living will use, is an independent review by a physician not directly involved in the patient's treatment conducted? 4 Are DNR orders reviewed by a medical professional who is not directly involved in the patient's treatment? 5 Do Correctional and Health Services staff receive in-service training on end-of-life decisions so they can be knowledgeable and comfortable presenting options to inmates and explaining implementation? 6 Is the inmate advised of the process and allowed to request limitations? Informed Consent and Right to Refuse 1 Are they addressed by written policy and procedures? 2 Do policies and procedures specify circumstances when written documentation of informed consent is required? 3 Does a health services staff witness note on the form when an inmate does not sign the refusal form? PRR ADC00141