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Eloy Family Residential Center - ICE and City of Eloy Contract Modification, 2014

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(b)(6)

(b)(6)

(b)(6)

1. CONTRACT D CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

PAGE OF PAGES

1
4. REQUISITION/PURCHASE REQ. NO.

7

5. PROJECT NO. (If applicable)

P00010

09/22/2014
ICE/DCR
ICE/Detention Compliance & Removals
Immigration and Customs Enforcement
Office of Acquisition Management
801 I Street, NW Suite 930
WASHINGTON DC 20536
6. ISSUED BY

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CITY OF ELOY
628 N MAIN ST
ELOY AZ 852310628

7. ADM NISTERED BY (If other than Item 6)

CODE

ICE/DM/DC-LAGUNA
ICE/Detent Mngt/Detent Contract-LAG
Immigration and Customs Enforcement
Office of Acquisition Management
24000 Avila Road,(b) (6)
Attn: Mike Nepsa (b) (6)
Laguna Niguel CA 92677
(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.
x DROIGSA-06-0002/
10B. DATED (SEE ITEM 13)
CODE

FACILITY CODE

0025134220000

02/17/2006

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

is extended
is not extended.
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing
tems 8 and 15, and returning
___________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By
separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT
THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPEC FIED MAY RESULT IN REJECTION OF YOUR OFFER. If by
virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference
to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. ACCOUNT NG AND APPROPRIATION DATA (If required)

See Schedule
13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
CHECK ONE

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT
ORDER NO. IN ITEM 10A.
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MOD FIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office,
appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

X

Mutual Agreement of the Parties
D. OTHER (Specify type of modification and authority)

E. IMPORTANT

Contractor

is not,

x is required to sign this document and return

1

copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

DUNS Number: 002513422
(b)(6)
Contracting Officer's Representative:

(b) (6)
(b)(6)

Program Point of Contact:

(b) (6)

OAQ DC POC:

(b)(6)

(b) (6)
Continued ...
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

J. William Weinberg
15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

NSN 7540-01-152-8070
Previous edition unusable

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

(Signature of Contracting Officer)

STANDARD FORM 30 (REV. 10-83)
Prescribed by GSA
FAR (48 CFR) 53 243

OF

REFERENCE NO. OF DOCUMENT BEING CONTINUED

CONTINUATION SHEET

DROIGSA- 06 - 0002/ /P00010

7

NAME OF OFFEROR OR CONTRACTOR

CITY OF ELOY
ITEM NO.

SUPPLIES/SERVICES

(A)

(B)

QUANTITY

(C)

NIT

(D)

UNIT PRICE

AMOUNT

(E)

(F)

(b) (6)

The purpose of this modi ficat ion i s to
incorpor ate a suppl emental agr eement f o r the car e
a nd housing of family resi dents in Di l ley, Texas .
Pe r iod of perfor mance up to 48 months .
Note : The terms of this modi f i cat ion (PO OOlO)
apply only to t he south Texas Family Residential
Center . No other term of the IGSA appl y to the
south Texas Family Residenti al Center unless
ot herwise speci fied in a subsequent modifi cation.

Facil i ty Locati on :
south Texas Family Residenti al Center
1925 West Highway 85
78017
Di lley, Texas

The followi ng documents const itut e the complete
agr eement :
Attachment 1 :

Section B, CLIN St ructure

At tachment 2 : Wage Determination Number:
2005- 2519 Rev :1 6 Dat ed 07/25/201 4
Attachment 3 : Davi s Bacon Wage Determination
TX135 Dated 01/03/2014
Attachment 4:
4A
4B
4C
4D
4E
4F

Perf o r mance Work St atement (PWS)

QASP wi t h PRS and CDR
Cont ractor' s I nsurance
Security Language
PREA
Human Trafficking
Medi cal Equipment suppl ies Requirement

At tachment 5 : Site Plan
Att achment 6 : Ramp Up Pl an
Attachment 7 : Ar ticl es
Continued ...

NSN 754~1 -152~7

OPTIONAL FORM 336 (4-86)
Sponsored by GSA

FAR (48 CFR) 53.110

CONTINUATION SHEET

PAGE

REFERENCE NO. OF DOCUMENT BEING CONTINUED

DROIGSA-06-0002//P00010

OF

3

7

NAME OF OFFEROR OR CONTRACTOR

CITY OF ELOY
ITEM NO.

SUPPLIES/SERVICES

(A)

(B)

QUANTITY UNIT

(C)

(D)

UNIT PRICE

(E)

AMOUNT

(F)

Attachment 8: Staffing Plan
Attachment 9: Labor Standards Act
These services shall be provided in accordance
with:
the ICE Family Residential Standards as published
on the ICE website as of 8/28/14 (located at
https://www.ice.gov/detention-standards/family-res
idential/) and the Performance Work
Statement(Attachment 4).
IGSA Attached: DROIGSA-06-0002/ Dilley
Exempt Action: Y
$96,977,056 will be obligated at award covering
Months 1 and 2 of CLIN 0001 (Monthly Costs for
the South Texas Family Residential Center - up to
2,400 beds). The amount obligated at award
($96,977,056) is the minimum guarantee against
this agreement. Beyond the first two months of
performance, ICE may issue task orders, subject
to the availability of funds for additional
services under the terms of this Agreement, in
advance of performance, and in accordance with
Attachment #1, Section B, Schedule of Pricing.
ICE incurs no liability for any performance
beyond that specified in a task order. If the
service provider performs in advance of the
receipt of a funded task order, it will be
performing at its own risk.
Force Majeure
Any delay or failure in the performance by the
Government under this modification shall be
excused if and to the extent caused by the
occurrence of a Force Majeure. For purposes of
this modification, Force Majeure shall mean a
cause or event that is not reasonably foreseeable
or otherwise caused by or under the control of
the Government, including acts of God, fires,
floods, explosions, riots, wars, hurricane,
sabotage terrorism, vandalism, accident, changes
in migration patterns beyond the control of the
parties, injunctions, decisions of courts of
competent jurisdiction and/or administrative
tribunals, acts or omissions of Congress not
specifically targeted at this modification, and
other such intervening causes.
Continued ...

NSN 7540-01-152-8067

OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110

CONTINUATION SHEET

PAGE

REFERENCE NO. OF DOCUMENT BEING CONTINUED

DROIGSA-06-0002//P00010

OF

4

7

NAME OF OFFEROR OR CONTRACTOR

CITY OF ELOY
ITEM NO.

SUPPLIES/SERVICES

(A)

(B)

QUANTITY UNIT

(C)

(D)

UNIT PRICE

(E)

AMOUNT

(F)

Invoicing Instructions:
Service Providers/Contractors shall use these
procedures when submitting an invoice.
1. Invoice Submission: Invoices shall be
submitted in a .pdf format on a monthly basis via
email to:
Invoice.Consolidation@ice.dhs.gov
Each email shall
the subject line
invoice number.
include the bill

contain only one (1) invoice and
of the email will annotate the
The emailed invoice shall
to address shown below:

DHS, ICE
Financial Operations - Burlington
P.O. Box 1620
ATTN: ICE-ERO-FOD-FAO
Williston, VT 05495-1620
Note: the Service Providers or Contractors Dunn
and Bradstreet (D&B) DUNS Number must be
registered in the System for Award Management
(SAM) at https://www.sam.gov prior to award and
shall be notated on every invoice submitted to
ensure prompt payment provisions are met. The ICE
program office identified in the task
order/contract shall also be notated on every
invoice.
2. Content of Invoices: Each invoice submission
shall contain the following information:
(i) Name and address of the Service
Provider/Contractor. Note: the name, address and
DUNS number on the invoice MUST match the
information in both the Contract/Agreement and
the information in the SAM. If payment is
remitted to another entity, the name, address and
DUNS information of that entity must also be
provided which will require Government
verification before payment can be processed;
(ii) Dunn and Bradstreet (D&B) DUNS Number;
(iii) Invoice date and invoice number;
(iv) Agreement/Contract number, contract line
item number and, if applicable, the order number;
(v) Description, quantity, unit of measure, unit
price, extended price and period of performance
Continued ...

NSN 7540-01-152-8067

OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110

CONTINUATION SHEET

PAGE

REFERENCE NO. OF DOCUMENT BEING CONTINUED

DROIGSA-06-0002//P00010

OF

5

7

NAME OF OFFEROR OR CONTRACTOR

CITY OF ELOY
ITEM NO.

SUPPLIES/SERVICES

(A)

(B)

QUANTITY UNIT

(C)

(D)

UNIT PRICE

(E)

AMOUNT

(F)

of the items or services delivered;
(vi) Shipping number and date of shipment,
including the bill of lading number and weight of
shipment if shipped on Government bill of lading;
(vii) Terms of any discount for prompt payment
offered;
(viii) Remit to Address;
(ix) Name, title, and phone number of person to
notify in event of defective invoice; and
3. Invoice Supporting Documentation. In order to
ensure payment, the vendor must also submit
supporting documentation to the Contracting
Officers Representative (COR) identified in the
contract as described below. Supporting
documentation shall be submitted to the COR or
contract Point of Contact (POC) identified in the
contract or task order with all invoices, as
appropriate. See paragraph 4 for details
regarding the safeguarding of information.
Invoices without documentation to support
invoiced items, containing charges for items
outside the scope of the contract, or not based
on the most recent contract base or modification
rates will be considered improper and returned
for resubmission. Supporting documentation
requirements include:
(i). Firm Fixed Price Items (items not subject to
any adjustment on the basis of the contractors
cost experience, such as pre-established monthly
guaranteed minimums for detention or
transportation): do not require detailed
supporting documentation unless specifically
requested by the Government.
(ii). Fixed Unit Price Items (items for allowable
incurred costs, such as detention and/or
transportation services with no defined minimum
quantities, stationary guard or escort services,
transportation mileage or other Minor Charges
such as sack lunches and detainee wages): shall
be fully supported with documentation
substantiating the costs and/or reflecting the
established price in the contract and submitted
in .pdf format.
(iii). Detention Services:
(1) Average number of residents/detainees over
Continued ...

NSN 7540-01-152-8067

OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110

CONTINUATION SHEET

PAGE

REFERENCE NO. OF DOCUMENT BEING CONTINUED

DROIGSA-06-0002//P00010

OF

6

7

NAME OF OFFEROR OR CONTRACTOR

CITY OF ELOY
ITEM NO.

SUPPLIES/SERVICES

(A)

(B)

QUANTITY UNIT

(C)

(D)

UNIT PRICE

(E)

AMOUNT

(F)

the period covered on the invoice
(2) Residents/detainees check-in and check-out
dates;
(3) Name of each resident/detainee;
(4) Residents/detainees identification information
(iv). Transportation Services:
(1) The mileage rate being applied for that
invoice.
(2) Monthly billing reports listing
transportation services provided; number of
miles; transportation routes provided; locations
serviced and/or names/numbers of detainees
transported; an itemized listing of all other
charges; and, for reimbursable expenses (e.g.
travel expenses, special meals, etc.) copies of
all receipts.
(v). Stationary Guard Services:
(1) The itemized monthly invoice shall state the
number of hours being billed, the duration of the
billing (times and dates) and the name of the
resident(s)/detainee(s) that was/were guarded.
(vi). Other Direct Charges:
The invoice shall include appropriate supporting
documentation for any direct charge billed for
reimbursement.
4. Safeguarding Information: As a contractor or
vendor conducting business with Immigration and
Customs Enforcement (ICE), you are required to
comply with DHS Policy regarding the safeguarding
of Sensitive Personally Identifiable Information
(PII). Sensitive PII is information that
identifies an individual, including an alien, and
could result in harm, embarrassment,
inconvenience or unfairness. Examples of
Sensitive PII include information such as:
Social Security Numbers, Alien Registration
Numbers (A-Numbers), or combinations of
information such as the individual¿s name or
other unique identifier and full date of birth,
citizenship, or immigration status.
As part of your obligation to safeguard
information, the follow precautions are required:
Email supporting documents containing Sensitive
PII in an encrypted attachment with password sent
separately.
Continued ...

NSN 7540-01-152-8067

OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110

CONTINUATION SHEET

PAGE

REFERENCE NO. OF DOCUMENT BEING CONTINUED

DROIGSA-06-0002//P00010

OF

7

7

NAME OF OFFEROR OR CONTRACTOR

CITY OF ELOY
ITEM NO.

SUPPLIES/SERVICES

(A)

(B)

QUANTITY UNIT

(C)

(D)

UNIT PRICE

(E)

AMOUNT

(F)

Never leave paper documents containing Sensitive
PII unattended and unsecure. When not in use,
these documents will be locked in drawers,
cabinets, desks, etc. so the information is not
accessible to those without a need to know.
Use shredders when discarding paper documents
containing Sensitive PII.
Refer to the DHS Handbook for Safeguarding
Sensitive Personally Identifiable Information
(March 2012) found at
http://www.dhs.gov/xlibrary/assets/privacy/dhs-pri
vacy-safeguardingsensitivepiihandbook-march2012.pd
f for more information on and/or examples of
Sensitive PII.
5. If you have questions regarding payment,
please contact ICE Financial Operations at
1-877-491-6521 or by e-mail at
OCFO.CustomerService@ice.dhs.gov

NSN 7540-01-152-8067

OPTIONAL FORM 336 (4-86)
Sponsored by GSA
FAR (48 CFR) 53.110

DESCRIPTION

UNITS

0001 Monthly Cost

Month

Total Amount

UNIT
PRICE

QTY

Montly rate
Month
1
2

0002 > 2,400 beds
0003 Transportation

3

rmte

0004 Transportation
0005 Education
0006 Guard Rate
t\<tte

fl

$

rm.

$

rm

$

rm.

$

rtDl9

m

mm s

4
5

350,000

6

[Gl[I $

67,600.00

nm s

10,050,000

rml fl

•mil

$

7
8
9

10
11
12

>2,400 beds
Total Amount
1001

Monthly Cost

$

Month

Month

20,253,757

13
14

1002

> 2,400 beds

1003

Transportation

1004

Transportation

15

fl

$

rm.

$

[(DEJ

rm11rm s

16
350,000

17

67,600.00

1006

Education

Guard Rate
Rat e

rm

me

m

rm.

$

mma $
rml [I

$

$

10,050,000

rmi•

Bed Day Rate
>2,400 beds
UNIT
DESCRIPTION

UNITS

2001

2,400 beds

[@ml

2002

> 2,400 beds

2003

Transportation

2004

Transportation

2005

Education

2006

Guard Rate

QTY

rm

$

[I $

rm.

$

me

rm

$

rm.

$

ntmm
rmta $

rml s
me• $

Fully burdened

UNITS

3001

2,400 beds

Month

3002

Above 2,401 beds

3003

Transportation

50,000 miles

3004

Transportation

> 50,000 miles

3005

Education

1,000 ch ildren

3006

Guard Rate

276.69

~ =1•

$
$

Months

25-36

$

Bed Day Rate

$

>2,400 beds

$

350,000

•
--

67,600.00
10,050,000

•rl Llml.mfil
Total Amount

DESCRIPTION
Montly Costs up

rmnl-

$
$

PRJCE

[SIU
[SIU

lmll

Total Amount

mwmm

$
$
$

$

23
24

~-

g(GtlQM

Month ly rate

22

20
1005

$

21

19

. . mmm

LBN•

$
$
$
$

18

[Gl[I $

$
$
$
$
$
$
$
$
$
$

;.1

Months

UNIT
PRICE

QTY

rm

$

g[Gml

rm.

$

rmiWI
rmm

rm

$

rmlrml

rm.

$

rm rm

[I $

37-48

$

350,000

$

67,600.00

$

10,050,000

$ • •

Fully burdened
Hour
ATTACHMENT 1

~edDayRate

>2,400 beds

$
$

rml·I

rm1'

B

WD 05-2519 (Rev.-16) was first posted on www.wdol.gov on 08/05/2014
***************************************.********************************************
REGISTER OF WAGE DETERMINATIONS UNDER
U.S. DEPARTMENT OF LABOR
THE SERVICE CONTRACT ACT
EMPLOYMENT STANDARDS ADMINISTRATION
By direction of the secretary of Labor
WAGE AND HOUR DIVISION
WASHINGTON D.C. 20210

Diane c. Koplewski
Director

D1v1s1on of
wage Determinations

wage Determination No.: 2005-2519
Revision No.: 16
Date of Revision: 07/25/2014

State: Texas
Area: Texas counties of Brooks, Cameron, Dimmit, Duval, Frio, Hidalgo, Jim
Hogg, Kenedy, La Salle, Maverick, Starr, Webb, Willacy, Zapata, Zavala
**Fringe Benefits Required Follow the occupational Listing**
OCCUPATION CODE - TITLE
FOOTNOTE
01000 - Administrative support And clerical occupations
01011 - Accounting clerk I
01012 - Accounting Clerk II
01013 - Accounting clerk III
01020 - Administrative Assistant
01040 - court Reporter
01051 - Data Entry Operator I
01052 - Data Entry operator II
01060 - Dispatcher, Motor vehicle
01070 - Document Preparation clerk
01090 - Duplicating Machine Operator
01111 - General Clerk I
01112 - General clerk II
01113 - General clerk III
01120 - Housing Referral Assistant
01141 - Messenger courier
01191 - Order Clerk I .
01192 - order clerk II
01261 - Personnel Assistant (Employment) I
01262 - Personnel Assistant (Employment) II
01263 - Personnel Assistant (Employment) III
01270 - Production Control clerk
01280 - Receptionist
01290 - Rental clerk
01300 - scheduler, Maintenance
01311 - secretary I
01312 - secretary II
01313 - secretary III
01320 - service order Dispatcher
01410 - supply Technician
01420 - survey worker
01531 - Travel Clerk I
01532 - Travel clerk II
01533 - Travel clerk III
01611 - word Processor I
01612 - word Processor II
01613 - Word Processor III
05000 - Automotive service occupations
05005 - Automobile Body Repairer, Fiberglass
05010 - Automotive Electrician
05040 - Automotive Glass Installer
05070 - Automotive worker
05110 - Mobile Equipment servicer
05130 - Motor Equipment Metal Mechanic
Attachment 2

RATE
11.16
12.52
14.48
16.86
15.03
9.50
10.37
14.48
10.46
10.46
10.21
11.16
12.52
16.69
9.90
9.70
10.59
12.52
15.33
17.11
13.34
9.51
12.52
12.90
12.90
14.43
16.10
12.82
16.86
14.38
10.71
11.73
12.58
10.10
12.50
14.48
13.72
13.04
12.21
12.21
10 . 83
13.72

05160
05190
05220
05250
05280
05310
05340
05370
05400
07000 07010
07041
07042
07070
07130
07210
07260
09000 09010
09040
09080
09090
09110
09130
11000 11030
11060
11090
11122
11150
11210
11240
11260
11270
11330
11360
12000 12010
12011
12012
12015
12020
12025
12030
12035
12040
12071
12072
12073
12100
12130
12160
12190
12195
12210
12221
12222
12223
12224
12235
12236
12250
12280
12305

- Motor Equipment Metal worker
- Motor vehicle Mechanic
- Motor vehicle Mechanic Helper
- Motor vehicle Upholstery worker
- Motor vehicle wrecker
- Painter, Automotive
- Radiator Repair specialist
- Tire Repairer
- Transmission Repair specialist
Food Preparation And service occupations
- Baker
- cook I
- cook II
- Dishwasher
- Food service worker
- Meat cutter
- waiter/Waitress
Furniture Maintenance And Repair occupations
- Electrostatic Spray Painter
- Furnitur~ Handler
- Furniture Refinisher
- Furniture Refinisher Helper
- Furniture Repairer, Minor
- upholsterer
General services And support occupations
- cleaner, vehicles
- Elevator operator
- Gardener
- Housekeeping Aide
- Janitor
- Laborer, Grounds Maintenance
- Maid or Houseman
- Pruner
- Tractor Operator
- Trail Maintenance worker
- window cleaner
Health occupations
- Ambulance Driver
- Breath Alcohol Technician
- certified occupational Therapist Assistant
- certified Physical Therapist Assistant
- Dental Assistant
- Dental Hy~ienist
- EKG Technician
- Electroneurodiagnostic Technologist
- Emergency Medical Technician
- Licensed Practical Nurse I
- Licensed Practical Nurse II
- Licensed Practical Nurse III
- Medical Assistant
- Medical Laboratory Technician
- Medical Record clerk
- Medical Record Technician
- Medical Transcr i ptionist
- Nuclear Medicine Technologist
- Nursing Assistant I
- Nursing Assistant II
- Nursing Assistant III
- Nursing Assistant IV
- Optical Dispenser
- optical Techn ician
- Pharmacy Technician
- Phlebotomist
- Radiologic Technologist
Attachment 2

12.21
13. 72
10 . 29
11. 52
12 . 21
13.04

12.21
10.10
13. 72
9. 31
8.74
9.34
7. 25
7. 27
10 . 65
8.11
13.19

9.08
13.38
10.22
11.78
13. 38
7.68
8.45
11.16
8.27
9.29
9.04
7.25
8.21
10.68
9.04
9.87
14.85
15.30
22.12
22.99
13. 22
30.90
24.42
24.42
15.00
15.52
17.37
19.38
10.95
14.36
12.34
13. 54
14.16
34.71
8.74
9.82
10.72
12.03
15.79
25.52
13.41

12. 36
22.15

12311 - Registered Nurse I
12312 - Registered Nurse II
12313 - Registered Nurse II, specialist
12314 - Registered Nurse III
12315 - Registered Nurse III, Anesthetist
12316 - Registered Nurse IV
12317 - scheduler (Drug and Alcohol Testing)
13000 - Information And Arts occupations
13011 - Exhibits specialist I
13012 - Exhibits specialist II
13013 - Exhibits specialist III
13041 - Illustrator I
13042 - Illustrator II
13043 - Illustrator III
13047 - Librarian
13050 - Library Aide/clerk
13054 - Library Information Technology systems
Administrator
13058 - Library Technician
13061 - Media specialist I
13062 - Media Specialist II
13063 - Media Specialist III
13071 - Photographer I
13072 - Photographer II
13073 - Photographer III
13074 - Photographer IV
13075 - Photographer v
13110 - video Teleconference Technician
14000 - Information Technology occupations
14041 - computer operator I
14042 - computer operator II
14043 - computer operator III
14044 - computer operator IV
14045 - computer operator v
(see 1)
14071 - computer Programmer I
(see 1)
14072 - Computer Programmer II
(see 1)
14073 - computer Programmer III
(see 1)
14074 - computer Programmer IV
(see 1)
14101 - computer systems Analyst I
(see 1)
14102 - computer systems Analyst II
(see 1)
14103 - computer systems Analyst III
14150 - Peripheral Equipment operator
14160 - Personal computer support Technician
15000 - Instructional occupations
15010 - Aircrew Training Devices Instructor (Non-Rated)
15020 - Aircrew Training Devices Instructor (Rated)
15030 - Air crew Training Devices Instructor (Pilot)
15050 - computer Based Training specialist I Instructor
15060 - Educational Technolo9ist
15070 - Flight Instructor (Pilot)
15080 - Graphic Artist
15090 - Technical Instructor
15095 - Technical Instructor/course Developer
15110 - Test Proctor
15120 - Tutor
16000 - Laundry, Dry-cleaning, Pressing And Related occupations
16010 - Assembler
16030 - counter Attendant
16040 - Dry cleaner
16070 - Finisher, Flatwork, Machine
16090 - Presser, Hand
16110 - Presser, Machine, Drycleaning
16130 - Presser, Machine, shirts
16160 - Presser, Machine, wearing Apparel, Laundry
Attachment 2

25.88
31.68
31.68
38.30
38.30
45.94
20.92
17.38
21. 54
26.37
17.38
21. 54
26.37
23.88
18.30
21. 54
13 .22
15.54
17.38
19.39
14.67
16.41
20.35
23.45
29.26
15.43
12.38
13 .85
15.48
17.27
19.18
17.38
20.63
25.90
25.75
26.90
12.68
17.27
23.41
28.33
33.51
23.41
29. 50
33 . 51
17 . 26
16.83
19 . 52
11 . 18
11 . 18
7.93
7.93
9.32
7.93
7.93
7.93
7.93
7.93

16190 - sewing Machine Operator
16220 - Tailor
16250 - washer, Machine
19000 - Machine Tool operation And Repair occupations
19010 - Machine-Tool Operator (Tool Room)
19040 - Tool And Die Maker
21000 - Materials Handling And Packing occupations
21020 - Forklift operator
21030 - Material coordinator
21040 - Material Expediter
21050 - Material Handling Laborer
21071 - order Filler
21080 - Production Line worker (Food Processing)
21110 - shipping Packer
21130 - shipping/Receiving clerk
21140 - Store worker I
21150 - Stock clerk
21210 - Tools And Parts Attendant
21410 - warehouse specialist
23000 - Mechanics And Maintenance And Repair occupations
23010 - Aerospace Structural welder
23021 - Aircraft Mechanic I
23022 - Aircraft Mechanic II
23023 - Aircraft Mechanic III
23040 - Aircraft Mechanic Helper
23050 - Aircraft, Painter
23060 - Aircraft servicer
23080 - Aircraft worker
23110 - Appliance Mechanic
23120 - Bicycle Repairer
23125 - cable splicer
23130 - carpenter, Maintenance
23140 - carpet Layer
23160 - Electrician, Maintenance
23181 - Electronics Technician Maintenance I
23182 - Electronics Technician Maintenance II
23183 - Electronics Technician Maintenance III
23260 - Fabric worker
23290 - Fire Alarm system Mechanic
23310 - Fire Extin~uisher Repairer
23311 - Fuel Distribution system Mechanic
23312 - Fuel Distribution system operator
23370 - General Maintenance worker
23380 - Ground support Equipment Mechanic
23381 - Ground support Equipment servicer
23382 - Ground support Equipment worker
23391 - Gunsmith I
23392 - Gunsmith II
23393 - Gunsmith III
23410 - Heating, ventilation And Air-conditioning
Mechanic
23411 - Heating, ventilation And Air contditioning
Mechanic (Research Facility)
23430 - Heavy Equipment Mechanic
23440 - Heavy Equipment operator
23460 - Instrument Mechanic
23465 - Laboratory/shelter Mechanic
23470 - Laborer
23510 - Locksmith
23530 - Machinery Maintenance Mechanic
23550 - Machinist, Maintenance
23580 - Maintenance Trades Helper
23591 - Metrology Technician I
23592 - Metrology Technician II
Attachment 2

9.79
10.31
8.31
13.84
16.75
10.16
14.22
14.22
9.44
8.83
10.22
10.00
10.00
10.23
13 .65
10.22
10.22
15.92
15.15
15.92
16.71
11.24
14.17
13. 56
13. 59
12.88
9.40
18.01
12.88
13 .27
13.97
12.65
14. 54
17.58
12. 51
15.10
11.64
15.18
11.00
11.71
15.15
13. 56
13. 59
11.44
13.08
14.73
12.33
12.95
16.02
12.08
15.10
13.88
8.14
12.88
15.39
12.75
10.16
15.10
15.98

23593 - Metrology Technician III
23640 - Millwright
23710 - Office Appliance Repairer
23760 - Painter, Maintenance
23790 - Pipefitter, Maintenance
23810 - Plumber, Maintenance
23820 - Pneudraulic systems Mechanic
23850 - Rigger
23870 - scale Mechanic
23890 - sheet-Metal worker, Maintenance
23910 - small Engine Mechanic
23931 - Telecommunications Mechanic I
23932 - Telecommunications Mechanic I I
23950 - Telephone Lineman
23960 - welder, combination, Maintenance
23965 - Well Driller
23970 - Woodcraft worker
23980 - Woodworker
24000 - Personal Needs Occupations
24570 - child care Attendant
24580 - child care center clerk
24610 - chore Aide
24620 - Family Readiness And support Services
coordinator
24630 - Homemaker
25000 - Plant And system Operations Occupations
25010 - Boiler Tender
25040 - sewage Plant operator
25070 - Stationary Engineer
25190 - ventilation Equipment Tender
25210 - water Treatment Plant operator
27000 - Protective Service occupations
27004 - Alarm Monitor
27007 - Baggage Inspector
27008 - corrections officer
27010 - court security officer
27030 - Detection Dog Handler
27040 - Detention officer
27070 - Firefighter
27101 - Guard I
27102 - Guard II
27131 - Police officer I
27132 - Police officer II
28000 - Recreation Occupati ons
28041 - carnival Equipment Operator
28042 - carnival Equipment Repairer
28043 - carnival Equpment worker
28210 - Gate Attendant/Gate Tender
28310 - Lifeguard
28350 - Park Attendant (Aide)
28510 - Recreation Aide/Health Facility Attendant
28515 - Recreation specialist
28630 - Sports official
28690 - swimming Pool operator
29000 - stevedoring/Longshoremen occupational services
29010 - Blocker And Bracer
29020 - Hatch Tender
29030 - Line Handler
29041 - Stevedore I
29042 - Stevedore II
30000 - Technical occupations
(see 2)
30010 - Air Traffic control specialist, center (HFO)
30011 - Air Traffic control specialist, Station (HFO) (see 2)
30012 - Air Traffic control Specialist, Terminal (HFO) (see 2)
Attachment 2

16.85
15.10
11.99
11. 71
13 .23
12.87
15.10
15.77
13.41
12.32
13.41
18.04
18.94
15.15
13. 27
15.10
14.91
10.84
8.31
9.66
7.98
9.22
12.27
16.40
12.03
16.40
11.90
12.03
12.46
10.02
14.94
17.35
14.63
14.94
17.58
10.02
14.63
20.81
24.06
9.64
10.18
9.27
12.73
11.34
14.24
10.09
12.23
11.34
14.40
12.56
12. 56
12. 56
12.20
13.71
35.77
24.66
27.16

30021 - Archeological Techni cian I
30022 - Archeological Technician ! I
30023 - Archeological Technician III
30030 - cartographic Technician
30040 - Civil Engineering Technician
30061 - Drafter/CAD Operator I
30062 - orafter/CAD operator II
30063 - Drafter/CAD operator III
30064 - Drafter/CAD operator IV
30081 - Engineering Technician I
30082 - Engineering Technician II
30083 - Engineering Technician III
30084 - Engineering Technician IV
30085 - Engineering Technician v
30086 - Engineering Technician VI
30090 - Environmental Technician
30210 - Laboratory Technician
30240 - Mathematical Technician
30361 - Paralegal/Legal Assistant I
30362 - Paralegal/Legal Assistant II
30363 - Paralegal/Legal Assistant III
30364 - Paralegal/Legal Assistant IV
30390 - Photo- optics Technician
30461 - Technical writer I
30462 - Technical Writer II
30463 - Technical writer III
30491 - Unexploded ordnance (UXO) Technician I
30492 - Unexploded ordnance (UXO) Technician II
30493 - unexploded ordnance (uxo) Technician III
30494 - unexploded (UXO) safety Escort
30495 - unexploded (UXO) sweep Personnel
(see 3)
30620 - weather observer, combined Upper Air or
surface Programs
(see 3)
30621 - weather observer, senior
31000 - Transportation/Mobile Equipment Operation occupations
31020 - BUS Aide
31030 - Bus Driver
31043 - Driver courier
31260 - Parking and Lot Attendant
31290 - shuttle Bus Driver
31310 - Taxi Driver
31361 - Truckdriver, Light
31362 - Truckdriver, Medium
31363 - Truckdriver, Heavy
31364 - Truckdriver, Tractor-Trailer
99000 - Miscellaneous occupations
99030 - cashier
99050 - Desk clerk
99095 - Embalmer
99251 - Laboratory Animal caretaker I
99252 - Laboratory Animal caretaker II
99310 - Mortician
99410 - Pest Controller
99510 - Photofinishing worker
99710 - Recycling Laborer
99711 - Recycling Specialist
99730 - Refuse collector
99810 - sales clerk
99820 - school crossing Guard
99830 - survey Party chief
99831 - surveying Aide
99832 - surveying Technician
99840 - vending Machine Attendant
99841 - vending Machine Repairer
Attachment 2

13.92
14.74
17.07
17.08
16. 56
13.11
14.64
16.36
18.60
12.25
13. 77
15.38
19.08
22.36
27.40
19.00
16. 36
18 . 17
15.14
17.38
21.26
25.72
18 . 17
18.17
20.91
24.95
22.74
27.51
32.97
22.74
22.74
16.36
18.17
9.33

13.68
10.40
8.00
11.20
7.32
11. 20
12.07
14.67
14.67
8.43
7.75
23.19
13. 71
14.39
23.19
13. 33
11.95
11. 54
13. 78
11.00
10. 71
11.36
18 . 99
12 . 91
15 . 88
10.70
12.14

99842 - vending Machine Repairer Helper

10.70

ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:
HEALTH & WELFARE: $4.02 per hour or $160.80 per week or $696.79 per month
VACATION: 2 weeks paid vacation after 1 year of service with a contractor or
successor; and 3 weeks a~er 10 years. Length of service includes the whole span of
continuous service with the present contractor or successor, wherever employed, and
with the predecessor contractors in the performance of similar work at the same
Federal facility. (Reg. 29 CFR 4.173)
HOLIDAYS: A minimum of ten paid holidays per year: New Year's Day, Martin Luther
King Jr . 's Birthday, Washington's Birthday, Memorial Day, Independence Day,
Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day , and Christmas Day. (A
contractor may substitute for any of the named holidays another day off with pay in
accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174)
THE OCCUPATIONS WHICH HAVE NUMBERED FOOTNOTES IN PARENTHESES RECEIVE THE FOLLOWING:
1) COMPUTER EMPLOYEES: under the SCA at section 8(b), this wage determination does
not apply to any employee who individually qualifies as a bona fide executive,
administrative, or professional employee as defined in 29 C.F.R. Part 541. Because
most computer system Analysts and computer Programmers who are compensated at a rate
not less than $27.63 (or on a salary or fee basis at a rate not less than $455 per
week) an hour would likely qualify as exempt computer professionals, (29 C.F.R. 541.
400) wage rates may not be listed on this wage determination for all occupations
within those job families. In addition, because this wage determination may not
list a wage rate for some or all occupations within those job families if the survey
data indicates that the prevailing wage rate for the occupation equals or exceeds
$27.63 per hour conformances may be necessary for certain nonexempt employees. For
example, if an individual employee is nonexempt but nevertheless performs duties
within the scope of one of the computer systems Analyst or computer Programmer
occupations for which this wage determination does not specify an SCA wage rate,
then the wage rate for that employee must be conformed in accordance with the
conformance procedures described in the conformance note included on this wage
determination.
Additionally, because job titles vary widely and change quickly in the computer
industry, job titles are not determinative of the application of the computer
professional exemption. Therefore, the exemption applies only to computer employees
who satisfy the compensation requirements and whose primary duty consists of:
(1) The application of systems analysis techniques and procedures, including
consulting with users, to determine hardware, software or system functional
specifications;
(2) The design, development, documentation, analysis, creation, testing or
modification of computer systems or pro9rams, including prototypes, based on and
related to user or system desi9n speci fications;
(3) The design, documentation, testing, creation or modification of computer
programs related to machine operating systems; or
(4) A combination of the aforementioned duties, the performance of which
requires the same level of skills. (29 C.F.R. 541.400).
2) APPLICABLE TO AIR TRAFFIC CONTROLLERS ONLY - NIGHT DIFFERENTIAL: An employee is
entitled to pay for all work performed between the hours of 6:00 P.M. and 6:00 A.M.
at the rate of basic pay plus a night pay differential amounting to 10 percent of
the rate of basic pay.
Attachment 2

3) AIR TRAFFIC CONTROLLERS AND WEATHER OBSERVERS - NIGHT PAY & SUNDAY PAY: If you
work at night as part of a regular tour of duty, you will earn a night differential
and receive an additional 10% of basic pay for any hours worked between 6pm and 6am.
If you are a full - time employed (40 hours a week) and Sunday is part of your
regularly scheduled workweek, you are paid at your rate of basic pay plus a Sunday
~remium of 25% of your basic rate for each hour of Sunday work which is not overtime
(i.e. occasional work on Sunday outside the normal tour of duty is considered
overtime work).
HAZARDOUS PAY DIFFERENTIAL: An 8 percent differential is applicable to employees
employed in a position that represents a high degree of hazard when workin~ with or
in close proximity to ordinance, explosives, and incendiary materials. This
includes work such as screening, blending, dying, mixing~ and pressing of sensitive
ordance, explosives, and pyrotechnic compositions such as lead azide, black powder
and photof1ash powder. All dry-house activities involving propellants or
explosives.
Demilitarization, modification, renovation, demolition, and maintenance operations
on sensitive ordnance, explosives and incendiary materials. All operations
involving regrading and cleaning of artillery ranges.
4 percent differential is applicable to employees employed in a position that
represents a low degree of ha zard when working with, or in close proximity to
ordance, (or employees possibly adjacent to) explosives and incendiary materials
which involves potential injury such as laceration of hands, face, or arms of the
employee engaged in the operation, irritation of the skin, minor burns and the
like; minimal damage to immediate or adjacent work area or equipment being used.
All operations involving, unloading, storage, and haulin~ of ordance, explosive, and
incendiary ordnance material other than small arms ammunition. These differentials
are only applicable to work that has been specifically designated by the agency for
ordance, explosives, and incendiary material differential pay.
A

~'*

UNIFORM ALLOWANCE

~d'

If employees are required to wear uniforms in the performance of this contract
(either by the terms of the Government contract, by the employer, by the state or
loca l law, etc.), the cost of furnishing such uniforms and maintaining (by
laundering or dry cleaning) such uniforms is an expense that may not be borne by an
employee where such cost reduces the hourly rate below that required by the wage
determination. The Depar tment of Labor will accept payment in accordance with the
f ollowing standards as compliance:
The contractor or subcontractor is required to furnish all employees with an
adequate number of uniforms without cost or to reimburse employees for the actual
cost of the uniforms. In addition, where uniform cleaning and maintenance is made
the responsibility of the employee, all contractors and subcontractors subject to
this wage determination shall (in the absence of a bona fide collective bargaining
agreement providing for a different amount, or the furnishing of contrary
affirmative proof as to the actual cost), reimburse all employees for such cleaning
and maintenance at a rate of $3.35 per week (or $.67 cents per day). However, in
those instances where the uniforms furnished are made of "wash and wear"
materials, may be routinely washed and dried with other personal garments, and do
not require any special treatment such as dry cleaning, daily washing, or commercial
laundering in order to meet the cleanliness or appearance standards set by the terms
of the Government contract, by the contractor, by law, or by the nature of the work,
there is no requirement that employees be reimbursed for uniform maintenance costs.
The duties of employees under job titles listed are those described in the
"service Contract Act Directory of occupations", Fifth Edition, April 2006,
unless otherwise indicated. copies of t he Directory are available on the Internet. A
links to the Directory may be found on the WHD home page at http://www.dol.
gov/esa/whd/ or through the wage Determinations on-Line (WOOL) web site at
http://wdol.gov/.
Attachment 2

REQUEST FOR AUTHORIZATION OF ADDITIONAL CLASSIFICATION AND WAGE RATE {Standard Form
1444 (SF 1444)}
conformance Process:
The contracting officer shall require that any class of service employee which is
not listed herein and which is to be employed under the contract Ci .e., the work to
be performed is not performed by any classificat ion listed in the wage
determination), be classified by the contractor so as to provide a reasonable
relationship (i.e., appropriate level of skill comparison) between such unlisted
classifications and the classifications li sted in the wage determination. such
conformed classes of employees shall be paid the monetary wages and furnished the
fringe benefits as are determined. such conforming process shall be initiated by
the contractor prior to the performance of contract work by such unlisted class(es)
of employees. The conformed classification, wage rate, and/or fringe benefits shall
be retroactive to the commencement date of the contract. {see section 4.6 (C)(vi)}
when multiple wage determinations are included in a contract, a separate SF 1444
should be prepared for each wage determination to which a class(es) is to be
conformed.
The process for preparing a conformance request is as follows:
1) when preparing the bid, the contractor identifies the need for a conformed
occupation(s) and computes a proposed rate(s).
2) After contract award, the contractor prepares a written report listing in order
proposed classification title(s), a Federal grade equivalency (FGE) for each
proposed classification(s), job description(s), and rationale for proposed wage
rate(s), including information regarding the agreement or disagreement of the
authorized representative of the employees involved, or where there is no authorized
representative, the employees themselves. This report should be submitted to the
contracting officer no later than 30 days after such unlisted class(es) of employees
performs any contract work.
3) The contracting officer reviews the proposed action and promptly submits a report
of the action, together with the agency's recommendations and pertinent
information including the position of the contractor and the employees, to the wage
and Hour Division, Employment Standards Administration, U.S. Department of Labor,
for review. (See section 4.6(b)(2) of Regulations 29 CFR Part 4).
4) Within 30 days of receipt, the wage and Hour Division approves, modifies, or
disapproves the action via transmittal to the agency contracting officer, or
notifies the contracting officer that additional time will be required to process
the request.
5) The contracting officer transmits the Wage and Hour decision to the contractor.
6) The contractor informs the affected employees.
Information required by the Regulations must be submitted on SF 1444 or bond paper .
When preparing a conformance req uest, the "service contract Act Directory of
occupations'' (the Directory) should be use d to compare job definitions to insure
that duties requested are not performed by a classification already listed in the
wage determination. Remember, it is not the job title, but the required tasks that
determine whether a class is included in an established wage determination.
conformances may not be used to artificially split , combine, or subdivide
classifications listed in the wage determination.

Attachment 2

General Decision Number: TX140135 01/03/2014

TX135

Superseded General Decision Number: TX20130135
State: Texas
Construction Type: Residential
Counties: Brooks, Dimmit, Duval, Frio, Jim Hogg, Kenedy,
Kinney, La Salle, Maverick, McMullen, Starr, Uvalde, Willacy,
Zapata and Zavala Counties in Texas.

RESIDENTIAL CONSTRUCTION PROJECTS (consisting of single family
homes and apartments up to and including 4 stories).

Modification Number
0

Publication Date
01/03/2014

SUTX2009-149 04/22/2009
Rates

Fringes

CARPENTER . . . . . . . . . . . . . . . . . . . . . . . . $ 11. 26

0.00

CEMENT MASON/CONCRETE FINISHER ... $ 10.77

0.00

ELECTRICIAN . . . . . . . . . . . . . . . . . . . . . . $ 15.99

0.00

LABORER:

Common or General ...... $

8.35

0.00

PAINTER: Brush and Roller ........ $

9.33

0.00

PLUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . $ 20. 00

0.00

ROOFER . . . . . . . . . . . . . . ...... .. .. ... $

0.00

9. 92

WELDERS - Receive rate prescribed for craft performing
operation to which welding is incidental.
====~==== ================= ========== ==========~======= ======= ===

Unlisted classifications needed for work not included within
the scope of the classifications listed may be added after
award only as provided in the labor standards contract clauses
(29CFR 5. 5 (a) (1) (ii)).

Attachment 3

The body of each wage determination lists the classification
and wage rates that have been found to be prevailing for the
cited type(s) of construction in the area covered by the wage
determination.
The classifications are listed in alphabetical
order of "identifiers" that indicate whether the particular
rate is union or non-union.

Union Identifiers
An identifier enclosed in dotted lines beginning with
characters other than "SU" denotes that the union
classification and rate have found to be prevailing for that
classification. Example:
PLUM0198-005 07/01/2011. The first
four letters , PLUM, indicate the international union and the
four-digit number, 0198, that follows indicates the local union
number or district council number where applicable , i.e.,
Plumbers Local 0198.
The next number, 005 in the example, is
an internal number used in processing the wage determination.
The date, 07/01/2011, following these characters is the
effective date of the most current negotiated rate/collective
bargaining agreement which would be July 1, 2011 in the above
example.
Union prevailing wage rates will be updated to reflect any
changes in the collective bargaining agreements governing the
rates.
0000/9999: weighted union wage rates will be published annually
each January.

Non-Union Identifiers
Classifications listed under an "SU" identifier were derived
from survey data by computing average rates and are not union
rates; however, the data used in computing these rates may
include both union and non-union data.
Example:
SULA2004-007
5/13/2010. SU indicates the rates are not union majority rates,
LA indicates the State of Louisiana; 2004 is the year of the
survey; and 007 is an internal number used in producing the
wage determination.
A 1993 or later date, 5/13/2010, indicates
the classifications and rates under that identifier were issued
as a General Wage Determination on that date.

Attachment 3

Survey wage rates will remain in effect and will not change
until a new survey is conducted.

WAGE DETERMINATION APPEALS PROCESS
1.) Has there been an initial decision in the matter? This can
be:

*
*
*
*

an existing published wage determination
a survey underlying a wage determination
a Wage and Hour Division letter setting forth a position on
a wage determination matter
a conformance (additional classification and rate) ruling

On survey related matters, initial contact, including requests
for summaries of surveys, should be with the Wage and Hour
Regional Off ice for the area in which the survey was conducted
because those Regional Offices have responsibility for the
Davis-Bacon survey program. If the response from this initial
contact is not satisfactory, then the process described in 2.)
and 3.) should be followed.
With regard to any other matter not yet ripe for the formal
process described here, initial contact should be with the
Branch of Construction Wage Determinations. Write to:
Branch of Construction Wage Determinations
Wage and Hour Division
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
2.) If the answer to the question in 1.) is yes, then an
interested party (those affected by the action) can request
review and reconsideration from the Wage and Hour Administrator
(See 29 CFR Part 1.8 and 29 CFR Part 7). Write to:
Wage and Hour Administrator
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, DC 20210
The request should be accompanied by a full statement of the
interested party's position and by any information (wage
payment data, project description, area practice material,
etc.) that the requester considers relevant to the issue.

Attachment 3

3.) If the decision of the Administrator is not favorable, an
interested party may appeal directly to the Administrative
Review Board (formerly the Wage Appeals Board). Write to:
Administrative Review Board
U.S. Department of Labor
200 Constitution Avenue, N.W .
Washington, DC 20210
4.) All decisions by the Administrative Review Board are final.

================================================================
END OF GENERAL DECISION

A.ttaclnnent3

TYPE OF EQUIPMENT
High Boltless Steel Shelving

VENDOR
Global Industrial

ITEM #
WG601886

QTY
20

TYPE OF EQUIPMENT

VENDOR

ITEM #

769 Seca waist digital scale w/Bio
Diagnostic Set (Optho/Oto)

GSA Advantage
GSA Advantage

769
97150-M
204-001

Manual Exam Table
Infant Digital Scale
Infant Measuring Mat
Infant BP Syphg w/ Gauge
Pediatric BP syphg w/Gauge
Integrated Wall System (welch allyn-Oto/scope)
Adult BP Syphg w/ Gauge
Speculum Light
Welch Allyn Spot VS-BP SP02

MidMark
Deteco
Moore Medical
Moore Medical

8440
62384
83863

Moore Medical
GSA Advantage
Welch Allyn
GSA Advantage

11092
5098-18
79920
42NTB-E1G

QTY
8
8
8
3
3
3
3
8
8
8
8

TYPE OF EQUIPMENT
769 Seca digital scale w/BMI
Light (lice)
Pediatric BP syphg w/Gauge
Adult BP Syphg w/ Gauge
Infant BP Syphg w/ Gauge
Welch Allyn Spot VS-BP SP02
Infant Digital Scale
Infant Measuring Mat

VENDOR

QTY

GSA Advantage
Moore Medical

769
70902

GSA Advantage
Moore Medical
GSA Advantage
Deteco
Moore Medical

5098-18
83863
42NTB-E1G
8440
62384

ITEM #
3
1
3
3
3
3
1
1

TYPE OF EQUIPMENT
Microhematocrit Centrofuge
Urisys1100 Urine Analyzer
Extra-wide Lab Chair
Medical Exam Stool
Lockable storage for sharps
(needles/IV equipment)

VENDOR
GSA Advantage
Moore Medical
GSA Advantage
GSA Advantage

ITEM #
HEC24HF7501_8RT65
75572
6000X-FD
HONMTS01EA11

QTY
2
1
1
1
1

LOCATION
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies

ITEM #
89473
13876
13877
80018
80016
93119
93120
93121
93122

87774
64120
72977
79946
13040
82465
68188
68182
68184
68187
46087
96678
55436
90548
16553
53732
97040
13183
69544
69620
69622
89531

DESCRIPTION
0.9% Sodium Chloride for Injection
ABD pads
ABD pads
Accu-chek Aviva Control Solution
Accu-chek Aviva Test Strips
ACE Elastic Bandage
ACE Elastic Bandage
ACE Elastic Bandage
ACE Elastic Bandage
AED adult pads
AED Pediatric Pads
Alcohol Isopropyl 70%
Alcohol prep pads
Ammonia inhalants
Angiocath for irrigation
Arm Sling
Bacitracin Ointment
Bandage X-Large Sheer plastic
Bandaids - Fabric
Bandaids - Fabric
Bandaids - Fabric
Barrier Protective Glasses
Betadine Solution
Biohazard Wastebags
Bio-sharps Container w/ Lis
Bloodborne Pathogen Spill Kit
Bulb Syringes
Cold pack
Compound Benzoin Tincture swabsticks
Cotton Balls
Cotton tipped applicators single
Cotton tipped applicators sterile
Dental Floss

PACKAGING
each
box/25
box/20
each
pkg/50
box/10
box/10
box/10
box/10

case/12
box/200
box/10
each
each
box/144
box/50
box/100
box/100
box/100
box/10
each
box/50
each
each
each
Case/24
Box/50
box/500
box/1000
box/100
each

QTY
15
6
6
2
30
8
8
8
4
10
10
2
17
2
4
4
4
10
22
4
22
8
2
3
40
15
20
5
4
3
2
1
0

SIZE
20mL
5" x 9"
8" x 10"

2" x 5 yds
3" x 5 yds
4" x 5 yds
6" x 5yds

16 oz
2-ply medium
ampoules
16G x 1.16
Unisize
1.0 gm
2" x 4"
3/4" x 3" strips
knuckle
spot 7/8"
16 oz
10-15 gal
5 QT
4 oz
3 oz

Medium
6"
6"

Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies

37696
98696
88392
76973
68754
41604
66656
53984
91725
81766
29736
83755
83410
8503
78149
70748
81101
93357
20983
91543
17532
08664
72059
74465
55502
73979
52932
85271
85272
85273
85274
13903
17614

Dial Hand Soap
Diaper Relief ointment
Disposable Sterile Scalpels
Drape sheet 2 ply
Dry washcloths
Duoderm
Eartips - disposable otoscope
Eartips - disposable otoscope
EKG Electrodes
Emesis basin
Epsom salts
Eucerin cream
Eucerin cream
Exam table paper
Eye Chart (Illiterate)
Eye patches
Fluff Underpad
Gauze, non woven sponges, non-sterile
Gauze, non woven, sterile
Gauze, non-sterile
Gauze, non-sterile
Gauze, Sterile
Gauze, Telfa Adhesive
Gauze, Telfa Bandage
Gauze, Telfa, Non-Adhesive
Gauze-conforming Stretch, non-sterile
Gauze-Conforming Stretch, Sterile
Gloves - Sterile Surgical
Gloves Nitrile, Powder-free
Gloves Nitrile, Powder-free
Gloves Nitrile, Powder-free
Gloves Nitrile, Powder-free
Graduated Suction Catheter Kit
Hand Sanitizer

each
each
Box/10
case/100
bag/50
box/10
box/1000
box/1000
100/box
each
each
each
each
case/12
each
box/12
case/300
bag/200
pkg/100
bag/200
bag/200
box/100
box/100
box/400
box/50
bag/12
bag/12
box/50
box/100
box/100
box/100
box/100
case/50
each

6
40
2
3
1
3
3
3
10
60
1
6
50
12
3
2
2
8
8
8
8
5
3
3
3
6
12
1
40
70
70
20
3
18

I gal
4 oz
#11
40" x 48"

2.5 mm
4.0 mm
100/box
700 cc, 9.7 x 4.7 x 2
16 oz
1 oz
18"

17" x 24"
2x2
4x4
2x2
4x4
2x2
3x4
2" x 3 3/4
3" x 4"
3" x 4.1 yds
3" x 4.1 yds
Size 8
Small
Medium
Large
X-Large
6 Fr
8 oz

Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies

82789
97038
92991
11126
66797
92997
17530
70719
44106
75151
14323
93321
14358
92604
76513
15991
55579
81772
59477
82672
68717
15045
15047
52971
82271
15049
80598
89724
87406
83408
43735
08618
10419
98395

HCG UA Dipstick
Heat Pack
Hemoccult Developer
Hibiclens
Hot Water Soluable Laundry Bags
Hydrogen peroxide
Hypoallergenic silk tape
Infant Heel Warmers
Infectious Linen Bags
Iodoform Packing Strips
Irrigating Eye Wash
Isolation gowns
Kleenex
KY Jelly
Lancets
Medicaine Sting ease Swabs
Medicine cups - paper
Medicine cups - plastic
Mini Ear loop curettes
N95 particulate respirator mask
N95 particulate respirator/surgical mask
Nasal Cannula
Nasal Cannula
Nasopharyngela Airway Kit
Non-Rebreather Mask
Non-Rebreather Mask
Oral Airway Kit
Paper cups
Paper tape
Patient gowns
Peak flow meter
Petrolatum Gauze dressing
Petrolatum Jelly
Petrolatum Jelly

box/25
Case/24
each
each
box/100
each
box/12
box/25
case/250
each
case/12
case/50
case/48
box/144
Box/200
pkg/10
box/250
pkg/100
box/50
box/20
box/20
each
each
each
each
each
each
pkg/100
box/12
case/50
each
box/12
box/144
pkg/12

160
6
2
6
8
4
2
5
3
10
1
8
6
3
10
4
20
20
2
8
8
15
15
4
8
10
4
80
3
10
6
4
2
3

15 mL
16 oz
40-45 gal
16 oz
1" x 10 yds
3-1/2" x 5"
20 gallon
1/4" x 5 yds
16 Oz
one size

1 oz
1 oz
Univsize
universal size
Adult
Child
Assorted
Adult
Pediatric
5 oz
1" x 10 yds
30" x 42"
3" x 18"
5gm
1 oz

Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies

82665
13182
11602
82263
82266
83031
81050
81049
81051
45310
37155
62879
75248
32367
63316
82762
08639
48535
48529
48530
15621
15622
16158
82792
66098
80386
80381
15093
35221
92604
82761
82768
65510
81462

Procedure Mask with Ear loops
Providone Iodine 10% Swabsticks
Providone Iodine Prep Solution
Rebreather Oxygen Mask
Rebreather Oxygen Mask
Rebreather Oxygen Mask
Resuscitator with valve
Resuscitator with valve
Resuscitator with valve
Saline Solution 0.9%
SAM Splint
Sani-Cloth Germicidal disposable wipes
Sani-Hands Sanitizing Wipes
Silvadene 1% 20 G tube
Spirometer Disposable mouthpieces
Staple remover Kit
Steri-Strip Adhesive Skin Closures
Stiffneck Extrication Collar
Stiffneck Extrication Collar
Stiffneck Extrication Collar
Stiffneck Extrication Collar
Stiffneck Extrication Collar
Stiffneck Extrication Collar
Strep A Dipstick
Suction Canister, Disposable
Suction Catheter
Suction Catheter
Suction Connecting Tube w/ Yankauer
Surgical Face Mask with nose piece
Surgilube
Suture Removal Kit
Suturing Kit Tray
Syringe only for ear irrigation
Tape measure

box/50
box/50
each
each
each
each
each
each
each
each
each
can/160
can/135
each
box/100
each
box/50
each
each
each
each
each
each
box/25
each
each
each
each
box/50
box/144
each
each
box/40
box/1000

15
4
4
5
5
5
4
4
4
30
8
40
40
2
2
10
2
3
3
3
3
3
3
3
3
3
3
3
2
1
10
5
1
3

16 oz
Adult
Pediatric
Infant
Adult
Infant
Pediatric
250mL
4 1/4" x 36"
6" x 6.75"
6" x 7.5"
20 G

1/4" x 4"
Adult Neckless
Baby Neckless
Pediatric
Regular
Short
Tall
800 cc
18 Fr
8 Fr

60cc
24"

Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Clinic Supplies
Sharps
Sharps
Sharps
Sharps
Sharps
Sharps
Sharps

49317
17737
76803
79821
08641
82466
58979
13784
75349
89427
65559
64586
65661
88392
73101
72290
72292

Tegaderm Transparent Dressing
Thermometer Probe Covers for Suretemp
Thermoscan Pro 4000 Ear probe cover
Tongue Depressor - Adult
Transpore Surgical Tape
Triple antibiotic Ointment
Ultrasound gel
Urine Reagent Strips 10 SG
Urine Strainer
Wash basin
Vanishpoint Syringes Tuberculin
Vanishpoint Syringes
Vanishpoint Syringes U-100 Insulin
Disposable Sterile Scalpels
Safety IV catheters - yellow
Safety IV catheters - Blue
Safety IV catheters - Pink

box/100
box/250
pkg/200
box/500
box/12
box/150
each
box/100
bag/25
each
Box/100
Box/100
Box/100
Box/10
Box/50
Box/50
Box/50

1
15
40
6
2
6
2
5
1
18
15
30
15
2
6
6
6

2 3/8" x 2 3/4"
for oral

1" x 10 yds
1.0 gm
1/4 L

6 QT
27G x 1/2 1cc
22G x 1 3cc
29G x 1/2 1cc
#11
24G x 3/4"
22G x 1"
20G x 1 1/4"

TYPE OF EQUIPMENT

VENDOR

ITEM #

QTY
4
4
4

Doctor's Stool
Assistant's Stool
Intraoral x-ray
M9 Ultraclave Sterilizer

ADEC
ADEC
ADEC
GENDEX
Sullivan-Schein

Cascade 1040
Preference 5580
Cascade 3181
Preference
Mounted Light 281461
Cascade 1601
Cascade 1626
GX-770
386-1150

CDR DICOM Software - Multi-User w/Guide
CDR DICOM User Guide - additional
Sensor size 2
Universal Holder Set-size2
USB remote
USB Remote Cable (5 meter)
USB CAM Kit
USB Cam Cable (5 m)
Sensor size 0

Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies

B1050013
B1050006
B1204050
B1073061
B2204000
A1111300
B6303000
A1119100
B1303050

4
1
4
4
4
4
4
4
4

Operatory Chair
12 O'clock Treatment Console
Delivery Unit

ADEC
ADEC
ADEC

Track-Mount Single Light

4
4
4
4
2

Amalgam SepAB Dental Trends 890-1500
4
Dental Vac Air Techniques
Vac Star 50
4
Dental Compr Air Techniques
Air Star 30
4
•         Mechanical room will need:  2 dedicated outlets (one for vacuum and one for compressor); plumbing for water supply; plumbing for a
air lines to chair from compressor

a drain; external venting; lighting

TYPE
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

TYPE OF EQUIPMENT
2" x 2" Gauze, non- sterile, 5000/case
Absorbent Points, Assorted, 15-40
Absorbent Points, Assorted, 45-80
Alginate Spatula
Alginate, Regular Set, Jeltrate Plus
All Rap 4" x 6", Cl r
Amalgam Carrier, Med/Large
Amalgam Plugger # 0/1
Amalgam Plugger # 1/2
Amalgam Well
Amalgamator,ProMix,Dentsply/Caul
Apron Child
Apron Hanger
Apron, Adult
Articulating Paper, Thin
Aspirating Syringe, CW type
Autoclave Cleaner, Qt
Barbed Broaches, Sz 1, 22 mm, 12/bx
Barbed Broaches, Sz 3, 22 mm, 12/bx
Barbed Broaches, Sz 5, 22 mm, 12/bx
Bib Holder
Bibs, DriGuard, 500/case
Bone File #21, Miller
Brush Tip Applicators, 3M
Burnisher #21B
Burnisher #27/29
Butane Burner, Wall Lenk
Carbide Bur #2 Round, RA,(10/ ),SS
Carbide Bur #330, FG,(10/ ),SS White
Carbide Bur #34, FG,(10/ ),SS White
Carbide Bur #34, RA,(10/ ),SS White
Carbide Bur #557, FG, (10/ ),SS White
Carbide Bur #6 Round, RA,(10/ ),SS
Carbide Bur #701L, FG,(10/ ),SS White

3 pack
3 pack
3 pack
3 pack
3 pack
3 pack
3 pack

VENDOR
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein

ITEM #
100-8608
101-2534
101-5685
135-4135
222-2723
127-3240
600-3316
600-9517
600-9295
100-1803
222-4105
100-9022
100-3530
100-2528
100-2876
100-9808
100-5050
222-3660
222-3832
222-4245
100-8229
100-9276
600-1254
777-9224
600-9586
600-0855
100-8842
999-2421
999-8120
999-2986
999-4425
999-8764
999-4878
999-2980

QTY
2
2
2
1
1
2
2
2
2
2
2
1
2
1
3
10
1
2
2
2
4
2
5
2
2
2
1
10
10
10
10
10
10
10

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Carbide Bur #8 Round, RA,(10/ ),SS
3 pack
Carbocaine HCL 3%, Plain
Cavit G
Cavitron Inserts, 30K TFI-10 Straight 5
Chairside Reline
Cleoid-Discoid #3/6
2
College Pliers #317
Columbia 2R /2L
Composite, Felt #2
Cotton Pellet Dispenser
Cotton Pellets # 3, 2500/box
Cotton Roll Dispenser
Cotton Roll, non-sterile, Med, 2000/box
Curette, #11, Miller, CM11
Curing Light, Optilux
Digipex III Apex Locator, Pulp Tester
Dispenser for All Rap
Disposable Prophy Angles, 100/Bx 3
Disposable XCP Bite Bloc s, 100/box
Dry Socket Paste, Sultan, 1 oz
DuraShield Fluoride varnish
Elevator, Apexo, #301
Elevator, Heidbrink, #1
Elevator, Heidbrink, #41
Elevator, Seldin, #1L
Elevator, Seldin, #1R
Elevator, Woodward, #190 €
Elevator, Woodward, #191 (W)
Endo-Ray II, 2/pk
Etch Gel, Phosphoric Acid, package
Evacuator Tips, High Volume, 50/bag
Excavator #17
Excavator #23
Excavator Double End #31L
Explorer Double End #DG-16

Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein

999-1653
856-0233
378-4404
167-4055
333-7765
600-4369
600-8348
600-6167
600-6695
754-7183
754-8911
754-8598
100-5897
600-2571
549-7284
923-2193
127-5189
117-2133
189-1585
100-5312
312-1059
600-0698
600-1429
600-4412
600-8622
600-7486
600-2134
600-6802
733-0816
100-4649
100-4568
600-3748
600-6209
600-3889
600-3599

10
4
1
10
1
2
20
4
6
1
1
1
2
5
2
1
1
10
1
2
2
2
2
2
2
2
2
2
2
2
8
10
10
2
2

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Explorer/Probe #23/CP-12
Ezee Kleen 2.5 Water Distiller
Ezee Kleen Cartridge Refill
Face Masks Earloop Yellow 50/bx
Finishing Bur, 7714-T2
Finishing Bur, 7714-T3
Flexibole, X-Large
Floss Dispenser, Steel
Floss J & J (110 yds)
Forcep #151S
Forcep 17
Forcep 53 L
Forcep 53 R
Forcep, #150, Cryer
Forcep, #150S
Forcep, #151, Cryer
Forcep, #23, Cowhorn
Forcep, #69, (Miltex)
Forcep, #88L, Nevius
Forcep, #88R, Nevius
Forcep, Tissue, Adson 4 3/4"
Full Denture Tray Set, Perforated, 8/set (only 1 set)

Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein

600-7165
551-9685
551-6714
104-2849
772-7007
772-7240
547-9846
555-0406
555-9882
100-5203
100-7330
100-7459
100-3779
600-7233
100-7034
600-7902
600-4715
953-7710
600-6844
600-6447
600-3739
333-0935

20
1
1
12
3
3
1
1
3
4
2
2
2
4
4
4
2
2
2
2
5
1

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Gates Glidden Drills, Assorted #1-6, RA
Gelfoam #4, Large, Jar
Glove Dispenser
Gloves Medium Nitrle 50/bx
Gloves Small Nitrile 50/bx
Gracey 1 / 2
4
Gracey 11 / 12
4
Gracey 13 / 14
4
Gracey 7 / 8
4
Gutta Percha Points, Assorted, 15-40
Gutta Percha Points, Assorted, 45-80
Gutta Percha Points, Assorted, 90-140

Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein

100-9919
908-2252
100-6182
103-302
103-300
600-2245
600-3523
600-3603
600-3023
100-3894
100-6571
100-8504

2
1
4
20
20
4
4
4
4
2
2
2

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Head Rest Cover, 13" x 10", 500/case
H-Files, Sz 15-40, 30 mm, 6/bx
H-Files, Sz 45-80, 30 mm, 6/bx
High Speed Handpiece, Midwest Tradition, Push 7
Button,Fiberoptic
Hollenbac #3S
Hurricaine Gel Topical Anesthetic
In-Room Sharps Disposal System
IRM Kit
K-Files, Sz 08, 25mm, 6/bx, Kerr
K-Files, Sz 10, 25 mm, 6/bx
K-Files, Sz 15, 25 mm, 6/bx
K-Files, Sz 20, 25 mm, 6/bx
K-Files, Sz 25, 25 mm, 6/bx
K-Files, Sz 30, 25 mm, 6/bx
K-Files, Sz 35, 25 mm, 6/bx
K-Files, Sz 40, 25 mm, 6/bx
K-Files, Sz 45-70, 25mm,6/bx
Lab Stone, Buff, 25 lb
Lead Apron, Adult
Lidicaine HCL 2%, w/ Epi 1:100
Light Handle Covers, “T”
Marcaine HCL .5%, w/ Epi 1:200
Masks with Face Guard 40/bx
Maxiclens Antimicrobial Soap, Gallon
Maxispray Surface Disinfectant, Spray Bottle
Maxitest Inoffice System Starter Set
Maxitest Value Test Pack, Biological Monitoring
Midwest Plus Handpiece Maintenance System
Mini Endo Box
Mini Endo Box
Mirror #5 Front Surface/Cone Soc et
Mirror, Handle Cone Soc et
Mixing Slab, Plastic 6" x 6"
Monoject Needles, long 1 1/4", Yellow

Henry Schein
Henry Schein
Henry Schein
Henry Schein

101-8627
123-8623
123-1931
772-7345

2
2
2
1

Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein

600-0937
916-6726
666-3672
222-1135
123-2411
123-0485
123-1546
123-4928
123-5710
123-8203
123-6151
123-9608
123-0406
569-1826
100-2528
856–8483
100-9864
856-7407
153-6614
431-0099
101-5349
102-6076
101-4715
772-4268
317-3564
317-3564
600-0452
600-0781
385-8203
194-9460

2
3
2
1
2
2
2
2
2
2
2
2
2
1
1
5
4
3
6
2
2
1
1
1
2
2
20
20
1
4

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Monoject Needles, short 3/4", Blue
Mouth Prop, Adult #954, 2/box
Mouth Prop, Child, 2/box
Mouth Prop, Medium 2/ox
Needle Holder, Mayo-Hegar 6 1/4"
On-Gard Recapper
Periosteal Elevator, #9 Molt
Plastic Cups, 1000/case
Plugger, Double End # 1 / 3
Plugger, Double End # 5 / 7
Point 4 Optimized Particle Composite System
Poly Pads, 3" x 3", 100/pad
Pressure Indicator Paste, 1 1/4 oz
Pro-Barrier Tube Sox
Pro-Bond, Dentsply Kit
Prophy Paste, Nupro, 200/Bx 2
Push Button Low Speed Angles
RC Prep, 18 gm
Regular Set Tray, Perforated, 8/set (only 1 set)
Repair Material, Lab Pkg
Retractor, Univ. of Minnesota
Rongeurs, Friedman 5 ½ “
Root Tip Pick, #2, EH02
Root Tip Pick, #3, EH03
Root Tip Pick, Heidbrink #13 / 14
Rubber Dam Kit
Ruler 6"
Safety Glasses 2
Saliva Ejectors, 100/bag
Scalpel, Disposable, #15, 10/box
Scissor, Dean 6 ½ “
Scissor, Iris 4 ½ “, Curved Delicate
Sealapex Root Canal Sealer
Self-locking Pliers, Economy
2
Self-Seal Sterilization Pouch, 3 ½" x 9", 200/box 6

Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein

194-5141
107-4521
107-4819
107-5858
600-4601
658-7851
600-4113
100-3902
600-7052
600-8078
123-7115
100-2880
242-5748
991-5498
222-2433
555-1186
772-6728
378-4499
333-2074
222-7526
600-5811
600-6139
600-1552
600-4947
600-4522
547-8511
317-1294
100-7382
100-5205
780-4962
600-0506
600-2899
123-2799
600-2009
100-2973

4
6
4
4
5
3
5
2
2
2
1
1
1
4
2
5
8
1
1
1
5
5
2
2
2
2
2
4
10
2
5
5
2
2
8

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Henry Schein
Schick Technologies
Schick Technologies
Henry Schein

100-3042
B1303050
B1204050
772-2941

6
1

Henry Schein
Henry Schein

772-1553
772-3510

2
2

Henry Schein
Henry Schein

772-5813
772-7194

2
2

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Self-Seal Sterilization Pouch,5 1/4" x 10",200/bx 6
Sensor size 0
Sensor size 2
Slow Speed Handpiece Ball Bearing Contra Angle 2
Attachment, Latch Type
Slow Speed Handpiece Contra Angle Sheath 2
Slow Speed Handpiece Motor, Midwest, Rhino XP
Single Speed
Slow Speed Handpiece Straight Attachment
Slow Speed Handpiece, Midwest Shorty Two Speed w/
2 Straight Attachment
Sodium Hypochlorite Solution, 16 oz
Srynge Tips, EZ Safe Tip, 150/bag
Steel Step-On Can, 32 qt
Sure-Stop Dispenser, Dentsply, 200/pk
Surg-O-Vac Tips, .25", 25/pk
Suture, Gut Plain 3-0, 18"
Tissue Conditioner, Dentsply
Tofflemire Retainer, Universal,Getz
Toflemire Bands #1, .002,(36/ ),Getz
Track-Mount Single Light

Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
Henry Schein
ADEC

Dental Supplies
Dental Supplies
Dental Supplies

Tray Covers, 1000/box
Tytin Amalgam, Double Spill, 600 mg Reg Set
Ultra Clean,Ultrasonic Cleaner,Concentrated, Gallon

Henry Schein
Henry Schein
Henry Schein

100-7562
101-6183
545-5228
222-3548
889-0061
654-6555
222-9274
112-5550
112-3267
Preference
Mounted Light 281461
101-1309
123-3531
100-3185

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

Ultrasonic Cleaner
Ultrasonic Cleaner Accessory Kit
Universal Holder Set-size
USB Cam Cable (5 m)
USB CAM Kit
USB remote
USB Remote Cable (5 meter)
Vibrator
Wizard Wedges, Assorted

Henry Schein
Henry Schein
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Schick Technologies
Henry Schein
Henry Schein

100-6879
100-7900
B1073061
A1119100
B6303000
B2204000
A1111300
100-4157
112-4713

Dental Supplies
Dental Supplies
Dental Supplies
Dental Supplies

2

2
8
1
2
10
1
1
10
2

1
1
1
1
1
1
1
1
1
1
1
2

Dental Supplies
Dental Supplies
Dental Supplies

Woodson #2 6
XCP Instrument
X-Ray Covers

Henry Schein
Henry Schein
Henry Schein

600-2886
189-4148
101-6507

6
2
4

TYPE OF EQUIPMENT
132 BIN CABINET/GRAY
Refridgerator Storage Box-Double Lock
Kango High Polyurethane Seat Chair
Connecting Anti-Fatigue 3x2
Narcotic Cabinet Double Lock
Safety Pill Cutter
Tablet Counter with Spatula
Anesthesia Cart
Vaccine Thermometer 5mL
Summit Commercial Refrigerator 20-22 CU FT
Stand alone Freezer 12 to 14 cubic feet

VENDOR

ITEM #

DHS ADVANTAGE
3715
11685
10777
3762
17043
7129
11479
14144
FF7LBLBI

QTY
1
1
2
1
1
2
2
1
2
1

Type
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC
OTC

MEDICATIONS

REQUESTED QUANTITY

Acetaminophen 500mg Unit Dose 100/box
Acetaminophen 325mg Unit Dose 750/box
Acetaminophen 160mg/5mL 16oz Bottle
Acetaminophen 80mg/0.8mL
Artifical Tear 15ml Bottle
Aspirin 81mg Chewable Unit Dose 750/box

5
5
20
20
40
5

Bacitracin Oint 0.5% 1oz Tube
Benzocaine 20% 15gm Tube
Benzoyl Peroxide 5% Gel 1.5oz Tube
Calamine Lotion 177mL
Carbamide Peroxide 6.5% 15ml bottle
CTM 4mg Unit Dose 100/box
Clotrimazole 1% Cream
Diphenhydramine 25mg Unit Dose 100/box
Docusate Calcium 100mg Unit Dose 100/box
Fiber Tab 500/bottle
Guaifenesin 100mg/5mL 120mL Bottke
Hydrocortisone 1% Cream
Ibuprofen 200mg Unit Dose 100/box
Ibuprofen 100mg/5mL 16oz Bottle
Instant Glucose Gel 3/pack
Lice Shampoo 1 bottle
Loperamide 2mg Unit Dose 100/box
Loratadine 10mg Unit Dose 100/box
Milk of Mag 400mg/5mL - 30mL Unit Dose 100/Pack
Mintox 12oz bottle
Nasal Saline 45mL
Omeprazole 20mg 1000/bottle
Opti-Clear 15mL
Oralyte 33oz Bottle
Permethrin 1% Lotion 59mL
Pepto-Bismol 4oz Bottle

20
20
20
10
20
5
50
5
5
5
50
50
10
10
3
160
5
5
1
40
50
2
20
20
20
30

ITEM #
1423367
3271913
1880467
3553815
1701879
1219278
3255395
1304781
1121375
1904267
1922392
1704477
1155761
2402287
1811827
1960756
1924448
1188234
1245232
1394659
1384916
91116
1610765
2131951
1715671
1919661
1642354
1866656
2195097
1146596
1224351
1377464

VENDOR
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
Moore Medical
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson
McKesson

TYPE OF EQUIPMENT
High Boltless Steel Shelving

VENDOR
Global Industrial

ITEM #
WG601886

QTY
10

TYPE
Supplies
Supplies
Supplies
Supplies
Supplies
Supplies
Supplies
Supplies
Supplies
Supplies
Supplies

SUPPLIES
Berry Vial 16dram 270/box
Berry Vial 30dram 140/box
Berry Caps 13/16 200/box
Berry Caps 30/40/60 250/box
Oral Syringe 3mL 500/bpx
Oral Syringe 5mL 500/bpx
Reclosable Bag 4x6 100bags/pack
First-Fill RX Labels, 1500 labels/box
31-Day MAR Forms 1000 labels/box
Refill Labels 7500 labels/box
Tape (to put over prescription)

QUANTITY

ITEM #

2
2
2
2
2
2
10
5
6
2
10

1200450
1218924
1746858
1895960
3612751
3613064
18362
WFPP03
WFPP02
RX-REF

Equipment
Electrocardiograph

GSA Advantage

CP2A-1E1

AED

GSA Advantage 9390A-1001P

Welch Allyn Spot VS-BP SP02
GSA Advantage 42NTB-E1G
Hydraulic Stretcher
Hill Rom
Crash Cart
Suction
Crutches (adult)
Crutches (pediatric)
Oxygen Regulator
0-25 lpm
Oxygen tank cart, 2 wheel
Oxygen tank, D, Aluminum
Wheelchair, Adult, Extra Wide, Seat Dimensions:
20" x 16", Arm Style: 62 full legnth removable, Color: Black upholstery
Wheelchair, Adult, Folding, Permanent full arms,
standard options, Color: Black upholstery
Medication Cart, 36 drawer
Medication Cart, 15 drawer for sharps
Eyewash station, Faucet Mount
Exam Light, Halogen, w /mobile castor base
Backboard Adult
Backboard Peds
Emergency Bags (Red or Orange)

1

10
1
2
1
1
4
4
4
8
8
2
2
1
1
1 per rm
3
4
4
6

Qty Per Go Bag
20
1
2
10
1
4
1
1
2
4
4
1
1
1
1
1
1
1
2
10
1
1
2
2
2
2
8
1
1
1
1
2
8

Description

Vendor

Re-order NPackage T Config

# Needed

2x2 gauze
3-pack oral glucose gel
4'' ace wraps
alcohol prep pads
Ambu Bag/Non-rebreather Mask (adult/ped)
Ammonia Inhalants
Basic Life Support card (as reference)
BLS Backpack
bottle glucometer test strips
Bottle of Aspirin
box of standard bandaids
BP cuff adult (manual)
BP cuff pedi (manual)
C-collars (1 adult adjustable)
C-collars (1 pedi adjustable)
Epi-Pen (adult)
Epi-pen (pedi)
extra glucometer batteries
Extra pen and emergency quick forms
finger lancets (12 lancets comes with above kit)
glucometer (Kit)
Hemostats
instant cold packs
instant warm packs
IV Start Kit
IV Tubing
kerlix wraps
Lactated Ringers
Multiple sizes of nasal airways
Multiple sizes of oral airways
Normal Saline Solution
Oxygen
pen light

Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical

08250
80915
83499
12159
14272
10104

Box
Pkg
Box
Case
Case
Box

100
3
10
1000
12
100

1
1
1
1
1
1

Iron Duck
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical

35132
80016
89114
68181
99353
99325
65666
59897
15211
15212
68716

Each
Pkg
Each
Box
Each
Each
Each
Each
Pkg
Pkg
Each

1
50
1
100
1
1
1
1
2
2
1

8
1
1
1
1
1
1
1
2
2
6

83527
10039
30944
85841
80550
16875
98266
59713
69407
52971
82135
13422
90494
63337

Box
Each
Each
Case
Each
Case
Each
Box
Each
Each
Box
Case
Each
Each

200
1
1
24
1
100
1
10
1
1
8
48
1
1

1
1
1
1
1
1
1
1
1
1
1
1
2
1

1
Portable O2 tank with extra regulator
1
Portable suction
1
pulse oximeter
2
Rolls of 2" silk tape
2
Sam Splints
20
Sets of large gloves
1
small sharps container
1
Spine Board (Infant/Peds)
1
Spine Board(Adult)
1
stethoscope
1
thermal blanket
1
thermometer
8
tongue depressors
4
Tourniquet
1
Trauma Shears
Total go bags required 6

Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical
Moore Medical

04253
74031
67172
17531
37154
63640
10318
36867
68584
66255
91198
73574
79821
65324
10027

Each
Each
Each
Box
Each
Box
Case
Each
Each
Each
Pkg
Each
Box
Pkg
Each

1
1
1
6
1
100
72
1
1
1
30
1
500
10
1

1
1
1
1
3
1
1
1
1
1
1
1
1
1
1

TYPE OF EQUIPMENT
Refrigerator - Staff 28 Cub feet
Microwave

VENDOR
GSA Advantage

ITEM #
FFHT1826LW

QTY
1
2

TYPE
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin

TYPE OF SUPPLY
No. 2 Pencils
1 - Subject Notebook
Batteries - AA
Batteries - AAA
Batteries - 9V
Batteries - C
Batteries - D
Binders - 1"
Binders - 2"
Binders - 3"
Binders - 4"
Binders - 5"
Binder Clips - Sm
Binder Clips - Med
Binder Clips - Lg
Binding Spines
C-Line Plastic Sorter
C-Line Shop Ticket Holders
Calculators
Calendars - Blotter-Style
Calendars - Wall
Clipboards
Copy Paper
Date Stamper
Document Protector
Drawer Organizer - Tray
Desktop Organizers
Desktop Organizers - Horizontal
Dividers - Index Sheets - A to Z
Dividers - Plastic - Monthly Tabs
Dividers - Plastic - Tabs - Pockets
Dry Erase Markers - Fine Tip
Envelopes - Bubble 8 1/2" x 12"

VENDOR
ITEM #
Staples
814575
Staples
703124
Staples
812356
Staples
806229
Staples
810694
Staples
806235
Staples
810621
Staples
614316
Staples
614319
Staples
614320
Staples
519835
Staples
652108
Staples
814494
Staples
814607
Staples
777466
Staples
615677
Staples
897696
Staples
508822
Staples
814556
Staples
751015453752
Staples
HOD3638
Staples
814435
Staples
492072
Staples
USST5117
Staples
814896
Staples
514638
Staples
375012
Staples
381873
Staples
887513
Staples
901913
Staples
486148
Staples
700564
Staples
SEL16161

QTY
4
10
4
4
2
3
2
4
4
4
4
4
10
10
10
1
2
2
5
10
10
10
10
2
2
10
10
10
2
2
5
4
2

Boxes of 24
Boxes of 12
Boxes of 12
Boxes of 12
Boxes of 12
Boxes of 12

Boxes of 12
Boxes of 12
Boxes of 12

Case of 10 Reams of 500

Packages of 10

Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin

Envelopes - Bubble 10 1/2" x 16"
Envelopes - Business
Envelopes - Clasp
Envelopes - Interdepartment
Envelopes - Moistener
Expanding Files -Letter
Finger Tip Moistener
Flags - Arrow - Post Its
Flags - Assorted Post Its
Flags - "Sign Here" Post its
Flashlight
Glue Stick - Clear
Guillotine Paper Trimmer
Hand Sanitizer w/ Pump
Hanging Folders - Letter
Hanging Folders - Box Bottom - 1"
Hanging Folders - Box Bottom - 2"
Highlighters -Assorted
Highlighters - Yellow
Hole Reinforcements
Index Cards
Index Tabs
Keyboard Wrist Support
Key Ring Tags - Oval
Kleenex - Facial Tissues
Labels - 1" x 2 5/8"
LabelWriter White Address Labels
Label Maker - Tape
Legal Pad - Wide Ruled
Manila Folders - Letter
Manila Folders - Letter w/ fastners
Mouse Pad
Packing Tape
Paper Clips - Standard

Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples

SEL16202
508620
QUA38711
427795
649920
614661
SPR01569
437773
599338
84290
381229
649481
887012
607942
726597
508206
SMD64379
814482
814486
166322
772244
665828
747847
767301
712586
814453
377179
79511
281303
744100
831099
683907
495492
741314

2
2
5
2
6
2
5
3
3
6
5
1
2
20
8
8
8
6
6
5
5
2
10
1
10
10
2
2
2
4
4
10
3
4

Packages of 10
Boxes of 500
Boxes of 100
Boxes of 500

Boxes of 100 sheets

Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin

Paper Clips - Jumbo
Patient Charts - Adults/Manila
Patient Charts - Juv./Lavendar
Pencil - Cap Eraser
Pencil Sharpener
Pens - Black
Permanent Marker - Fine
Permanent Marker - Ultra Fine
Personnel Files - Blue
Personnel Files - Red
Plastic Dividers w/ Tabs
Post It - Pop Ups
Post It - Pop Up Dispenser
Post It - Lined Note Pads
Power Duster - Compressed Gas
Presentation Covers - Lined
Push Pins
Rolodex
Rubber Bands
Rubber Finger Pads
Ruler
Scissors
Shredder - Liners
Shredder Lubricant
Staples
Staplers
Staple Remover
Steno Notebook
Tape - Dispenser
Tape - Refill
Three-Hole Punch
Timecards
Timeclock Replacement Ribbon
Toner(s)

Staples
ACC72580
Medical Arts
52385
Medical Arts
55130
Staples
167601
Staples
NSN2414229
Staples
612884
Staples
563076
Staples
710856
GSA Advantag SMD13730
GSA Advantag SMD13775
Staples
AVE23084
Staples
653415
Staples
MMMDS330BK
Staples
NSN3464849
Staples
887502
Staples
457221
Staples
814605
Staples
234195
Staples
NSN5783514
Staples
39067
Staples
164632
Staples
NSN2414373
Staples
918323
Staples
496153
Staples
BOS50SK
Staples
NSN5153549
Staples
NSN1626177
Staples
532820
Staples
814439
Staples
610766
Staples
814451
Staples
563538
Staples
475490
Staples

3
15
15
4
3
8
3
3
5
5
10
8
10
2
3
4
5
8
5
4
5
10
4
10
10
10
10
20
10
10
10
1
2
10

Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin
Admin

Trash Cans - Office
Trash Cans - Break Rm./Kitchenette
Trash Liners - 23 gal
Trash Liners - 7 gal
Two-Hole Punch
Wall Clock
Wall Hanging File - Verticle
Whiteboard
Whiteboard Cleaner
Whiteboard Eraser
White Out - Pen
White Out - Tape

Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples
Staples

857838
124834
477573
538900
814617
775353
NSN5827279
NSN5550293
120741
518759
NSN3861609
NSN5048940

10
2
2
1
10
10
10
1
2
1
10
6

TYPE OF EQUIPMENT
MHU Beds
Mattress
Head/FootBoards
Welch Allyn Spot VS-BP SP02
Matress water proof
Plastic/Metal Bed Frame
Matress water proof
Trendule Beds

VENDOR
MC
Span America
Gen
GSA Advantage

ITEM #
MC9R
PL8035-29
MC9RHDFB
42NTB-E1G

QTY
2
2
2
3
16
16
6
6

SOUTH TEXAS FAMILY
RESIDENTIAL CENTER
PERFORMANCE WORK
STATEMENT
September 15, 2014

1. Background
Through this contract, the U.S. Department of Homeland Security (DHS), Immigration and
Customs Enforcement (ICE) procures temporary residential shelter care and other related
services to families in its custody.
2. Objectives
The purpose of this Statement of Work (SOW) is to describe the required equipment, personnel
and services, including bed space, that the selected Service Provider(s) must provide to sustain a
program of temporary shelter in a safe and secure environment and other related services for up
to 2,400 residents consisting of family units detained in the legal custody of ICE. ICE requires
these beds to be made available expeditiously in increments of 480.
The specific project goal is the provision of a State-licensed residential care center that provides
other related services twenty-four (24) hours per day, seven (7) days per week, to alien family
groups who have been approved for such services by ICE. The Service Provider shall seek
licensing from the State agency responsible for residential programs that house juveniles (and
family groups if applicable). Should the Service Provider be unable to secure State licensure, the
Service provider shall nonetheless comply with all substantive requirements for State-licensed
residential care programs and seek application of such requirements to the family residential
center by the State. Service delivery shall be provided in a culturally sensitive manner with
appropriate accommodations for the language needs and specific characteristics and needs of this
population, which will consist of families with juveniles up to and including 17 years of age and
related adults 18 years of age and older. The Service Provider should expect aliens from any
number of ethnic backgrounds and nationalities.
3.

Terms
a)
b)
c)
d)
e)

Admission: A procedure, which includes searching, photographing, health and safety
assessment, and collecting personal history data. Admission also includes the inventory
and storage of the individuals' accompanying personal property.
Alien Family Group: A group of two or more aliens comprised of an adult parent or legal
guardian who is 18 years of age or older and at least one child.
Contracting Officer (CO): An ICE employee responsible for the complete conduct and
integrity of the contracting process, including administration after award. The only
individual authorized to issue changes to the contract.
Contracting Officer’s Technical Representative (COR): An ICE employee responsible
for monitoring all technical aspects and assisting in administering the contract.
Service Provider: The entity, which provides the services described in this statement of
work.
1

f) Local ICE Supervisor in Charge of the Facility: The ICE Enforcement and Removal
Operations (ERO) Field Office with responsibility over the facility.
g) ICE Health Service Corps (IHSC). Serves as ICE Medical Authority for detainee health
care issues
h) ICE Family Residential Standards (FRS): A set of standards and policies governing the
minimum requirements for care and treatment of aliens held in ICE family residential
centers.
i) Family Residential Center: For the purposes of this document, includes 24-hour
supervised residential care for alien family groups.
j) Health and Safety Assessment: A system of structured observation and/or initial health
assessment to identify newly arriving residents who could pose a health or safety threat
to themselves or others.
k) Juvenile and Family Residential Management Unit (JFRMU): A designated unit within
ERO Headquarters with the primary responsibility for management and oversight of
juvenile and family care, custody, and treatment.
l) Medical Records: A separate set of records apart from the resident’s social record that
are maintained by the Service Provider. Although Medical Records may be created
and/or maintained by the Service Provider, its sub-Provider, or any other third party, the
medical records are the property of ICE.
m) Policy/Standard: A definite written course or method of action, which guides and
determines present and future decisions and action.
n) DHS PREA: The U.S. Department of Homeland Security (DHS) regulation titled,
“Standards to Prevent, Detect, and Respond to Sexual Abuse and Assault in Confinement
Facilities,” 79 Fed. Reg. 13100 (Mar. 7, 2014). The DHS PREA regulation sets forth
standards for training, policy, procedure, and investigation to ensure that individuals
detained in DHS custody are free from sexual abuse and assault.
4. Program Scope and Services
a)

Program Scope
i.

The Service Provider shall provide shelter care and other services in a residential
setting. The Service Provider shall seek licensing from the State agency
responsible for residential programs that house juveniles (and family groups if
applicable). Should the Service Provider be unable to secure State licensure, the
Service provider shall nonetheless comply with all substantive requirements for
State-licensed residential care programs and seek application of such
requirements to the family residential center by the State. The design and
administration of the program shall be in accordance with all applicable federal,
state and local licensing provisions, and the requirements of ICE FRS, as well as
other applicable regulations, settlement agreements and court orders. It is the
Service Provider’s responsibility to assume adequate and appropriate management
oversight for the implementation and successful performance of this contract.

ii.

The location of this facility shall be in Dilley, Texas. ICE reserves the right to
award more than one contract for one or multiple facilities. The Service Provider
must be able to admit and discharge family groups or any part of that group on a
24-hour per day, seven (7) day a week basis.
2

iii. Services shall be provided for the period beginning when the family group or any
part of that group is placed in the Family Residential Center and ending when ICE
releases the family group or any part of the family group, transfers him/her to
another facility, or removes him/her from the United States. At all times,
individuals comprising individual family units shall remain in the legal custody of
ICE, irrespective of detention services provided by Service Provider.
iv. The Service Provider shall ensure that the family group(s) and its individual
members follow an integrated and structured daily routine that shall include, but
not be limited to the following services, which must be age appropriate in design
and/or delivery: education, recreation, life skills, study period, counseling, group
interaction, free time, access to legal services and access to space for religious
services.
v.

The Service Provider will allow weekday and weekend visitation and will ensure
signs are posted at the facility clearly stating hours of visitation, which will be
from 8AM – 8PM. Open movement by residents will be allowed between 8AM –
8 PM, and residents will be allowed free access to the indoor and outdoor
recreation and other areas within their assigned neighborhood as well as the
common areas of the facility. These common areas are located along the main
facility corridor and include outdoor recreation areas, the gym,
classrooms/computer lab, library, chapel, cafeteria, general store, barber/beauty
grooming areas, and medical and dental clinics. Minor residents 12 years and
older are free to move to and from these areas with a pass signed by his or her
parent but residents younger than 12 years old must be accompanied by a parent.

vi. The daily routine will enhance programmatic supervision and accountability as
well as encourage the development of individual and social responsibility on the
part of each individual. Program rules and disciplinary procedures shall be written
and/or translated into a language understood by the residents and appropriate for
their level of development. These rules shall be provided to the residents and fully
understood by all program staff.
vii. Program content and plans must accommodate individuals of all ages and
abilities, in various stages of personal adjustment amid ICE administrative
processing. Because of the variables and uncertainties inherent in each case, the
length of care per resident will vary. Therefore, the Service Provider will design
the program to provide a combination of short-term (up to 90 days) and longterm (90 days or more) care.
viii. Residents served by this contract are individuals who are alleged to be removable
from the United States.
ix. The Service Provider shall implement and administer a case management system
that tracks and monitors each resident on a regular basis, at a minimum of weekly,
to ensure that he/she receives the full range of program services in an integrated
and comprehensive manner.
3

x.

Service Provider shall structure all programs and implement strategies designed to
prevent escapes, unauthorized absence from the facility or its programs, and
protect the safety and security of individuals housed at the Family Residential
Center.

xi. ICE will work closely with the Service Provider in the administration of these
programs in order to address the specific needs of these individuals and to ensure
their care and protection is provided in a manner that meets the applicable law.
b) Program Services
The following is a description of program services the Service Provider is required to
provide:
i.

Care and Maintenance – Proper physical care, appropriate non-institutional
clothing, personal hygiene items and hair care services, and remuneration for work
shall be provided (outside of normal chores or responsibilities) in accordance with
applicable law and the FRS. Hair care services will be made available to all
residents on a regular basis and shampoo and hair conditioner will be made readily
available to all residents. Items, including grooming items, are available for
purchase at the commissary for a reasonable cost. Residents may have up to 10 sets
of appropriate clothing to include their own personal clothing and additional
facility-provided clothing as necessary; residents may retain their clothing in their
rooms and all residents will be provided cold weather clothing as seasonally
required. The Service provider will also comply with all applicable federal laws,
DHS regulations, standards, settlement agreements, and court orders regarding
special needs residents. Parents and/or legal guardians are expected to provide
direct supervision of children while they are not in school or other organized
activities. However, the Service Provider will provide a short-term childcare
service for those instances in which a parent is attending court, meeting with a legal
representative, participating in an administrative interview, or for other short term
absences.

ii.

ICE FRS Compliance- The Service Provider will maintain compliance with ICE
FRS as published on the ICE website as of 8/28/2014 and allow DHS compliance
inspectors free access to monitor compliance. The Service Provider will correct
all identified deficiencies within 30 days unless otherwise agreed by ICE. The
Service Provider will correct deficiencies determined to be Life, Health or Safety
related immediately upon notice of deficiency.

iii.

Medical/Mental Health/Dental Care – ICE retains the right to use a medical
provider proposed by the Service Provider, another service provider of its own
choice, or to use its own Medical Provider, as determined by IHSC. The Service
Provider will provide a medical and dental facility adequately sized to the
population of the Center and will provide all medical, dental, and mental health
equipment and supplies. The Service Provider will maintain medical facilities and
all medical equipment in good working condition and ensure adequate stocks of
medical supplies are maintained. A detailed list of required medical equipment
4

and supplies is incorporated as an appendix to this agreement. The Service
Provider will provide residents access to medical services in the medical facility
24 hours per day, 7 days per week, and will provide security staffing for the
medical facility. The Service Provider shall provide twenty-four (24) hour
transportation for off-site medical referrals.
All residential staff employed by the Service Provider shall meet the FRS
requirements for First Aid and Medical Emergencies, including being trained
initially and annually on how to respond to health-related emergencies,
administering first aid and CPR, and obtaining emergency medical assistance.
iv.

Case Management – Pursuant to the FRS Standard “Staff Hiring and Training” 5.
Case Manager, paragraph 2, the Service Provider shall provide a lead case
manager and additional case managers at a minimum ratio of 1 case manager for
each 30 family units.

v.

Communication- The Service Provider will provide residents information in a
language or manner that the residents understand including through the use of
interpretation and translation services. The Service Provider will generally
provide Spanish translation of all written materials. Where practicable, the
Service Provider will translate written material for other prevalent language
groups in the population who have limited English proficiency. The Service
Provider will provide oral interpretation or assistance to residents who speak a
language for which there is no written translation and to residents who are
illiterate.
Residents will have access to telephones for personal and legal phone calls. The
ICE designated DTS Contractor shall be the exclusive provider of resident
telephones for this facility. The Service Provider shall make all arrangements with
the DTS Contractor per the DTS Contract. The DTS Contractor shall be allowed
to install vending debit machines and shall receive 100 percent of all revenues
collected by sale of prepaid debit services. The DTS Contractor shall be
responsible for furnishing all inventory and supply of all DTS calling services to
the Service Provider. The DTS Contractor shall be responsible for the costs
incurred for installation of the equipment, any monthly telephone charges
incurred from the operation of DTS, and the maintenance and operation of the
system. The Service Provider shall not be entitled to any commissions, fees, or
revenues generated by the use of the DTS or the resident telephones.
The Service Provider shall inspect telephones for serviceability. The Service
Provider shall notify the COR or ICE designee of any inoperable telephones.
Attorneys will be able to leave messages for residents who will be permitted to
return the call.

In addition to compliance with the above listed requirements, the Service Provider will
also be required to comply with the following:
5

vi.

Acculturation/Adaptation – The Service Provider shall provide a program, which
includes, but is not limited to, information regarding personal health and hygiene,
and the development of social and inter- personal skills, which contribute to those
abilities necessary to live independently and responsibly. As described in the
Service Provider’s response to the ICE RFI dated 8/7/2014, these programs will
be delivered during the initial orientation and will be staff facilitated and
delivered through the use of signage, lecture, and written materials. The social
and inter-personal skills program will also be delivered on an on-going basis by
the unit management teams. With regard to personal health and hygiene the
following topics will be addressed:
 How to access and utilize running water with clarification as to hot/cold
water spigots
 Use of wash cloths and towels while bathing
 Access and proper use of toilets
 The purpose and proper use of toilet tissue
 Access and proper use of clothes washers and dryers
 Access and use of feminine products as well as proper disposal
 Purpose and placement of trash receptacles
 How to properly utilize and dispose of disposable diapers for small children
 How to properly handle or dispose of materials soiled
 Dental care tips and techniques to include the use of tooth brushes,
toothpaste, and dental floss
 Access and use of first aid items such as bandages
 How to access medical and dental care
The human sexuality program will be delivered using the same formats as those
described above. Topics include:
 PREA reporting and compliance
 Overview of US laws related to sexual violence and how to report
 Sexual education programming targeted to adolescent youth
 Resident rights/coercion awareness
 Women's/Men's Physiology
 Sexually transmitted diseases/awareness and prevention
 Relationship skills
The social and inter-personal skills program will be delivered using:
 Family & group interaction
 Self-awareness/self esteem
 Communication skills – assertiveness, limit setting, appropriateness
 Effective speaking
 Active listening
 Reflecting
 Clarifying
 Decision making
 Problem solving
6

vii.

Juvenile Education
1.

Educational services appropriate to the level of development and
communication skills are to be made available to all juveniles in accordance
with existing applicable State and federal regulations. Service Provider shall
provide an education program in a structured classroom setting, Monday
through Friday modeled after a year-round program. The Service Provider
will conduct an Individual Assessment of all school age children to determine
Special Needs and Initial Educational Placement. Daily lessons will include a
minimum of one (1) hour of daily instruction in each of the following core
subjects: Science, Social Studies, Math, Language Arts (Reading/Writing),
and Physical Education. A secondary focus of the education program will be
English as a Second Language (ESL). Children will not be awakened prior to
6:30 AM on schooldays and school start times, break times, and end times
must adequately consider the meal schedules to ensure children are able to
have meals with their family. The Service Provider will provide a detailed
schedule that represents the amount of daily hours each school age child will
receive on an average school day. The Service Provider will provide a
structured, grade level appropriate juvenile education program for children
ages four and above regardless of disabilities or special needs. Teaching staff
is required to be bilingual in the predominately spoken language of residents
when the teacher is hired. Teachers must also be ESL certified, or enrolled in
an ESL Certification program. As it is expected that Spanish will be the
predominant language, the Service Provider shall provide Spanish-speaking
teachers/ aides to accommodate the student population as needed. Telephonic
interpretation services shall be made available in each classroom to
accommodate the diverse needs of the multi-lingual student population. The
educational program shall meet or exceed respective State guidelines and
requirements and shall meet all benchmarks as required by the U.S.
Department of Education. The Service Provider will provide all educational
material and school supplies required for the program in English and Spanish.
The Service Provider will ensure full compliance with the FRS Education
Standard within 7 days of facility operations.

2.

All teachers shall be certified or licensed by the respective State Department
of Education or equivalent government-licensing agency. The student/teacher
ratio shall not exceed 20:1 and shall comply with State education regulations
and policy and FRS requirements.

3.

All children with disabilities who need special education and related services
will be identified, evaluated, and referred to an appropriate agency for
intervention and services, in accordance with the Individuals with Disabilities
Education Improvement Act of 2004, Title 20 U.S.C. § 1400, et seq., and any
subsequent amendments to the statute.

4.

Upon transfer or discharge from the program, each juvenile shall be provided
with proof of attendance; copies of assessments and transcripts will be made
available upon request.
7

5.
viii.

At least four educational field trips per year per grade cluster will be
provided.

Recreation and Leisure Time – The Service Provider shall provide separate spaces
for indoor and outdoor gender- and age-appropriate recreational activities in
sufficient numbers and of sufficient size to accommodate the expected population
within the facility and ensure availability to all residents. Residents will have
indoor recreation space in their living units and space in larger housing units for
group gathering. The Service Provider must take into consideration the recreation
and leisure time provisions of the FRS and the Flores v. Reno Settlement
Agreement, including provisions for a designated physical education instructor
and structured physical activities (e.g., organized sports, dance, arts and crafts)
when the children are not in school. Movie Nights must occur at least once per
week and the gymnasiums must be sized to adequately accommodate large groups
for the Movie Nights.
As described in the Service Provider’s 8/1/2014 “Response to IGSA and
Statement of Work,” the ICE RFI dated 8/7/2014 and in the Service Provider’s
Site Layout diagram:
1.

2.

3.

ix.

Dedicated recreation centers contain multiple children's playscapes consisting
of play sets surrounded by rubberized ground covering, with an adjacent
covered pavilion, a grass soccer field, handball court, volleyball court,
basketball court and enclosed gymnasiums. Covered pavilions shall include
seating areas and landscaping such as potted plants.
The Recreation Supervisor will be charged with developing a comprehensive
activities program that addresses all ages and genders and/or designed for
those that have special needs or disabilities. Some of the activities will be
aerobic training such as Zumba, or Pilates, while others will be more active
and competitive such as intra-mural sports for both male, female, and mixed.
Additional specific offerings that will be provided include mini-hoops
basketball, whiffle ball, kick ball, soccer, volleyball, horseshoes, arts and
crafts, table games, television, leisure library and green space. Schedules of
recreational activities and upcoming tournaments will be posted.
Consistent with the FRS, board games, television, and other sedentary
recreation activities to include reading and card games will be provided. There
is both passive (quiet) and active recreation space provided in each housing
unit. In addition, there is room within each apartment for family based activity
and study.

Library Services – The Service Provider shall make Leisure and Law Library
facilities and services available to all residents. Reading material should reflect
diverse languages and interests and be appropriate for various levels of literacy.
Library holdings should strive to meet the Department of Education’s Blue
Ribbon School Program’s best practices library benchmark, as detailed in the
FRS. The library’s holdings shall include at a minimum 10 books per resident.
The Service Provider will provide sufficient space and equipment for the
Libraries to accommodate the expected population size of the facility and ensure
8

availability to all residents. The Service Provider must provide a Computer Lab
with adequate computers to meet the population’s needs. The computers must
have limited Internet browser capability as approved by ICE and the facility may
employ web-filtering software and web-monitoring software and require residents
to follow a computer access policy. An adequate number of computers, with
limited Internet browser capabilities, will be provided in the Leisure Library. The
Law Library space must contain an adequate number of computers with legal
materials explaining United States immigration law and procedures. Residents
will be provided thumb drives as a means of saving and maintaining legal
documents. The Law Library must have a copier to allow residents access to copy
legal materials. ICE will supply all necessary legal materials on CD-ROM for
placement on all computers. The Libraries must meet the requirements of the
FRS.
x.

Religious Services– The Service Provider will provide a Chapel facility or facilities of
sufficient size to allow residents reasonable and equitable opportunities to participate in
the practices of their respective religious faiths in compliance with the FRS and
applicable federal law. ICE will provide religious programming in compliance with the
FRS. The Service Provider’s compliance with the FRS standard on Religious Practices
is amended to the extent that ICE will be providing for religious services programming.
xi.

Assignment of Individual Chores – The Service Provider shall develop written
procedures regarding chores or vocational assignments and associated schedules.
Consideration shall be given to the fact that residents are not required to
participate in uncompensated work assignments unless the work involves light
housekeeping of personal areas or personal hygiene needs and the need to
maintain parental supervision of their children while residing at the Center.
Assignments of Individual Chores will comply with the requirements of the FRS.

xii.

Voluntary Work Program - The Service Provider should establish a Voluntary
Work Program with provisions to pay eligible adult residents who volunteer to
perform paid work assignments. The program must comply with the requirements
of the FRS. The Voluntary Work Program prohibits the use of detainee workers
to perform work contracted for by the Service Provider.

xiii.

Food Services – Meal programs shall incorporate a meal service that promotes
cultural diversity, family unity needs, and accommodates children of all ages,
including infants and toddlers. The Food Services will take into consideration a
variety of types of meals and meal service, including but not limited to, cafeteria
style with access to salad bars and drink service that should be self-service, if
possible. Menus should be revised regularly considering palatability and variety,
with consideration given to both family- and child- friendly meals that promote
healthy eating while allowing parental responsibility in selection and delivery.
Meat based courses will be available at every meal and condiments must be
readily available. The Service Provider will prepare daily menus to include
special diet menus, such as medically directed, vegetarian, and religious options.
The Service Provider will also provide access in the housing units to beverages,
including milk, fruit, and a rotation of healthy snacks, which will be stocked at
9

least twice daily and will be accessible at all times to residents. Food and formula
for infants and toddlers will be stored in each housing unit and provided by
Service Provider staff. The Service Provider will provide hand cleaning options at
the Dining Facility entrance and all residents will be required to clean their hands
prior to each meal. On Saturday and Sunday as the first of three meals, the meal
schedule should provide a Continental- style Breakfast/Brunch, with extended
hours, as there is no set wakeup time on Saturday and Sunday and the morning
meal service must allow for flexible wakeup times. The Service Provider should
implement an electronic mechanism to capture feeding information, (i.e. a swipe
card-type system that the resident uses to swipe an ID card on a scanner when
entering the dining facility that captures the name of the resident and dining times
when resident has eaten). This will help to identify potential “hunger strikers” or
children who are not eating for unknown reasons, which could be a potential
health concern. The Food Service must comply with the requirements of the FRS,
including the restriction on any limitations on total time allowed to complete
meals.
As described in the Service Provider’s response to the ICE RFI dated 8/7/2014,
the menu will meet the requirements of the National Academy of Science and
FRS based on age groups. The base menu will be based on the demographics of
the residents. In addition, alternate entrees will be available for each meal that are
considered child friendly options. There will be no established maximum amount
of time for residents to dine. School age children will be dismissed to eat lunch
during the normal meal period.
To satellite feed residents located in areas that prevent access to the dining
facility, the Service Provider will send meals to those areas in insulated trays.
Sack lunches will be provided to ensure transport feeding requirements are met.
Federal staff will have a separate dining area capable of accommodating 60 staff
and will be able to purchase meals served by the Service Provider.
xiv.

Language Access – The Service Provider is responsible for providing meaningful
access to all programs and services (e.g. medical, intake, classification, sexual
assault reporting) for individuals with limited English proficiency. This should be
accomplished through professional interpretation and translation or qualified
bilingual personnel for necessary communication with residents who do not speak
or understand English. Oral interpretation should be provided for residents who
are illiterate. Other than in emergencies, and even then only for that period of
time before appropriate language services can be procured, residents shall not be
used for interpretation or translation services. The Service Provider should utilize
commercial phone language interpretive services to ensure fulfillment of this
requirement. Telephones that can be used for this purpose must be available in
each classroom.
It is the obligation of the service provider that residents with disabilities (e.g.
physical, mental, intellectual, developmental) are housed/served in the least
restrictive environment and that reasonable modifications be provided to allow
10

individuals with disabilities to have equal opportunity to participate in programs
and services. The Service Provider will use auxiliary aids and necessary assistive
devices for residents who because of a disability need additional communication
support.
xv.

Linens and Bedding –All linens, bedding and mattresses shall be provided and
cleaned by the Service Provider in accordance with the FRS. The mattresses
should be at least 4” in thickness. If 4” mattresses are not available residents who
express discomfort with their beds may have access to two 3” mattresses. The
material of these items shall be fire-retardant.

xvi.

Daily Program Activity Schedule – The Service Provider shall develop a weekly
schedule of all program activities. The schedule shall show on a daily basis
(Sunday-Saturday) the activities, location, supervisor, and any limitations on the
number of participants. The facility Program Director shall review the activity
schedule and forward to JFRMU for approval.

xvii.

Housing Units – In addition to the specifications provided in the Service
Provider’s diagrams dated 9/12/2014, housing units will include the following
characteristics:
1. Elevated corridors – the central corridor between living spaces in each
housing unit will be elevated from end to end at the level of the door
thresholds into the living spaces.
2. Refrigerator – Each housing unit will have at least one
industrial/commercial-sized refrigerator, capable of serving the population,
and an ice machine if ice is not provided via the refrigerator.
3. Living Units – Each 12-person living unit will be equipped with a sink, a
television, individual storage lockers, common storage space, and a
telephone, in addition to the furniture and spatial layout depicted in the
Service Provider’s diagrams dated 9/12/2014. Telephones will be installed
and maintained by the ICE DTS. Hospital-style pull curtains will provide
partial obscurity to the bedroom area to ensure privacy for residents
changing clothes.
4. Television Programming: The television service provider’s channel package
must include English and Spanish music and television programming and
may include a channel dedicated to facility programming, such as activity
schedules, Know Your Rights presentations, and legal orientation
presentations.

xviii.

Remote Custody and Transportation Services - The Service Provider shall provide
policy and procedures on remote custody and transportation services for approval
by the CO.
1.

Remote Custody Services
a.

The Service Provider shall provide, at the direction of the COR,
remote custody services, as may be required, on a 24/7 basis. The
Service Provider shall be reimbursed for these services only when the
11

b.

c.

2.

COR. directs such services. The Service Provider shall not abandon
any facility assignment to perform remote custody services.
Duties and responsibilities of this function shall be to remain with
residents at off-site medically related appointments and health care
facilities where the resident has been admitted, or at other locations as
directed in writing by the COR.
The Service Provider shall be authorized one facility staff person of
the same gender as the resident for each such remote custody service,
unless at the direction of the COR, additional facility staff persons are
required.

Transportation Services
i.
ii.
iii.

iv.
v.

vi.

vii.

The Service Provider shall provide transportation services as may be
required to transport residents securely, in a timely manner, to
locations as directed by the COR and in compliance with the FRS.
The Service Provider shall perform transportation as needed, using
two (2) staff persons per run, one (1) of which must be the same
gender as the transported resident.
The Service Provider shall furnish sufficient vehicles in good repair
and suitable, as approved by the ICE, to safely provide the required
transportation service. The Service Provider shall not allow
employees to use their privately owned vehicles to transport residents.
Transportation routes and scheduling shall be accomplished in the
most economical manner as approved by the COR.
The Service Provider personnel provided for the above transportation
services shall be of the same qualifications, receive the same training,
and complete the same security clearances as those Service Provider
personnel provided for in the other areas of the Agreement.
The Service Provider shall provide transportations services for offsite medical appointments, emergency medical care, and other
locations upon order of the COR, or upon his/her own decision in an
urgent medical situation. The Service Provider shall keep the resident
under constant supervision 24 hours per day until the resident is
ordered released from the hospital, returned to the facility, or at the
order of the COR.
No security screens, bars or other “cage” type equipment will be
utilized in these vehicles. Windows and doors should be secured to
prevent opening and closing from within the passenger compartment.
Additionally, to every extent possible, commercial seating rather than
institutional seating will be used and the passenger compartment must
be equipped to support infant and child safety seats secured in a
fashion recommended by the manufacturer of the seat and the vehicle.
Industry approved infant and child safety seats shall be furnished by
the service provider and maintained in accordance with industry
standards.

12

xix.

Rights of Residents
1.

Each resident is to enjoy all rights as indicated in the FRS which shall include
but are not limited to:
a. Residents will not be referred to as “prisoners” or “inmates”.
b. No mandatory Head Counts; the Service Provider must develop a
self-check system acceptable to the agency and allow residents to
self-check in with designated staff three times per day.
c. Residents maintain parental rights over their children;
d. Residents may wear their own clothes, when available and
appropriate;
e. Residents will be provided with a private space in the residential
facility for the storage of personal belongings; children will be
provided age-appropriate toys, such as stuffed animals, paper, pens,
pencils, crayons, toys, and books for communal and personal use;
when necessary, communal toys may be removed from resident
rooms after8PM; however, children shall be permitted to keep
personal toys and books overnight.
f. Residents may talk privately on the phone in accordance with the FRS
and State regulations; if phone monitoring is employed, phone calls of
children will not be monitored in real-time, or subsequently, without
individualized suspicion, but the facility may log phone calls placed
by children.
g. Televisions and TV service will be provided in each room or Dorm
Common Spaces to allow residents the ability to view television
programs in both English and Spanish.
h. The Service Provider must provide adequate music devices or
alternative solutions acceptable to ICE which provide residents with
the ability to hear music of their choice in their native language
and/or English during the appropriate hours.
i. Residents may visit privately with legal counsel in accordance with
the FRS;
j. Residents may visit socially as permitted by the FRS;
k. Residents may receive and send mail in accordance with the FRS; and
l. Residents may access space reasonably available for religious
services.
m. The Service Provider shall establish a policy and procedure that shall
provide each resident freedom from discrimination based on race,
religion, national origin, sex, handicap, or political beliefs, and
ensures equal access to various services and work assignments, as
appropriate.
n. The Service Provider will establish a grievance/complaint/suggestion
system for residents with issues or concerns.
o. The Service Provider shall ensure that all residents have equal
opportunities to participate in activities and receive services offered
by the Service Provider.

13

5. Program Management
a)

Organizational Structure and Coordination
i.

ii.

iii.
iv.

The Service Provider shall prepare and submit all policies, plans and procedures
required by this SOW and the FRS to ICE for review and approval prior to
implementation. The Service Provider shall provide a system that ensures all
written policies, plans and procedures are reviewed at least annually and updated
as necessary. The Service Provider shall provide written certification that they
conducted the reviews on schedule. No policy, plan, procedure, or any changes
under this SOW shall be implemented prior to the written approval of the COR.
Service Provider shall have operative plans that identify organizational structures,
lines of authority and lines of responsibility for the Service provider staff. Service
Provider shall also maintain and administer comprehensive plans that facilitate
and enhance intra-program and intra-organizational (if appropriate)
communication. At a minimum, the Service Provider must ensure weekly staff
meetings to discuss individual service plans, progress and daily schedules. Service
Provider shall maintain working relationships and liaison with appropriate
community organizations and ICE. The Service Provider shall have established
policy and procedure in place to provide for shift briefings. The purpose of these
structured briefings is to afford staff a pre-scheduled and structured opportunity to
pass critical information from one shift to the next.
Service Provider shall identify measures it will take or has taken to assure and
maintain community receptivity and support and/or reduce community opposition
to the program.
The Service Provider shall comply with the requirements applicable to detention
facilities contained in Subpart A of the DHS regulation titled, “Standards to
Prevent, Detect, and Respond to Sexual Abuse and Assault in Confinement
Facilities,” 79 Fed. Reg. 13100 (Mar. 7, 2014), as outlined in Appendix D.”

b) Media and Organizational Inquiries –
The Service Provider shall refer all media inquiries to JFRMU for approval. The Service
Provider shall not provide any information to the press concerning this contract without
prior approval from the ICE PAO. The Service Provider shall immediately notify the
ICE PAO of any media or other organizational inquiries.
c)

Personnel/Staffing:
The Service Provider shall obtain prior written concurrence from the ICE CO prior to the
hire of any key personnel, the Service Provider shall submit to JFRMU, Field Office
Director , and the CO a request for the review and approval of the job description,
resume, cover letter, application, and any other applicable documents.
i.
ii.

The following is a list of Key Personnel: Program Director, Assistant Program
Director (if applicable), and Lead Case Manager.
Prior to any employee performing duties under this contract, the Service Provider
shall compile all documents and certifications which demonstrate the employees’
compliance with the terms and conditions for employment as required by this
contract and provide them to the COR. The Service Provider shall obtain written
14

iii.

confirmation from the COR prior to assignment of duties that each proposed
employee meets all license, certification, or other contractual prerequisites
applicable to the employee’s respective position. Staff hiring shall be in
compliance with applicable FRS.
The Service Provider must require all potential employees to complete and submit
to OPR PSU the security application, to include fingerprinting, within 72 hours of
eQip Initiation to ensure expedited processing by ICE.

d) Maintaining Staffing Levels:
i.
At all times, the Service Provider shall maintain appropriate staffing levels to
fully satisfy all requirements of this agreement. Notwithstanding any other
provisions of this agreement and once the facility is fully ramped, the Services
Provider shall at all times maintain staffing levels of at least 95 percent of the
levels represented in its proposal as measured in terms of number, type, and
distribution. To obtain approval of staffing levels below 95 percent, the Service
Provider shall submit written requests to change the number, type and/or
distribution of staff described in the staffing plan to the CO, through the COR, for
approval prior to implementation. The Government may grant approval for
reduced staffing levels or withhold such approval at its sole discretion taking into
account only its own needs and interests.
ii.
Each month, the contractor shall submit to the COR the current average monthly
vacancy rate, and indicate any individual positions that have been vacant more
than 120 days, or any position categories (such as resident supervisors) that have
gone for more than 120 days without being fully staffed. Failure to fill any
individual position or position category within 120 days of the vacancy may
result in a deduction from the monthly invoice, if the vacancy in combination
with other vacancies regardless of duration bring staffing levels below 95
percent. The Government may calculate the deduction retroactive to day one of
the vacancy. The period covered by the calculated deduction will conclude on the
day approval is granted for reduced staffing levels, if it is granted or the day
monthly average staffing exceeds 95 percent if no approval is granted for reduced
staffing levels. The period for which a deduction is calculated will exclude the
time during which a request for conditional approval was pending, provided the
pending request is ultimately granted. No deduction shall apply during any period
that the Service Provider documents that a vacant position is covered through the
use of overtime, contract staff or otherwise.
iii. The amount of the deduction for each day of the vacancy shall be the amount
equivalent to the labor cost of the position if it had been occupied. The
calculation of labor costs shall be based on the cost data the Service Provider has
submitted to ICE prior to the execution of this agreement, including projected
wages, benefits, and per diem payments for food and lodging, and the share of
any other profit proportionally attributable to that position in the price proposal.
e)

Service Provider shall ensure:
i.
ii.

iii.

One person is identifiably responsible for the entire program and its outcomes;
Staff person(s) is identifiably responsible for the overall coordination of services
including the individual service plans and the case management activities;
Clear lines of authority and responsibility;
15

iv.
v.
vi.
vii.
viii.
ix.

x.

f)

Professional staff are available to provide program services according to State
standards;
Staff is available to provide structure and to coordinate and deliver all services
required of the program;
All staff responsible for the direct supervision of residents shall comply with the
employee educational and/or experience levels that are commensurate with State
standards;
Staffing ratio is to be maintained at the level set by the applicable state licensing
requirements for the population being supervised;
All movement and activity of residents throughout the facility is supervised by
staff who are responsible for the direct supervision of residents;
Staffing ratios are maintained everywhere in the facility, e.g., when in recreation
or dining. At no time shall there be all male or all female staff on duty. Staffing
shall consist of appropriate male/female staff in accordance with the population
to allow the accomplishment of the facility’s goal;
Staff training shall be in accordance with State standards and shall meet minimum
requirements of the FRS. The Service Provider shall submit a training policy and
procedure including the standards to the COR. The Service Provider will provide
ICE certification of employee training/refresher training annually. Staff is
prohibited from providing any legal advice or counsel to residents in care, and is
expressly prohibited from hindering or interfering with a resident’s custody
arrangements or in the execution of final removal orders.

Service Provider Employee Conduct:
The Service Provider shall develop for its employees standards of employee conduct and
specific disciplinary actions that are consistent with the Federal Employee
Responsibilities and Conduct, 5 CFR Part 735. The Service Provider shall hold its
employees accountable for their conduct based on these standards, which are not
restricted to, but must include:
i.

Service Provider staff shall not display favoritism or preferential treatment to one
resident, or group of residents, over another.
ii.
No Service Provider employee may deal with any resident except in a relationship
that will support the approved goals of the facility. Specifically, staff members
must never accept for themselves or any members of their family, any personal
(tangible or intangible) gift, favor or service, from any resident or from any
resident’s family or close associate, no matter how trivial the gift or service may
seem, for themselves or any members of their family. All staff members are
required to report to the facility director any violation or attempted violation of
these restrictions. In addition, no staff shall give any gift, favors, or service to
residents, their family or close associates.
iii. No Service Provider employee shall enter into any business relationship with
residents or their families (e.g. selling, buying or trading personal property).
iv. No employee shall have any outside or social contact (other than incidental
contact) with any resident (past or present), his/her family, or close associates.
v. The Service Provider shall report all violations or attempted violations of the
Standards of Conduct or any criminal activity to the COR. Violations may result
16

in employee dismissal by the Service Provider or at the discretion of ICE. Failure
on the part of the Service Provider to report a known violation or to take
appropriate disciplinary action against offending employee or employees shall
subject the Service Provider to appropriate action up to and including termination
of the contract for default.
vi. The Service Provider shall provide all employees with a copy of the Service
Provider’s Standards of Conduct. All employees must certify in writing that they
have read and understood the Service Provider’s Standards of Conduct. A record
of this certificate must be provided to the COR prior to the employee’s beginning
work under this contract.
g) Education and Background Requirements:
Education and Experience - at minimum, Service Provider employees shall
possess a high school diploma or GED certificate and have at least two (2)
years of experience that demonstrates the following:
i.
ii.

The ability to greet and deal tactfully with the general public.
A clear capability of understanding and applying written and verbal orders, rules
and regulations. All personnel shall be literate to the extent of being able to read and
interpret printed rules and regulations, detailed written orders, training instructions
and materials, and must be able to compose reports which contain the informational
value required by such directives.
iii. Each employee shall possess good judgment, courage, alertness, an even
temperament, and render satisfactory performance by conscientiously acquiring a
good working knowledge of his/her position responsibilities.
iv. The ability to maintain poise and self-control during situations that involve mental
stress; this entails being able to withstand the accompanying excitement of fires,
explosions, civil disturbances, and building evacuations.
v. The Service Provider is responsible for reviewing the standard for hiring and
training and for meeting the criteria set under that standard for the various positions
identified. The Service Provider will require current staff to self-report any arrests
in a timely manner.
h) Employee Health:
Employee health files for each employee must be maintained on site, in a locked cabinet
by the Health Services Administrator or the employer’s designee. Health files are
maintained in accordance with DHS and ICE Privacy Policies and the Privacy Act of
1974 and contain the following documents:
•
Initial and annual TB infection screening results
•
Vaccination records including results, titers, and Immunization Declination
Form(s)
•
OSHA 301 Incident forms
•
Blood borne pathogen exposure documentation
•
Annual respirator medical clearance
•
Fit test results
•
Other employee health documents
17

The Service Provider may initiate employment of an individual who has initiated the required
vaccines and the individual may be hired and begin performing work on the contract as long as
they meet all subsequent booster dates until fully vaccinated.

All contract personnel must provide documentation regarding the following:
1. History of testing for tuberculosis (TB) within the last 12 months:
a.

Chest x-ray if employee has a history of LTBI, treatment history for
LTBI or TB disease, if applicable;
b.
Additionally, on an annual basis and at own expense, contractor shall
provide a current TST or IGRA test result if the employee previously tested
negative for LTBI, evaluation for TB symptoms if the employee previously tested
positive for LTBI, and follow up as appropriate in accordance with Centers for
Disease Control and Prevention (CDC) guidelines.
2.

Hepatitis B
The Occupational Safety and Health Administration (OSHA) Blood borne
pathogens (BBP) Standard requires employers to provide employees at risk of
occupational exposure to blood and other potentially infectious material (OPIM)
with the Hepatitis B vaccination series. Health staff must do one of the following:
a.
Complete the Hepatitis B vaccination series; and provide documentation of
the vaccination series or titer results that confirm immunity to HBV; or
b.
Refuse the vaccination series for medical reasons and complete the
Immunization Declination Form.

Highly recommended vaccinations for custody staff in the detention environment;
Custody workers are considered to be at significant risk for acquiring or transmitting
Hepatitis B, measles, mumps, rubella, varicella and seasonal influenza. All of these
diseases are vaccine-preventable. Therefore, the following vaccinations are highly
recommended for custody staff. If staff decline or refuse any of these recommended
vaccines, an Immunization Declination Form is required.
•
•
•
•
•
•

Hepatitis A
Hepatitis B
Varicella
Measles, Mumps, Rubella (MMR)
Diphtheria, tetanus, a-cellular pertussis (DTAP)
Annual seasonal influenza

Custody staff will provide immunization documentation or titer results to the Health
Services Administrator or the employer’s designee for placement in the employee health
file. : CDCs Immunization of Health-Care Workers: Recommendations of the Advisory
Committee on Immunization Practices (ACIP) and the Hospital Infection Control
Practices Advisory Committee (HICPAC)
i)

Removal from Duty:
i.

The Service Provider shall immediately notify the COR in writing when learning of
18

any adverse or disqualifying information on any employee. If the CO or COR
receives disqualifying information on a Service Provider employee, he/she shall
direct that the Service Provider immediately remove the employee from performing
duties under this contract or any other ICE contract. The Service Provider must
comply with all such directions. Disqualifying information includes but is not
limited to:




ii.

Conviction of a felony, a crime of violence, a serious misdemeanor or any
child related violation;
Possessing a record of arrests for continuing offenses;
Arrests for any sexual or child related violations; and
Falsification of information entered on suitability forms.

ICE may direct that the Service Provider immediately remove from assignment to
this Agreement any employee(s) who has/have been disqualified for either security
reasons or for being unfit to perform their required duties as determined by the COR
or CO. The Service Provider shall immediately notify the COR in writing when the
employee is removed from duty. The Service Provider shall comply with this
direction. A determination of being unfit for duty may be made from, but is not
limited to, incidents involving the most immediately identifiable types of
misconduct or delinquency as set forth below:
1.

2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Neglect of duty, including sleeping while on duty, loafing, and unreasonable
delays of failures to carry out assigned tasks, conducting personal affairs
during official time, and refusing to render assistance or cooperate in
upholding the integrity of the security program at the work sites.
Falsification or unlawful concealment, removal, mutilation, or destruction of
any official documents or records, or concealment of material facts by
willful omissions from official documents or records.
Theft, vandalism, immoral conduct, or any other criminal actions.
Selling, consuming, or being under the influence of intoxicants, drugs, or
substances which produce similar effects.
Unethical or improper use of official authority or credentials.
Unauthorized use of communication equipment or Government property.
Violations of security procedures or regulations.
Recurring tardiness
Possession of alcohol or illegal substances while on duty.
Providing alcohol, illegal substances, or any items not normally provided by
ICE or the Service Provider to the residents.
Allegations of misconduct related to resident care or custody.
Undue fraternization with residents as determined by the COR.
Repeated failure to comply with visitor procedures as determined by the
COR.
Performance, as determined by investigation by the CO, involving
acquiescence, negligence, misconduct, lack of diligence, good judgment,
and/or common sense resulting in, or contributing to, a resident escape.
Failure to maintain acceptable levels of proficiency or fulfill training
requirements.
19

iii. The Service Provider shall not assign nor permit any employee to work under this
contract more than a total of 12 hours of any 24-hour period. This shall include
time employed not within the scope of this contract. All employees shall have a
continuous eight (8) hour rest period within each twenty-four (24) hour period.
Should situations arise where an employee is required for more than 12 hours, the
Service Provider shall obtain prior approval from the COR. Exceptions shall only
be granted on a case-by-case basis dependent upon the situation.
iv. The Service Provider shall immediately notify the COR in writing of any
employee(s) terminations, suspensions, resignations, or any other adverse
personnel actions taken for any reason.
v.

j)

The Service Provider is responsible for its employees having identification
credentials/badge in their possession at all times while performing under this
contract. The identification credential / badge will be provided by ICE OPR
Security Division in the form of an HSPD-12 PIV Card or ICE formatted Facility
Access Card which will integrate into the site’s physical security access control as
part of the security management system.

Physical Facility Plant:
i.

The final facility drawings attached as an appendix reflect the Service Provider's
commitments to ICE regarding the details of the site layout, the structures, and the
internal spaces at the facility, and they shall be binding absent mutually agreed upon
changes; the plans may not be changed without prior written approval from the CO.
ii. Program services shall be provided in the least restrictive environment appropriate
to the population and administered in a culturally sensitive manner. Service
Provider shall affirmatively demonstrate through appropriate documentation that all
facilities meet all applicable State licensing requirements for residential childcare
facilities and adult shelter care facilities, and shall not make changes to the attached
approved plans without prior written approval from the CO.
iii. The Service Provider shall provide regular and effective monitoring, and shall
ensure that all residents are provided housing which meets or exceeds the minimum
design standards described in this document and detailed in the attached approved
plans. State-licensing guidelines provide ample instruction on space, privacy, fire,
safety, and sanitation requirements. State licensing standards shall be made part of
the record submitted by the Service Provider to ICE. The Service Provider shall
provide a copy of all State issued reports on the facility to the ICE CO.
iv. The Service Provider shall have a daily housekeeping plan for the facility’s physical
plant. The Service Provider shall make arrangements and be responsible for periodic
scheduled cleaning of floors, windows, furnishings, fixtures, and grounds necessary
to conform to the applicable health and sanitary requirements. Toys, playground
equipment, and other items used by children will be included in cleaning routines to
ensure a hygienic environment for residents. All facility maintenance, including
janitorial service, is the responsibility of the Service Provider. Service Provider
shall supply the COR with a copy of the housekeeping plan.
v. The Service Provider shall comply with the attached final site design that includes
20

ample space and accommodations for all facilities and services required based on
meetings between the Service Provider and ICE and resulting in the attached final
site design. This design shall not be changed without prior written approval from
the CO. Furnishings will be non-institutional to the extent possible. Bathroom sinks
and toilets shall be residential grade material.
vi. The Service Provider will install a 24’x60’ double wide trailer as the Lobby/CheckIn in addition to the site work, plumbing and electrical.
vii. The Service Provider will install a non-institutional Perimeter Fence that is 12' in
height, with privacy screening that is 8' in height, for Phase 2.
viii. The Service Provider shall not change or modify any drawings, schedules,
specifications, or documentation provided under the solicitation/contract, without
prior written direction or approval of the CO. The Service Provider shall provide a
complete permit set, concurrent with its submission to local government entities for
approval, that demonstrates compliance with the attached final design and any
approved changes thereto.
k) Emergency and Safety Requirements:
i. The facility shall comply with all applicable federal, state and municipal sanitation,
safety and health codes and the applicable FRS. The Service Provider shall provide
copies of the certificate(s) which document the compliance with these codes to the
COR prior to occupancy.
ii. The Service Provider shall provide written policy and procedure to the COR which
specify the facility’s locally approved fire prevention plan and procedures to ensure
the safety of staff, residents and visitors in compliance with the applicable FRS.
ICE may perform inspections as deemed necessary to assure compliance with all
health, safety and emergency procedures.
iii. The Service Provider shall assure that the facility is a tobacco free environment.
iv. The Service Provider shall prepare emergency plans in compliance with the FRS.
All emergency plans require approval by the FOD and JFRMU and must be
reviewed and updated annually.
v. The Service Provider shall ensure that the facility has the fully functional equipment
necessary to ensure automatic transfer of services for essential lights, power and
communications in an emergency.
vi. The Service Provider shall ensure that the interior finishing materials in living areas,
exit areas and places of public assembly conform to recognized national safety
codes.
vii. Children under 10 years of age shall not be permitted in upper bunks of any bunk
beds. All bunks shall be equipped with safety rails and ladders.
viii. All electrical receptacle outlets shall be protected by electrical safety devices such
as surge protectors, switches, or covers.
ix. All areas off-limits to residents must be locked when not in use.
l)

Program Reporting Requirements:
i.

Monthly Program Progress Reports are due the fifth workday after the end of each
month. These reports shall, at a minimum, provide information regarding
adjustments, and progress made toward meeting the specific goals and objectives of
the contract. The Monthly Program Progress Report shall include, but is not limited
21

ii.

to, information describing a chronological listing of all residents, which includes
name, alien control number, date of admission, end of month status, and date of
discharge.
The Service Provider, upon discovery, shall immediately notify the applicable
JFRMU coordinator and local ICE supervisor in charge of the facility verbally as
per ICE Significant Event Reporting requirements and follow up in writing within
24 hours with a complete written report of any change in the status or condition of
any resident in care including the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Any unauthorized absence of the resident;
Contacts or threats by individuals believed to represent alien smuggling
syndicates or organized crime;
Pregnancy of the resident;
Childbirth by the resident;
Hospitalization of, serious illness of, or serious injury to the resident;
Suicide or attempted suicide by the resident;
Allegation of physical or sexual assault of a resident
Escape or attempted escape by the resident;
Death of the resident;
Hunger strike by the resident(s);
Arrest and/or incarceration of the resident;
Commission of a major program offense;
Any abuse, neglect, or staff misconduct dealing with a resident; and
Unauthorized correspondence and/or contact with a resident (past or
present).

iii. Procedures for reporting escapes or other unauthorized absences are as follows:
1.
2.
3.

Immediately report to local law enforcement authorities; and
Immediately report to the appropriate JFRMU coordinator and local ICE
supervisor in charge of the facility;
Information reported will include:
a.
b.
c.
d.
e.
f.
g.
h.
i.

Name and alien registration number of resident(s);
Physical description of individual(s)
Time of incident;
What occurred;
Any known calls or contacts made by resident prior to escape;
Name, address, phone number of family;
Information regarding unusual behavior;
Any reasons to believe that escape was involuntary; and
Other law agencies notified and point(s) of contact.

m) Record Retention:
i.

The Service Provider shall provide written plans, policies and procedures that
describe the format and reporting criteria for all records and reports in compliance
with applicable FRS. The Service Provider shall maintain all logs and records
required to operate and document both the operational and personnel aspects of the
facility and to comply with the requirements of this contract. ICE officials and FRS
22

ii.

compliance inspection personnel shall have the right to inspect any and all records,
upon demand, at any time during the term of the contract or thereafter as specified
below. All reporting requirements contained within this contract shall comply with
this paragraph.
The Service Provider shall not destroy or alter with intent to deceive any
logs/records pertaining to this contract in compliance with applicable FRS. At the
completion of termination of this contract, the Service Provider shall turn over all
remaining logs and records as directed by the CO.

n) ICE Coordination:
i.

ii.

ICE will be involved in the programmatic development and on-going activities
proposed and agreed upon in this contract. ICE will monitor and evaluate the
provision of services; establish mechanisms to facilitate the referral and assignment
of juveniles and family groups to the Service Provider for purposes of shelter care
and other related services and provide consultation regarding programmatic issues
or concerns, as needed.
At time of placement in facility, ICE will provide the Service Provider with
appropriate available alien documentation.

23

Appendix A
QUALITY ASSURANCE SURVEILLANCE PLAN
1. INTRODUCTION
ICE’s Quality Assurance Surveillance Plan (QASP) is based on the premise that the Service
Provider, and not the Government, is responsible for the day-to-day operation of the Facility and
all the management and quality control actions required to meet the terms of the Agreement.
The role of the Government in quality assurance is to ensure performance standards are achieved
and maintained. The Service Provider shall develop a comprehensive program of inspections
and monitoring actions and document its approach in a Quality Control Plan (QCP). The Service
Provider’s QCP, upon approval by the Government, will be made a part of the resultant
Agreement.
This QASP is designed to provide an effective surveillance method to monitor the Service
Provider’s performance relative to the requirements listed in the Agreement. The QASP
illustrates the systematic method the Government (or its designated representative) will use to
evaluate the services the Service Provider is required to furnish.
This QASP is based on the premise the Government will validate that the Service Provider is
complying with ERO-mandated quality standards in operating and maintaining detention
facilities. Performance standards address all facets of resident handling, including safety, health,
legal rights, facility and records management, etc. Good management by the Service Provider
and use of an approved QCP will ensure that the Facility is operating within acceptable quality
levels.
2. DEFINITIONS
Performance Requirements Summary (Attachment A): The Performance Requirements
Summary (PRS) communicates what the Government intends to qualitatively inspect. The PRS
is based on the ICE Family Residential Standards (FRS). The PRS identifies performance
standards grouped into nine functional areas, and quality levels essential for successful
performance of each requirement. The PRS is used by ICE when conducting quality assurance
surveillance to guide them through the inspection and review processes.
Functional Area: A logical grouping of performance standards.
Contracting Officer’s Representative (COR): The COR interacts with the Service Provider to
inspect and accept services/work performed in accordance with the technical standards
prescribed in the Agreement. The Contracting Officer issues a written memorandum that
appoints the COR. Other individuals may be designated to assist in the inspection and quality
assurance surveillance activities.
Performance Standards: The performance standards are established in the ERO ICE FRS at
http://www.ice.gov/detention-standards/family-residential/ as well as the ACA standards for
ALDF. Other standards may also be defined in the Agreement.

24

Measures: The method for evaluating compliance with the standards, which are developed by
the Service Provider and incorporated into the QCP.
Acceptable Quality Level: The minimum level of quality that will be accepted by ICE to meet
the performance standard.
Withholding: Amount of monthly invoice payment withheld pending correction of a deficiency.
See Attachment A for information on the percentages of an invoice amount that may be withheld
for each functional area. Funds withheld from payment are recoverable (See Sections 7 and 8) if
the COR and Contracting Officer confirm resolution or correction, and should be included in the
next month’s invoice.
Deduction: Funds may be deducted from a monthly invoice for an egregious act or event, or if
the same deficiency continues to occur. The Service Provider will be notified immediately if
such a situation arises. The Contracting Officer in consultation with the ERO will determine the
amount of the deduction. Amounts deducted are not recoverable.
4. QUALITY CONTROL PLAN
The Service Provider shall develop, implement, and maintain a QCP that illustrates the methods
it will use to review its performance to ensure it conforms to the performance requirements. (See
Attachment A for a summary list of performance requirements.) Such reviews shall be performed
by the Service Provider to validate its operations, and assure ICE that the services meet the
performance standards.
The Service Provider’s QCP shall include monitoring methods that ensure and demonstrate its
compliance with the performance standards. This includes inspection methods and schedules
that are consistent with the regular reviews conducted by ERO. The reports and other results
generated by the Service Provider’s QCP activities should be provided to the COR as requested.
The frequency and type of the Service Provider’s reviews should be consistent with what is
necessary in order to ensure compliance with the performance standards.
The Service Provider is encouraged not to limit its inspection to only the processes outlined in
the FRS; however, certain key documents shall be produced by the Service Provider to ensure
that the services meet the performance standards. Some of the documentation that shall be
generated and made available to the COR for inspection is listed below. The list is intended as
illustrative and is not all-inclusive. The Service Provider shall develop and implement a program
that addresses the specific requirement of each standard and the means it will use to document
compliance.
• Written policies and procedures to implement and assess operational requirements of the
standard
• Documentation and record keeping to ensure ongoing operational compliance with the
standards (e.g.; inventories, logbooks, register of receipts, reports, etc.)
• Staff training records
• Contract discrepancy reports (CDRs)
• Investigative reports
25

• Medical records
• Records of investigative actions taken
• Equipment inspections
• System tests and evaluation
5. METHODS OF SURVEILLANCE
ICE will monitor the Service Provider’s compliance with the Performance Standards using a
variety of methods. All facilities will be subject to a full annual inspection, which will include a
review of the Service Provider’s QCP activities. In addition, ICE may conduct additional
routine, follow-up, or unscheduled ad hoc inspections as necessary (for instance, as a result of
unusual incidents or data reflected in routine monitoring). ICE may also maintain an on-site
presence in some facilities in order to conduct more regular or frequent monitoring. Inspections
and monitoring may involve direct observation of facility conditions and operations, review of
documentation (including QCP reports), and/or interviews of facility personnel and residents.
5.1 Documentation Requirements: The Service Provider shall develop and maintain all
documentation as prescribed in the FRS (e.g., post logs, policies, and records of corrective
actions). In addition to the documentation prescribed by the standards, the Service Provider shall
also develop and maintain documentation that demonstrates the results of its own inspections as
prescribed in its QCP. The Government may review 100% of the documents, or a representative
sample, at any point during the period of performance.
6. FUNCTIONAL PERFORMANCE AREAS AND STANDARDS
To facilitate the performance review process, the required performance standards are organized
into nine functional areas. Each functional area represents a proportionate share (i.e., weight) of
the monthly invoice amount payable to the Service Provider based on meeting the performance
standards. Payment withholdings and deductions will be based on these percentages and weights
applied to the overall monthly invoice.
ICE may, consistent with the scope the Agreement, unilaterally change the functional areas and
associated standards affiliated with a specific functional area. The Contracting Officer will
notify the Service Provider at least 30 calendar days in advance of implementation of the new
standard(s). If the Service Provider is not provided with the notification, adjustment to the new
standard shall be made within 30 calendar days after notification. If any change affects pricing,
the Service Provider may submit a request for equitable price adjustment in accordance with the
“Changes” clause. ICE reserves the right to develop and implement new inspection techniques
and instructions at any time during performance without notice to the Service Provider, so long
as the standards are not more stringent than those being replaced.
7. FAILURE TO MEET PERFORMANCE STANDARDS
Performance of services in conformance with the PRS standards is essential for the Service
Provider to receive full payment as identified in the Agreement. The Contracting Officer may
take withholdings or deductions against the monthly invoices for unsatisfactory performance
documented through surveillance of the Service Provider’s activities gained through site
inspections, reviews of documentation (including monthly QCP reports), interviews and other
26

feedback. As a result of its surveillance, the Service Provider will be assigned the following
rating relative to each performance standard:
Rating
Description
Acceptable Based on the measures, the performance standard is
demonstrated.
Deficient
Based on the measures, compliance with most of the
attributes of the performance standard is demonstrated or
observed with some area(s) needing improvement. There are
no critical areas of unacceptable performance
At-Risk
Based on the performance measures, the majority of a
performance standard’s attributes are not met.
Using the above standards as a guide, the Contracting Officer will implement adjustments to the
Service Provider’s monthly invoice as prescribed in Attachment A.
Rather than withholding funds until a deficiency is corrected, there may be times when an event
or a deficiency is so egregious that the Government deducts (vs. “withholds”) amounts from the
Service Provider’s monthly invoice. This may happen when a significant event occurs, when a
particular deficiency is noted multiple times without correction, or when the Service Provider has
failed to take timely action on a deficiency about which he was properly and timely notified.
The amount deducted will be consistent with the relative weight of the functional performance
area where the deficiency was noted. The deduction may be a one-time event, or may continue
until the Service Provider has either corrected the deficiency, or made substantial progress in the
correction.
Further, a deficiency found in one functional area may tie into another. If a resident escaped, for
example, a deficiency would be noted in “Security,” but may also relate to a deficiency in the
area of “Administration and Management.” In no event will the withholding or deduction
exceed 100% of the invoice amount.
8. NOTIFICATIONS
(a) Based on the inspection of the Service Provider’s performance, the COR will document
instances of deficient or at-risk performance (e.g., noncompliance with the standard) using
the CDR located at Attachment B. To the extent practicable, issues should be resolved
informally, with the COR and Service Provider working together. When documentation of
an issue or deficiency is required, the procedures set forth in this section will be followed.
(b) When a CDR is required to document performance issues, it will be submitted to the Service
Provider with a date when a response is due. Upon receipt of a CDR, the Service Provider
shall immediately assess the situation and either correct the deficiency as quickly as possible
or prepare a corrective action plan. In either event, the Service Provider shall return the CDR
with the action planned or taken noted. After the COR reviews the Service Provider’s
response to the CDR including its planned remedy or corrective action taken, the COR will
either accept the plan or correction or reject the correction or plan for revision and provide an
27

explanation. This process should take no more than one week. The CDR shall not be used as
a substitute for quality control by the Service Provider.
(c) The COR, in addition to any other designated ICE official, shall be notified immediately in
the event of all emergencies. Emergencies include, but are not limited to the
following: hospitalization of, serious illness of, or serious injury to the resident; any
unauthorized absence of a resident; pregnancy of a resident; childbirth of a resident; any
abuse, neglect, or staff misconduct dealing with a resident; allegation of physical or sexual
assault of a resident; staff use of force including use of lethal and less-lethal force (includes
residents in restraints more than eight hours); fights resulting in injuries requiring medical
attention; fires; escape or attempted escape; suicide attempts; deaths; declared or nondeclared hunger strikes; arrest and/or incarceration of a resident; contacts or threats by
individuals believed to represent alien smuggling syndicates or organized crime; commission
of a major program offense; unauthorized correspondence and/or contact with a resident (past
or present); adverse incidents that attract unusual interest or significant publicity; and adverse
weather (e.g., hurricanes, floods, ice or snow storms, heat waves, tornadoes). Note that in an
emergency situation, a CDR may not be issued until an investigation has been completed.
(d) If the COR concludes that the deficient or at-risk performance warrants a withholding or
deduction, the COR will include the CDR in its monthly report, with a copy to the
Contracting Officer. The CDR will be accompanied by the COR’s investigation report and
written recommendation for any withholding. The Contracting Officer will consider the
COR’s recommendation and forward the CDR along with any relevant supporting
information to the Service Provider in order to confirm or further discuss the prospective
cure, including the Government’s proposed course of action. As described in section 7
above, portions of the monthly invoice amount may be withheld until such time as the
corrective action is completed, or a deduction may be taken.
(e) Following receipt of the Service Provider’s notification that the correction has been made,
the COR may re-inspect the Facility. Based upon the COR’s findings, he or she will
recommend that the Contracting Officer continue to withhold a proportionate share of the
payment until the correction is made, or accept the correction as final and release the full
amount withheld for that issue.
(f) If funds have been withheld and either the Government or the Service Provider terminates the
Agreement, those funds will not be released. The Service Provider may only receive
withheld payments upon successful correction of an instance of non-compliance. Further, the
Service Provider is not relieved of full performance of the required services hereunder; the
Agreement may be terminated upon adequate notice from the Government based upon any
one instance, or failure to remedy deficient performance, even if a deduction was previously
taken for any inadequate performance.
(g) The COR will maintain a record of all open and resolved CDRs.
9. RESIDENT OR MEMBER OF THE PUBLIC COMPLAINTS

28

The resident and the public are the ultimate recipients of the services identified in this
Agreement. Any complaints made known to the COR will be logged and forwarded to the
Service Provider for remedy. Upon notification, the Service Provider shall be given a prespecified number of hours after verbal notification from the COR to address. The Service
Provider shall submit documentation to the COR regarding the actions taken to remedy the
situation. If the complaint is found to be invalid, the Service Provider shall document its
findings and notify the COR.
10. ATTACHMENTS
A.

Performance Requirements Summary

B.

Contract Discrepancy Report

29

Attachment A – Performance Requirements Summary
FUNCTIONAL AREA/
WEIGHT
Safety (15%)
Addresses a safe work
environment for staff,
volunteers, contractors
and residents

Security (15%)
Addresses protection of
the community, staff,
contractors, volunteers
and residents from harm

Order (5%)
Addresses contractor
responsibility to
maintain an orderly
environment with clear
expectations of behavior
and systems of
accountability
Care (20%)
Addresses contractor
responsibility to provide
for the basic needs and
personal care of
residents
Activities (20%)
Addresses contractor
responsibilities to reduce
the negative effects of
confinement

Justice (10%)
Addresses contractor
responsibilities to treat
residents fairly and
respect their legal rights

Administration,
Management, and
Workforce Integrity
(10%)
Addresses contractor
responsibilities to

PERFORMANCE STANDARD (FRS)
FRS References: Part 1 - SAFETY
1.1 Emergency Plans;
1.2 Environmental Health and Safety;
1.3 Transportation by Land.
1.4 Housekeeping and Voluntary Work
Program

FRS References: Part 2 - SECURITY
2.1 Admission and Release;
2.2 Contraband;
2.3 Funds and Personal Property;
2.4 Key and Lock Control;
2.5 Resident Census;
2.6 Searches of Residents;
2.7 Sexual Abuse and Assault
Prevention and Intervention (as amended
by DHS PREA standards);
2.8 Staff-Resident Communications;
2.9 Tool Control;
2.10 Use of Physical Control Measures
and Restraints.
FRS Reference: Part 3 - ORDER
3.1 Discipline and Behavior
Management.

FRS References: Part 4 - CARE
4.1 Food Service;
4.2 Hunger Strikes;
4.3 Medical Care;
4.4 Personal Hygiene;
4.5 Suicide Prevention and Intervention;
4.6 Terminal Illness, Advance
Directives, and Death.
FRS References: Part 5 - ACTIVITIES
5.1 Correspondence and Other Mail;
5.2 Educational Policy
5.3 Escorted Trips for Non-Medical
Emergencies;
5.4 Marriage Requests;
5.5 Recreation;
5.6 Religious Practices;
5.7 Telephone Access;
5.8 Visitation.
FRS References: Part 6 - JUSTICE
6.1 Grievance System;
6.2 Law Libraries and Legal Material;
6.3 Legal Rights Group Presentations.

FRS References: Part 7 - -ADMIN &
MANAGEMENT
7.1 Residential Files;
7.2 News Media Interviews and Tours;
7.3 Staff Hiring and Training;
7.4 Transfer of Residents;

A-1

WITHHOLDING CRITERIA
A Contract Discrepancy Report that cites
violations of cited FRS and SOW (contract)
sections that provide a safe work
environment for staff, volunteers,
contractors and residents, permits the
Contract Officer to withhold or deduct up
to 15% of a month invoice until the
Contract Officer determines there is full
compliance with the standard or section.
A Contract Discrepancy Report that cites
violations of FRS, PREA, and SOW
(contract) sections that protect the
community, staff, contractors, volunteers,
and residents from harm, permits the
Contract Officer to withhold or deduct up
to 15% of a monthly invoice until the
Contract Officer determines there is full
compliance with the standard or section.

A Contract Discrepancy Report that cites
violations of FRS and SOW (contract)
sections that maintain an orderly
environment with clear expectations of
behavior and systems of accountability
permits the Contract Officer to withhold or
deduct up to 5% of a monthly invoice until
the Contract Officer determines there is full
compliance with the standard of section.
A Contract Discrepancy Report that cites
violations of FRS and SOW (contract)
sections that provide for the basic needs
and personal care of residents, permits the
Contract Officer to withhold or deduct up
to 20% of a monthly invoice until the
Contract Officer determines there is full
compliance with the standard or section.
A Contract Discrepancy Report that cites
violations of FRS and SOW (contract)
sections that reduce the negative effects of
confinement permits the Contract Officer
to withhold or deduct up to 20% of a
monthly invoice until the Contract Officer
determines there is full compliance with the
standard or section.
A Contract Discrepancy Report that cites
violations of FRS and SOW (contract)
sections that treat residents fairly and
respect their legal rights, permits the
Contract Officer to withhold or deduct up
to 10% of a monthly invoice until the
Contract Officer determines there is full
compliance with the standard or section.
A Contract Discrepancy Report that cites
violations of FRS or SOW sections that
require the Contractor’s administration and
management of the facility in a
professional and responsible manner, and
maintenance of workforce integrity,

Attachment A – Performance Requirements Summary
FUNCTIONAL AREA/
WEIGHT
administer and manage
the facility in a
professional and
responsible manner
consistent with legal
requirements, including
the adequacy of the
detention/correctional
officer hiring process,
staff training and
licensing/certification
and adequacy of systems
Resident
Discrimination (5%)
Addresses the adequacy
of policies and
procedures to prevent
discrimination against
residents based on their
gender, race, religion,
national origin, or
disability

PERFORMANCE STANDARD (FRS)
7.5 Post Orders.
SOW References: Personnel Staffing
and Conduct
Section 5(c)-(g)

SOW References: Anti-Discrimination
Policy and Procedure:
SOW Section 4(b)(xix)

A-2

WITHHOLDING CRITERIA
permits the Contract Officer to withhold or
deduct up to 10% of a monthly invoice
until the Contract Officer determines there
is full compliance with the standard or
section.

A Contract Discrepancy Report that cites
violations of the SOW provisions
associated with Resident Discrimination
permits the Contract Officer to withhold or
deduct up to 5% of a monthly invoice until
the Contract Officer determines there is full
compliance with the section.

Attachment B – Contract Discrepancy Report
1. CONTRACT NUMBER

CONTRACT DISCREPANCY REPORT
.

Date:

Report Number:

2. TO: (Contractor and Manager Name)

3. FROM: (Name of COR)

DATES
CONTRACTOR NOTIFICATION

CONTRACTOR RESPONSE DUE
BY

RETURNED BY CONTRACTOR

ACTION COMPLETE

4. DISCREPANCY OR PROBLEM (Describe in Detail: Include reference in SOW / Directive: Attach continuation sheet if necessary.)

5. SIGNATURE OF CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COR)
7. FROM: (Contractor)

6. TO: (COR)

8. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND ACTIONS TO PREVENT RECURRENCE. ATTACH
CONTINUATION SHEET IF NECESSARY. (Cite applicable Q.A. program procedures or new A.W. procedures.)

9. SIGNATURE OF CONTRACTOR REPRESENTATIVE

10. DATE

11. GOVERNMENT EVALUATION OF CONTRACTOR RESPONSE/RESOLUTION PLAN: (Acceptable response/plan, partial acceptance of response/plan,
rejection: attach continuation sheet if necessary)

12. GOVERNMENT ACTIONS (Payment withholding, cure notice, show cause, other.)

CLOSE OUT
CONTRACTOR
NOTIFIED

NAME AND TITLE

SIGNATURE

COR
CONTRACTING
OFFICER

B-1

DATE

Appendix B
Contractor’s Insurance
The Contractor shall maintain insurance in an amount not less than $3,000,000 to protect the
Contractor from claims under workman’s compensation acts and from any other claims for
damages for personal injury, including death which may arise from operations under this contract
whether such operations by the Contractor itself or by any subcontractor or anyone directly or
indirectly employed by either business entity. The Contractor shall maintain General Liability
insurance: bodily injury liability coverage written on a comprehensive form of policy of at least
$500,000 per occurrence is required.
Additionally, an automobile liability insurance policy providing for bodily injury and property
damage liability covering automobiles operated in the United States shall provide coverage of at
least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per
occurrence for property coverage. Certificates of such insurance shall be subject to the approval
of the CO for adequacy of protection. All insurance certificates required under this contract shall
provide 30 days advance notice to the Government of any contemplated cancellation.
The Contractor shall ensure that all staff having access to detainee monies and valuables are
bonded in an amount sufficient to ensure reimbursement to the detainee by the Contractor, in
case of loss.

34

Appendix C
Security Requirements
REQUIRED SECURITY LANGUAGE FOR
SENSITIVE /BUT UNCLASSIFED (SBU) CONTRACTS
SECURITY REQUIREMENTS

I.
GENERAL
The United States Immigration and Customs Enforcement (ICE) has determined that
performance of the tasks as described in Contract TBD requires that the Contractor,
subcontractor(s), vendor(s), etc. (herein known as Contractor) have access to sensitive DHS
information, and that the Contractor will adhere to the following.
II.
PRELIMINARY DETERMINATION
ICE will exercise full control over granting; denying, withholding or terminating unescorted
government facility and/or sensitive Government information access for Contractor employees,
based upon the results of a background investigation. ICE may, as it deems appropriate,
authorize and make a favorable expedited pre-employment determination based on preliminary
security checks. The expedited pre-employment determination will allow the employees to
commence work temporarily prior to the completion of the full investigation. The granting of a
favorable pre-employment determination shall not be considered as assurance that a favorable
full employment determination will follow as a result thereof. The granting of a favorable preemployment determination or a full employment determination shall in no way prevent,
preclude, or bar the withdrawal or termination of any such access by ICE, at any time during the
term of the contract. No employee of the Contractor shall be allowed to enter on duty and/or
access sensitive information or systems without a favorable preliminary fitness determination or
final fitness determination by the Office of Professional Responsibility, Personnel Security Unit
(OPR-PSU). No employee of the Contractor shall be allowed unescorted access to a
Government facility without a favorable pre-employment determination or full employment
determination by the OPR-PSU. Contract employees are processed under the DHS Management
Directive 6-8.0 (http://www.dhs.gov/department-homeland-security-managementdirectives). The contractor shall comply with the pre-screening requirements specified in the
DHS Special Security Requirement – Contractor Pre-Screening paragraph located in this
contract, if HSAR clauses 3052.204-70, Security Requirements for Unclassified Information
Technology (IT) Resources; and/or 3052.204-71, Contractor Employee Access are included in
the Clause section of this contract.

35

III.
BACKGROUND INVESTIGATIONS
Contract employees (to include applicants, temporaries, part-time and replacement employees)
under the contract, needing access to sensitive information, shall undergo a position sensitivity
analysis based on the duties each individual will perform on the contract. The results of the
position sensitivity analysis shall identify the appropriate background investigation to be
conducted. Background investigations will be processed through the Personnel Security Unit.
Prospective Contractor employees shall submit the following completed forms to the Personnel
Security Unit through the Contracting Offices Representative (COR), no less than 35 days before
the starting date of the contract or 5 days prior to the expected entry on duty of any employees,
whether a replacement, addition, subcontractor employee, or vendor:
1. Standard Form 85P “Questionnaire for Public Trust Positions” Form will be
submitted via e-QIP (electronic Questionnaires for Investigation Processing)
(Original and One Copy)
2. Three signed eQip Signature forms: Signature Page, Release of Information and
Release of Medical Information (Originals and One Copy)
3. Two FD Form 258, “Fingerprint Card”
4. Foreign National Relatives or Associates Statement (Original and One Copy)
5. DHS 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports
Pursuant to the Fair Credit Reporting Act” (Original and One Copy)
6. Optional Form 306 Declaration for Federal Employment (applies to contractors as
well) (Original and One Copy)
Prospective Contractor employees who currently have an adequate current investigation and
security clearance issued by the Department of Defense Central Adjudications Facility (DoD
CAF) or by another Federal Agency may not be required to submit complete security packages,
and the investigation will be accepted for adjudication under reciprocity.
An adequate and current investigation is one where the investigation is not more than five years
old and the subject has not had a break in service of more than two years.
Required forms will be provided by ICE at the time of award of the contract. Only complete
packages will be accepted by the OPR-PSU. Specific instructions on submission of packages
will be provided upon award of the contract.
36

Be advised that unless an applicant requiring access to sensitive information has resided in the
US for three of the past five years, the Government may not be able to complete a satisfactory
background investigation. In such cases, DHS retains the right to deem an applicant as ineligible
due to insufficient background information.
The use of Non-U.S. citizens, including Lawful Permanent Residents (LPRs), is not permitted in
the performance of this contract for any position that involves access to DHS /ICE IT systems
and the information contained therein, to include, the development and / or maintenance of
DHS/ICE IT systems; or access to information contained in and / or derived from any DHS/ICE
IT system.

TRANSFERS FROM OTHER DHS CONTRACTS:
Personnel may transfer from other DHS Contracts provided they have an adequate and current
investigation (see above). If the prospective employee does not have an adequate and current
investigation an eQip Worksheet will be submitted to the Intake Team to initiate a new
investigation.
Transfers will be submitted on the COR Transfer Form which will be provided by the Dallas
PSU Office along with other forms and instructions.
IV.
CONTINUED ELIGIBILITY
If a prospective employee is found to be ineligible for access to Government facilities or
information, the COR will advise the Contractor that the employee shall not continue to work or
to be assigned to work under the contract.
The OPR-PSU may require drug screening for probable cause at any time and/ or when the
contractor independently identifies, circumstances where probable cause exists.
The OPR-PSU will conduct reinvestigations every 5 years, or when derogatory information is
received, to evaluate continued eligibility.
ICE reserves the right and prerogative to deny and/ or restrict the facility and information access
of any Contractor employee whose actions are in conflict with the standards of conduct, 5 CFR
2635 and 5 CFR 3801, or whom ICE determines to present a risk of compromising sensitive
Government information to which he or she would have access under this contract.
REQUIRED REPORTS:
The Contractor will notify OPR-PSU of all terminations/ resignations within five days of
occurrence. The Contractor will return any expired ICE issued identification cards and building
passes, or those of terminated employees to the COR. If an identification card or building pass is
not available to be returned, a report must be submitted to the COR, referencing the pass or card
number, name of individual to whom issued, the last known location and disposition of the pass
37

or card. The COR will return the identification cards and building passes to the responsible ID
Unit.
The Contractor will report any adverse information coming to their attention concerning contract
employees under the contract to the OPR-PSU through the COR, as soon as possible. Reports
based on rumor or innuendo should not be made. The subsequent termination of employment of
an employee does not obviate the requirement to submit this report. The report shall include the
employees’ name and social security number, along with the adverse information being reported.
The Contractor will provide, through the COR a Quarterly Report containing the names of
personnel who are active, pending hire, have departed within the quarter or have had a legal
name change (Submitted with documentation) . The list shall include the Name, Position and
SSN (Last Four) and should be derived from system(s) used for contractor payroll/voucher
processing to ensure accuracy.
Submit reports to the email address psu-industrial-security@ice.dhs.gov
V.
EMPLOYMENT ELIGIBILITY
The contractor will agree that each employee working on this contract will successfully pass the
DHS Employment Eligibility Verification (E-Verify) program operated by USCIS to establish
work authorization.
The E-Verify system, formerly known as the Basic Pilot/Employment Eligibility verification
Program, is an Internet-based system operated by DHS USCIS, in partnership with the Social
Security Administration (SSA) that allows participating employers to electronically verify the
employment eligibility of their newly hired employees. E-Verify represents the best means
currently available for employers to verify the work authorization of their employees.
The Contractor must agree that each employee working on this contract will have a Social
Security Card issued and approved by the Social Security Administration. The Contractor shall
be responsible to the Government for acts and omissions of his own employees and for any
Subcontractor(s) and their employees.
Subject to existing law, regulations and/ or other provisions of this contract, illegal or
undocumented aliens will not be employed by the Contractor, or with this contract. The
Contractor will ensure that this provision is expressly incorporated into any and all Subcontracts
or subordinate agreements issued in support of this contract.
VI.
SECURITY MANAGEMENT
The Contractor shall appoint a senior official to act as the Corporate Security Officer. The
individual will interface with the OPR-PSU through the COR on all security matters, to include
physical, personnel, and protection of all Government information and data accessed by the
38

Contractor.
The COR and the OPR-PSU shall have the right to inspect the procedures, methods, and
facilities utilized by the Contractor in complying with the security requirements under this
contract. Should the COR determine that the Contractor is not complying with the security
requirements of this contract, the Contractor will be informed in writing by the Contracting
Officer of the proper action to be taken in order to effect compliance with such requirements.
The following computer security requirements apply to both Department of Homeland Security
(DHS) U.S. Immigration and Customs Enforcement (ICE) operations and to the former
Immigration and Naturalization Service operations (FINS). These entities are hereafter referred
to as the Department.
VII. INFORMATION TECHNOLOGY
When sensitive government information is processed on Department telecommunications and
automated information systems, the Contractor agrees to provide for the administrative
control of sensitive data being processed and to adhere to the procedures governing such data
as outlined in DHS IT Security Program Publication DHS MD 4300.Pub. or its replacement.
Contractor personnel must have favorably adjudicated background investigations
commensurate with the defined sensitivity level.
Contractors who fail to comply with Department security policy are subject to having their
access to Department IT systems and facilities terminated, whether or not the failure results in
criminal prosecution. Any person who improperly discloses sensitive information is subject to
criminal and civil penalties and sanctions under a variety of laws (e.g., Privacy Act).
VIII. INFORMATION TECHNOLOGY SECURITY TRAINING AND OVERSIGHT
All contractor employees using Department automated systems or processing Department
sensitive data will be required to receive Security Awareness Training. This training will be
provided by the appropriate component agency of DHS.
Contractors, who are involved with management, use, or operation of any IT systems that handle
sensitive information within or under the supervision of the Department, shall receive periodic
training at least annually in security awareness and accepted security practices and systems rules
of behavior. Department contractors, with significant security responsibilities, shall receive
specialized training specific to their security responsibilities annually. The level of training shall
be commensurate with the individual’s duties and responsibilities and is intended to promote a
consistent understanding of the principles and concepts of telecommunications and IT systems
security.
All personnel who access Department information systems will be continually evaluated while
performing these duties. Supervisors should be aware of any unusual or inappropriate behavior
39

by personnel accessing systems. Any unauthorized access, sharing of passwords, or other
questionable security procedures should be reported to the local Security Office or Information
System Security Officer (ISSO).

40

Appendix D
INCORPORATION OF DHS PREA STANDARDS
This document incorporates the requirements from Subpart A of the U.S. Department of Homeland
Security (DHS) regulation titled, “Standards to Prevent, Detect, and Respond to Sexual Abuse and
Assault in Confinement Facilities,” 79 Fed. Reg. 13100 (Mar. 7, 2014) that are specifically applicable to
detention facilities. Requirements that are applicable to the agency only have not been included, and
accordingly, the numbering and sequential order within each of the below sections may not necessarily
reflect those contained in Subpart A. Where any requirements of the DHS standards may conflict with
the terms of the Family Residential Standards (FRS) currently applicable at the facility, the DHS PREA
standards shall supersede:
115.6 Definitions Related to Sexual Abuse and Assault
(1) Sexual abuse includes –
(a) Sexual abuse and assault of a detainee by another detainee; and
(b) Sexual abuse and assault of a detainee by a staff member, contractor, or volunteer.
(2) Sexual abuse of a detainee by another detainee includes any of the following acts by one or more
detainees, prisoners, inmates, or residents of the facility in which the detainee is housed who, by
force, coercion, or intimidation, or if the victim did not consent or was unable to consent or
refuse, engages in or attempts to engage in:
(a) Contact between the penis and the vulva or anus and, for purposes of this subparagraph,
contact involving the penis upon penetration, however slight;
(b) Contact between the mouth and the penis, vulva, or anus;
(c) Penetration, however slight, of the anal or genital opening of another person by a hand or
finger or by any object;
(d) Touching of the genitalia, anus, groin, breast, inner thighs or buttocks, either directly or
through the clothing, with an intent to abuse, humiliate, harass, degrade or arouse or gratify
the sexual desire of any person; or
(e) Threats, intimidation, or other actions or communications by one or more detainees aimed
at coercing or pressuring another detainee to engage in a sexual act.
(3) Sexual abuse of a detainee by a staff member, contractor, or volunteer includes any of the
following acts, if engaged in by one or more staff members, volunteers, or contract personnel
who, with or without the consent of the detainee, engages in or attempts to engage in:
(a) Contact between the penis and the vulva or anus and, for purposes of this subparagraph,
contact involving the penis upon penetration, however slight;
(b) Contact between the mouth and the penis, vulva, or anus;
(c) Penetration, however slight, of the anal or genital opening of another person by a hand or
finger or by any object that is unrelated to official duties or where the staff member,
contractor, or volunteer has the intent to abuse, arouse, or gratify sexual desire;
(d) Intentional touching of the genitalia, anus, groin, breast, inner thighs or buttocks, either
directly or through the clothing, that is unrelated to official duties or where the staff
member, contractor, or volunteer has the intent to abuse, arouse, or gratify sexual desire;
(e) Threats, intimidation, harassment, indecent, profane or abusive language, or other actions
or communications, aimed at coercing or pressuring a detainee to engage in a sexual act;
(f) Repeated verbal statements or comments of a sexual nature to a detainee;
(g) Any display of his or her uncovered genitalia, buttocks, or breast in the presence of an
inmate, detainee, or resident, or
41

(h) Voyeurism, which is defined as the inappropriate visual surveillance of a detainee for
reasons unrelated to official duties. Where not conducted for reasons relating to official
duties, the following are examples of voyeurism: staring at a detainee who is using a toilet
in his or her cell to perform bodily functions; requiring an inmate detainee to expose his or
her buttocks, genitals, or breasts; or taking images of all or part of a detainee’s naked body
or of a detainee performing bodily functions.
PREVENTION PLANNING
115.11 Zero tolerance of sexual abuse; Prevention of Sexual Assault Coordinator.
(1) Each facility shall have a written policy mandating zero tolerance toward all forms of sexual
abuse and outlining the facility’s approach to preventing, detecting, and responding to such
conduct. The agency shall review and approve each facility’s written policy.
(2) Each facility shall employ or designate a Prevention of Sexual Assault Compliance Manager
(PSA Compliance Manager) who shall serve as the facility point of contact for the ICE PSA
Coordinator and who has sufficient time and authority to oversee facility efforts to comply with
facility sexual abuse prevention and intervention policies and procedures.
115.13 Detainee supervision and monitoring.
(1) Each facility shall ensure that it maintains sufficient supervision of detainees, including through
appropriate staffing levels and, where applicable, video monitoring, to protect detainees against
sexual abuse.
(2) Each facility shall develop and document comprehensive detainee supervision guidelines to
determine and meet the facility’s detainee supervision needs, and shall review those guidelines at
least annually.
(3) In determining adequate levels of detainee supervision and determining the need for video
monitoring, the facility shall take into consideration generally accepted detention and correctional
practices, any judicial findings of inadequacy, the physical layout of each facility, the
composition of the detainee population, the prevalence of substantiated and unsubstantiated
incidents of sexual abuse, the findings and recommendations of sexual abuse incident review
reports, and an y other relevant factors, including but not limited to the length of time detainees
spend in agency custody.
(4) Each facility shall conduct frequent unannounced security inspections to identify and deter sexual
abuse of detainees. Such inspections shall be implemented for night as well as day shifts. Each
facility shall prohibit staff from alerting others that these security inspections are occurring,
unless such announcement is related to the legitimate operational functions of the facility.
115.14 Juvenile and family detainees.
(1) Juveniles shall be detained in the least restrictive setting appropriate to the juvenile’s age and
special needs, provided that such setting is consistent with the need to protect the juvenile’s wellbeing and that of others, as well as with any other laws, regulations, or legal requirements.
(2) The facility shall hold juveniles apart from adult residents, minimizing sight, sound, and physical
contact, unless the juvenile is in the presence of an adult member of the family unit, and provided
there are no safety or security concerns with the arrangement.
(3) In determining the existence of a family unit for detention purposes, the agency shall seek to
obtain reliable evidence of a family relationship.
(4) The agency and facility shall provide priority attention to unaccompanied alien children as
defined by 6 U.S.C. 279(g)(2), including transfer to a Department of Health and Human Services
42

Office of Refugee Resettlement facility within 72 hours, except in exceptional circumstances, in
accordance with 8 U.S.C. 1232(b)(3).
(5) If a juvenile who is an accompanied alien child has been convicted as an adult of a crime related
to sexual abuse, the agency shall provide the facility and the Department of Health and Human
Services Office of Refugee Resettlement with the releasable information regarding the
conviction(s) to ensure the appropriate placement of the alien in a Department of Health and
Human Services Office of Refugee Resettlement facility.
115.15 Limits to cross-gender viewing and searches.
(1) Searches may be necessary to ensure the safety of officers, civilians and detainees; to detect and
secure evidence of criminal activity; and to promote security, safety, and related interests at
immigration detention facilities.
(2) Cross-gender pat-down searches of male detainees shall not be conducted unless, after reasonable
diligence, staff of the same gender is not available at the time the pat-down search is required or
in exigent circumstances.
(3) Cross-gender pat-down searches of female detainees shall not be conducted unless in exigent
circumstances.
(4) All cross-gender pat-down searches shall be documented.
(5) Cross-gender strip searches or cross-gender visual body cavity searches shall not be conducted
except in exigent circumstances, including consideration of officer safety, or when performed by
medical practitioners. Facility staff shall not conduct visual body cavity searches of juveniles
and, instead, shall refer all such body cavity searches of juveniles to a medical practitioner.
(6) All strip searches and visual body cavity searches shall be documented.
(7) Each facility shall implement policies and procedures that enable detainees to shower, perform
bodily functions, and change clothing without being viewed by staff of the opposite gender,
except in exigent circumstances or when such viewing is incidental to routine cell checks or is
otherwise appropriate in connection with a medical examination or monitored bowel movement.
Such policies and procedures shall require staff of the opposite gender to announce their presence
when entering an area where detainees are likely to be showering, performing bodily functions, or
changing clothing.
(8) The facility shall not search or physically examine a detainee for the sole purposes of determining
the detainee’s genital characteristics. If the detainee’s gender is unknown, it may be determined
during conversations with the detainee, by reviewing medical records, or, if necessary, learning
that information as part of a standard medical examination that all detainees must undergo as part
of intake or other processing procedure conducted in private, by a medical practitioner.
(9) The facility shall permit detainees in Family Residential Facilities to shower, perform bodily
functions, and change clothing without being viewed by staff, except in exigent circumstances or
when such viewing is incidental to routine cell checks or is otherwise appropriate in connection
with a medical examination or monitored bowel movement.
115.16 Accommodating detainees with disabilities and detainees who are limited English proficient.
(1) The agency and each facility shall take appropriate steps to ensure that detainees with disabilities
(including, for example, detainees who are deaf or hard of hearing, those who are blind or have
low vision, or those who have intellectual, psychiatric, or speech disabilities) have an equal
opportunity to participate in or benefit from all aspects of the agency’s and facility’s efforts to
prevent, detect, and respond to sexual abuse. Such steps shall include, when necessary to ensure
effective communication with detainees who are deaf or hard of hearing, providing access to inperson, telephonic, or video interpretive services that enable effective, accurate, and impartial
interpretation, both receptively and expressively, using any necessary specialized vocabulary. In
43

addition, the agency and facility shall ensure that any written materials related to sexual abuse are
provided in formats or through methods that ensure effective communication with detainees with
disabilities, including detainees who have intellectual disabilities, limited reading skills, or who
are blind or have low vision. An agency or facility is not required to take actions that it can
demonstrate would result in a fundamental alteration in the nature of a service, program, or
activity, or in undue financial and administrative burdens, as those terms are used in regulations
promulgated under title II of the Americans with Disabilities Act, 28 CFR 35.164.
(2) The agency and each facility shall take steps to ensure meaningful access to all aspects of the
agency’s and facility’s efforts to prevent, detect, and respond to sexual abuse to detainees who are
limited English proficient, including steps to provide in-person or telephonic interpretive services
that enable effective, accurate, and impartial interpretation, both receptively and expressively,
using any necessary specialized vocabulary.
(3) In matters relating to allegations of sexual abuse, the agency and each facility shall provide inperson or telephonic interpretation services that enable effective, accurate, and impartial
interpretation, by someone other than another detainee, unless the detainee expresses a preference
for another detainee to provide interpretation, and the agency determines that such interpretation
is appropriate and consistent with DHS policy. The provision of interpreter services by minors,
alleged abusers, detainees who witnessed the alleged abuse, and detainees who have a significant
relationship with the alleged abuser is not appropriate in matters relating to allegations of sexual
abuse.
115.17 Hiring and promotion decisions.
(1) An agency or facility shall not hire or promote anyone who may have contact with detainees, and
shall not enlist the services of any contractor or volunteer who may have contact with detainees,
who has engaged in sexual abuse in a prison, jail, holding facility, community confinement
facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997); who has been
convicted of engaging or attempting to engage in sexual activity facilitated by force, overt or
implied threats of force, or coercion, or if the victim did not consent or was unable to consent or
refuse; or who has been civilly or administratively adjudicated to have engaged in such activity.
(2) An agency or facility considering hiring or promoting staff shall ask all applicants who may have
contact with detainees directly about previous misconduct described in paragraph (1) of this
section, in written applications or interviews for hiring or promotions and in any interviews or
written self-evaluations conducted as part of reviews of current employees. Agencies and
facilities shall also impose upon employees a continuing affirmative duty to disclose any such
misconduct. The agency, consistent with law, shall make its best efforts to contact all prior
institutional employers of an applicant for employment, to obtain information on substantiated
allegations of sexual abuse or any resignation during a pending investigation of alleged sexual
abuse.
(3) Before hiring new staff who may have contact with detainees, the agency or facility shall conduct
a background investigation to determine whether the candidate for hire is suitable for
employment with the facility or agency, including a criminal background records check. Upon
request by the agency, the facility shall submit for the agency’s approval written documentation
showing the detailed elements of the facility’s background check for each staff member and the
facility’s conclusions. The agency shall conduct an updated background investigation every five
years for agency employees who may have contact with detainees. The facility shall require an
updated background investigation every five years for those facility staff who may have contact
with detainees and who work in immigration-only detention facilities.
(4) The agency or facility shall also perform a background investigation before enlisting the services
of any contractor who may have contact with detainees. Upon request by the agency, the facility

44

shall submit for the agency’s approval written documentation showing the detailed elements of
the facility’s background check for each contractor and the facility’s conclusions.
(5) Material omissions regarding such misconduct, or the provision of materially false information,
shall be grounds for termination or withdrawal of an offer of employment, as appropriate.
(6) In the event the agency contracts with a facility for the confinement of detainees, the
requirements of this section otherwise applicable to the agency also apply to the facility and its
staff.
115.18 Upgrades to facilities and technologies.
(1) When designing or acquiring any new facility and in planning any substantial expansion or
modification of existing facilities, the facility or agency, as appropriate, shall consider the effect
of the design, acquisition, expansion, or modification upon their ability to protect detainees from
sexual abuse.
(2) When installing or updating a video monitoring system, electronic surveillance system, or other
monitoring technology in an immigration detention facility, the facility or agency, as appropriate,
shall consider how such technology may enhance their ability to protect detainees from sexual
abuse.
RESPONSIVE PLANNING
115.21 Evidence protocols and forensic medical examinations.
(1) To the extent that the agency or facility is responsible for investigating allegations of sexual
abuse involving detainees, it shall follow a uniform evidence protocol that maximizes the
potential for obtaining usable physical evidence for administrative proceedings and criminal
prosecutions. The protocol shall be developed in coordination with DHS and shall be
developmentally appropriate for juveniles, where applicable.
(2) The agency and each facility developing an evidence protocol referred to in paragraph (1) of this
section, shall consider how best to utilize available community resources and services to provide
valuable expertise and support in the areas of crisis intervention and counseling to most
appropriately address victims’ needs. Each facility shall establish procedures to make available,
to the full extent possible, outside victim services following incidents of sexual abuse; the facility
shall attempt to make available to the victim a victim advocate from a rape crisis center. If a rape
crisis center is not available to provide victim advocate services, the agency shall provide these
services by making available a qualified staff member from a community-based organization, or a
qualified agency staff member. A qualified agency staff member or a qualified community-based
staff member means an individual who has received education concerning sexual assault and
forensic examination issues in general. The outside or internal victim advocate shall provide
emotional support, crisis intervention, information, and referrals.
(3) Where evidentiarily or medically appropriate, at no cost to the detainee, and only with the
detainee’s consent, the facility shall arrange for an alleged victim detainee to undergo a forensic
medical examination by qualified health care personnel, including a Sexual Assault Forensic
Examiner (SAFE) or Sexual Assault Nurse Examiner (SANE) where practicable. If SAFEs or
SANEs cannot be made available, the examination can be performed by other qualified health care
personnel.
(4) As requested by a victim, the presence of his or her outside or internal victim advocate, including
any available victim advocacy services offered by a hospital conducting a forensic exam, shall be
allowed for support during a forensic exam and investigatory interviews.

45

(5) To the extent that the agency is not responsible for investigating allegations of sexual abuse, the
agency or the facility shall request that the investigating agency follow the requirements of
paragraphs (1) through (4) of this section.
115.22 Policies to ensure investigation of allegations and appropriate agency oversight.
(1) The agency shall establish an agency protocol, and shall require each facility to establish a facility
protocol, to ensure that each allegation of sexual abuse is investigated by the agency or facility, or
referred to an appropriate investigative authority.
(2) The agency shall ensure that the agency and facility protocols required by paragraph (a) of this
section, include a description of responsibilities of the agency, the facility, and any other
investigating entities; and require the documentation and maintenance, for at least five years, of
all reports and referrals of allegations of sexual abuse.
(3) The agency shall post its protocols on its Web site; each facility shall also post its protocols on its
Web site, if it has one, or otherwise make the protocol available to the public.
(4) Each facility protocol shall ensure that all allegations are promptly reported to the agency as
described in paragraphs (5) and (6) of this section, and, unless the allegation does not involve
potentially criminal behavior, are promptly referred for investigation to an appropriate law
enforcement agency with the legal authority to conduct criminal investigations. A facility may
separately, and in addition to the above reports and referrals, conduct its own investigation.
(5) When a detainee, prisoner, inmate, or resident of the facility in which an alleged detainee victim
is housed is alleged to be the perpetrator of detainee sexual abuse, the facility shall ensure that the
incident is promptly reported to the Joint Intake Center, the ICE Office of Professional
Responsibility or the DHS Office of Inspector General, as well as the appropriate ICE Field
Office Director, and, if it is potentially criminal, referred to an appropriate law enforcement
agency having jurisdiction for investigation.
(6) When a staff member, contractor, or volunteer is alleged to be the perpetrator of detainee sexual
abuse, the facility shall ensure that the incident is promptly reported to the Joint Intake Center, the
ICE Office of Professional Responsibility or the DHS Office of Inspector General, as well as to
the appropriate ICE Field Office Director, and to the local government entity or contractor that
owns or operates the facility. If the incident is potentially criminal, the facility shall ensure that it
is promptly referred to an appropriate law enforcement agency having jurisdiction for
investigation.
TRAINING AND EDUCATION
115.31 Staff training.
(1) The agency shall train, or require the training of, all employees who may have contact with
immigration detainees, and all facility staff, to be able to fulfill their responsibilities under this
part, including training on:
(a) The agency’s and the facility’s zero-tolerance policies for all forms of sexual abuse;
(b) The right of detainees and staff to be free from sexual abuse, and from retaliation for
reporting sexual abuse;
(c) Definitions and examples of prohibited and illegal sexual behavior;
(d) Recognition of situations where sexual abuse may occur;
(e) Recognition of physical, behavioral, and emotional signs of sexual abuse, and methods of
preventing and responding to such occurrences;
(f) How to avoid inappropriate relationships with detainees;
(g) How to communicate effectively and professionally with detainees, including lesbian,
gay, bisexual, transgender, intersex, or gender nonconforming detainees;
46

(h) Procedures for reporting knowledge or suspicion of sexual abuse; and
(i) The requirement to limit reporting of sexual abuse to personnel with a need-to-know in
order to make decisions concerning the victim’s welfare and for law enforcement or
investigative purposes.
(2) All current facility staff, and all agency employees who may have contact with immigration
detention facility detainees, shall be trained within one year of May 6, 2014, and the agency or
facility shall provide refresher information every two years.
(3) The agency and each facility shall document that staff that may have contact with immigration
facility detainees have completed the training.
115.32 Other training.
(1) The facility shall ensure that all volunteers and other contractors (as defined in paragraph (4) of
this section) who have contact with detainees have been trained on their responsibilities under the
agency’s and the facility’s sexual abuse prevention, detection, intervention and response policies
and procedures.
(2) The level and type of training provided to volunteers and other contractors shall be based on the
services they provide and level of contact they have with detainees, but all volunteers and other
contractors who have contact with detainees shall be notified of the agency’s and the facility’s
zero-tolerance policies regarding sexual abuse and informed how to report such incidents.
(3) Each facility shall receive and maintain written confirmation that volunteers and other contractors
who have contact with immigration facility detainees have completed the training.
(4) In this section, the term other contractor means a person who provides services on a nonrecurring basis to the facility pursuant to a contractual agreement with the agency or facility.
115.33 Detainee education.
(1) During the intake process, each facility shall ensure that the detainee orientation program notifies
and informs detainees about the agency’s and the facility’s zero-tolerance policies for all forms of
sexual abuse and includes (at a minimum) instruction on:
(a) Prevention and intervention strategies;
(b) Definitions and examples of detainee-on-detainee sexual abuse, staff-on-detainee sexual
abuse and coercive sexual activity;
(c) Explanation of methods for reporting sexual abuse, including to any staff member,
including a staff member other than an immediate point-of-contact line officer (e.g., the
compliance manager or a mental health specialist), the DHS Office of Inspector General,
and the Joint Intake Center;
(d) Information about self-protection and indicators of sexual abuse;
(e) Prohibition against retaliation, including an explanation that reporting sexual abuse shall
not negatively impact the detainee’s immigration proceedings; and
(f) The right of a detainee who has been subjected to sexual abuse to receive treatment and
counseling.
(2) Each facility shall provide the detainee notification, orientation, and instruction in formats accessible
to all detainees, including those who are limited English proficient, deaf, visually impaired or otherwise
disabled, as well as to detainees who have limited reading skills.
(3) The facility shall maintain documentation of detainee participation in the intake process orientation.
(4) Each facility shall post on all housing unit bulletin boards the following notices:
(a) The DHS-prescribed sexual assault awareness notice;
(b) The name of the Prevention of Sexual Abuse Compliance Manager; and
(c) The name of local organizations that can assist detainees who have been victims of sexual
abuse.
47

(5) The facility shall make available and distribute the DHS-prescribed “Sexual Assault Awareness
Information” pamphlet.
(6) Information about reporting sexual abuse shall be included in the agency Detainee Handbook
made available to all immigration detention facility detainees.
115.34 Specialized training: Investigations.
(6) In addition to the general training provided to all facility staff and employees pursuant to §
115.31, the agency or facility shall provide specialized training on sexual abuse and effective
cross-agency coordination to agency or facility investigators, respectively, who conduct
investigations into allegations of sexual abuse at immigration detention facilities. All
investigations into alleged sexual abuse must be conducted by qualified investigators.
(7) The agency and facility must maintain written documentation verifying specialized training
provided to investigators pursuant to this section.
115.35 Specialized training: Medical and mental health care.
(1) The agency shall review and approve the facility’s policy and procedures to ensure that facility
medical staff is trained in procedures for examining and treating victims of sexual abuse, in
facilities where medical staff may be assigned these activities.
ASSESSMENT FOR RISK OF SEXUAL VICTIMIZATION AND ABUSIVENESS
115.41 Assessment for risk of victimization and abusiveness.
(1) The facility shall assess all detainees on intake to identify those likely to be sexual aggressors or
sexual abuse victims and shall house detainees to prevent sexual abuse, taking necessary steps to
mitigate any such danger. Each new arrival shall be kept separate from the general population
until he/she is classified and may be housed accordingly.
(2) The initial classification process and initial housing assignment should be completed within
twelve hours of admission to the facility.
(3) The facility shall also consider, to the extent that the information is available, the following
criteria to assess detainees for risk of sexual victimization:
(a) Whether the detainee has a mental, physical, or developmental disability;
(b) The age of the detainee;
(c) The physical build and appearance of the detainee;
(d) Whether the detainee has previously been incarcerated or detained;
(e) The nature of the detainee’s criminal history;
(f) Whether the detainee has any convictions for sex offenses against an adult or child;
(g) Whether the detainee has self-identified as gay, lesbian, bisexual, transgender, intersex,
or gender nonconforming;
(h) Whether the detainee has self-identified as having previously experienced sexual
victimization; and
(i) The detainee’s own concerns about his or her physical safety.
(4) The initial screening shall consider prior acts of sexual abuse, prior convictions for violent
offenses, and history of prior institutional violence or sexual abuse, as known to the facility, in
assessing detainees for risk of being sexually abusive.
(5) The facility shall reassess each detainee’s risk of victimization or abusiveness between 60 and 90
days from the date of initial assessment, and at any other time when warranted based upon the
receipt of additional, relevant information or following an incident of abuse or victimization.

48

(6) Detainees shall not be disciplined for refusing to answer, or for not disclosing complete
information in response to, questions asked pursuant to paragraphs (3)(a), (3)(g), (3)(h), or (3)(i)
of this section.
(7) The facility shall implement appropriate controls on the dissemination within the facility of
responses to questions asked pursuant to this standard in order to ensure that sensitive information
is not exploited to the detainee’s detriment by staff or other detainees or inmates.
115.42 Use of assessment information.
(1) The facility shall use the information from the risk assessment under § 115.41 of this part to
inform assignment of detainees to housing, recreation and other activities, and voluntary work.
The agency shall make individualized determinations about how to ensure the safety of each
detainee.
(2) When making assessment and housing decisions for a transgender or intersex detainee, the
facility shall consider the detainee’s gender self-identification and an assessment of the effects of
placement on the detainee’s health and safety. The facility shall consult a medical or mental
health professional as soon as practicable on this assessment. The facility should not base
placement decisions of transgender or intersex detainees solely on the identity documents or
physical anatomy of the detainee; a detainee’s self-identification of his/her gender and selfassessment of safety needs shall always be taken into consideration as well. The facility’s
placement of a transgender or intersex detainee shall be consistent with the safety and security
considerations of the facility, and placement and programming assignments for each transgender
or intersex detainee shall be reassessed at least twice each year to review any threats to safety
experienced by the detainee.
(3) When operationally feasible, transgender and intersex detainees shall be given the opportunity to
shower separately from other detainees.
115.43 Protective custody.
(1) The facility shall develop and follow written procedures consistent with the standards in this
subpart for each facility governing the management of its administrative segregation unit. These
procedures, which should be developed in consultation with the ICE Enforcement and Removal
Operations Field Office Director having jurisdiction for the facility, must document detailed
reasons for placement of an individual in administrative segregation on the basis of a
vulnerability to sexual abuse or assault.
(2) Use of administrative segregation by facilities to protect detainees vulnerable to sexual abuse or
assault shall be restricted to those instances where reasonable efforts have been made to provide
appropriate housing and shall be made for the least amount of time practicable, and when no
other viable housing options exist, as a last resort. The facility should assign detainees vulnerable
to sexual abuse or assault to administrative segregation for their protection until an alternative
means of separation from likely abusers can be arranged, and such an assignment shall not
ordinarily exceed a period of 30 days.
(3) Facilities that place vulnerable detainees in administrative segregation for protective custody shall
provide those detainees access to programs, visitation, counsel and other services available to the
general population to the maximum extent practicable.
(4) Facilities shall implement written procedures for the regular review of all vulnerable detainees
placed in administrative segregation for their protection, as follows:
(a) A supervisory staff member shall conduct a review within 72 hours of the detainee’s
placement in administrative segregation to determine whether segregation is still
warranted; and

49

(b) A supervisory staff member shall conduct, at a minimum, an identical review after the
detainee has spent seven days in administrative segregation, and every week thereafter
for the first 30 days, and every 10 days thereafter.
(5) Facilities shall notify the appropriate ICE Field Office Director no later than 72 hours
after the initial placement into segregation, whenever a detainee has been placed in
administrative segregation on the basis of a vulnerability to sexual abuse or assault.
REPORTING
115.51 Detainee reporting.
(1) The agency and each facility shall develop policies and procedures to ensure that detainees have
multiple ways to privately report sexual abuse, retaliation for reporting sexual abuse, or staff
neglect or violations of responsibilities that may have contributed to such incidents. The agency
and each facility shall also provide instructions on how detainees may contact their consular
official, the DHS Office of the Inspector General or, as appropriate, another designated office, to
confidentially and, if desired, anonymously, report these incidents.
(2) The agency shall also provide, and the facility shall inform the detainees of, at least one way for
detainees to report sexual abuse to a public or private entity or office that is not part of the
agency, and that is able to receive and immediately forward detainee reports of sexual abuse to
agency officials, allowing the detainee to remain anonymous upon request.
(3) Facility policies and procedures shall include provisions for staff to accept reports made verbally,
in writing, anonymously, and from third parties and to promptly document any verbal reports.
115.52 Grievances.
(1) The facility shall permit a detainee to file a formal grievance related to sexual abuse at any time
during, after, or in lieu of lodging an informal grievance or complaint.
(2) The facility shall not impose a time limit on when a detainee may submit a grievance regarding
an allegation of sexual abuse.
(3) The facility shall implement written procedures for identifying and handling time-sensitive
grievances that involve an immediate threat to detainee health, safety, or welfare related to sexual
abuse.
(4) Facility staff shall bring medical emergencies to the immediate attention of proper medical
personnel for further assessment.
(5) The facility shall issue a decision on the grievance within five days of receipt and shall respond to
an appeal of the grievance decision within 30 days. Facilities shall send all grievances related to
sexual abuse and the facility’s decisions with respect to such grievances to the appropriate ICE
Field Office Director at the end of the grievance process.
(6) To prepare a grievance, a detainee may obtain assistance from another detainee, the housing
officer or other facility staff, family members, or legal representatives. Staff shall take reasonable
steps to expedite requests for assistance from these other parties.
115.53 Detainee access to outside confidential support services.
(1) Each facility shall utilize available community resources and services to provide valuable expertise
and support in the areas of crisis intervention, counseling, investigation and the prosecution of
sexual abuse perpetrators to most appropriately address victims’ needs. The facility shall maintain
or attempt to enter into memoranda of understanding or other agreements with community service
providers or, if local providers are not available, with national organizations that provide legal
advocacy and confidential emotional support services for immigrant victims of crime.
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(2) Each facility’s written policies shall establish procedures to include outside agencies in the
facility’s sexual abuse prevention and intervention protocols, if such resources are available.
(3) Each facility shall make available to detainees information about local organizations that can
assist detainees who have been victims of sexual abuse, including mailing addresses and
telephone numbers (including toll-free hotline numbers where available). If no such local
organizations exist, the facility shall make available the same information about national
organizations. The facility shall enable reasonable communication between detainees and these
organizations and agencies, in as confidential a manner as possible.
(4) Each facility shall inform detainees prior to giving them access to outside resources, of the extent
to which such communications will be monitored and the extent to which reports of abuse will be
forwarded to authorities in accordance with mandatory reporting laws.
115.54 Third-party reporting.
(1) Each facility shall establish a method to receive third-party reports of sexual abuse in its
immigration detention facilities and shall make available to the public information on how to
report sexual abuse on behalf of a detainee.
OFFICIAL RESPONSE FOLLOWING A DETAINEE REPORT
115.61 Staff reporting duties.
(1) The agency and each facility shall require all staff to report immediately and according to agency
policy any knowledge, suspicion, or information regarding an incident of sexual abuse that
occurred in a facility; retaliation against detainees or staff who reported or participated in an
investigation about such an incident; and any staff neglect or violation of responsibilities that may
have contributed to an incident or retaliation. The agency shall review and approve facility
policies and procedures and shall ensure that the facility specifies appropriate reporting
procedures, including a method by which staff can report outside of the chain of command.
(2) Staff members who become aware of alleged sexual abuse shall immediately follow the reporting
requirements set forth in the agency’s and facility’s written policies and procedures.
(3) Apart from such reporting, staff shall not reveal any information related to a sexual abuse report
to anyone other than to the extent necessary to help protect the safety of the victim or prevent
further victimization of other detainees or staff in the facility, or to make medical treatment,
investigation, law enforcement, or other security and management decisions.
115.62 Protection duties.
(1) If an agency employee or facility staff member has a reasonable belief that a detainee is subject to
a substantial risk of imminent sexual abuse, he or she shall take immediate action to protect the
detainee.
115.63 Reporting to other confinement facilities.
(1) Upon receiving an allegation that a detainee was sexually abused while confined at another
facility, the agency or facility whose staff received the allegation shall notify the ICE Field Office
and the administrator of the facility where the alleged abuse occurred.
(2) The notification provided in paragraph (1) of this section shall be provided as soon as possible,
but no later than 72 hours after receiving the allegation.
(3) The agency or facility shall document that it has provided such notification.

51

(4) The agency or facility office that receives such notification, to the extent the facility is covered by
this subpart, shall ensure that the allegation is referred for investigation in accordance with these
standards and reported to the appropriate ICE Field Office Director.
115.64 Responder duties.
(1) Upon learning of an allegation that a detainee was sexually abused, the first security staff member
to respond to the report, or his or her supervisor, shall be required to:
(a) Separate the alleged victim and abuser;
(b) Preserve and protect, to the greatest extent possible, any crime scene until appropriate
steps can be taken to collect any evidence;
(c) If the abuse occurred within a time period that still allows for the collection of physical
evidence, request the alleged victim not to take any actions that could destroy physical
evidence, including, as appropriate, washing, brushing teeth, changing clothes, urinating,
defecating, smoking, drinking, or eating; and
(d) If the sexual abuse occurred within a time period that still allows for the collection of
physical evidence, ensure that the alleged abuser does not take any actions that could
destroy physical evidence, including, as appropriate, washing, brushing teeth, changing
clothes, urinating, defecating, smoking, drinking, or eating.
(2) If the first staff responder is not a security staff member, the responder shall be required to
request that the alleged victim not take any actions that could destroy physical evidence and then
notify security staff.
115.65 Coordinated response.
(1) Each facility shall develop a written institutional plan to coordinate actions taken by staff first
responders, medical and mental health practitioners, investigators, and facility leadership in
response to an incident of sexual abuse.
(2) Each facility shall use a coordinated, multidisciplinary team approach to responding to sexual abuse.
(3) If a victim of sexual abuse is transferred between DHS immigration detention facilities, the
sending facility shall, as permitted by law, inform the receiving facility of the incident and the
victim’s potential need for medical or social services.
(4) If a victim is transferred between DHS immigration detention facilities or to a non-DHS facility,
the sending facility shall, as permitted by law, inform the receiving facility of the incident and the
victim’s potential need for medical or social services, unless the victim requests otherwise.
115.66 Protection of detainees from contact with alleged abusers.
(1) Staff, contractors, and volunteers suspected of perpetrating sexual abuse shall be removed from
all duties requiring detainee contact pending the outcome of an investigation.
115.67 Agency protection against retaliation.
(1) Staff, contractors, and volunteers, and immigration detention facility detainees, shall not retaliate
against any person, including a detainee, who reports, complains about, or participates in an
investigation into an allegation of sexual abuse, or for participating in sexual activity as a result of
force, coercion, threats, or fear of force.
(2) For at least 90 days following a report of sexual abuse, the agency and facility shall monitor to
see if there are facts that may suggest possible retaliation by detainees or staff, and shall act
promptly to remedy any such retaliation.

52

115.68 Post-allegation protective custody.
(1) The facility shall take care to place detainee victims of sexual abuse in a supportive environment
that represents the least restrictive housing option possible (e.g., protective custody), subject to
the requirements of § 115.43.
(2) Detainee victims shall not be held for longer than five days in any type of administrative
segregation, except in highly unusual circumstances or at the request of the detainee.
(3) A detainee victim who is in protective custody after having been subjected to sexual abuse shall
not be returned to the general population until completion of a proper re-assessment, taking into
consideration any increased vulnerability of the detainee as a result of the sexual abuse.
(4) Facilities shall notify the appropriate ICE Field Office Director whenever a detainee victim has
been held in administrative segregation for 72 hours.
INVESTIGATIONS
115.71 Criminal and administrative investigations.
(1) If the facility has responsibility for investigating allegations of sexual abuse, all investigations
into alleged sexual abuse must be prompt, thorough, objective, and conducted by specially
trained, qualified investigators.
(2) Upon conclusion of a criminal investigation where the allegation was substantiated, an
administrative investigation shall be conducted. Upon conclusion of a criminal investigation
where the allegation was unsubstantiated, the facility shall review any available completed
criminal investigation reports to determine whether an administrative investigation is necessary or
appropriate. Administrative investigations shall be conducted after consultation with the
appropriate investigative office within DHS, and the assigned criminal investigative entity.
(3) (a) The facility shall develop written procedures for administrative investigations, including
provisions requiring:
i. Preservation of direct and circumstantial evidence, including any available physical and
DNA evidence and any available electronic monitoring data;
ii. (ii) Interviewing alleged victims, suspected perpetrators, and witnesses;
iii. (iii) Reviewing prior complaints and reports of sexual abuse involving the suspected
perpetrator;
iv. (iv) Assessment of the credibility of an alleged victim, suspect, or witness, without
regard to the individual’s status as detainee, staff, or employee, and without requiring
any detainee who alleges sexual abuse to submit to a polygraph;
v. (v) An effort to determine whether actions or failures to act at the facility contributed to
the abuse; and
vi. (vi) Documentation of each investigation by written report, which shall include a
description of the physical and testimonial evidence, the reasoning behind credibility
assessments, and investigative facts and findings; and
vii. (vii) Retention of such reports for as long as the alleged abuser is detained or employed
by the agency or facility, plus five years.
(b) Such procedures shall govern the coordination and sequencing of the two types of
investigations, in accordance with paragraph (2) of this section, to ensure that the criminal
investigation is not compromised by an internal administrative investigation.
(4) The agency shall review and approve the facility policy and procedures for coordination and
conduct of internal administrative investigations with the assigned criminal investigative entity to
ensure non-interference with criminal investigations.
(5) The departure of the alleged abuser or victim from the employment or control of the facility or
agency shall not provide a basis for terminating an investigation.
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(6) When outside agencies investigate sexual abuse, the facility shall cooperate with outside
investigators and shall endeavor to remain informed about the progress of the investigation.
DISCIPLINE
115.76 Disciplinary sanctions for staff.
(1) Staff shall be subject to disciplinary or adverse action up to and including removal from their
position and the Federal service for substantiated allegations of sexual abuse or for violating
agency or facility sexual abuse policies.
(2) The agency shall review and approve facility policies and procedures regarding disciplinary or
adverse actions for staff and shall ensure that the facility policy and procedures specify
disciplinary or adverse actions for staff, up to and including removal from their position and
from the Federal service for staff, when there is a substantiated allegation of sexual abuse, or
when there has been a violation of agency sexual abuse rules, policies, or standards. Removal
from their position and from the Federal service is the presumptive disciplinary sanction for staff
who have engaged in or attempted or threatened to engage in sexual abuse, as defined under the
definition of sexual abuse of a detainee by a staff member, contractor, or volunteer, paragraphs
(a) - (d) and (g) - (h) of the definition of “sexual abuse of a detainee by a staff member,
contractor, or volunteer” in § 115.6.
(3) Each facility shall report all removals or resignations in lieu of removal for violations of agency
or facility sexual abuse policies to appropriate law enforcement agencies, unless the activity was
clearly not criminal.
(4) Each facility shall make reasonable efforts to report removals or resignations in lieu of removal
for violations of agency or facility sexual abuse policies to any relevant licensing bodies, to the
extent known.
115.77 Corrective action for contractors and volunteers.
(1) Any contractor or volunteer who has engaged in sexual abuse shall be prohibited from contact
with detainees. Each facility shall make reasonable efforts to report to any relevant licensing
body, to the extent known, incidents of substantiated sexual abuse by a contractor or volunteer.
Such incidents shall also be reported to law enforcement agencies, unless the activity was clearly
not criminal.
(2) Contractors and volunteers suspected of perpetrating sexual abuse shall be removed from all
duties requiring detainee contact pending the outcome of an investigation.
(3) The facility shall take appropriate remedial measures, and shall consider whether to prohibit
further contact with detainees by contractors or volunteers who have not engaged in sexual abuse,
but have violated other provisions within these standards.
115.78 Disciplinary sanctions for detainees.
(1) Each facility shall subject a detainee to disciplinary sanctions pursuant to a formal disciplinary
process following an administrative or criminal finding that the detainee engaged in sexual abuse.
(2) At all steps in the disciplinary process provided in paragraph (1), any sanctions imposed shall be
commensurate with the severity of the committed prohibited act and intended to encourage the
detainee to conform with rules and regulations in the future.
(3) Each facility holding detainees in custody shall have a detainee disciplinary system with
progressive levels of reviews, appeals, procedures, and documentation procedure.

54

(4) The disciplinary process shall consider whether a detainee’s mental disabilities or mental illness
contributed to his or her behavior when determining what type of sanction, if any, should be
imposed.
(5) The facility shall not discipline a detainee for sexual contact with staff unless there is a finding
that the staff member did not consent to such contact.
(6) For the purpose of disciplinary action, a report of sexual abuse made in good faith based upon a
reasonable belief that the alleged conduct occurred shall not constitute falsely reporting an
incident or lying, even if an investigation does not establish evidence sufficient to substantiate the
allegation.
MEDICAL AND MENTAL CARE
115.81 Medical and mental health assessments; history of sexual abuse.
(1) If the assessment pursuant to § 115.41 indicates that a detainee has experienced prior sexual
victimization or perpetrated sexual abuse, staff shall, as appropriate, ensure that the detainee is
immediately referred to a qualified medical or mental health practitioner for medical and/or
mental health follow-up as appropriate.
(2) When a referral for medical follow-up is initiated, the detainee shall receive a health evaluation
no later than two working days from the date of assessment.
(3) When a referral for mental health follow-up is initiated, the detainee shall receive a mental health
evaluation no later than 72 hours after the referral.
115.82 Access to emergency medical and mental health services.
(1) Detainee victims of sexual abuse shall have timely, unimpeded access to emergency medical
treatment and crisis intervention services, including emergency contraception and sexually
transmitted infections prophylaxis, in accordance with professionally accepted standards of care.
(2) Emergency medical treatment services provided to the victim shall be without financial cost and
regardless of whether the victim names the abuser or cooperates with any investigation arising out
of the incident.
115.83 Ongoing medical and mental health care for sexual abuse victims and abusers.
(1) Each facility shall offer medical and mental health evaluation and, as appropriate, treatment to all
detainees who have been victimized by sexual abuse while in immigration detention.
(2) The evaluation and treatment of such victims shall include, as appropriate, follow-up services,
treatment plans, and, when necessary, referrals for continued care following their transfer to, or
placement in, other facilities, or their release from custody.
(3) The facility shall provide such victims with medical and mental health services consistent with
the community level of care.
(4) Detainee victims of sexually abusive vaginal penetration by a male abuser while incarcerated
shall be offered pregnancy tests. If pregnancy results from an instance of sexual abuse, the victim
shall receive timely and comprehensive information about lawful pregnancy-related medical
services and timely access to all lawful pregnancy-related medical services.
(5) Detainee victims of sexual abuse while detained shall be offered tests for sexually transmitted
infections as medically appropriate.
(6) Treatment services shall be provided to the victim without financial cost and regardless of
whether the victim names the abuser or cooperates with any investigation arising out of the
incident.

55

(7) The facility shall attempt to conduct a mental health evaluation of all known detainee-on-detainee
abusers within 60 days of learning of such abuse history and offer treatment when deemed
appropriate by mental health practitioners.
DATA COLLECTION AND REVIEW
115.86 Sexual abuse incident reviews.
(1) Each facility shall conduct a sexual abuse incident review at the conclusion of every investigation
of sexual abuse and, where the allegation was not determined to be unfounded, prepare a written
report within 30 days of the conclusion of the investigation recommending whether the allegation
or investigation indicates that a change in policy or practice could better prevent, detect, or
respond to sexual abuse. The facility shall implement the recommendations for improvement, or
shall document its reasons for not doing so in a written response. Both the report and response
shall be forwarded to the Field Office Director, for transmission to the ICE PSA Coordinator.
(2) The review team shall consider whether the incident or allegation was motivated by race;
ethnicity; gender identity; lesbian, gay, bisexual, transgender, or intersex identification, status, or
perceived status; or gang affiliation; or was motivated or otherwise caused by other group
dynamics at the facility.
(3) Each facility shall conduct an annual review of all sexual abuse investigations and resulting
incident reviews to assess and improve sexual abuse intervention, prevention and response
efforts. If the facility has not had any reports of sexual abuse during the annual reporting period,
then the facility shall prepare a negative report. The results and findings of the annual review
shall be provided to the facility administrator and Field Office Director or his or her designee,
who shall transmit it to the ICE PSA Coordinator.
115.87 Data collection.
(1) Each facility shall maintain in a secure area all case records associated with claims of sexual
abuse, including incident reports, investigative reports, offender information, case disposition,
medical and counseling evaluation findings, and recommendations for post-release treatment, if
necessary, and/or counseling in accordance with these standards and applicable agency policies,
and in accordance with established schedules.
(2) On an ongoing basis, the PSA Coordinator shall work with relevant facility PSA Compliance
Managers and DHS entities to share data regarding effective agency response methods to sexual
abuse.
AUDITS AND COMPLIANCE
115.93 Audits of standards.
(1) The agency may require an expedited audit if the agency has reason to believe that a particular
facility may be experiencing problems relating to sexual abuse. The agency may also include
referrals to resources that may assist the facility with PREA-related issues.
ADDITIONAL PROVISIONS IN AGENCY POLICIES
115.95 Additional provisions in agency policies.
(1) The regulations in this subpart A establish minimum requirements for agencies and facilities.
Agency and facility policies may include additional requirements.
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57

Appendix E
Combating Trafficking in Persons
(a) Definitions. As used in this clause—
“Coercion” means—
(1) Threats of serious harm to or physical restraint against any person;
(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to
perform an act would result in serious harm to or physical restraint against any person; or
(3) The abuse or threatened abuse of the legal process.
“Commercial sex act” means any sex act on account of which anything of value is given to or
received by any person.
“Debt bondage” means the status or condition of a debtor arising from a pledge by the debtor
of his or her personal services or of those of a person under his or her control as a security
for debt, if the value of those services as reasonably assessed is not applied toward the
liquidation of the debt or the length and nature of those services are not respectively
limited and defined.
“Employee” means an employee of the Contractor directly engaged in the performance of
work under the contract who has other than a minimal impact or involvement in contract
performance.
“Forced Labor” means knowingly providing or obtaining the labor or services of a person—
(1) By threats of serious harm to, or physical restraint against, that person or another
person;
(2) By means of any scheme, plan, or pattern intended to cause the person to believe that,
if the person did not perform such labor or services, that person or another person would
suffer serious harm or physical restraint; or
(3) By means of the abuse or threatened abuse of law or the legal process.
“Involuntary servitude” includes a condition of servitude induced by means of—
(1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person
did not enter into or continue in such conditions, that person or another person would
suffer serious harm or physical restraint; or
(2) The abuse or threatened abuse of the legal process.
“Severe forms of trafficking in persons” means—
(1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion,
or in which the person induced to perform such act has not attained 18 years of age; or
(2) The recruitment, harboring, transportation, provision, or obtaining of a person for
labor or services, through the use of force, fraud, or coercion for the purpose of subjection
to involuntary servitude, peonage, debt bondage, or slavery.

58

“Sex trafficking” means the recruitment, harboring, transportation, provision, or obtaining of
a person for the purpose of a commercial sex act.
(b) Policy. The United States Government has adopted a zero tolerance policy regarding
trafficking in persons. Contractors and contractor employees shall not—
(1) Engage in severe forms of trafficking in persons during the period of performance of
the contract;
(2) Procure commercial sex acts during the period of performance of the contract; or
(3) Use forced labor in the performance of the contract.
(c) Contractor requirements. The Contractor shall—
(1) Notify its employees of—
(i) The United States Government’s zero tolerance policy described in paragraph
(b) of this clause; and
(ii) The actions that will be taken against employees for violations of this policy.
Such actions may include, but are not limited to, removal from the contract,
reduction in benefits, or termination of employment; and
(2) Take appropriate action, up to and including termination, against employees or
subcontractors that violate the policy in paragraph (b) of this clause.
(d) Notification. The Contractor shall inform the Contracting Officer immediately of—
(1) Any information it receives from any source (including host country law enforcement)
that alleges a Contractor employee, subcontractor, or subcontractor employee has
engaged in conduct that violates this policy; and
(2) Any actions taken against Contractor employees, subcontractors, or subcontractor
employees pursuant to this clause.
(e) Remedies. In addition to other remedies available to the Government, the Contractor’s
failure to comply with the requirements of paragraphs (c), (d), or (f) of this clause may
result in—
(1) Requiring the Contractor to remove a Contractor employee or employees from the
performance of the contract;
(2) Requiring the Contractor to terminate a subcontract;
(3) Suspension of contract payments;
(4) Loss of award fee, consistent with the award fee plan, for the performance period in
which the Government determined Contractor non-compliance;
(5) Termination of the contract for default or cause, in accordance with the termination
clause of this contract; or
(6) Suspension or debarment.
(f) Subcontracts. The Contractor shall include the substance of this clause, including this
paragraph (f), in all subcontracts.
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(g) Mitigating Factor. The Contracting Officer may consider whether the Contractor had a
Trafficking in Persons awareness program at the time of the violation as a mitigating
factor when determining remedies. Additional information about Trafficking in Persons
and examples of awareness programs can be found at the website for the Department of
State’s Office to Monitor and Combat Trafficking in Persons at
http://www.state.gov/g/tip.
Appendix F
SFTRC Medical Equipment Supplies Requirement
See attached pdf Appendix F SFTRC Medial Equipment Supplies Requirement.

60

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

(b) (7)(E)

RAMP UP PLAN:
The term "Start Date" starts the calendar. "Start Date" is defined as the later of ICE and CCA
signing an award document which precipitates the IGA amendment being sent to Eloy, a COTR
being assigned to the contract for purposes of initiating the background clearance process,
necessary permits being received or the date which CCA is allowed on site per NEPA clearance.
Note, the first group (temporary beds) is limited to 480 because Target can only construct 480 beds
of the new housing modular design for the first permanent neighborhood and if more than 480 are
in the temporary beds CCA would not be able to move all residents from the cottages (temporary
beds) to the new housing modulars.
2,400 beds consist of five housing neighborhoods of 480 beds each.







45 days after Start Date, CCA will accept the first 480 into the temporary beds;
90 days after Start Date, CCA will open the first permanent 480 bed neighborhood and
CCA will move the 480 residents from the temporary beds into the first permanent beds;
120 days after Start Date, CCA will open the second permanent 480 bed neighborhood and
CCA will be ready to accept an additional 480 residents (total count of 960);
150 days after Start Date, CCA will open the third permanent 480 bed neighborhood and
CCA will be ready to accept an additional 480 residents (total count 1440);
180 days after Start Date, CCA will open the fourth permanent 480 bed neighborhood and
CCA will be ready to accept an additional 480 residents (total count 1920);
210 days after Start Date, CCA will open the fifth permanent 480 bed neighborhood and
CCA will be ready to accept the final 480 residents (total count 2400).

Articles
Period of Performance:
This Agreement becomes effective upon the date of final signature by the ICE Contracting
Officer and the authorized signatory of the Service Provider and will remain in effect for a period
not to exceed 48 months unless extended by bi-lateral modification or terminated in writing by
ICE . ICE must provide written notice of intention to terminate the agreement, 90 days in
advance of the effective date of formal termination, or the Parties may agree to a shorter period.
If this Agreement is terminated by ICE under this Article, ICE will be under no financial
obligation for any costs after the date of termination except as allowed pursuant to FAR 52.249-2
Termination for Convenience of the Government. The Service Provider will only be paid for
services provided to ICE up to and including the day of termination and costs allowed pursuant
to FAR 52.249-2 Termination for Convenience of the Government.
Adjusting the Rates in the Section B, Schedule of Pricing
ICE will reimburse the Service Provider at the fixed rate in the Section B, Schedule of Pricing
(Attachment 1). The Service Provider may request a rate adjustment no less than thirty-six (36)
months after the effective date of the Agreement unless required by law. After thirty-six (36)
months, the Service Provider may request a revision to its rate.
The Parties agree to base the cost portion of the rate adjustment on the principles of allowability
and allocability as set forth in OMB Circular A-87, Cost Principles for State, Local, and Indian
Tribal Governments, federal procurement laws, regulations, and standards in arriving at the bed
day rate. If ICE does not receive an official request for a rate adjustment that is supported by the
information submitted, the fixed bed day rate as stated in this Agreement will be in place
indefinitely.
Contracting Officer’s Representative (COR)
A. The COR will be designated by the Contracting Officer. When and if the COR duties are
reassigned, an administrative modification will be issued to reflect the changes. This
designation does not include authority to sign contractual documents or to otherwise commit
to, or issue changes, which could affect the price, quantity, or performance of this
Agreement.
B. Should the Service Provider believe it has received direction that is not within the scope of
the agreement; the Service Provider shall not proceed with any portion that is not within the
scope of the agreement without first contacting the Contracting Officer. The Service
Provider shall continue performance of efforts that are deemed within the scope.

Attachment 7

Notification and Public Disclosures
A. Information obtained or developed as a result of this modification is under the control of
ICE and is subject to public disclosure only pursuant to the provisions of applicable federal
laws, regulations, and executive orders or as ordered by a court. Insofar as any
documents created by the Service Provider contain information developed or obtained as a
result of this modification, such documents shall be subject to public disclosure only
pursuant to the provisions of applicable federal laws, regulations, and executive orders or as
ordered by a court. To the extent the Service Provider intends to release the modification or
any information relating to, or exchanged under, this modification, the Service Provider
agrees to coordinate with the ICE Contracting Officer prior to such release. The Service
Provider may, at its discretion, communicate the substance of this modification when
requested. ICE understands that this modification will become a public document when
presented to the Service Provider's governing body for approval.
B. The CO shall be notified in writing of all litigation pertaining to this modification and
provided copies of any pleadings filed or said litigation within five working days of receipt.
The Service Provider shall cooperate with Government legal staff and/or the United States
Attorney regarding any requests pertaining to federal or Service Provider litigation.
C. The Service Provider shall notify the CO when a member of the United States Congress
requests information or makes a request to visit the facility. The Service Provider shall
coordinate all public information related issues pertaining to ICE residents with the CO. All
press statements and releases shall be cleared, in advance, with the ICE Office of Public
Affairs. The Service Provider shall promptly make public announcements stating the facts
of unusual or newsworthy incidents to local media. Examples of such events include, but are
not limited to: deaths, escapes from custody, and facility emergencies.
D. With respect to public announcements and press statements, the Service Provider shall
ensure employees agree to use appropriate disclaimers clearly stating the employees'
opinions do not necessarily reflect the position of the United States Government in any
public presentations they make or articles they write that relate to any aspect of contract
performance or the facility operations.
Modifications and Disputes
A. Modifications: Actions other than those designated in this Agreement will not bind or incur
liability on behalf of either Party. Either Party may request a modification to this
Agreement by submitting a written request to the other Party. A modification will become a
part of this Agreement only after the ICE Contracting Officer has approved the modification
in writing.

Attachment 7

B. Change Orders:
1. The Contracting Officer may at any time, by written order, and without notice to the
Service Provider, make changes within the general scope of this Agreement in any
one or more of the following:
(a) Description of services to be performed, including revisions to the applicable
Detention Standards.
(b) Place of performance of the services.
2. If any such change causes an increase or decrease in the cost of the services under the
Agreement, the Contracting Officer will make an equitable adjustment in the
agreement price and will modify the Agreement accordingly.
3. The Service provider must assert its right to an adjustment under this Article within
30 days from the date of receipt of the written order including a proposal addressing
the cost impacts and detailed supporting data.
4. If the Service Provider’s proposal includes costs that are determined unreasonable
and/or unsupportable, as determined by the Contracting Officer, the Contracting
Officer will disallow those costs when determining a revised rate, if any.
5. Failure to agree to any adjustment will be a dispute under the Disputes section of the
Agreement. However, nothing in this Article excuses the Service Provider from
proceeding with the Agreement as changed.
C. Disputes: The ICE Contracting Officer and the authorized signatory of the Service Provider
will settle disputes, questions and concerns arising from this Agreement. Settlement of
disputes will be memorialized in a written modification between the ICE Contracting
Officer and authorized signatory of the Service Provider. In the event a dispute is not able
to be resolved between the Service Provider and the ICE Contracting Officer, the ICE
Contracting Officer will make the final decision. If the Service Provider does not agree with
the final decision, the matter may be appealed to the ICE Head of the Contracting Activity
(HCA) for resolution. The ICE HCA may employ all methods available to resolve the
dispute including alternative dispute resolution techniques. The Service Provider shall
proceed diligently with performance of this Agreement pending final resolution of any
dispute. Neither party hereto waives any rights or remedies that it may have under federal
law.
Integration
This Agreement constitutes the entire agreement between ICE and the Service Provider with
respect to its subject matter and supersedes all prior agreements, representation, and
understandings of the parties, written or oral.

Attachment 7

Treatment of Ambiguities
Each Party acknowledges that it has participated in the drafting of this Agreement to which it is a
party, and that any rule of construction to the effect that ambiguities are to be resolved against
the drafting Party shall not be applied in the construction.
Labor Standards and Wage Determination
A. The Service Contract Act, 41 U.S.C. 351 et seq., Title 29, Part 4 Labor Standards for
Federal Service Contracts, is hereby incorporated as Attachment 9. These standards and
provisions are included in every contract and modification entered into by the United States
or the District of Columbia, in excess of $2,500, or in an indefinite amount, the principal
purpose of which is to furnish services through the use of service employees.
B. Wage Determination: Each service employee employed in the performance of this
Agreement shall be paid not less than the minimum monetary wages and shall be furnished
fringe benefits in accordance with the wages and fringe benefits determined by the Secretary
of Labor or authorized representative, as specified in any wage determination attached to
this Agreement. (See Attachment 2 - Wage Determination)
C. FAR 52.222-43 Fair Labor Standards Act and the Service Contract Act-Price Adjustment
(Multiyear and Option Contracts) is incorporated by reference.

Attachment 7

SOUTH TEXAS FAMILY RESIDENTIAL CENTER
Dilley, TX
2,400 Beds (Family Residential)
STAFF DEPLOYMENT BY SHIFT & POSITION

MANAGEMENT / SUPPORT

SECURITY OPERATIONS - BHR SHIFTS

SOUTH TEXAS FAMILY RESIDENTIAL CENTER
Dilley, TX
2 400 Beds Famil Residential
SECURITY OPERATIONS - BHR SHIFTS

UNIT MANAGEMENT

SERVICES

' Positions hired under a contractual or fee basis for services rendered.

SOUTHTX2400 - RFP ICE FRC · 09/0812014

.. Salaries and benefits reimbursed from Commissary receipts

Page 2

Attachment 9
TITLE 29--LABOR
PART 4_LABOR STANDARDS FOR FEDERAL SERVICE CONTRACTS--Table of
Contents
Subpart A Service Contract Labor Standards Provisions and Procedures
Sec. 4.6 Labor standards clauses for Federal service contracts exceeding $2,500.
The clauses set forth in the following paragraphs shall be included in full by the contracting
agency in every contract/Inter-Governmental Service Agreement (IGSA) entered into by the
United States or the District of Columbia, in excess of $2,500, or in an indefinite amount, the
principal purpose of which is to furnish services through the use of service employees:
(a) Service Contract Act of 1965, as amended: This contract/IGSA is subject to the Service
Contract Act of 1965 as amended (41 U.S.C. 351 et seq.) and is subject to the following
provisions and to all other applicable provisions of the Act and regulations of the Secretary of
Labor issued there under (29 CFR part 4).
(b)(1) Each service employee employed in the performance of this Contract/IGSA by the
contractor or any subcontractor shall be paid not less than the minimum monetary wages and
shall be furnished fringe benefits in accordance with the wages and fringe benefits determined by
the Secretary of Labor or authorized representative, as specified in any wage determination
attached to this contract.
(2)(i) If there is such a wage determination attached to this Contract/IGSA, the contracting
officer shall require that any class of service employee which is not listed therein and which is to
be employed under the Contract/IGSA (i.e., the work to be performed is not performed by any
classification listed in the wage determination), be classified by the contractor so as to provide a
reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted
classifications and the classifications listed in the wage determination. Such conformed class of
employees shall be paid the monetary wages and furnished the fringe benefits as are determined
pursuant to the procedures in this section.
(ii)Such conforming procedure shall be initiated by the contractor prior to the performance of
contract/IGSA work by such unlisted class of employee. A written report of the proposed
conforming action, including information regarding the agreement or disagreement of the
authorized representative of the employees involved or, where there is no authorized
representative, the employees themselves, shall be submitted by the contractor to the contracting
officer no later than 30 days after such unlisted class of employees performs any Contract/IGSA
work. The contracting officer shall review the proposed action and promptly submit a report of
the action, together with the agency's recommendation and all pertinent information including
the position of the contractor and the employees, to the Wage and Hour Division, Employment
Standards Administration, U.S. Department of Labor, for review. The Wage and Hour Division
will approve, modify, or disapprove the action or render a final determination in the event of
disagreement within 30 days of receipt or will notify the contracting officer within 30 days of
receipt that additional time is necessary.
Page 1 of 8

Attachment 9

(iii) The final determination of the conformance action by the Wage and Hour Division shall be
transmitted to the contracting officer who shall promptly notify the contractor of the action
taken. Each affected employee shall be furnished by the contractor with a written copy of such
determination or it shall be posted as a part of the wage determination.
(iv)(A) The process of establishing wage and fringe benefit rates that bears a reasonable
relationship to those listed in a wage determination cannot be [[Page 41]] reduced to any single
formula. The approach used may vary from wage determination to wage determination
depending on the circumstances. Standard wage and salary administration practices, which rank
various job classifications by pay grade pursuant to point schemes or other job factors may, for
example, be relied upon. Guidance may also be obtained from the way different jobs are rated
under Federal pay systems (Federal Wage Board Pay System and the General Schedule) or from
other wage determinations issued in the same locality. Basic to the establishment of any
conformable wage rate(s) is the concept that a pay relationship should be maintained between job
classifications based on the skill required and the duties performed.
(B) In the case of a Contract/IGSA modification, an exercise of an option or extension of an
existing contract, or in any other case where a contractor succeeds a Contract/IGSA under which
the classification in question was previously conformed pursuant to this section, a new
conformed wage rate and fringe benefits may be assigned to such conformed classification by
indexing (i.e., adjusting) the previous conformed rate and fringe benefits by an amount equal to
the average (mean) percentage increase (or decrease, where appropriate) between the wages and
fringe benefits specified for all classifications to be used on the Contract/IGSA which are listed
in the current wage determination, and those specified for the corresponding classifications in the
previously applicable wage determination. Where conforming actions are accomplished in
accordance with this paragraph prior to the performance of Contract/IGSA work by the unlisted
class of employees, the contractor shall advise the contracting officer of the action taken but the
other procedures in paragraph (b) (2) (ii) of this section need not be followed.
(C) No employee engaged in performing work on this Contract/IGSA shall in any event be paid
less than the currently applicable minimum wage specified under section 6(a) (1) of the Fair
Labor Standards Act of 1938, as amended. (v) The wage rate and fringe benefits finally
determined pursuant to paragraphs (b)(2)(i) and (ii) of this section shall be paid to all employees
performing in the classification from the first day on which Contract/IGSA work is performed by
them in the classification. Failure to pay such unlisted employees the compensation agreed upon
by the interested parties and/or finally determined by the Wage and Hour Division retroactive to
the date such class of employees commenced Contract/IGSA work shall be a violation of the Act
and this contract.(vi) Upon discovery of failure to comply with paragraphs (b)(2)(i) through (v)
of this section, the Wage and Hour Division shall make a final determination of conformed
classification, wage rate, and/or fringe benefits which shall be retroactive to the date such class
of employees commenced Contract/IGSA work.
(3) If, as authorized pursuant to section 4(d) of the Service Contract Act of 1965 as amended, the
term of this Contract/IGSA is more than 1 year, the minimum monetary wages and fringe
benefits required to be paid or furnished there under to service employees shall be subject to
adjustment after 1 year and not less often than once every 2 years, pursuant to wage
Page 2 of 8

Attachment 9
determinations to be issued by the Wage and Hour Division, Employment Standards
Administration of the Department of Labor as provided in such Act.
(c) The contractor or subcontractor may discharge the obligation to furnish fringe benefits
specified in the attachment or determined conformably thereto by furnishing any equivalent
combinations of bona fide fringe benefits, or by making equivalent or differential payments in
cash in accordance with the applicable rules set forth in subpart D of 29 CFR part 4, and not
otherwise.
(d)(1) In the absence of a minimum wage attachment for this contract, neither the contractor nor
any subcontractor under this Contract/IGSA shall pay any person performing work under the
Contract/IGSA (regardless of whether they are service employees) less than the minimum wage
specified by section 6(a)(1) of the Fair Labor Standards Act of 1938. Nothing in this provision
shall relieve the contractor or any subcontractor of any other obligation under [[Page 42]] law or
Contract/IGSA for the payment of a higher wage to any employee.
(2) If this Contract/IGSA succeeds a contract, subject to the Service Contract Act of 1965 as
amended, under which substantially the same services were furnished in the same locality and
service employees were paid wages and fringe benefits provided for in a collective bargaining
agreement, in the absence of the minimum wage attachment for this
Contract/IGSA setting forth such collectively bargained wage rates and fringe benefits, neither
the contractor nor any subcontractor under this Contract/IGSA shall pay any service employee
performing any of the Contract/IGSA work (regardless of whether or not such employee was
employed under the predecessor contract), less than the wages and fringe benefits provided for in
such collective bargaining agreements, to which such employee would have been entitled if
employed under the predecessor contract, including accrued wages and fringe benefits and any
prospective increases in wages and fringe benefits provided for under such agreement. No
contractor or subcontractor under this Contract/IGSA may be relieved of the foregoing obligation
unless the limitations of Sec. 4.1b(b) of 29 CFR part 4 apply or unless the Secretary of Labor or
his authorized representative finds, after a hearing as provided in Sec. 4.10 of 29 CFR part 4 that
the wages and/or fringe benefits provided for in such agreement are substantially at variance with
those which prevail for services of a character similar in the locality, or determines, as provided
in Sec. 4.11 of 29 CFR part 4, that the collective bargaining agreement applicable to service
employees employed under the predecessor Contract/IGSA was not entered into as a result of
arm's-length negotiations. Where it is found in accordance with the review procedures provided
in 29 CFR 4.10 and/or 4.11 and parts 6 and 8 that some or all of the wages and/or fringe benefits
contained in a predecessor contractor's collective bargaining agreement are substantially at
variance with those which prevail for services of a character similar in the locality, and/or that
the collective bargaining agreement applicable to service employees employed under the
predecessor Contract/IGSA was not entered into as a result of arm's-length negotiations, the
Department will issue a new or revised wage determination setting forth the applicable wage
rates and fringe benefits. Such determination shall be made part of the Contract/IGSA or
subcontract, in accordance with the decision of the Administrator, the Administrative Law Judge,
or the Administrative Review Board, as the case may be, irrespective of whether such issuance
occurs prior to or after the award of a Contract/IGSA or subcontract. 53 Comp. Gen. 401 (1973).
In the case of a wage determination issued solely as a result of a finding of substantial variance,
such determination shall be effective as of the date of the final administrative decision.
Page 3 of 8

Attachment 9

(e) The contractor and any subcontractor under this Contract/IGSA shall notify each service
employee commencing work on this Contract/IGSA of the minimum monetary wage and any
fringe benefits required to be paid pursuant to this contract, or shall post the wage determination
attached to this contract. The poster provided by the Department of Labor (Publication WH
1313) shall be posted in a prominent and accessible place at the worksite. Failure to comply with
this requirement is a violation of section 2(a) (4) of the Act and of this contract.
(f) The contractor or subcontractor shall not permit any part of the services called for by this
Contract/IGSA to be performed in buildings or surroundings or under working conditions
provided by or under the control or supervision of the contractor or subcontractor which are
unsanitary or hazardous or dangerous to the health or safety of service employees engaged to
furnish these services, and the contractor or subcontractor shall comply with the safety and
health standards applied under 29 CFR part 1925.
(g)(1) The contractor and each subcontractor performing work subject to the Act shall make and
maintain for 3 years from the completion of the work records containing the information
specified in paragraphs (g)(1) (i) through (vi) of this section for each employee subject to the Act
and shall make them available for inspection [[Page 43]] and transcription by authorized
representatives of the Wage and Hour Division, Employment Standards Administration of the
U.S. Department of Labor:
(i) Name and address and social security number of each employee.
(ii)The correct work classification or classifications, rate or rates of monetary wages paid and
fringe benefits provided, rate or rates of fringe benefit payments in lieu thereof, and total daily
and weekly compensation of each employee.
(iii) The number of daily and weekly hours so worked by each employee.
(iv) Any deductions, rebates, or refunds from the total daily or weekly compensation of each
employee.
(v) A list of monetary wages and fringe benefits for those classes of service employees not
included in the wage
determination attached to this Contract/IGSA but for which such wage rates or fringe benefits
have been determined by the interested parties or by the Administrator or authorized
representative pursuant to the labor standards clause in paragraph (b) of this section. A copy of
the report required by the clause in Paragraph (b) (2) (ii) of this section shall be deemed to be
such a list.
(vi) Any list of the predecessor contractor's employees which had been furnished to the
contractor pursuant to Sec. 4.6(l)(2).
(2) The contractor shall also make available a copy of this Contract/IGSA for inspection or
transcription by authorized representatives of the Wage and Hour Division.

Page 4 of 8

Attachment 9
(3) Failure to make and maintain or to make available such records for inspection and
transcription shall be a violation of the regulations and this contract, and in the case of failure to
produce such records, the contracting officer, upon direction of the Department of Labor and
notification of the contractor, shall take action to cause suspension of any further payment or
advance of funds until such violation ceases.
(4) The contractor shall permit authorized representatives of the Wage and Hour Division to
conduct interviews with employees at the worksite during normal working hours.
(h) The contractor shall unconditionally pay to each employee subject to the Act all wages due
free and clear and without subsequent deduction (except as otherwise provided by law or
Regulations, 29 CFR part 4), rebate, or kickback on any account. Such payments shall be made
no later than one pay period following the end of the regular
pay period in which such wages were earned or accrued. A pay period under this Act may not be
of any duration longer than semi-monthly.
(i) The contracting officer shall withhold or cause to be withheld from the Government prime
contractor under this or any other Government Contract/IGSA with the prime contractor such
sums as an appropriate official of the Department of Labor requests or such sums as the
contracting officer decides may be necessary to pay underpaid employees employed by the
contractor or subcontractor. In the event of failure to pay any employees subject to the Act all or
part of the wages or fringe benefits due under the Act, the agency may, after authorization or by
direction of the Department of Labor and written notification to the contractor, take action to
cause suspension of any further payment or advance of funds until such violations have ceased.
Additionally, any failure to comply with the requirements of these clauses relating to the Service
Contract Act of 1965, may be grounds for termination of the right to proceed with the
Contract/IGSA work. In such event, the Government may enter into other contracts or
arrangements for completion of the work, charging the contractor in default with any additional
cost.
(j) The contractor agrees to insert these clauses in this section relating to the Service Contract
Act of 1965 in all Subcontracts subject to the Act. The term contractor as used in these clauses in
any subcontract shall be deemed to refer to the subcontractor, except in the term Government
prime contractor.
(k)(1) As used in these clauses, the term service employee means any person engaged in the
performance of this Contract/IGSA other than any person employed in a bona fide executive,
administrative, or professional capacity, as those terms are defined in part 541 of title 29, Code
of Federal Regulations, as of July [[Page44)) 30, 1976, and any subsequent revision of those
regulations. The term service employee includes all such persons regardless of any contractual
relationship that may be alleged to exist between a contractor or subcontractor and such persons.
(2) The following statement is included in contracts pursuant to section 2(a) (5) of the Act and is
for informational purposes only:
The following classes of service employees expected to be employed under the Contract/IGSA
with the Government would be subject, if employed by the contracting agency, to the provisions
Page 5 of 8

Attachment 9
of 5 U.S.C. 5341 or 5 U.S.C. 5332 and would, if so employed, be paid not less than the following
rates of wages and fringe benefits:
Employee class
GS-05
GS-07
GS-09

wage-fringe benefit
$
$
$

Search current rates at http://www.opm.gov/oca/12tables/
(l)(1) If wages to be paid or fringe benefits to be furnished any service employees employed by
the Government prime contractor or any subcontractor under the Contract/IGSA are provided for
in a collective bargaining agreement which is or will be effective during any period in which the
Contract/IGSA is being performed, the Government prime contractor shall report such fact to the
contracting officer, together with full information as to the application and accrual of such wages
and fringe benefits, including any prospective increases, to service employees engaged in work
on the contract, and a copy of the collective bargaining agreement. Such report shall be made
upon commencing performance of the contract, in the case of collective bargaining agreements
effective at such time, and in the case of such agreements or provisions or amendments thereof
effective at a later time during the period of Contract/IGSA performance, such agreements shall
be reported promptly after negotiation thereof.
(2) Not less than 10 days prior to completion of any Contract/IGSA being performed at a Federal
facility where service employees may be retained in the performance of the succeeding
Contract/IGSA and subject to a wage determination which contains vacation or other benefit
provisions based upon length of service with a contractor (predecessor) or successor (Sec. 4.173
of Regulations, 29 CFR part 4), the incumbent prime contractor shall furnish to the contracting
officer a certified list of the names of all service employees on the contractor's or subcontractor's
payroll during the last month of Contract/IGSA performance. Such list shall also contain
anniversary dates of employment on the Contract/IGSA either with the current or predecessor
contractors of each such service employee. The contracting officer shall turn over such list to the
successor contractor at the commencement of the succeeding contract.
(m) Rulings and interpretations of the Service Contract Act of 1965, as amended, are contained
in Regulations, 29 CFR part 4.
(n)(1) By entering into this contract, the contractor (and officials thereof) certifies that neither it
(nor he or she) nor any person or firm who has a substantial interest in the contractor's firm is a
person or firm ineligible to be awarded Government contracts by virtue of the sanctions imposed
pursuant to section 5 of the Act.
(2) No part of this Contract/IGSA shall be subcontracted to any person or firm ineligible for
award of a Government Contract/IGSA pursuant to section 5 of the Act.

Page 6 of 8

Attachment 9
(3) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C.
1001.
(o) Notwithstanding any of the clauses in paragraphs (b) through (m) of this section relating to
the Service Contract Act of 1965, the following employees may be employed in accordance with
the following variations, tolerances, and exemptions, which the Secretary of Labor, pursuant to
section 4(b) of the Act prior to its amendment by Public Law 92-473, found to be necessary and
proper in the public interest or to avoid serious impairment of the conduct of Government
business:
(1)Apprentices, student-learners, and workers whose earning capacity is impaired by age,
physical, or mental deficiency or injury may be employed at wages lower than the minimum
wages otherwise required by section 2(a) (1) or([Page 45]]
(2)(b)(1) of the Service Contract Act without diminishing any fringe benefits or cash payments in
lieu thereof required under section 2(a) (2) of that Act, in accordance with the conditions and
procedures prescribed for the employment of apprentices, student-learners, handicapped persons,
and handicapped clients of sheltered workshops under section 14 of the Fair Labor Standards Act
of 1938, in the regulations issued by the Administrator (29 CFR parts 520, 521, 524, and 525).
(3) The Administrator will issue certificates under the Service Contract Act for the employment
of apprentices, student-learners, handicapped persons, or handicapped clients of sheltered
workshops not subject to the Fair Labor Standards Act of 1938, or subject to different minimum
rates of pay under the two acts, authorizing appropriate rates of minimum wages (but without
changing requirements concerning fringe benefits or supplementary cash payments in lieu
thereof), applying procedures prescribed by the applicable regulations issued under the Fair
Labor Standards Act of 1938 (29 CFR parts 520, 521, 524, and 525).
(4) The Administrator will also withdraw, annul, or cancel such certificates in accordance with
the regulations in parts 525 and 528 of title 29 of the Code of Federal Regulations.
(p) Apprentices will be permitted to work at less than the predetermined rate for the work they
perform when they are employed and individually registered in a bona fide apprenticeship
program registered with a State Apprenticeship Agency which is recognized by the U.S.
Department of Labor, or if no such recognized agency exists in a State, under a program
registered with the Bureau of Apprenticeship and Training, Employment and Training
Administration, U.S. Department of Labor. Any employee who is not registered as an apprentice
in an approved program shall be paid the wage rate and fringe benefits contained in the
applicable wage determination for the journeyman classification of work actually performed. The
wage rates paid apprentices shall not be less than the wage rate for their level of progress set
forth in the registered program, expressed as the appropriate percentage of the journeyman's rate
contained in the applicable wage determination. The allowable ratio of apprentices to
journeymen employed on the Contract/IGSA work in any craft classification shall not be greater
than the ratio permitted to the contractor as to his entire work force under the registered program.
(q) Where an employee engaged in an occupation in which he or she customarily and regularly
receives more than $30 a month in tips, the amount of tips received by the employee may be
Page 7 of 8

Attachment 9
credited by the employer against the minimum wage required by Section 2(a)(1) or 2(b)(1) of the
Act to the extent permitted by section 3(m) of the Fair Labor Standards Act and Regulations, 29
CFR Part 531. To utilize this provison:
(1)The employer must inform tipped employees about this tip credit allowance before the credit
is utilized;
(2)The employees must be allowed to retain all tips (individually or through a pooling
arrangement and regardless of whether the employer elects to take a credit for tips received);
(3) The employer must be able to show by records that the employee receives at least the
applicable Service Contract Act minimum wage through the combination of direct wages and tip
credit;
(4) The use of such tip credit must have been permitted under any predecessor collective
bargaining agreement applicable by virtue of section 4(c) of the Act.
(r) Disputes concerning labor standards. Disputes arising out of the labor standards provisions of
this Contract/IGSA shall not be subject to the general disputes clause of this contract. Such
disputes shall be resolved in accordance with the procedures of the Department of Labor set forth
in 29 CFR parts 4, 6, and 8. Disputes within the meaning of this clause include disputes between
the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of
Labor, or the employees or their representatives.(The information collection, recordkeeping, and
reporting requirements contained in this section have been approved by the Office of
Management and Budget under the following numbers:
[[Page 46]]
------------------------------------------------------------------------ Paragraph
OMB control number
----------------------------------------------------------------------(b)(2) (i)--(iv).................................... 1215-0150
(e)................................................. 1215-0150
(g)(1) (i)--(iv).................................... 1215-0017
(g)(1) (v), (vi).................................... 1215-0150
(l) (1), (2)........................................ 1215-0150
(q)(3).............................................. 1215-0017
----------------------------------------------------------------------[48 FR 49762, Oct. 27, 1983; 48 FR 50529, Nov. 2, 1983, as amended at 61 FR 68663, Dec. 30,
1996]

Page 8 of 8

 

 

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