Field Office Detention Review - Macomb County Jail, ICE, 2006
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Department of HomelarlecUrity
Immigration and Customs Enforcement
Office of Detention and Removal
Condition of Confinement Review Worksheet
(This document must be attached to each G~324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours
Field Office Detention Review Worksheet
X
Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention "·o,~'hl~T
Name
MACOMB COUNTY SHERIFF'S DEPARTMENT
Address (Street and Name)
43565 ELIZABETH
City, State and Zip Code
MT. C
MI 48043
County
MACOMB
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
Name and title of Reviewer-In-Charge
nON ENFORCEMENT AGENT
snp.~I.~1
Assessment
Other
•
Table of Contents
DETAINEE SERVICES STANDARDS
~§¢~~~i~!."'~ "('"':" ""'=-<~
(SECTION 1)
............................................................. 3
................................................................................................................
ADMISSION AND RELEASE ...................................................................................................................... ..
CLASSIFICATION SYSTEM ..... ......... .... .. .. ............... .. ....... ............ ...................... ...... ........ ......................... ..
CORRESPONDENCE AND 0fHER MAIL ......... .... ............................................... .. .. ...................... .............. ..
DETAINEE HANDBOOK .................................................... ............... ......................................... ... ............. ..
FOOD SERVICE ......... ......... ... ........... .... ....... .. ..... ........ .................. ............................................ .............. ... .
FuNDs AND PERSONAL PROPERTY ......................................................................................................... ..
DETAINEE GRIEVANCE PROCEDURES .................................................................................................... '"
...
,n:~'§I~~::~;g~~~ts. ........................................................................................... ..
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ................... .................................... .
MARRIAGE REQUESTS ....................... ........................................................ .............................................. .
NON-MEDICAL ESCORTED TRIPS .................... ............................................ ............... ............................. . .
RECREATION .... .................................... ............ ... ............................ ............. .. ......... ................................. .
RELIGIOUS PRACTICES ................... ..... ........ .......... ..................................... .. ... .. ..... .................................. .
~€(jB~~~~~:$:.; ~;i' """"~ ......................................................................................................................... .
!;\(j~rr.~~ .............................................................................................................. ................................ .
VOLUNT.ot\RY WORK PROGRAM ......... ............ .. .... ....... ..................... ............. ........... .. ................... ......... .. ..
HEALTH SERVICES STANDARDS (SECTION II) .................................................................33
HUNGER STRIKES ..................................................................................................................................... .
MEDICAL CARE .......................................................................................... ... .......................................... ..
SUICIDE PREVENTION AND INTERVENTION .... ... ................................ ... ........ ...... ....... ............................. ..
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH ......... .... ........ ........ ......... ........ ....................... .
SECURITY AND CONTROL STANDARDS (SECTION In) ................................................... 40
CO~ABAND ... .. ............. ... .............. ...... ..... ......... ....................... .. ............ ..................... ........ .... ............. .
DETENTION FILES ............ .. ........... ................ .... ......................................... .................... ........................ .. .
DISCIPLIK'ARY POLICy ............................... ..... ..................................... ... .. ........ ... ................................... ..
EMERGENCY PLANS ........... ............ ............. ............................................... ... .... ............. ......................... ..
ENVIRONMENTAL HEALTH AND SAFErI:' ...... ...... ..................................... ....... ... .................................... . ..
HOLD ROOMS IN DETENTION FACILITIES . ..... ............................................. ..... ... .................................... ..
KEy AND LOCK CONTROL .. ............. ...... ..... .......... ...................................... .. ........................................... .
POPULATION COUNTS ..................... ............ .. .. ............................................. .... ..... ........ ............ .............. ..
POST ORDERS ........................................... .. .... .... .. ........................... ... ... ........... ..... .... ... ....................... .... ..
SECURITY INSPECTIONS ............................. ........ ........................................... .. ... ................ ........ .............. .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ............ ... ...... .. ... ................................ .
SPECIAL MANAGEMENT UNIT (DISCIPLlKARY SEGREGATION) .............................................................. ..
TOOL CONTROL .... ........... .. ............. .... .. .............. . .. .. ...... ... ...................... .......... .... .................... ....... ........ .
TRANSPORTATION (LAND) ......................... . .... .... ....... .................................. .... .......... ............................. .
USE OF FORCE .......................................... .. ... ...... .................................. ........ ........ .. ... .. ..... ....................... .
STAFFIDETAINEE COMMUNICATIONS ........................................................... .......... ............................... '"
DETAINEE TRANSFER STANDARD .................. ............................................... ........................................... .
Page 2
G-324A Detention Insp ection Form Worksheet for IGSAs - Rev : 10/18104
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Section I
Detainee Services Standards
Page 3
C·324A Detention Inspection Fonn \\lorksheet for IGSA!> - Rev: 10118/04
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a sufficient
isolated
areas.
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
use
the detainees.
In lieu
in addition to the physical law library,
detainees have access to the Lexus Nexus electronic
law library.
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
to inclusion.
reviewed
the ICE
There is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
properly disposes outdated supplements and replaces
or
material
Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are
use of the law libra
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
accommodated within 3 - 5 business
The
lity permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
preparing legal documents, consistent with security.
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than access to English·language law books after
indicatin their need
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
special management unit. Stored legal materials are
e within 24
Segregation and
Detainees housed in
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
sanctions.
All denials of access to the law library fully documented .
o
PROVIDE? TYPEWRITER
AVAILABLE
NOT AVAILABLE.
COMPUTERS ONLY IN LAB
OPERATED BY SCHOO
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DETAINEES MUST FILL OUT A
REQUEST FORM. NO TIME
LIMIT.
IT DEPEN
ARE IN, AND THEIR
BEHAVIOR. I.E. SUICIDE
WATCH .
INCLUDED IN SEG
OR DER.
Page 4
G·324A Detention Inspection Form W orksheet
fOT
IGSAs - Rev:
I0/1~104
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4/28/06
,
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Page 5
C-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
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In processing includes an orientation of the
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by a medical staff 2r
persons who have received specialized training for the
e of
an initial health
When available, accompanying documentation is used
to identify and classify each new arrival.
All new arrivals are searched in accordance with the
~Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
as
Detainees are stripped searched only when cause has
been established and not as routine policy. Non-criminal
detainees are never strip-searched but are patted down
unless cause or reasonable suspicion has been
hed.
d" standard governs all personal property
The
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's
The detainee receives a
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or miSSing property claim. Facilities
forward all 1-387 claims to ICE.
All is
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except
to
contact thei r deportalion officer,
and how to contact pro bono
legal services. This 15 done by
DHS officials before detainees
are booked Into facility.
More extensive criminal checks
are done USing the "NorthPoInr
classification
All detainees are searched by
DHS officials before being
detained and given receipts for
al property.
WRITIEN BY C.O.
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At-Risk
facts, observations, other sources used, etc.)
4/28/06
Page 6
G-3240'\ Detention Inspection Form Worksheet for IGSAs - Rev: 1011 !)/04
•
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The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or
The facility classification system includes:
• ClaSSifying detainees upon arrival.
• Separating individuals who cannot be classified
upon arrival from the general population.
• The first-line supervisor or designated
classification specialist reviewing every
classification decision.
The intake/processing officer reviews work-folders, Afiles, etc., to identify and classify each new arrival.
is factual, and reliable to
Staff use only information
determine classification assignments. Opinions and
unsubstantiated! unconfirmed reports may be filed but
are not used to score detainees
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect hislher
recreation opportunities. Detainees recreate with
of similar classification
Detainee work assignments are based upon
classification designations.
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AFTER ARRAIGNMENT
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The classification process includes
reassessmenVreclassification. For IGSA's detainees
may request reassessment between 45 and 60 days
after arrival. For CDF's detainees are re-assessed
system I
The
standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification specialist has
the
to reduce a classification-level on
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business
designations may be appealed to a
such as the Warden or uivalent.
The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and restrictions applicable to each.
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6 OFFICERS AN
STAFF WORK SOLEY WITH
CLASSIFYING INMATES.
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Questions are asked during
booking, and a computer check
Is run . DHS provides identifying
Info to
are
according to: 1. Current offense
2. Assaults 3. Prior jail
history.
DHS detainees do not
participate in the wor1<
assignments because it is only
for Inmates that are
Reviewed every 45 Days.
HIGH SECURITY EVERY 30
DAYS OR WHEN AN
INCIDENT OCCURS.
INMATES GIVEN A COPY
IT IS EXPLAINED IN A FACE
TO FACE INTERVIEW UPON
INTAKE
Page 7
G-324A Detention Inspection Form Worksheet for IGSA s - Rev: 10/18/04
•
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At-Risk
observations, other sources used, etc.}
Page r;
G-324A Detention Inspectinn Form WMksheet for IGSA ;; - RC".:
10/1~/04
•
•
The rules for correspondence and other mail are
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. List
distributed to detainees
or
after it is received and
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
weekends and
IN CDFs: Staff maintain a logbook-recording
acceptance of priority, priority overnight, and certified
mail delivered to the
for a detainee.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
reasons.
for
Staff does not ever read incoming general
correspondence without the Warden's prior approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures without the detainee
Staff are prohibited from reading or copying incoming
special correspondence.
are
to
outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public. or might
facilitate criminal
Correspondence to a politician or to the media is
processed as special correspondence and is not read or
The official authorizing the rejection
incoming mail
the addressee.
sends written notice to the sender
The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record of every item removed
from detainee mail.
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and
to date.
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6 days a week by mail
officer
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All mail is searched without
detainee being present. with the
exception of legal
correspondence.
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Staff does not read detainee
mail.
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Is not copied or
Logged in logbook and returned
to sender
f)age 9
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10111}104
•
•
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
to the detainee.
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
staff for
A-files.
his/her identity
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indigent detainee has the opportunity to mail, at
govemment expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
deemed
The facility has a system
to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The facility provides writing paper, envelopes, and
ncils at no cost to ICE detainees.
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descrepencles occur
because inmates are charged
for doctor visits and
prescrlptions.
Entire package Is
returned
must request It
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through
commlsary
Must be purchased
o Repeat Findin
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Detention Inspection Form W orksheet for IGSAs - R ev : IOn8/0.;J.
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states in clear language basic
describes the facility, housing units,
dayrooms, In-dorm activities and special management
units.
The handbook describes; Official count times and
count procedures Meal times. feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictions.
The handbook describes: the telephone policy, debit
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
calls.
and
for erne
location and hours
res and schedules
o.k'd by Chief Circuli
Court Judge.
DHS detain",:", 'J', (")' rarticipate
in the work prQ'yeW
Page II
G-3l4/\ Ddention Inspection Form Worksheet for IGSAs • Rev: 10118/04
•
•
The handbook describes the detainee disciplinary policy
and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
of
Process.
•
The grievance section of the handbook explains all
steps in the grievance process - Including:
• Informal (if used) and formal grievance
procedures;
The
appeals process;
•
In
CDF
facilities: procedures for filing an
•
appeal of a grievance with ICE.
• Staff/detainee availability to help during the
grievance process.
Guarantee
against staff retaliation for
•
filing/pursuing a grievance.
• How to file a complaint about officer
misconduct with the Department of Homeland
call
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SEE COpy OF
HANDBOOK.
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Page 12
G-324A Detentio n Inspection F orm Worksh eet
fOI
IGSAs - Rev : 10/18/04
•
•
program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
oreman is on duty on days when the
is
vice versa.
with training
The FSA provides food service em
that specifically addresses detainee-related issues.
•
In ICE Facilities this includes a review of the
ICE "Food Service" standard
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a
reat.
include daily searches
work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service
During orientation and training session(s), the CS
explains and demonstrates:
• Safe work practices and methods.
• Safety features of individual productsl pieces of
equipment.
Training
covers the safe handling of hazardous
•
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
detainee
lations
ARE INVENTORIED
AFTER EVERY
USAGE
Page 13
G-324A Detention Inspection Form Worksheet for IGSAs - Rev; 10/18/04
•
•
, Detainees are served at least two hot meals every day.
No more than 14 hours elapse between the last meal
served and the first meal of the followi
For
style operations, a transparent Msneeze
guard" protects both the serving line and salad bar line.
The
has a standard 35-day
cycle. IGSAs
use
or similar
for
meals.
The FSA or facility considers the ethnic diversity of the
facility's detainee population when developing menu
o
o
o
The
has established procedures to ensure that
items on the master-cycle menu are prepared and
to
The Cook Foreman has the authority to change menu
items if necessary.
• If yes, documenting each substitution, along
with its justification
•
With
to FSA
All staff and volunteers know and adhere to written
"food preparation" procedures.
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the
or
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
• Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
•
Staff routinely provides hot water for instant
beverages and foods.
o Common-fare meals are served with:
o Disposable plates and utensils.
o Reusable plates and utensils.
• Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.
The Warden, in conjunction with the chaplain and/or
local religiOUS leaders. provide the FSA a schedule of
the ceremonial meals for the
calendar
o
o
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
o
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ONLY
RELIGIOUS REASONS.
o
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Page 14
G ·J24A Detention Inspection Form Worksheet fl)f ICSAs - RH: 1011 81()4
•
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common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
• Muslims fasting during Ramadan receive their
meals after sundown.
Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
F
Lent.
•
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sanitation.
0
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) as served.
~
All meals provided in nutritionally
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
• Personal cleanliness and hygiene;
• Sanitary techniques for preparing, storing, and
serving food, and ;
• The sanitary operation, care, and maintenance
of
Everyone working in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
who conducts the
ections?
Equipment is inspected for compliance with health and
safety codes and regulations .
• When was the most recent inspection?
conducted the i
?
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and
Standard procedure includes checking and
documenting temperatures of all dishwashing
machines after each meal.
Staff documents the results of every refrigerator/
freezertemperature check.
0
Kitchen supervisor conducts
Inspections.
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TWO INSPECTIONS A
ARE DONE BY THE COUNTY
HEALTH DEPT, AND EVERY 18
MTHS BY STATE OF MI
•
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
shipments for damage, contamination , and pest
infestation.
Storage areas are locked when not in use.
Page I :')
G -324t\ Dete ntion Inspection Form V\Mks heet fo r I GSAs - Rev : lO/lXil)i}
•
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4/28/06
Auditor's Signature I Date
Page 16
G-324A Detention Inspection Form Worksheet. for IGSAs - Re,,': 10/18/04
•
•
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff
Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that meets the ICE standard?
an arriving detainee's medicine to the
nees and their personal
Staff follows written procedures when returning property
to detainees.
CDF/IGSA facility proced
handling detainee
claims are similar
ICE standard.
The facility attempts to notify an out-processed detainee
that he/she left property in the facility.
• By sending written notice to the detainee's last
known address;
Via
certified mail;
•
The
notice state that the detainee has 30 days
•
in which to claim the property, after which it will
be considered abandoned.
The facility disposes of abandoned property in
accordance with written procedures.
• If a CDFIIGSA facility, written procedure
requires the prompt forwarding of abandoned
to ICE.
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0
0
[8J
0
0
[8J
0
0
[8J
0
0
[8J
0
0
~
0
0
18l
0
0
~
0
0
~
0
0
I2$l
0
0
£gj
o
o Deficient
RAnA!:ltt '''In''lnn
facts, observations, other sources used, etc.}
Page 17
G -324A De tenti on Ins p ecti on .Form Wo rks heet fo r ICSi\" - Rev: 10/1 8/04
•
•
The Field Office is responsive to requests by ",H/"m,o.,,.,
and accredited
resentatives for
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attomey or accredited
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
and the reason
for the denial.
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
attend.
Detainees in segregation, unable to attend
security
reasons may request separate sessions with presenters.
Such
are documented.
rirn"ttc.n when ne<~es;salrv to assist
Presenters are afforded a minimum of one hour to make
the presentation and to conduct a question-and-answer
session.
Staff permits presenters to distribute ICE-approved
materials.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is
from
resentations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the
est of outside
izations.
A copy of the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
uest
o
o
does not have enough INS
detainees to have them, and no
One has ever
o
o
o
D
o
o
o
o
o
D
o
o
o
o
D
<:NUI~"""U
one.
o
o
o
o
o
o
o
o
o
never been requested,
but facility will accomadate
requests.
This is given to detainees by
INS before entry into the
facility.
Page 18
G-324A Detention lnspection Form Worksheet for IGSAs - Rev : 10/18/04
•
•
At-Risk
• -~. ,.
: . ll ' . :
(UI\ol I:J)I (If
-
9
.
" . ifieant
i
RelDel.t Findl
facts, observations, other sources used, etc.)
4/28/06
te
Page 19
G-324A Detention Inspection Form Worksheet for
]GSA~
- Re",,: I0/18/\)4
•
Written procedures
of oral grievances (Not mandatory).
• If yes. the detainee has up to five days within
which to make hislher concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA). using formal procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when
0
com
-if Lt. can't resolve, it goes to jail
admln
rgj
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
in.
• If
Procedures include maintaining a Detainee Grievance
Log.
• If not, an altemative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
received but not filed.
nuisance
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDF/IGSA
to ICE.
!
~ II .
.
~.!....
(bil61 (b)(7 1c
..
nO. ,.
0
0
Part 01 academy training_
how to identify
Every member of the
emergency grievances, including the procedures for
o Deficient
0
0
0
0
0
OF GRIEVENCE PUT IN
DETAINEE FILE, MEDICAL
GRIEVENCES ARE LOGGED IN
MEDICAL OFFICE
D
I2l
0
0
r2l
0
0
At-Risk
nt facts. observations, other sources used, etc.)
4/28/06
•
i
9
~U.
Page 20
G-324A Detenti on Inspection Form Worksh eet for IGSAs - Re-,,: 10/18/04
•
•
has a
procedure for the
issuance and exchange of clothing, bedding, linens and
towels.
• The supply of these items exceeds the
r the number of detainees.
minimum
temperatureAll new detainees are issued
appropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
• One pair of socks.
• One pair of underwear (Daily change).
r of
•
Additional clothing is
weather
conditions or is
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
• One mattress
• One blanket
• Two sheets
• One pillowcase
• One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to special work areas are clothed in
accordance with the
of the
Detainees are provided clean clothing, linen and towels.
• Socks and undergarments - exchanged daily.
• Outer garments - twice weekly.
• Sheets - weekly.
• Towels - weekly.
• Pillowcases - wee
r workers permitted to
o Deficient
181
0
t'8l
0
0
0
0
0
0
0
0
0
Sock
are
only Issued to Indigent
detainees. Otherwise they can
be brought In or purchased
through commissary.
Exchange Is once a
week.
I2l
0
0
I2l
0
0
r2l
0
0
OAt-Risk
facts , observations, other sources used, etc.)
Page 2 1
G-324A Detention losp<'ctioD Form Worksheet
rOI-
H.S.\.-; - Rev: 10118/04
•
•
The Field Office considers detainee marriage requests
on a case~by·case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIC or lGSA. Rejections
are documented.
It is
request includes a signed statement or
comparable documentation from the intended spouse,
marital intent.
IC provides a written
to the detainee and his/her
is denied, the Warden/OIC states the
the detainee with a place and
nts.
o Deficient
!81 Acceptab Ie
~
- ...
Ib)16) Ibl(7)c
=!.. ••• • •
.•
181
0
0
181
0
0
~
0
0
~
0
D
~
0
0
0
121
0
At-Risk
Repeat Finding
acts, observations, other sources used, etc.)
4/28/06
Page 22
G·J24A Detention Inspection Form Worksheet for JGSi\ s - R ev: 10/ 18/04
•
•
The Warden/OIC considers and approves. on a caseby-case basis, trips to immediate family members:
• Funeral
• Deathbed
The facility recognizes mother. father. brother. sister.
spouse, child. stepparent, and foster parent as
"immediate
The CDF/IGSA facility notifies ICE of all detainee
requests for non-medical escorts.
is the approving official for
The Field Office
non-medical
The detainee's Deportation
reviews the
before forwarding a detainee's request. with
recommendation. to the approving official. Each
recommendation addresses the individual's suitability for
travel
the kind of
who require overnight housing are
in
facilities.
Each escort includes at least two officers.
• The detainee remains under constant, direct
staff.
ion of
visual
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for
of the
Escorting officers have the discretion to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
detainee.
officers do not accept gifts/gratuities
a
detainee's relative or friend for
Escort officers ensure that detainees:
• Conduct themselves in a manner that does not
bring discredit to the ICE.
Do
not violate federal. state, or local laws.
•
Do
not purchase, possess, use, consume, or
•
administer narcotics, other drugs, or intoxicants.
• Do not arrange to visit family or friends unless
approved before the trip.
• Make no unauthorized phone calls.
• Know they are subject to search, urinalysis,
breathalyzer, or comparable test upon return to
0
0
181
0
0
~
0
0
~
0
0
~
0
D
~
0
0
t8l
0
0
~
0
0
I8l
0
0
I8l
0
0
I8l
0
D
I8l
0
0
~
transportation of ICE and
CSP detainees is done by the
respective agency. Jail does
not do any transportation for
them .
the
Page 23
(;-324,,1. Detention Inspection Form Worksheet fOI ' IGSA s - Rev: 10/18/0 11
•
o Deficient
•
OAt-Risk
o ReDEtat "'".........-
observations, other sources used, etc.}
Page 24
G-324..\ Detention Inspection Fo{"m vVorksheet for {GSA.., - Rev:
lOJIR/o !~
•
•
provide:
An indoor recreation program?
ram?
• An outdoor recreation
A recreational specialist (for facilities with more than 350
detainees) tailors the program activities and offerings to
the detainee
on.
keeps recreational facilities and
•
~
0
0
181
0
0
rgJ
0
0
0
0
181
rgJ
0
0
Staffed bya RECREATION
OFFICER.
Can be brought from outs:de or
purchased through commisary.
checks all items for damage and condition when
ment is returned.
Staff conducts searches of recreation areas before and
after use.
The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
week.
Detainees in disc
ry/administrative segregation
receive a written explanation when a panel revokes
his/her recreation
Special programs or religious activities are available to
detainees.
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are resent.
Visitors, relatives or friends are not allowed to serve as
volunteers.
the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
of all
detainees.
Case otticers
written transfer recommendations
about
month detainee to the OIC.
The ole documents all detainee·transfer decisions,
whether
or no.
The detainee's written decision for or against an offered
transier documented in his/her .A-fi!e
181
0
0
0
0
[gJ
181
0
0
0
0
~
0
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0
0
~
0
0
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0
0
0
0
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0
0
rRl
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D
D
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0
0
There is no equipment
issuoo.
UN
REC HAS BEEN
TAKEN AWAY
Church is twice a week. AI !
other religions are Woo. an<!
Sun. from 8-4.
Page 25
G-324A Detention
In .~ pcction
Form Work.,hect for IGSA.':' - Rev: 10/18104
•
•
o
o
The detainee's
ror,roc,or,t!,'l\tO
is notified of the
o o
detainee's/OI
...
...
(b)(5) Ibl(7)c
,
.
o Deficient
OAt-Risk
-..:. acts, observations, other sources used, etc)
4/28/06
Page 26
G-324A Detention Insp(:uillll Form Worksheet for IGS ,b - Rn; lO/lS/04
•
•
The facility allows detainees to observe the major uholy
days" of their religious faith.
• List
The facility accommodates recognized holy-day
observances by:
• Providing special meals. consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.
restrictions.
•
Each detainee is
religious items in his/her
immediate
r's
are checked and verified before
detainee
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in rel igious practices unless otherwise documented for
the
of the
and secu
0
0
0
0
121
0
0
121
0
0
121
0
0
121
0
0
121
Small items Le. bible. etc.
.~ .
fZI Ac
..
:" .
101\6. (lil{l)c
~..
ble
...
.....
At-Risk
Deficient
~.
Repeat Finding
t facts, observations, other sources used, etc.)
4/28/06
4
•
g
. . : . ......
Page 27
G·324A Detention Inspec tion Form W ork<;heet for IGSAs - R ev: 10/ 18/04
•
•
0
The facility makes a reasonable effort to provide key
information to detainees in languages spoken by any
lation.
oftha
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility population.
0
English only
0
IZI
0
181
0
0
elephones are
by facility staff to
ensure that they are in good working order.
181
0
0
The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.
rgJ
0
0
The facility administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.
~
0
0
are afforded a reasonable degree
calls.
~
0
0
~
0
0
~
D
0
0
0
~
0
privacy
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
access within 24 hours of a
a detainee.
uest
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
lise.
~
0
0
Emergency phone call messages are immediately
given to detainees.
I:8J
0
0
r2l
0
0
181
0
0
t8l
0
0
r2l
0
0
are allowed
SERVICE VENDER IN
FACILITY lX PER WEEK
0
The facility has a system for taking and delivering
emergency detainee telephone messages .
to return emergency phone calls
2 per 28
0
D
Detainees are al
Verbally and the policy Is written
in the handbook.
Page 28
G-324A Detention Inspection Form Worksheet for IGSAs - Rev : 10118/04
•
•
Detainees in
segregation and protective
custody afforded the same telephoning privileges as
those in n&:>rlPr.:I
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
nitored.
o Deficient
o
o
OAt-Risk
o
o
on a recording
when phone is picked up.
o RepeatF
facts, observations, other sources used, etc.)
4/28/06
Page 29
G-324Ac Detention Inspec tion Form \-V M kslJ ect for IGSAs - R ev: 1 Ofl~J04
•
•
a written visitation schedule and hours for
visitation.
The visitation hours tailored to the detainee population
and the demand for visitation.
The visitation schedule and rules are available to the
public.
The hours for all categories of visitation are posted in
the visitation waiting area.
o
o
A written copy of the rules regulating visitation and the
hours of visitation is available to visitors.
o
A general visitation log is maintai
o
o
o
o
o
The detainees are permitted to retain personal property
item specified in the standard.
A visitor dress code is available to the
All visits are under glass.
Visitors are searched and identified according to
standard requirements.
The requirement on visitation by minors is complied
with.
At facilities where there is no provision for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.
After that time, on request, ICE considers a transfer,
when possible, to a facility that will allow minor
visitation. At a minim
visits are allowed.
Detainees in special housing afforded visitation.
o
D
Arranged through INS.
o
o
o
o
o
Legal visitation is available seven (7) days a week.
including holidays.
o
o
o
On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.
o
o
On regular business days, detainees are given the
option of continuing a meeting with a lega!
representative through a scheduled meal.
o
o
o
o
o
o
o
Private consultation rooms are available for attorney
meetings. There is a mechanism for the detainee and
his/her
to
documents.
There are written procedures governing detainee
searches.
When strip searches are required after every contact
visit with a legal representative, the facility provides an
for non-contact visits with
Prior to each visit, lega\ service providers and
assistants are identified per the standard.
The current list of pro bono legal organizatioli s is
posted in the detainee housing areas and other
appropriate areas.
Must
with someone over 18
w/pic ID
o
o
D
Not listed In handbook.
o
o
Page 30
G-324A Detention InspectioJl Form Worksheet for IGSAs . Rn: 10/18/04
•
•
for
visitation as stated in the Detention
Standards are complied with.
D
o
Law enforcement officials, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.
D
D
Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.
D
o
Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.
D
o
' . ; ., ~
~ Acceptable
o Deficient
OAt-Risk
Repeat Find
observations, other sources used, etc.)
4/28/06
Page 3 1
G-324A Detention Inspection Form 'I(\:orksheet for IGSAs . Rn : 10118/ 04
•
•
Does the facility have a
•
Do ICE detai
Detainee housekeeping meets neatness and cleanliness
standards.
Detainees have the opportunity to participate in special
details, however, are never allowed to work outside the
secure
Written procedures govern selection of detainees for the
Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
• Staff follows written
Where possible, physically and mentally challenged
detainees
in the
The facility complies with work-hour requirements for
detainees, not exceeding:
•
Eight hours a day_
•
Fa hours a week.
Detainee volunteers generally work according to fixed
schedule.
If a detainee is removed from a work detail, staff places
the written justification for the action in the detainee's
file.
, ;n accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
workers before
the work
The voluntary work program meets:
• OSHA standards
•
NFPA standards
• ACA standards
Medical staff screens and formally certifies detainee food
service volunteers.
• Before the assignment begins
• As a matter of written
ure
Detainees receive safety equipment! training sufficient for
the
nment
re is followed when an ICE detainee is
o
o
D
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
o
o
o
D
Page 32
(;·324A Detention Inspection Form Worksheet for IGSAs . Rev; lOllS/£)4
•
•
OAt-RisK
~i"lh,r:Q'v~jf;"~I<:
other sources used, etc.}
~)ag c
G-324A Detention Inspection FOI-m
33
\-Vorksh~et
for JGSAs . Rey:
l\I!I~/04
•
•
Section II
Health Services
Standards
Page 34
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/1)4
•
•
itis
a detainee has
standard practice for staff to refer himlher to the medical
department.
[8J
0
0
CDFs and IGSAs immediately report a hunger strike to
the ICE.
~
0
0
The facility has established procedures to ensure staff
respond immediately to a hunger strike.
I2l
0
0
Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
in an observation room?
• If
Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.
I2l
0
0
~
0
0
Medical staff records the weight and vital signs a
hunger-striking detainee at least once every 24 hours.
r.8l
0
0
The OIC of the facility obtains a hunger strikers consent
before medical treatment.
r.8l
0
0
A signed Refusal of Treatment form is required
every
detainee who rejects medical evaluation or treatment.
[8l
0
0
During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.
I2l
0
0
Staff maintains the hunger striker's supply of drinking
water/other beverages.
I2l
D
0
During a hunger strike, staff removes all food items from
the hunger striker's living area.
r.8l
0
0
Staff is directed to record the hunger striker'S fluid intake
and food consumption , does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form .
[8l
0
0
The medical staff has written
hunger strikers.
r2J
0
0
I2l
0
0
0
0
for treating
Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.
of hunger
Staff has rece ived training in
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain cu rrent In
evaluation and treatment techniques.
o Deficient
r2l Acc:eot.;:tble
: . II...:
(b)(6) (b\(7)c
In medk:al. VIdeo taped
Interview w/dr. vitals taken dally
Or court order for forced
medical treatment
Finding
At-Risk
f'i.'nificant facts, observations . .) her sources used, etc.)
4/28/06
•
•
•
•ate
P ,__
~e 35
G- 324A Detention Inspc-c.:tion r\,r m V\' ol'ksheet fo{'
]G SA ~
- Rn : tOil ~!()4
•
•
The medical facility entrance includes a holdinglwaiting
0
0
r8I
~
0
0
~
0
0
~
0
0
0
~
0
0
D
[8J
0
0
[81
0
0
0
0
0
0
0
0
~
0
0
['gj
0
0
They
are:
•
•
Secured in a locked area within the medical
unit.
With physical access restricted to authorized
medical staff.
•
screening includes a Tuberculosis
test .
Every
arriving
detainee
receives
a
TB
test.
•
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
from the eneTal
All detainees receive a mental-health screening upon
arrival. It is conducted:
• By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
unit.
The facility health care provider promptly reviews all 1794s (or equivalent) to identify detainees needing
medical attention.
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
the fac
Detainees in the Special Management Unit have access
to health care services.
~
Page 36
G- 324A Detention Inspection Form \Vn r ks hcct for IGSAs - Rev :
lO/ l 1) m~
•
with health- services (sick call)
request slips daily. upon request.
• Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service-request slips are delivered in a timely
fashion to the health care
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility. or when immediate outside
care provider is given advance notice
transfer or removal of a detainee.
or a copy thereof, are
the detainee.
o Deficient
0
0
0
0
f81
0
0
f81
0
0
r8J
0
0
18'1
0
0
1:81
0
0
~
0
0
~
0
0
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0
0
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0
0
~
0
0
r8I
0
0
OAt-Risk
D
H8[U!at
facts, observations, other sources used, etc.)
4/28/06
Page _17
(;-J24A Detention Inspection Form "Vm-ksheet for IGSAs - Rev: lOllS/I);;
Fin
•
•
r81
em
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
• Screening does not occur later than one working
after the detainee's arrival.
when and how to refer at-risk
procedu
and rocedures are followed.
The facility has a designated isolation room for
evaluation and treatment,
The designated isolation room does not contain any
structures or smaller items that could be used in a
suicide attern
D
D
D
D
r81
0
0
t8l
0
0
t8l
0
0
IZl
0
0
part of
training. AND ANNUAL
REFRESHER COURSE
Part of medical questionalre.
MEDICAL & MENTAL HEALTH
SCREENING @ INTAKE
Staff observes and documents the status of a suicide15 minutes,
watch detainee at least once
Deficient
At-Risk
o Reoe!at
facts, obselVations, other sources used, etc.}
4/28/06
Page 3S
G-324A Dd('ntion Inspection Form Workshcn
fi~r
IGSAs - Rev: lOf18!04
•
•
Iy or terminally ill,
offsite medical
ICE office promptly notifies
or
kin of the detainee's: medical condition.
The
detainee's location.
•
The
•
There are guidelines addressing
Directive Form for Implementing Living Wills and
Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
nes provide the detainee the opportunity to
the documents.
atto
There is a policy addressing "Do Not Resuscitate
Orders"
Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
of resuscitation?
The facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
The facility has
nees.
of 0 an
The facility has written procedures to notify ICE officials,
deceased family members and consulates. when a
detainee dies while in Service.
The facility has a policy and
to address the
death of a detainee while in
At all ICE locations the detainee's remains disposed of
in accordance with the provisions detailed in this
standard.
In the event that neither family nor consulate claims the
remains. the Field Office schedules an indigent's burial,
consistent with local procedures.
• If the detainee's is a U.S. military veteran is the
nt of Veterans Affairs notified.
death
0
0
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0
0
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0
0
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0
0
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0
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0
0
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0
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0
0
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0
0
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0
D
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Facility calls DHS. DHS calls
family and consulates.
County morgue
D
0
[8J
0
0
r:g]
Page 39
G-324A Detention InspecliollForrn Worksheet for IGSA:.; - Rev: 10/18/04
•
•
follows established policy and procedures
describing when to contact the local coroner regarding
such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
•
Obtaining State approved death certificates.
•
Local t
of the
ICE staff follow established procedures to properly close
the case of a deceased detainee.
o
o
D
o
There are no DHS stsff at the
facility
OAt-Risk
facts, obselVations, other sources used, etc.)
4/28/06
Page 40
G-324A Detention Inspection Form \-Vorkshect for IGSAs - Rev:
LO/l~/04
•
•
Section III
Security and Control
Pag'~':l
(;-.E4,\ Detention Inspection Form \V,)rksh"cd for IGSAs - Rev; I W I WU ,
•
•
0
that is government property is retained as
, evidence for potential disciplinary action or criminal
Staff returns property not needed as evidence to the
proper authority. Written procedures cover the return of
such property.
royed following documentation
and usi
res.
Before confiscating religious items, the OIC or
designated investigator contacts a religious authority.
Staff follows written procedures when destroying hard
contraband that is illegal.
Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.
0
t81
0
0
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0
0
[8l
0
0
0
121
0
Igj
0
0
0
0
THEY MAY BE
CHARGED AS
WELL
At-Risk
observations, other sources used, etc.}
Page 42
G-324.\ Ddention Inspection Form \\orkshcd for IGSAs - Rev: 10/18/04
•
•
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions
The detainee's detention file also contains documents
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
lim
distribution of the
detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
makes a notation
be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.
r2J
0
0
~
0
0
~
0
0
0
0
~
0
0
r2J
0
0
0
0
Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
Deficient
O At-R isk
o
Hetleat
, observations, other sources used, etc.)
Page 43
G-324 A Deten tiun Inspection F orm W orksh eet for JGSAs - R ev : 10/18/04
•
•
~
Written rules prohibit
from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
ical exercise
of
•
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees
and in
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
When minor rule violations or
acts occur,
informal resolutions are
Incident reports
forwarded to
rvisor.
Incident reports are investigated within 24 hours of the
incident. The Unit Disciplinary Committee (UDC) or
equivalent does not convene before'
ations end.
process is used to
D
SEE COpy
~
0
0
~
0
0
~
0
0
~
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~
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~
0
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0
0
~
0
0
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0
0
A disci nary panel
equivalent in
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
• Considers written reports, statements, physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
•
0
I
AVAJLABLE IF
FACING STATE TIME
Page 44
G· ~U4A
Detention Inspection Form \-Vo "ksh cd for IGSA s -
R c~' :
10/18/04
•
•
duration of pu
set
the 01 ,as
recommended by the disciplinary panel does not exceed
established sanctions. The maximum time in disciplinary
segregation does not exceed 60 days for a single
Written procedures govern the handling of confidentialinformant information. Standards include criteria for
evidence"
All forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
distributed as
o Deficient
o
o
o
o
o o
O At-Risk
o
He[>eat ~in•.rtinl'"
observations, other sources used, etc.)
Page 45
G-324A Ddention InspeetioD Form Work..<;hcct for IGSA s - Rev: 10118/04
•
•
No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected rom:
•
Personal abuse
• Corporal punishment
•
Personal injury
• Disease
•
Property damage
•
other detainees
Staff are trained to identify signs of detainee unrest.
What
of
and how often?
information on
to the Officer
o
o
o
o
o
o
o
o
The plans address the following issues:
• Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
•
Revisions
Conting
plans
a comprehensive general section
with
res
to most erne
situations.
The facility has cooperative contingency plans with
applicable:
• Local law enforcement agencies
• State agencies
•
Federal
receive copies of Hostage Situation Management
rocedures.
is trained to disregard instructions
hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
effects.
emergency medical treatment for
and after an incident.
least 3-days' worth of
~Wlrrrl~C:
for all
o
o
o
D
o
D
o
D
D
o
o
o
o
o
D
o
o
o
ACADEMY CLASS
BEHAVIOR'
COMMAND
OFFICERS
BLUE PRINTS
Page 46
(;·324A Detention Inspection Form WOl'ksheet for IGSAs - Rev: 10/18/04
•
•
Written procedures cover:
• Work/Food Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
•
Internal Searches
• Facility Evacuation
• Detainee Transportation System Plan
•
Internal Hostages
•
Civil Disturbances
o Deficient
181 4r:r_n'tAhIIA
:
.
It •
(b)t6) Ibj(7)c
=.:.. ••
#>
..
~ ••
J
.......
o
o
OAt-Risk
facts, obseNations, other sources used, etc.)
4/28/06
Page 47
G-324A Detentio n Inspection Form Works lwct fvr (GSAs - Rev: lO/lX/04
•
•
Ity has a system
storing,
maintaining inventories of hazardous materials.
Constant
ries are mainta
mable,
toxic, and caustic substances used/stored in each
section of the
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
• The MSDSs and other information in the files
are available to personnel managing the
ram.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
•
Equipment.
• Report hazards and spills to the
•
official.
The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision.
• quantities are limited.
• Staff always supervises detainees using these
substances.
All "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
Lighting
and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code
uirements.
All toxic a caustic materials stored in their original
combustibles, and toxic liquids are
and in accordance with MSDSs.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable
ntities.
Every employee and detainee using flammable. toxic, or
caustic materials receives advance training in their use,
sto
and di
The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
Occ
ional Saf
and Health Administration
n.nnorl"
A
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
o
o
o
o
o
o
MONTHLY
Page 48
G-324A Detention Inspection Form Work.,ht!et for IGSAs . Rev: 10/18/04
•
•
(\ttll"'O~\ maintains files of
corrective actions taken.
in
The facility h an approved fire prevention, control, and
evacuation
The plan requires:
• Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible building/room floor plans.
•
Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
nn,,,,to,rl in the
med area.
All items representing potential safety or security risks
are inventoried and a designated individual checks this
inve
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and follow-
•
•
Drinking water
ule.
accordi to a
Emergency power generators is tested at least every
two weeks.
• Other emergency systems and equipment
receive testing at least quarterly.
• Testing is followed-up with timely corrective
actions
and
lace
D
D
~
D
D
~
D
D
~
D
D
o
D
D
o
o
D
Page 49
G-324A Detention Inspection Fonu Worksheet for JGSAs - Rev: 10118/04
•
•
At-Risk
Deficient
~AlnA.S"
observations, other sources used, etc.)
Page 50
G-324:\ I)etention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Findi
•
•
•
Individuals are not
rooms for more than 12
hours .
Male and females are segregated from each other at
all times.
effort is made to ensure that detained detainees
under the age of 18 are not held with adult detainees.
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
feminine
iene
and
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
basis.
a patdown search for weapons or
laced in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15
minutes.
• Unusual behavior or com laints are noted.
When the last detainee has been removed from the
hold room, it is given a thorough inspection.
• Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or
There is a written evacuation plan.
• There is a designated officer to remove
detainees from the hold rooms in case of fire
and/or bu
evacuation .
An appropriate emergency service is called
immediately upon a determination that a medical
exist.
181
0
0
181
0
0
181
0
0
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0
0
181
0
0
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0
0
I2l
0
0
I2l
0
0
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0
0
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0
0
181
0
0
I2l
0
0
I2l
0
0
~
0
0
24HRS MAX
HIGH OBSERVATION CELL
EVERY 15 MIN. CLOSE
OBSERVATION CELL EVERY
30 MiN. ENTERED INTO
LOG
Page 51
G-324A Detention Inspection Form Worksheet for IGSAs - Re-.·: 10/18/04
•
•
o Deficient
OAt-Risk
obselVations, other sources used, etc.)
Page 52
G-324A Detention Inspection Form Worksheet for IGSA.... - Rev: 10/18/04
•
•
The security
attended an
The security officer, or equivalent in IGSAs, has
responsibly for all administrative duties and responsibilities
relati to
locks etc.
The security
or equivalent in IGSAs, provides
traini to
in
control.
ns
The security officer, or equivalent in IG
inventories of all keys, locks and locking devices.
o
o o
The security officer follows a preventive maintenance
program and maintains all preventive maintenance
documentation.
Facility
and
address the issue of
officer, or equivalent in IGSAs, develops
procedures to ensure safe combinations
o
All worn or discarded keys and locks cut up and properly
disposed of .
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
• Identifiable
•
Individual gun lockers are provided .
• They are located in an area that permits constant
officer observation .
• In an area that does not allow detaine e or public
access.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o o
o
o
Page 53
(;-324A Detention Inspection Form W orksheet for IGSAs - Re v: 10/lS/04
•
•
The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically
counted
All staff members are
and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost. misplaced, or not
accounted for, the shift supervisor is
immediately notified.
• Detainees are not permitted to handle keys
ed to staff.
o o
o
o
At-Risk
... it....""~fo
facts, observations, other sources used, etc.)
4/28/06
Page 54
G-324A Detention Inspection Form W orksheet for IGSAs - Rev: 10/18/04
•
•
Written procedures cover informal and emergency
counts.
• They followed during infonnal counts .
•
0
erne
The control officer (or other designated position)
maintains an out -count record of all detainees
the
This training is documented in each officer's training
folder.
II
Deficient
o
0
o
o
o
o
o
o
.•
O At-Risk
o Her::leat
facts, observations, other sources used, etc.}
4/28/06
Page 55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev : 10/18/04
•
•
the latest inserts (emergency
and revisions.
One individual or department is responsible for keeping
all post-orders current with revisions that take place
between
occurs
orders for housing units track the event
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the
o Deficient
181
0
0
18I
0
0
18I
0
0
18I
0
0
[8J
0
0
181
0
0
121
0
0
I:8l
0
0
18I
0
0
18I
0
0
At-Risk
o
wpr~PA'
facts, observations, other sources used, etc.)
4/28/06
Page 56
G-324A Detenli on Impection Form Work.."h eet for I(;SAs - Rev: 10/18/04
•
•
The fac
a I"l"Irnnl-ch,cr.n<:,j\/A
policy_ The policy specifies:
•
Posts to be inspected
•
Required inspection forms
•
Frequency of inspections
•
Guidelines for checking security features
•
Procedures for reporting weak spots,
inconsistencies, and other areas needing
o
o o
o o
everyone
in a visitor
or
o
o
0
0
[8J
0
0
[8J
0
0
[2l
0
0
[2l
0
D
Officers monitor all ve
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
du
the fad
Officers thorou hly search each vehicle entering and
the facil
The facility has a written policy and procedures to prevent
the introduction of contraband into the facility or any of its
reo
o
Every search
documented.
Page 57
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
and exits, including exterior windows, are
once each shift.
Daily procedures include:
• Perimeter alarm system tests .
• Physical checks of the perimeter fence .
Documenti the
181
0
0
[8l
0
0
181
0
0
OAt-Risk
"';nniti,.~1If facts,
observations, other sources used, etc.}
4/28/06
Page 58
G-324A Detention Inspection Form Worksheet for IGSAs - Re v: 10/18/04
•
•
The Administrative ,,,,,,,,.,,,,,,,,,t·;nn
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
•
Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
•
A copy of the order given to the detainee within
hours.
eO (or equivalent) regularly reviews the status of
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU
A supervisory officer
another review after the
detainee has spent seven days in administrative
segregation.
•
Every week thereafter for the first month.
•
Every 30 days after the first month.
•
Does each review include an interview with the
detainee.
•
Is a written record made of the decision and
the
The detainee is given a copy of the decision and
justification for each review.
•
The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
o
o
o
o
o
o
o
o
o
D
o
o
o
o
D
D
f
The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
•
Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
Field
ns Branch Chief for DRO.
The Ole or equivalent) reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
•
A written record is made of the decision and
the Justification.
• The detainee receives a
of this record.
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
in administrative segregation for seven consecutive
Page 59
G-324A Detention Inspedion Form Worksheet for IGSAs - Rev: WI l8104
•
•
The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
•
Maintained in a
condition.
All cells are equipped with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell
not
the occupancy limit.
• When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
The segregated detainees do not have fewer
opportunities to exchangellaunder clothing, bedding,
and linen than detainees in the eneral
Detainees receive three nutritious meals per day.
•
From the general population's menu of the day.
• Do detainees eat only with disposable utensils.
•
Is food ever used as
Each detainee maintains a normal level of personal
hygiene in the SMU.
• The detainees have the opportunity to shower
and shave at least three times a week.
•
If
n.
The detainees are provided:
• Barbering services.
•
Recreation privileges in accordance with the
~Detainee Recreation standard.
•
Non-legal reading material.
• Religious material.
• The same correspondence privileges as
detainees in the general population.
• Telephone access similar to that of the general
population.
• Personal
I material.
A health care professional visits every detainee at least
three times a week.
• The shift supervisor visits each detainee daily.
• Weekends and
Procedures comply with the "Visitation" standard.
• The detainee retains visiting privileges .
• The visiting room available during normal
visiti
hours.
o
0
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
U
Page 60
G-J24A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Detainees do not have less law-library access than the
general population.
• Are they required to use the law library
separately, as a group? If so:
to them.
materials brou
•
The SMU maintains a permanent
• Detainee-related activity, e.g., meals served,
visitors etc.
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
• CDFs and IGSA facilities use Form 1-888 (or
local
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
• logs record all pertinent information, e.g., a
medical condition, suicidaVassaultive behavior,
etc ..
The
medical officerlhealth care professional
•
signs each individual's record during each visit
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's retum to the general
0
0
0
0
0
0
[8l
0
0
[81
0
0
I2SJ
At-Risk
0
Repeat
facts, observations, other sources used, etc.)
4/28106
Page 61
G-324A Detention Inspec ti on Form Worksheet fo r
IG S;\.~
- Rev : 10118/04
I-ln,r,.r,"
•
•
committed during one
o
A
completed
Disciplinary
Segregation
Order
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
o
o
o
o
o
o
o
o
o
o
o
o
[8]
o
o
[8]
o
o
~
o
o
I:8J
o
o
IZl
o
o
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
a written
of the
for it.
The conditions of co
ent in the
are
proportional to the amount of control necessary to
detainees and staff.
Detainees in disciplinary segregation have fewer
privileges than those housed in administrative
Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
• If yes, does staff prepare written
documentation for this action.
•
Does the OIC
ive the
Every detainee in disciplinary
same humane treatment
The quarters used for segregation are:
• Well-ventilated.
•
Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with
• The beds securely fastened to the floor or wall of
the cell.
The number of detainees
ned to each cell or room
do not exceed the number for which the space was
designate.
• Does the OIC approve excess occupancy on a
tern
basis.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items are returned as soon as it is safe.
the same opportunities to
f"lnith,r,n n''''rirllnn
as other detainees.
Page 62
G-324A Detention Inspection Form \\'orksheet for IGSAs - RH: 10/18104
•
•
Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
• Food is not used as
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
three timeslweek.
shave
detainees receive, unless documented as a threat
to security:
• Barbering services.
• Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
• The same correspondence privileges as other
detainees.
material.
• Personal
When phone access is limited by number or type of calls,
limits do not apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
• Calls to consular/embassy officials.
• Calls during family emergencies (as determined
the OICNVa
care professional visits every detainee in
A
disciplinary segregation every day, Monday through
Friday.
• The shift supervisor visit each segregated
detainee daily
• Weekends and
detainees receive legal visits, as provided in the
·Visitation" standard.
• Legal service providers notified of security
concerns
before a visit.
Visits from clergy are allowed.
• The clergy member given the option of
visiting/not visiting the segregated detainee.
•
Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
detainees have law library access.
•
Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
•
Legal material brought to individuals in the
SMU on a case-by-case basis.
•
Staff document every incident of denied
access 10 the law
0
0
~
0
0
I8J
0
0
UNLIMITED ACCESS
~
0
0
0
0
o
o
o
o
o
o
o
D
Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev : 10/18/04
•
•
Is the SPC's, the Special Management Housing Unit
Record (1-888or equivalent) is prepared as soon as the
detainee is placed in the SMU.
•
AIII-8BBs filled out by the end of each shift
• The CDF/IGSA facility use Form
•
1-888
o
o
o
o
local
SMU staff records whether the detainee ate, showered.
exercised, took medication, etc.
•
Details about the detainee logged, e.g .• a
medical condition, suicidaVviolent behavior,
etc.
• The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
•
A new record is created weekly for each
detainee in the SMU.
• The SMU retains these records until the
detainee leaves
U.
At-Risk
Repeat Findi
facts, observations, other sources used, etc.)
4/28/06
Pao~
c
64
G-.U4A Detention Inspection FOl'ln WorksheetforIGSAs - Rev:
1()!I~m4
•
•
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure
Department heads are responsible for implementing this
standard in their departments.
o
o
o o
001 inventories are required for:
•
•
•
•
•
Maintenance Department
Medial Department
Food Service Department
Electronics Shop
Recreation Department
o o
•
The facility has a facility policy for the regular inventory
of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
•
ICE facilities use AMIS bar code labels when
required.
The facility has a tool classification system. Tools are
classified according to:
•
Restricted (dangerous/hazardous)
•
o
o
o
o
Non Restricted (non-hazardous).
are responsible for implementing
ures.
The facility has policies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
•
Commonly used tools (tools that can be
mounted) are stored in such a way that
m
tool
read notice.
Each facility has
staff and detai
The facility has policies and procedures to address the
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
• Procedures for detainee access.
• Necessary documentation/review for all
incidents of lost tools.
out tools are surveyed and disposed of
and
manner.
in an
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the faci
o o
o o
o o
o
D
o o
o
o
o
o
Page 65
G-324A Detention Inspection Form Worksheet for IGSAs -
Re~':
lOIl!{/04
•
•
o Rel:leat
Page 66
G·324A Detention Inspection Form Worksheet for IGSAs . Rev: IOllS/o4
Fin,finn
•
•
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
•
Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
• limit driving time to 10 hours in any 15 hour
period.
•
Drive only after eight consecutive off-duty hours.
•
Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
•
Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather). officers may drive as long as
necessary and safe to reach a safe
the 10-hour limit.
Two officers with valid CDls required in any bus
transporting detainees.
• When buses travel in tandem with detainees.
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All
are searched immediately prior to boarding
the
staff controlli the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
occu
leveL
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
o
o
o
o
o
o
o
o
o
o
D
D
o
D
D
D
o
o
D
o
Page 67
G-324A Detention Inspection Form \Vorkshcet for IGS As - Rev: 10118/04
•
•
Officers ensure that no one contacts
• One officer remains in the vehicle at all times
when detainees are
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified
dieticians utilized
the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (fOod wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
• Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
•
•
•
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Accom
nee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors
o
o
o
o
o
o
D
o
D
o
o
o
Page 68
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: l()I18104
•
o ACI~eD'tablle 0
.
..
It) iI-,) (L),7 ,e
. ..
.. . . .
•
Deficient 0 At-Risk 0
HprlPAt ............ u
Not
nt facts, observations, other sources used, etc.)
4/28/06
-
-
Page 69
G-324A Detention Inspection Form Worksheet for [GSAs - Rev: 10/18/U4
•
•
Written policy authorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
ence or direction.
When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
to force.
the situation without
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
• Ranking detention official, health
professional, and others confer before every
use of force.
I2J
0
0
~
0
0
181
0
D
[8J
0
D
[8J
0
D
0
D
USE OF FORC
HAVE JAIL EXTRACTION
TEAM. MEMBERS ARE ON
ALL SHIFTS
•
•
Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
• Uses restraints only when other nonconfrontational means, including verbal
have failed or are
may only be
for restraint purposes
M
when authorized by the Medical Authority as medically
181
D
0
Use-of-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable
!ZI
D
0
POLICY
Page 70
G-324A Detention [nspection Form Worksheet for IGSAs - Re,': 10/18/04
•
•
procedures
restraints include:
• Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
• A bed, mattress, and blanket/sheet.
• Checking the detainee at least every 15
minutes.
Logging
each check.
•
Turning
the
bed-restrained detainee often
•
enough to prevent soreness or stiffness.
• Medical evaluation of the restrained
detainee twice per eight-hour shift.
• When qualified medical staff is not
immediately available, staff position the
detainee
•
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
When the OIC authorizes use of non-lethal weapons :
• Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
• Medical staff review the detainee's medical
file before use of a non-lethal weapon is
authorized.
Special precautions are taken when restraining pregnant
detainees.
are consulted
• Medical
Protective gear is wom when restraining detainees with
cuts or wounds.
review any use of force and the
nonof restraints.
All officers receive training in
,
confrontation-avoidance techniques and the use of force
to control detainees ,
• Specialized training is given Officers are
certified in all devices
use.
The officers are thoroughly trained in the use of soft and
hard restraints.
In spes is the Use of Force form is used. In other
facilities (IGSAs / CDF s) this form or its equivalent i ~;
used.
USED. 2 RESTRAINT CHAIRS
USED FOR UNRULY
BEHAVIOR USUALLY
ATTRIBUTED TO SUBSTANCE
USE AND/OR MENTAL
ISSUES, 3 HRS. MAX
I2?J
0
0
I2?J
D
D
D
0
~
0
0
~
0
0
r:gj
0
0
I2?J
0
0
I2?J
0
D
L'8l
0
0
~
D
0
ONLY PEPPER SPRAY
IS ALLOWED IN THE
FACILITY
Page 71
(;·J24A Detention Inspection Form \\'orksheet for IGSAs -
Re ~ :
W/lS/04
•
•
o Deficient
;nnjfirCQnll-'f~r't<::
At-Risk
observations, other sources used, etc.}
4/28/06
Page 72
(;-324A Detention Inspection F()nn Worksheet for IGSAs - Rev: 1011 Sft)4
•
•
0
123
0
0
181
0
0
I:8l
0
0
181
0
,;'
ble
0
Deficient
0
i:::;
.. ..
At-Risk
facts, observations, other sources used, etc.)
4/28/06
Page 73
(~·3HA
Detention Inspection Form Worksheet for IGSAs - Rey; 10118/0,",
Finding
•
•
rl.,l, .. irloo is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
[J
o
•
Notification
reason for the transfer and the
location of
regarding
The deportation officer is allowed
the timing of the notification when extenuating
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
ity policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the
The detainee is provided with a completed Detainee
Transfer Notification Form .
•
Form G-391 or equivalent authorizing the
removal of a detainee from a faci
is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DlHS) Medical Director or designee
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
accom
ies the detainee.
Detainees in ICE facilities having DIHS staft and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
medical issues.
instructions
Detainee'S funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals
provided when transfers occur during
meal tim es.
Page 74
G·324A Detention Inspection Form WOl'kshed for IGSAs - Rev: l0/18/()4
•
•
An A File or work
transferred to a d
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.
o A CC:8D'taDlle 0
Deficient
0
At-Risk
o
0
o
Repeat Fi
plicable
observations, other sources used, etc.}
Page 75
G-324A Detention Inspection Form WQrk..r.;hed for IGSAs - Rev: 10/18/04
•
•
The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:
A
/tem
1
U
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and rocedure are reviewed
NA
o
~
6
provides for a system of mOnitoring
gh internal audits and reviews
The internal administrative audit is separate from any extemal audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted
o o
[gJ
0
[gJ
0
o
o
I=~~
8
9
o the extent Possible, physical
continuous personal contact
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
the meal.
nnlrf'ln,rI~lrp
annual
diversity or sensitivity training. Such
and implemented in a fashion that will further enhance
to communicate with detainees in an effective manner.
HelDe~n Deficiency
0
At-Risk
facts, obselVations, other sources used, etc.}
4/28/06
Paae
76
b
G -324A Detention Inspecti on F'o.-m \Vorksheet for IGSAs - Rev: 1011 1{104
o
[gI
0
o
o
•
_,I
~.s.
Department of Homeland Security
Washington. DC 20536
u.s. Immigration
and Customs
Enforcement
MEMORANDUM FOR:
John P. Torres
Director (Acting)
Office Of Det
•
(b)(6) Ib)( 7 )c
~
U'
'-
FROM:
SUBJECT:
Macomb County Sheriff s Department Annual Detention Review
The Detroit Field Office, Office of Detention and Removal conducted a detention review of the
Macomb County Sheriff s Department on April 28 and May 1, 2006. This review was conducted by
""T1,O>""'T in Charge, and Team Member,
This facility is used for
U,-,LU'U""" requiring housing more than 72 hours. Attached to tills memorandum is a copy of the
original Form G-324a Detention Inspection Form and a copy of the worksheet.
Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
The Facility is not accredited by the American Correctional Association (ACA). As with other
facilities within the State of Michigan, the Macomb County Sheriff's Department has been inspected
and approved by the Michigan Department of Corrections and has received 100% compliance with
their regulations for four years in a row. Their medical department also holds NCCHe accreditation
and has for the past 17 years.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Subject: Detention Rea Summary Report
Page 2
Compliant
Deficient
At-Risk
Non-Applicable·
34
0
1
3
RIC Observations:
•
•
•
•
•
BEST PRACflCE: Correction Officers were well versed in policies and procedures as
well as being professional and courteous.
Administration answered all questions and had policy manuals at arm's reach.
The Facility was clean and orderly.
Attitudes of both correction officers and inmates was positive and upbeat.
The Macomb County Sheriffs Department is used by the Detroit Sector Border Patrol for
lodging detainees on a short-term basis, usually 1 to 7 days. They are either Mexican
nationals that have requested a Voluntary Return to Mexico and are awaiting the next
JPATS flight (it runs every Tuesday) or a detainee that is to be turned over to the Detroit
Field Office on the next business day.
Issues and Concerns
The only "At-Risk" category was the Staff Detainee Communications section. Although the facility
is rated on these items, it is actually up to DHS personnel to provide the information and notices that
are needed to fully comply with this standard.
Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "ACCEPTABLE".
The facility continues to make progress for full implementation of the ICE Detention Standards.
The facility now fully complies with 34 of 38 standards ( three of these are non-applicable). The
RIC recommends that the RIC review standards found to be deficient within 90 days after receipt
and concurrence of the Facilities plans of action.
RIC Assurance Statement:
All findings of this review have been documented on Form 0-324B and are supported by the written
documentation contained in the review file.
I
•
•
Department
Of Homeland Seeurity ..
•
bnmigration and Customs Enforcement
A. Type of Facility Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
[8J
ICE Intergovernmental Service Agreement
o
o
Detention Facility Inspection Form
Facilities Used Over 72 hours
G. Accreditation Certificates
List all State or National Accreditation[s] received:
NCCHC,MDOC
[ ] Check box if facility has no accreditation[s]
B. Current Inspection
Type of Inspection
181 Field Office 0 HQ Inspection
Date[s] of Facility Review
4128/06, 5/1/06
C. PreviousIMost Recent Facility Review
Date[s] of Las! Facility Review
515105,516/05
Previous Rating
Superior 0 Good [8J Acceptable 0 Deficient 0 At-Risk
o
D. Name and Location of Facilit
Name
MACOMB COUNTY SHERIFF'S DEPT.
Address (Street and Name)
43565 ELIZABETH
City, State and Zip Code
MT. CLEMENS MI 48043
County
MACOMB
Name and TItle of Cbief Executive OffICer (WardenlOICfSuperintendent)
ooe)
Field 0tIice I Sub-Office (List Omce with oversight responsibilities)
DETROIT
Distance from Field Office
30
I. Facility History
Date Built
1955
Date Last Remodeled or Upgraded
1998
Date New Construction I Bedspace Added
N/A
Future Construction Planned
[8J Yes 0 No Date: UNKNOWN
Current Bedspace
Future Bedspace (# New Beds only)
Number:
Date:
1450
I
J. Total Facility Population
Total Facility Intake for previous 12 months
23266
Total ICE Mandays for Previous 12 months
Inspector (Last Name, Title and Duty Station)
I PORT HURON MI
Member I Title I Duty Location
lEA / DETROIT MI
Name of Team Member I Title I Duty Location
I
/
Name of Team Member I Title I Duty Location
/
I
.
F CDFIIGSA Intormation 0 Diy
I
Contract Number
\ Date of Contract or IGSA
Basic Rates per Man-Day
LOCAL $35.00fPER DAY, FEDERAL $99.00fPER DAY
Other Charges: (If None, Indicate N/A)
,
,
.
Estimated Man-days Per Year
form G-324A (Rev. 81131(4 ) No Prior Version May Be Used After IOll104
•
•
Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal of ICE' detainees at your facility.
p
Assault:
Offenders on
Offenders·
0
0
0
0
p
p
P
0
0
0
0
2
4
1
A ault:
Detainee on
Staff
Number or Forced Moves,
ind Forced Cell moves3
0
5
5
5
0
0
0
0
0
0
5
5
5
VI15
VIlO
V/I5
1# Times FourlFive Point
Restraints appliedlused
C
0
0
0
0
0
0
0
0
0
4
4
4
4
I
0
S
I
0
0
2
0
100
100
lOO
87
60
40
30
26
Escapes
Actual
Grievances:
# Recei ved
s
Psychiatric I Medical
Referral s
# Psychiatric Cases referred for
Outside Care
Any attempted physical contact or physical contact that involves two or more offender>
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it j, consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights. organized multiple hunger strikes, work s toppages. hostage ,;ilUations,
major fi res, or other huge scale incidems.
Form G-324A (Rev. 8113/04 ) No Prior Version May Be lJ ~e d Aftn 101 1/04
•
•
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
19.
20.
21 .
23.
24.
25 .
26.
27.
28.
29.
30.
31 .
32.
33.
34.
35.
36.
37.
38.
Admission and Release
Classification System
Correspondence and Other Mail
Delainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work Pro .,.,.~m
Hunger Suikes
MedicaJ Care
Suicide Prevention and Intervention
Terminal
Advanced Directives and Death
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff I Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)
All findings (Deficient and At· Risk) require written comment describing the finding and what is necessary to meet compliance.
Form G-324A (Rev ·1{1I3i(4) No Prior Version May Be t ;sed After l O/1/04
•
•
RIC Review Assurance Statement
By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthennore, fmdings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
Print Name,
Recommended Rating:
DSnperior
Good
t83 Acceptable
Deficient
OAt-Risk
o
o
Comments:
Form G-324A (Rev . 811 3/04):'-Jn Prior Ve rsion M ay Be Used Aiter IU/I/o4
MANAGEMENT REVIEW
•
•
The signature below constitutes review of this report and acceptance by the Office of Detention and Removal. The Facility has ~
~ from receipt of tbis report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW; (print Name)
SignaJUre
Title
Date
Final Rating:
0
Superior
o Good
o Acceptable
o Deficient
D At-Risk
CommenlS:
Form G-324 A (Re v R113/04) No Pri or V ersion May Be L" <d .A fte r 10/1 /0'-1
•
HEADQUARTERS EXECUTIVE REVIEW
•
The signature below constitutes review of this report and acceptance by the Review Authority. Ole/CEO will have ~~ from
receipt of this r:eport to respond to aU findings and recommendations.
Name)
Chief
Final Rating:
0
Superior
o Good
[8J Acceptable
o Deficient
OAt-Risk
Comments:
The Review Authority concurs with the Reviewer-In-Charge (RIC) recommended
rating of "Acceptable" as justified in the RIC Memorandum and G-324A Worksheet. A Plan of Action
is required from the Field Office to correct deficiencies in StafflDetainee Communication.
Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31 /01
Olfin' o(ti<'lenrioli unci RUJll.nui Operarion-
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Wihltillpon. DC 20<'36
u.s. Immigration
and Customs
Enforcement
MEMORA.NDUM FOR:
Robin Baker
Field Office Director
Detroit Field Office
FROM:
Chief
Detention Standards Comphance Umt
SUBJECT:
Macomb County Sheriffs Department Annual Review
The annual review of the Macomb County Sheriffs Department conducted April 28-May 1,2006
in tv1t. Clemens, Michigan has been received. A final rating of Acceptable has been assigned.
The rating was based on the Reviewer-in-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must remedy the deficiencies in the
G-324A Worksheet, and initiate the follo\\o;ng actions in accordance with the Detention
Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
''''ithin five business days ofreccipt of this memorandum. Notification shall include
copies of the Fonn G-324A, Detention Facility Review Form. the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and follo\\'up on the above noted deficiencies within 90 days.
WW\N.ice.gov
Subject: Macomb County Sheriff's Department Annual Review
Page 2
The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) facility
to respond to the Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include infonnation that this assistance is available.
Should you or your staff have any questions regarding this matter, please contact
Deputy Assistant Director, Detention Management Division at (202) 732
cc: Official File
