ICE Detention Standards Compliance Audit - Alhambra City Jail, San Bernardino, CA, ICE, 2008

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ICE Detention Standards Compliance Audit - Alhambra City Jail, San Bernardino, CA, ICE, 2008

• June 2, 2016 • Locations: United States of America -> California • Topics: Corrections Audits, Immigration

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Office ofDetention and Removal Operations

U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration
and Customs
Enforcement

MEMORANDUM FOR:

SEP 1 5 2008

Brian M. DeMore
Field Office Director
Los Angeles

FROM:

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Acting
Detention St
SUBJECT:

pliance Unit

Alhambra City Jail Annual Detention Review

The annual review of Alhambra City Jail in Alhambra, California, conducted on July 8-9, 2008,
has been received. A final rating of Acceptable has been assigned. No further action is required
and this review is closed.
The rating is based on the Reviewer-in-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must now initiate the following actions in accordance
with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324B, Detention Facility Review Form, G-324B Worksheet,
RIC Summary Memorandum, and this memorandum.
2) The Field Office shall review the Worksheet and work closely with the facility to
implement corrective actions for the line items rated as non-compliant with the standards
and are not identified as deficient in the RIC Summary Memorandum.
3) The next annual review will be scheduled on or before July 9, 2009.
Should you or your staff require any additional information regarding this matter, please contact
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, Detention and Deportation Officer, at (202) 732- b2 high
cc: Official File
b2 high, (b)(6), (b)(7)c

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) www.ice.gov

- - _

_ _. .

f~~

fC~;
r~corrections
reative

6415 Calder, Suite B • Beaumont, Texas 77706
409.866.9920 • www.correctionalexperts.com
Making a Difference!

July 9,2008

MEMORANDUM FOR:

FROM:

James T. Hayes, Jf.
Acting Director
Office of Detention an
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/~~ v

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Reviewer-In-CUarge
Alhambra City Jail Annual Detention Review

SUBJECT:

Creative Corrections conducted an Annual Detention Review of Alhambra City Jail on July 8-9,
2008. As noted on the
ents, the team of Subject Matter Experts (SME) included
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Security;
, Health Services;
, Environmental
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Health and Safety; and
, Food Service.
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Alhambra Police
A closeout meeting was conducted on July 9,2008, Lieutenant
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Department, and Jail Administrator
that included a synopsis of the review
process.

Type of Review
This review is an Annual Detention Standard Review to determine general compliance with
established ICE National Detention Standards for facilities used for under 72 hours.
Review Summary
Alhambra City Jail is not accredited by the American Correctional Association (ACA),
National Commission on Correctional Health Care (NCCHC), or Joint Commission on
Accreditation of Healthcare Organizations (JCARO).

Standards Compliance
The following statistical information provides the results oflast year's review as well as this
current review.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

July 9,2007 Review

July 8-9, 2008

Compliant
Deficient
At-Risk
Not-Applicable

26
0
0
2

Review
27
0
0
1

Recommended Rating and Justification
It is the Reviewer-in-Charge's (RIC) recommendation that the facility receive a rating of
"Acceptable."

RIC Assurance Statement
All findings of this review have been documented on the Detention Review Worksheet and are
supported by the written documentation contained in the review file.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

.;~

rC4r
eat i v e
....~ corrections
DETENTION FACILITY INSPECTION FORM
FACILITIES USED LESS THAN 72 HOURS
A. TYPE OF FACILITY REVIEWED
ICE Service Processing Center
ICE Contract Detention Facility
[gJ
ICE Intergovernmental Service Agreement

Basic Rates per Man-Day
$72.00
Other Charges: (If None, Indicate N/A)
; [gJ NIA
,
,
Estiniated Man-days per Year

B. CURRENT INSPECTION
Type ofInspection
Field Office [gJ HQ Inspection
Date[s] of Facility Review
July 8-9,2008

G. ACCREDITATION CERTIFICATES [gJ N/A
List all State or National Accreditation[s] received:

C. PREVIOus/MoST RECENT FACILITY REVIEW
Date[s] of Last Facility Review
July 9, 2007
Previous Rating
Superior 0 Good [gJ Acceptable 0 Deficient 0 At-Risk

H. PROBLEMS / COMPLAINTS (COPIES MUST BE ATTACHED)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Finding
The Facility has Significant Litigation Pending
Major Litigation
0 Life/Safety Issues
[gJ None

D NAME AND LOCATION OF FACILITY
Name
Alhambra City Jail
Address
211 South First St.
City, State and Zip Code
Alhambra, CA 91801
County
Los Angeles
Name and Title of Chief Executive Officer
(Warden/OIC/Superintendent)
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Lieutenant
Telepho
ber (Include Area Code)
626-570 b6, b7c
Field Office 1 Sub-Office (List Office with Oversight)
Los Angeles
Distance from Field Office
8 miles

E ICE INFORMATION
Name ofInspector (Last Name, Title and Duty Station)
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1 RIC 1 Creative Corrections
Name of Team Member 1 Title 1 Duty Location
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1 5MB-Security 1Creative Corrections
Name of Team Member 1 Title 1 Duty Location
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/ SME-Food Services 1 Creative Corrections
Name of Team Member 1 Title 1 Duty Location
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1 SME-Health Services 1 Creative Corrections
Name of Team Member 1 Title 1 Duty Location
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1 SME-Environmental Health and Safety 1
Creative Corrections
Name of Team Member 1 Title 1 Duty Location
1
1
F. CDF/IGSA INFORMATION ONLY
Date of Contract or IGSA
Contract Number
8/112000
12-99-0029

o
o

I. FACILITY HISTORY
Date Built
Sept. 1994
Date Last Remodeled or Upgraded
2000 - 10 beds
Date New Construction / Bed Space Added
As above
Future Construction Planned
DYes [gJ No Date:
Current Bed space
Future Bed Space (# New Beds only)
44
Number: NIA Date:

J. TOTAL FACILITY POPULATION
Total Facility Intake for Previous 12 months
4498
Total ICE Man Days for Previous 12 months
2360
K.CLASSIFICATION LEVEL (ICE SPCS AND CDFs ONLY)
.
L-l
L-2
L-3
N/A .
N/A
L. FACILITY CAPACITY
Rated
Adult Male
36
Adult Female
8

/ .. ;F!.~?\ ,..>

Operational
36

Emer2ency
72
16

o Facilitv Holds Juveniles Offenders 16 and Older as Adults

M. AVERAGE DAILY POPULATION

·~~IC=E~~--U-S-M--S--'---O-th-e-r~

Adult Female

2
3

N. FACILITySTAFFINGLEVEL
Support:
b2 high
)
Police Dept.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/3/07)

SIGNIFICANT INCIDENT SUMMARY WORKSHEET
In order for Creative Corrections to complete its review of your facility, you must complete the following worksheet prior to your
scheduled review dates. This worksheet must contain data for the past twelve months. We will use this worksheet in conjunction with
the ICE Detention Standards to assess your detention operations with regard to the needs ofICE and its detainee population. Failure
to complete this worksheet will result in a delay in processing this report, and may result in a reduction or removal of ICE detainees·
from your facility.

Assault:
Offenders on
Offenders!

With
WithoutW

Assault:
Detainee on
Staff

0
Number of Forced Moves, inc!.
Forced Cell Moves3
Disturbances4
of Times Chemical

# Times Four/Five Point
Restraints Applied/Used
Offender / Detainee Medical
Referrals as a Result of Injuries
Sustained.
Escapes
Actual
Grievances:

# Received
# Resolved in Favor of
Offender/Detainee
Reason (V=Violent, I=I1lness,
S=Suicide, A=Attempted

Deaths

Psychiatric / Medical Referrals

Number
# Medical Cases Referred for
Outside Care
# Psychiatric Cases Referred
for Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties; whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized mUltiple hunger strikes, work stoppages, hostage situations,
maj or fires, or other large scale incidents.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07

DHS/ICE DETENTION STANDARDS REVIEW SUMMARY REpORT
1. ACCEPTABLE

2. DEFICIENT

3. AT-RISK

4. REPEAT
FINDING

5. NOT .
ApPLICABLE

LEGAL ACCESS
1.
Visitation

4.
5.
6.
7.
·8.
9.

14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.

Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Practices

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Detention)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer

ALL FINDINGS OF DEFICIENT AND AT-RISK REQUIRE WRITTEN COMMENT DESCRIBING THE FINDING AND
WHAT IS NECESSARY TO REACH COMPLIANCE.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07

RIC REVIEW ASSURANCE STATEMENT
By SIGNING BELOW, THEREVIEWER-IN-CHARCJE (RIC) CERTIFIES THAT:
1.

ALL FINDINGS OF NON-COMPLIANCE WITH POLICY OR INADEQUATE CONTROLS, AND FINDINGS OF NOTEWORTHY
ACCOMPLISHMENTS, CONTAINED IN THIS INSPECTION REpORT, ARE SUPPORTED BY EVIDENCE THAT IS SUFFICIENT AND
RELIABLE; AND
WITHIN THE SCOPE OF THIS REVIEW, THE FACILITY IS OPERATING IN ACCORDANCE WITH APPLICABLE LAW AND POLICY, AND
PROPERTY AND RESOURCES ARE BEING EFFICIENTLY UTILIZED AND ADEQUATELY SAFEGUARDED, EXCEPT FOR ANY
DEFICIENCIES NOTED IN THE REPORT.

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Creative Corrections

Print Name, Title, & Duty Location
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Print Name, Title, & Duty Location

SME-Security, Creative Corrections

Print Name, Title, & Duty Location
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, SME-Food Services, Creative Corrections

Print Name, Title, & Duty Location

SME-Health Services, Creative Corrections

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SME-Environmental Health and Safety, Creative

Corrections

RECOMMENDED RATING:

IZJ ACCEPTABLE

DEFICIENT

OAT-RISK
COMMENTS:

The suicide noted on the Significant Incident Summary form occurred on December 21, 2007. The US Marshal's prisoner was booked
into the facility at 2:05a.m. on December 21, 2007. No signs of suicidal ideation were noted on the intake screening form signed by
facility staff and the ATF Officer delivering the inmate to the facility. Three separate checks were made of the inmate's cell without
unusual activity being reported. At 4:30 a.m., breakfast was placed in the cell. At 8:23 a.m., rounds were made by correctional staff.
At 9:22 a.m., another observation was made of the cell and logged. At 9:38 a.m., staff preparing to remove the inmate from the cell
for transportation, found him hanging from a noose attached to the ceiling vent. An investigation of the incident was undertaken by
Los Angeles County Sheriff's Department Homicide Bureau. An autopsy performed by Los Angeles County Coroner and Medical
Examiner's Office on December 23,2008, ruled the death a suicide. The investigation was subsequently closed.
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The Jail Administrator,
and Lieutenant
Alhambra Police Department, were exceptionally well versed
on all of the Jail operations. No significant issues were found during the review and an overall rating of "Acceptable" is
recommended.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07

MANAGEMENT REVIEW

•

•
REVIEW AUTHORITY

THE SIGNATURE BELOW CONSTITUTES REVIEW AND ACCEPTANCE OF THIS REPORT BY THE REVIEW AUTHORITY. FOD/OIC/CEO WILL
HAVE TmRTY (30) CALENDAR DAYS FROM RECEIPT OF THIS REPORT TO RESPOND TO ALL FINDINGS AND RECOMMENDATIONS.
HQDRO MANAGEMENT REVIEW: (Print Name)

Signature
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Date

Acting Chief

FINAL RATING:

r8l ACCEYfABLE

DEFICIENT
OAT-RISK

COMMENTS:

The Review Authority concurs with the recommended rating of Acceptable. This review is closed and requires no
further action.

FOR OFFICIAL USE ONLY {LAW ENFORCEMENT SENSITIVE}

Creative Corrections
6415 Calder, Suite B
Beaumont, Texas 77706

ICE Detention Standards Review Worksheet
(This document must be attached to each Inspection Form)
This Form to be used for Inspections of Facilities used less than 72 Hours

·.~')':..
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·, <.· .·

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•.

" :.
•

IZI

D
D

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"-.0

rea ti v e
corrections

Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention Facility

Name
Alhambra City Jail
Address (Street and Name)
211South First St.
City, State and Zip Code
Alhambra, CA 91801
County
Los Angeles
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
Lieutenant
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Name and Title of Reviewer-In-Charge
RIC, Creative Corrections
b6, b7c
Date[sJ of Review
July 8-9, 2008
Type of Review
IZI Headquarters

D Operational

DSpecial Assessment

DOther

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

TABLE OF CONTENTS

SECTION I. LEGAL ACCESS STANDARDS .............................................................................................................................. 3
VISITATION ........................ ~ .................... : .................... : ......................................... ~ ........................................ : .......................... .
ACCESS TO TELEPHONES ........................... ~......................................................'........ ;................................................................ .
SECTION II. DETAINEE SERVICES STANDARDS ....................................................................................................................... 6
ADMISSION AND RELEASE ........................................................................................................................................................ .
CLASSIfICATION SySTEM .............'......................................................'............................
DETAINEE HANDBOOK ............................................................................................................................................................. .
FOOD SERVICE ........... ; .............................................................................................................................................................. .
FUNDS AND PERSONAL PROPERTy ........................................................................................................................................... .
DETAINEE GRIEVANCE PROCEDURES ........................... ·............................................................................................................ .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ......................................................... , .............................. .
RELIGIOUS PRACTICES ............................................................................................................................................................. .
0' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SECTION III. HEALTH SERVICES STANDARDS .................................................................................. i ................................ 16
MEDICAL CARE ........................................................................................................................................................................ .
SUICIDE PREVENTION AND INTERVENTION ............................................................................................................................... .
SECTION IV.' SECURITY AND CONTROL STANDARDS ......................................................................................................... 20
CONTRABAND ........................................................................................................................................................................... .
DETENTION FILES .......................................................................................................... ; .......................................................... .
DISCIPLINARY POLICy .............................................................................................................................................................. .
EMERGENCY PLANS ................................................................................................................................................................... .
ENVIRONMENTAL HEALTH AND SAFETy ....................................................... ; .......................................................................... .
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................................................. .
KEy AND LOCK CONTROL ......................................................................................................................................................... .
POPULATION COUNTS ............................................................................................................................................................... .
SECURITY INSPECTIONS ............................................................................................................................................................ .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ........................................................................................... .
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ................................................................................................ .
TOOL CONTROL ........................................................................................................................................................................ .
TRANSPORTATION (LAND) ....................................................................................................................................................... .
USE OF FORCE .......................................................................................................................................................................... .
STAFFIDETAINEE COMMUNICATIONS ....................................................................................................................................... .
DETAINEE TRANSFER STANDARD ............................................................................................................................................. .

NOTE: F9R EACH STANDARD RATED BELOW ACCEPTABLE, ~ACILITIES MUST ATTACH A PLAN OF ACTION FOR BRINGING
OPERATIONS INTO COMPLIANCE. EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF
IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDINq OF ACCEPTABLE WAS ACHIEVED.

Page 2 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

· SECTION I. LEGAL ACCESS STANDARDS

Page 3 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/&/07)

VISITATION
POLICY: ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND THE NEWS
MEDIA.
NA
COMPONENTS
N
REMARKS
Y
FM 2400.01, Inmate Visiting, is
There is a written visitation schedule and hours for general visitation.
0
0
~
in place.
Established schedules and rules
The visitation schedule and rules are available to the public.
0
0
~
are available.
A general visitation log is maintained.
0
0
~
Visitors are searched and identified according to standard requirements ..

cg] ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:
Field Policy Manual, Section 2400.01, for Correctional Services, Inc. at the Alhambra City Jail covers the requirements of the
standard. However, due to the normally short duration of a detainee's stay, only legal visits are permitted for ICE detainees.

~f/V

July 9, 2008
AUDITOR'S SIGNATUREID
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Page 4 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LtC (Rev. 12/8/07)

DETAINEE TELEPHONE ACCESS
POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES' REASONABLE ANDEQUlTABLE ACCESS TO TELEPHONES.
COMPONENTS
Detainees are allowed access to telephones during established facility .
waking hours.
Upon admittance, detainees are made aware of the facility's telephone
access policy.
Detainees are afforded a reasonable degree ofprivacy for legal phone
calls.

REMARKS

Telephones are available in each
cell area.
Included in Jail Rules issued
upon admittance.
FM 2400.02, Legal Access,
permits unmonitored legal calls.
Once verified, emergency
messages are passed along.

Emergency phone call messages are immediately given to detainees.

Detainees are allowed to. return emergency phone calls as soon as
possible.
Detainees in disciplinary segregation are allowed phone calls to
consular/embassy officials.
The OIG phone number for reporting abuse is programmed into the
detainee phone system and the phone number was checked by the
insl'.ector during the review.
Detainees in disciplinary segregation are allowed phone calls for family
emergencies.
Detainees in administrative segregation and protective custody are
afforded the same telephone privileges as those in general population.
When detainee phone calls are monitored, notification is posted by
detainee telephones that phone calls made by the detainees may be
monitored. Special Access calls are not monitored.

lZJ

IZI ACCEPTABLE

o DEFICIENT

OAT-RISK

No disciplinary cases are housed
at the facility.

Posted on the telephones in each
cell.
REPEAT FINDING

REMARKS:

FM 2400.02 clearly provides for unmonitored special access calls.

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Juiy9,2008

AUDITOR'S

Jru

SIGNAT""'1'-r.

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© 2007 Creative Corrections, LLC (Rev. 12/8/07)

SECTION II. DETAINEE SERVICES STANDARDS

Page 6 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

. ADMISSION AND RELEASE

POLICY: ALL DETAINEES WILL BE ADMITTED AND RELEASED IN A MANNER THAT ENSURES THEIR HEALTH, SAFETY, AND WELFARE. THE
ADMISSIONS PROCEDURE WILL, AMONG OTHER THINGS INCLUDE: MEDICAL SCREENING; A FILE-BASED ASSESSMENT AND CLASSIFICATION
PROCESS; ABODY SEARCH; AND ASEARCH OF PERSONAL BELONGINGS, WHICH WILL BE INVENTORIED, DOCUMENTED, AND SAFEGUARDED AS
NECESSARY.
COMPONENTS
Y
:N
NA
REMARKS
In-processing includes an orientation of the facility.
A Handbook and Jail Rules
I2Sl
D
D printout are provided to each
detainee.
This is included at booking with
Medical screenings are perfonned by medical staff or persons who have
received specialized training for the purpose of conducting an initial
D
D the "case records" covered by
I2Sl
health screening.
FM 500.01, Case Records.
FM 500.01 provides for a
All new arrivals are searched in accordance with the "Detainee Search"
standard. An officer ofthe same sex as the detainee conducts the search
. proper search upon entry and
D
D FM 900.02 and 900.03 cover
I2Sl
and the search is conducted in an area that affords as much privacy as
possible.
searches.
Detainees are stripped searched only when cause has been established
and not as routine policy. Non-criminal detainees are not strip-searched
D
D
I2Sl
but are patted down, unless reasonable suspicion is established.
The "Contraband" standard governs all personal property searches.
FM Section 900.02, Searches of
IGSAs/CDFs use or have a similar contraband standard. Staff prepares
Inmates for Contraband Control,
a complete inventory of each detainee's possessions. The detainee
was reviewed and indicated
receives a copy.
compliance. FM 600.01,
I2Sl
D
D Infonnation Systems and
Research, includes "Intake
Booking." A Property and
Money Infonnation fonn is
completed for each detainee.
Two officers are present during the processing of detainee funds and
valuables during admissions processing to the facility. Both officers
D
I2Sl
D Not consistently applied.
verify funds and valuables.
Staff completes Fonn 1-387 or similar fonn for CDFs and IGSAs for
Lost property fonns are handled
every lost or missing property claim. Facilities forward all 1-387 claims
D
D by Alhambra Police
I2Sl
Department.
to ICE.
Detainees are issued appropriate and sufficient clothing and bedding for
0
D No clothing is provided.
~
the climatic conditions.
The facility provides and replenishes personal hygiene items as needed.
Gender-specific items are available. ICE Detainees are not charged for
D
D
I2Sl
these items.
All releases are properly coordinated with ICE using a Fonn 1-203.
Appropriate documentation is
D
D utilized.
I2Sl
Staff completes paperwork/fonns for release as required.
I2Sl
D
D

I2SI ACCEPTABLE

DDEFICIENT

AT-RISK

D REPEAT FINDING

REMARKS:
FM Section 900.03, Strip Search, provides clear procedures and precludes "routine" strip searches from occurring.

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/July 9,2008

j /'-"

SSIGNATURE/~ATE

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Page 7 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

CLASSIFICATION SYSTEM
POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A ,SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE
CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE IS PLACED IN THE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM
DETAINEES IN OTHER CATEGORIES
NA
REMARKS.
COMPONENTS
Y
N
FM, SectionI500.01,
The facility has a system for separating criminal and non-criminal ICE
Classification and Segregation,
detainees. Violent offenders are separated from non-violent offenders.
provides for maximum, medium,
0
1ZI
0
and minimum custody levels.
The ICE detainees are classified
as indicated on the 1-216.
Housing assignments are
Housing assignments are based on threat l~vel.
avallable to segregate the'three
lZI'
0
0
levels.

IZl ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:
Alhambra City Jail Field Policies Manual, Section 1500.01, provides for classification of detainees in three custody levels. With the
availability of single and double cells, the custody levels can be segregated as needed.

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/July 9, 2008
F
AUDITOR'S SIGNATUREIDA E

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Page 8 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

DETAINEE HANDBOOK
POLICY: EVERY OIC WILL DEVELOP A ~mE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS

AN OVERVIEW OF, AND GUIDE TO, THE DETENTION
POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRlBE THE SERVICES, PROGRAMS, AND
OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE
WILL RECEIVE A COpy OF THIS HANDBOOK UPON ADMISSION TO THE FACILITY.
N
NA
REMARKS
COMPONENTS
Y
The Alhambra City Jail Inmate
The detainee handbQok is written in English and translated into Spanish,
or into the next most-prevalent Language(s).
Handbook is written in English.
Jail personnel contact a
[8]
telephonic
translation service to
0
0
translate the rules for non-English
speaking detainees prior to
signature of receipt.
The detainee handbook states in clear language the basic detainee
[8]
0
0
responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding, and personal hygiene
items;
• When a medical examination will be conducted;
• The telephone policy, debit card procedures, direct and free
[8]
calls, locations oftelephones, policy when telephone demand
0
0
is high, Policy and procedures for emergency phone calls, and
the Detainee Message System;
• Facility search procedures and contraband policy; and
• Facility visiting hours and schedule, and visiting rules and
regulations .
The handbook describes the detainee disciplinary policy and procedures,
to include:
• Prohibited acts and severity scale sanctions;
• Time limits in the Disciplinary Process;
[8]
0
0
• Summary of Disciplinary Process;
• Sick call procedures for general population and segregation;
and
Th~
rights and responsibilities of all detainees.
•

IZI ACCEPTABLE

o DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:

The Alhambra City Jail Handbook provides adequate information for detainee population.

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finJJu1Y9'2008~
IGNATURE/DA

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Page 9 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH
THE HIGHEST SANITARY STANDARDS .
y
. COMPONENTS
NA
. REMARKS

Trained staff supervises the food service program.

Knife cabinets close with an approved locking device and the on-duty
cook foreman maintains control of the key that locks the device.

All knives not in a secure cutting room are physically secured to the
workstation and staff directly supervises detainees using knives at these
workstations. Staff monitor the condition of knives and dining utensils
Detainees are served at least three meals daily. No more than 14 hours
elapse between the last meal served and the fIrst meal ofthe following
day.

o
o

A registered dietitian conducts a complete nutritional analysis of every
master-cycle menu planned.
The food service program addresses medical diets.

Food Service does not use any
knives.

B-4:30 a.m.; L-12:00 p.m.;
D-5:00 p.m. Therefore, no more
than 14 hours elapses between
the last meal and the fIrst meal
ofthe day.

Satellite-feeding programs follow guidelines for proper sanitation.

Hot and cold foods are maintained' at the prescribed, "safe'"
temperature(s) after two hours. (140 degrees for hot - 40 degrees for
cold)

Alhambra City Jail does not
have any food service staff. All
meals provided to the detainees
are individually pre-packaged
frozen dinners that are re-heated
in a microwave oven. All staff
assigned to the jail must take a
food-handling test and be
medically cleared to handle
food.
Food Service does not use any
knives. All meals are
individually pre-packaged
frozen dinners and re-heated in a
microwave oven.

Alhambra City Jail does not
provide any special diets to
detainees. Most detainees at
this facility are kept less than 12
hours and transferred to another
facility. However, if a detainee
cannot be accommodated with a
special diet; the watch
commander will transfer the
detainee to another facility
where his special diet can be
met.
The satellite-feeding program is
not following proper sanitation
guidelines. A few minor
sanitation issues were identifIed
during the review (cooler box,
freezer box, oven, and stainless
steel tables need additional
cleaning). However, the Jail
Supervisor took corrective
action to rectifY any sanitation
issues during the review.

o
Page 100f39

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

FOOD SERVICE

POLlCY: EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRlTIQUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH
THE HIGHEST SANITARY STANDARDS.
COMPONENTS
Y
NA
REMARKS
N
All meals are provided in nutritionally adequate portions.
All meals are individually preIZl
0
0
packaged and frozen.
Food is not used to punish or reward detainees based upon behavior.
IZl
0
0
Standard operating procedures include weekly inspections of all food
The Jail Supervisor does not
service areas, including dining and food-preparation areas and
conduct a weekly formal
equipment.
sanitation inspection. The
supervisor needs to develop a
0
0
IZl
sanitation i.nspection form to
address any sanitation issues
within the department.
Equipment is inspected daily.
Food Service utilizes the
following equipment, a freezer
0
0
IZl box, a cooler box, and four
microwave ovens to prepare
frozen pre-packaged meals.
Procedures include inspecting all incoming food shipments for damage,
All meals are frozen and reIZl
0
0
contamination, andpest infestation.
heated by microwave ovens.
Storage areas are locked.
IZl
0
0

IZI ACCEPTABLE

DEFICIENT

AT-RISK

REPEAT FINDING

REMARKS:
The satellite-feeding program is not following proper sanitation guidelines.
The weekly sanitation inspections of all food service areas and equipment are not being conducted.

/July 9, 2008
AUDITOR'S SIGNATUREIDATE
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Pagell of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

FUNDS AND PERSONAL PROPERTY
POLlCY: ALL FACILITIES WILL IMPLEMENT PROCEDURES TO CONTROL AND SAFEGUARD DETAlNEES' PERSONAL PROPERTY. PROCEDURES WILL
PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES, BAGGAGE AND OTHER PERSONAL PROPERTY; THE DOCUMENTATION AND
RECEIPTING OF SURRENDERED PROPERTY; AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND
OTHER PROPERTY.

o STANDARD NA: (IGSA ONLY) CHECK THIS BOX IF ALL ICE DETAINEE FUNDS~ VALUABLES AND PROPERTY ARE HANDLED ONLY

BYTlIE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE;
COMPONENTS
YES
No
NA
REMARKS
Detainee funds and valuables are properly separated, stored, and are
Funds and valuables are
accessible only by designated supervisor(s).
properly separated and stored.
Funds and valuables are placed
within a heat sealed plastic bag
0
0 and stored with the personal
1ZI
property. The bags containing
the funds and valuables remain
sealed until the detainee's
release.
Detainees' large valuables are secured in a location accessible to
Large property is not accepted at
IZI the
0
0
desiggated s~ervisor(~ or processing staff only.
faciliD'.
Two officers are present during the processing of detainee funds and
Two officers are not always
valuables during in-processing to the facility. Both officers verify funds
0
1ZI
0 present during the processing of
and valuables.
detainee funds and valuables.
Staff forwards an arriving detainee's medicine to the medical staff.
The facility does not have any
medical staff on site. All
medication is placed in the
0
0
1ZI detainee property. The facility
does provide aspirin and
documents it on a form.
Staff searches arriving detainees and their personal property for
The arresting officer conducts
contraband.
searches of all detainees'
1ZI
0
0 personal
property and jail staff
assists the officer.
Staff procedures follow written policy for returning forgotten property to
There is no written policy for
detainees.
0
1ZI
0 returning forgotten property to
ICE detainees.
Property discrepancies are immediately reported to the CDEO or Chief of
A report is filed with the police
1ZI
0
0
Security.
department.
CDF/IGSA facility procedures for handling detainee property claims are
1ZI
0
0
similar with the ICE standard.

IZl ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:
Only one officer is utilized to verify the processing of detainee funds and valuables during in-processing.
There is no written policy for returning forgotten property to ICE detainees.

IJuly 9, 2008
AUDITOR'S SIGNATURE/DATE
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l,v

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Page 12 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

DETAINEE GRIEVANCE PROCEDURES
POLICY: EVERY FACILITY WILL DEVELOP AND IMPLEMENT STANDARD OPERATING PROCEDURES (SOPS) FOR ADDRESSING DETAINEE
GRIEVANCES IN TIMELY FASHION. EACH STEP IN THE PROCESS WILL OCCUR WITHIN THE PRESCRIBED TIME FRAME. AMONG OTHER THINGS, A
GRffiVANCEWILL BE PROCESSED,INVES1JGATED, AND DECIDED (SUBJECT TO APPEAL) IN ACCORDANCE WITH THE SOPS; A GRIEVANCE
COMMITTEE WILL CQNVENE AS PROVIDED IN THE SOPS. STANDARD PROCEDURE WILL INCLUDE PROVIDING THE DETAINEE WITH A WRITTEN
RESPONSE TO ANY FORMAL GRIEVANCE, WHICH WILL INCLUDE THE BASIS FOR THE DECISION. THE FACILITY WILL ALSO ESTABLISH STANDARD
PROCEDURES FOR HANDLING EMERGENCY GRIEVANCES. ALL GRIEVANCES WILL RECEIVE SUPERVISORY REVIEW; REpRISALAGAlNSTTHE FiLER
OF A GRIEVANCE WILL NOT BE TOLERATED;
y
COMPONENTS
N
NA
REMARKS
Jail personnel receive on the job
Every member of the staff knows how to identify emergency grievances,
including the procedures for expediting them.
0
0 training on how to identify and
lZl
expedite emergency grievances.
There are documented or substantiated cases of staff. harassing,
disciplining, penalizing, or otherwise retaliating against a detainee who
0
0
lZl
lodged a complaint:
• If yes, explain.
Procedures include maintaining a Detainee Grievance Log.
Illinate complaints and grievances
If
not,
an
alternative
acceptable
record
keeping
system
is
are
handled in accordance with
•
maintained.
Alhambra Police Manual, Section
lZl
0
0 3.8., which provides for the
• "Nuisance complaints" are identified in the records.
assignment of a number for
• For quality control purposes, staff document nuisance
tracking purposes.
complaints received but not filed.
Staff is required to forward any grievance that includes officer
0
lZl
0
misconduct to a higher official or, in a CDF/IGSA facility, to ICE.

~ ACCEPTABLE

o DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:
Policies and procedures are in place to adequately track and address detainee grievances.

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inlJUIY9'2008/~

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ATURE!DAT

Page 13 of39
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© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
POLlCY: ICE REQUIRES THAT ALL FACILITIES HOUSING ICE DETAINEES PROVIDE CLEAN CLOTHING, BEDDING, LINENS AND TOWELS TO EVERY
ICE DETAINEE UPON ARRNAL. FURTHER, FACILITIES SHALL PROVIDE ICE DETAINEES WITH REGULAR EXCHANGES OF CLOTHING, LINENS, AND
TOWELS FOR AS LONG AS nIEY REMAIN IN DETENTION.
YES

COMPONENTS

REMARKS

Detainees retain personal
clothing upon entering this
facility. Detainees who stay
longer than 24 hours are offered
laundry services, however no
alternative clothing is currently
issued. A plan to provide
jumpsuits to detainees while
personal clothing is laundered
was developed during this
inspection.

All new detainees are issued clean,temperature-appropriate, presentable
clothing during in-processing.

New detainees are issued clean bedding, linens, and a towel.

IZI ACCEPTABLE

DEFICIENT

[8J

OAT-RISK

REPEAT FINDING

REMARKS:

A plan to provide jumpsuits to detainees while personal clothing is laundered was developed during this inspection.

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July 9, 2008

Auditor's Signature/Date

d
j1-"'

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Page 14 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

RELIGIOUS PRACTICES
POLICY: FACILITIES WILL PR.oVIDE ICE DETAINEES..oF ALL FAITHS WITH REAS.oNABLE AND EQUITABLE .oPP.oRTUNITIES T.o PARTICIPATE INTI-IE
pRACTICES .oF THEIR FAITH, LIMITED .oNLY BY THE C.oNSTRAINTS .oF SAFETY, SECURITY, THE .oRDERLY .oPERATI.oNS .oF THE FACILITY AND
BUDGETARY CONSIDERATI.oNS.
COMPONENTS

Detainees are allowed to engage in religious services.
The facility allows detainees to observe the major "holy days" of their
religious faith.

Each detainee is allowed religious items in hislher immediate possession.

IZI ACCEPTABLE

OAT-RISK

DEFICIENT

REMARKS

Detainees are allowed to
observe major "holy days" upon
request; however, no special
religious diets are being
provided to detainees. Most
detainees are only kept at this
facility for lessthan 12 hours.

REPEAT FINDING

REMARKS:

Detainees of different religious beliefs are provided reasonable and equitable opportunities to participate in the practices of their
respective faiths. However, most detainees are only kept at this facility for less than 12 hours.

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1July 9, 2008

AUDITOR'S SIGNATUREiDATE

1
tfU·

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Page 15 of39
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SECTION III. HEALTH SERVICES STANDARDS

Page 16 of39
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© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ACCESS TO MEDICAL CARE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL
WELL-BEING OF ICE DETAINEES.
COMPONENTS
Y
N
NA
REMARKS
Facilities operate a health care facilio/ in compliance with state and local
This is not applicable because
laws and guidelines.
Alhambra City Jail does not
staff medical personnel nor
accept detainees who require
[g]
medical
care. Detainees
0
0
requiring medical care are
transferred to another facility for
managemen~ of health care
needs.
The facility's in-processing procedures for arriving detainees include
A verbal medical screening is
medical screening.
completed on ICE detainees
entering the facility. The
screening is based on questions
[g]
listed on the facility's medical
0
0
screening form. This form is not
completed on ICE detainees.
The questions are verbally
asked, but not documented.
All detainees have access to and receive medical care.
Should a detainee require
medical care, the local
emergency medical system is
activated to provide emergent
care in accordance with policy,
Emergency Care for Prisoners
[g]
0
0
(1800.04). In non-emergent
situations, detainees are
transferred to a facility that
provides medical care. ICE
detainees with medical issues
are not accepted at this facility.
Pharmaceuticals are stored in a secure area.
The only medication available to
detainees is over-the-counter
medications, which are stored at
[g]
0
0 the staffs desk area in the jail.
Generally, detainees requiring
prescription medications are not
accepted at the facility.
Medical screening includes a Tuberculosis (TB) test.
The facility does not provide
medical treatment for detainees.
Should a communicable disease
be identified, the detainee would
be immediately transferred to a
medical facility. Procedural
practice at Alhambra City Jail is
[g]
0
0
for ICE detainees to be cleared
for Tuberculosis before being
admitted. Currently, ICE does
not provide the facility with
documented verification of
Tuberculosis clearance on
detainees.

Page 17 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ACCESS TO MEDICAL CARE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY HEALTH PROGRAM FOR THE GENERAL

WELL-BEING OF ICE DETAINEES.
Detainees in the Special Management Unit have access to health care
services.

The facility has a written plan for the delivery of 24-hour emergency
health care when no medical personnel are on duty at the facility, or when
immediate outside medical attention is required.

Detention staff is trained to respond to health-related emergencies within
a 4-minute response time.

Where staff is used to distribute medication, a health care provider
properly trains these officers.

The medical unit keeps written records of medication that is distributed.

Detainees are required to sign a refusal to consent form when medical
treatment is refused.

[8] ACCEPTABLE

DEFICIENT

OAT-RISK

In the event of a health care
need, detainees are afforded
care through community
facilities.
Alhambra City Jail policy,
Emergency Care for Prisoners
(1800.04), provides guidance
for jail staff to man;ge various
medical and psychiatric
emergent health care needs.
.All j ail staff is trained in
Cardiopulmonary Resuscitation
and First Aid to enhance a fourminute response time.
Prescription medications are not
provided at this facility. Jail
staff provides over-the-counter
aspirin at the request of
. detainees. The staff is trained by
other jail staff on the procedures
to administer the aspirin. Policy,
Medication (1800.06), also
provides guidance in this area.
In the event that a detainee
requests aspirin, a medication
administration form is
completed with the detainee
being required to sign that
he/she received the medication.
This is not applicable because
the facility does not provide
medical care.
REPEAT FINDING

REMARKS:

The facility does not provide medical treatment for detainees. Should a communicable disease be identified, the detainee would be
immediately transferred to a medical facility. Procedural practice at Alhambra City Jail is for ICE detainees to be cleared for
Tuberculosis before being admitted. Currently ICE does not provide documented verification of Tuberculosis clearance on detainees.
Prescription medications are not provided at this facility. Jail staff provides over-the-counter aspirin at the request of detainees. The
staff is trained by other jail staff on the procedures to administer the aspirin. Policy, Medication (1800.06), also provides guidance in
this area.
Overall, Alhambra City ~ail's established policies and procedures meet the requirements of the Access to Medical Care standard.

b6, b7c

AUDITOR'S

.~P

GNATUREID~
July 9, 200

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Page 18 of39
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© 2007 Creative Corrections, LLC (Rev. 12/8/07)

SUICIDE PREVENTION AND INTERVENTION
POLICY: ALL DETENTION STAFF WORKING WITH ICEDETAlNEES WILL BE TRAINED TO RECOGNIZE SUICIDE-RISK INDICATORS. StAFF WILL
HANDLE POTENTIALLY SUICIDAL INDIVIDUALS WITH SENSITIVITY, SUPERVISION, AND REFERRALS. A CLINICALLY SUICIDAL DETAINEE WILL
RECEIVE PREVENTIVE SUPERVISION AND TREATMENT.
NA
COMPONENTS
Y
N
REMARKS
Every new staff member receives suicide-prevention training. SuicideAll new staff at Alhambra City
prevention training occurs during the employee orientation program.
Jail receives suicide prevention
training during the initial
[gJ
D orientation process. In addition,
0
policy, Jail Suicide Prevention
(1800.05), provides guidelines
to manage suicidal detainees.
Training prepares staff to:
Suicide prevention and
Recognize
potentially
suicidal
behavior;
intervention training prepares
•
[gJ
·staff
to recognize potential
detainees,
following
facility
D
D
• Refer potentially suicidal
suicidal behaviors and apply
procedures; and
management techniques.
• Understand and apply suicide-prevention techniques.

IZI ACCEPTABLE

o DEFICIENT

AT-RISK

o REPEAT FINDING

REMARKS:
Alhambra City Jail's established policies and procedures meet the requirements of the Suicide Prevention and Intervention standard.

b6, b7c

AUDITOR'S

Jnly 9,2008·

jJI"--'

NATUREIDAT~l

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SECTION IV. SECURITY AND CONTROL

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© 2007 Creative Corrections, LLC (Rev. 12/8/07)

CONTRABAND
POLICY: ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND. DOCUMENTATION OF
CONTRABAND DESTRUCTION IS REQUIRED.

COMPONENTS
The facility follows a written procedure for handling illegal contraband.
Staff inventory, hold, and report it when necessary to the proper authority
for action/possible seizure:
.
Upon admittance, detainees receive notice of items they can and cannot
possess.

IZI ACCEPTABLE

DDEFICIENT

[8J

AT-RISK

REMARKS

D REPEAT FINDING

REMARKS:
All detainees receive a copy of the Alhambra City Jail Rules upon admission and must sign that they have read or that the rules have
been fully explained to them.

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AUDITOR'S

)
NATUREIDAT~;

lJuly9, 2008

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Page 21 of39
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DETENTION FILES
POLICY: EVERY FACILITY WILL CREATE A DETENTION FILE FOR EVERY ICE DETAINEE BOOKED INTO THE FACILITY, EXCLUDING ONLY
DETAINEES SCHEDULED TO DEPART WITHIN 24 HOURS. THE DETENTION FILE WILL CONTAIN COPIES AND, IN SOME CASES, THE ORIGINAL OF
SPECIFIED DOCUMENTS CONCERNING THE DETAINEE'S STAY.IN THE FACILITY: CLASSIFICATION SHEET, MEDICAL QUESTIONNAIRE, PROPERTY
INVENTORY SHEET, DISCIPLINARY DOCUMENTS, ETC.
..
COMPONENTS
N
NA
Y
REMARKS
A detention file is created for every new arrival whose stay will exceed
A case record is not completed
D
~
D for each new arrival.
24 hours.
The detainee detention file contains either originals or copies of
The booking process requires
documentation and forms generated during the admissions process.
this
information to be included
~
D
D
in the records.
The detainee's de~ention file also contains doc~m~nts generated during
the detainee's custody.
• Special requests
0
0
• Any G-589s and/or 1-77s closed-out during the detainee's stay ~
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s) of same
The detention files are located and maintained in a secure area.. If not, the
0
0
~
cabinets are lockable and distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's stay. When the
Upon transfer or release, case
detainee is released from the facility, staff adds copies of completed
records are transferred to
0 Alhambra
~
0
release documents, the original closed-out receipts for property and
PD Records
valuables, the original 1-385 or equivalent, and other documentation.
Department.
The officer closing the detention file makes a notation that the file is
~
D
0
complete and ready to be archived.
Staff makes copies and sends documents from the file when properly
0
0 When requested.
~
requested by supervisory personnel at the receiving facility or office.
Appropriate staffhas access to the detention files, and other departmental
requests are accommodated by making a request for the file. Each file is
properly logged out and in by a representative of the responsible
department.

[8J ACCEPTABLE

DEFICIENT

OAT-RISK

Files are stored in the booking
area and can be reviewed there
if needed.
REPEAT FINDING

REMARKS:

FM, Section 500.01, Case Records, requires records to be started upon admission andto include documentation regarding the
detainee's incarceration. Due to the typically short stay (less than 24 hours), an abbreviated record is being utilized. It was
recommended that any detainee who is housed more than 24 hours should have a case record established.

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J;fL'

SIGNATURE/DA~j

July 9,2008

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Page 22 of39
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DISCIPLINARY POLICY
POLICY: ALL FACILITIES HOUSING ICE DETAINEES ARE AUtHORIZED TO IMPOSE DlSCIPLINE ON DETAINEES WHOSE BEHAVIOR IS NOT IN
COMPLIANCE WITH FACILITY RULES AND REGULATIONS;
NA
REMARKS
Y
N
COMPONENTS .
The facility does not administer
The facility has a written disciplinary system using progressive levels of
[8J
0
0
discipline.
reviews and appeals.
The facility rules state that disciplinary action shall not be capricious or
[8J
0
0
retaliatory.
Written rules prohibit staff from imposing or permitting the following
sanctions:
• corporal punishment
Alhambra City Jail does not
• deviations from normal food service
have
policy. The
0
0 '[8J facilitya disciplinary
• clothing deprivation
does not administer
• bedding deprivation
discipline.
• denial of personal hygiene items
• loss of correspondence privileges
• d(ll>fivation of physical exercise
The rules of conduct, sanctions, and procedures for violations are defmed
[8J
0
0
in writing and communicated to all detainees verbally and in writing.
The following items are conspicuously posted in Spanish and English,
The detainee's Rights and
and other dominate languages used in the facility:
Responsibilities were not
conspicuously posted in English
• Rights and Responsibilities
[8J
0 or
0
Spanish in the facility. The
• Prohibited Acts
facility
does not administer
• Disciplinary Severity Scale
discipline.
• Sanctions
The facility does not administer
When minor rule violations or prohibited acts occur, informal resolutions
[8J
0
0
discipline.
are encouraged.

[SI ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:
Detainees that pose disciplinary problems are removed by ICE (the offending detainee) as soon as possible. Depending on the
seriousness of the offense, separate criminal charges may be pursued.

( pv

July 9, 2008
AUDITOR'S SIGNATURE/DATE
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EMERGENCY (CONTINGENCY) PLANS
POLICY ALL FACILITIES HOLDING ICE DETAINEES WILL RESPOND TO EMERGENCIES WITH APREDETERMINED STANDARDIZED PLAN TO MINIMIZE
THE HARMING OF HUMAN LIFE AND THE DESTRUCTION OF PROPERTY. IT IS RECOMMENDED THAT SPCS AND CDFs ENTER INTO AGREEMENT; VIA
MEMORANDUM OF UNDERSTANDING (MOU), WITH FEDERAL, LOCAL AND STATE AGENCIES TO ASSIST IN TIMES OF EMERGENCY.
NA
COMPONENTS
Y
REMARKS
N
Policy precludes detainees or detainee groups from exercising control or
0
lZl
0
authority over other detainees.
Detainees are protected from:
• Personal abuse
• Corporal punishment
• Personal injury
• Disease
• Property damage
• Harassment from other detainees
Written procedures cover:
• WorkIFood Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
• Facility Evacuation
• Internal Hostages

I'SJ ACCEPTABLE

lZl

DEFICIENT

OAT-RISK

The requirements ofthis
standard are addressed in the
detainee handbook.

The facility does not have a
written stand-alone procedure
addressing a Work/Food Strike
Plan.

REPEAT FINDING

REMARKS:
The facility has all ofthe ICE required emergency contingency plans except for a stand-alone Work/Food Strike. Based on the fact
that the detainees do not work at this facility and are housed less than 72 hours, a Work/Food Strike Emergency (contingency) Plan
may not be applicable to this facility.

b6, b7c

/July 9,200& }

NATURE/DATE.r~·

b6, b7c

Page 24 of39
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ENVIRONMENTAL HEALTH AND SAFETY
.POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGHAHAZARDOUS MATERIALS PROGRAM. THE
PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
NA
COMPONENTS
Y
REMARKS
N
the facility has a system for storing, issuing, and maintaining inventories
~
0
0
of hazardous materials.
Constant inventories are maintained for all flammable, toxic, and caustic
substances used/stored in each section of the facility.

The manufacturer's Material Safety Data Sheet (MSDS) file is up-to-date
for every hazardous substance used.

All personnel using flammable, toxic, and/or caustic substances follow
the prescribed procedures. They:
• Wear personal protective equipment; arid
• Report hazards and spills to the designated official.
The MSDSs are readily accessible to staff and detainees in work areas.
Hazardous materials are always issued under proper supervision.
• Quantities are limited; and
• Staff always supervises detainees using these substances.
The facility has sufficient ventilation, and provides and ensures clean air
exchanges throughout all buildings.

Vents, return vents, and air conditioning ducts are not blocked or
obstructed in cells or anywhere in the facility.
Living units are maintained at appropriate temperatures in accordance
with industry standards. (68 to 74 degrees in the winter and 72 to 78
degrees in the summer.)

Shower and sink water temperatures do not exceed the industry standard
of 120 degrees.
Staff directly supervise and account for products with methyl alcohol.
Staff receives a list of products containing diluted methyl alcohol, e.g.,
shoe dye. All such products are clearly labeled. "Accountability"
includes issuing such products to detainees in the smallest workable
quantities.
A technically qualified officer conducts the fire and safety inspections.

A plan was developed during
this review to conduct
inventories of hazardous
substances within th,e facility.
A plan was developed during
this review to update,
alphabetize, and provide
additional copies of the MSDS
file to dispatch and the Police
Lieutenant.
Jail personnel receive chemical
safety training within 30 days of
entry on duty date.
MSDSs are available to staff
and detainees upon request.
Jail personnel conduct all of the
cleaning and laundry operations
within the jail. Detainees are
not permitted access to cleaning
chemicals.
A computer-based system called
StaefaiTalon is utilized to
ensure required clean air
exchanges throughout the
facility.

Living unit temperatures were
monitored and maintained by
the StaefaiTalon system that
signals discrepancies to
dispatch.

Methyl alcohol is not used or
stored within this facility.

The Jail Supervisor conducting
the monthly fire and safety
inspections received training
from his predecessor and the
local fire department.

ENvmONMENTAL HEALTH AND SAFETY

POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH AHAZARDOUS MATERIALS PROGRAM. THE
PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
NA
COMPONENTS
Y
N
REMARKS
The facility lias an approved fire prevention, control, and evacuation plan.
The fire plan is approved by
Correctional Systems, Inc and
[g]
0
0
the Jail Administrator of
Alhambra Police Department.
The plan requires:
Safety and Emergency
• Monthly fu:e ,inspections;
Procedures# 1000.01, effective'
• Fire protection equipment strategically located throughout the
October 2005, covers most of
facility;
the
components of the fire plan.
0
0
• Public posting of emergency plans with accessible [g]
The addition of maintenance,
building/room floor plans;
inspection, and testing of fire
Exit
signs and directional arrows; and
•
suppression equipment would
• An area-specific exit diagram conspicuously posted in the
enhance the fire plan.
diagrammed area.
Written procedures regulate the handling and disposal of used needles
Written procedures regulating
and other sharp objects.
the handling and disposal of
used needles, and other sharp
objects
are outlined in the
[g]
0
0
Communicable Disease, Blood
borne and Airborne Pathogen
Policy #0300.01 - Alhambra
Police Del~artment.
Standard cleaning practices include:
A cleaning schedule for each
• Using specified equipment; cleansers; disinfectants and [g]
area of the jail was posted in the
0
0
detergents.
laundry/storage area.
An
established schedule of cleaning and follow-up inspections.
•
A licensed/Certified/Trained pest-control professional inspects for
Dewey Pest Control is on
rodents, insects, and vermin.
contract to conduct pest control
[g]
0
• At least monthly.
0
operations on a monthly basis as'
• The pest-control program includes preventative spraying for
required.
indigenous insects.
,

IZI ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:
A plan was developed during this review to conduct inventories of hazardous substances and update the current MSDS file.
The addition of maintenance, inspection, and testing of fire suppression equipment would enhance the fire plan.
(Safety and Emergency Procedures #1000.01 for the Alhambra City Jail)

b6, b7c

lJuly9,2008

AUDITOR'S SIGNATUREiDATE

J/V
~

b6, b7c

HOLD ROOMS IN DETENTION FACILITIES

POLICY: HOLD ROOMS WILL BE USED ONLY FOR TEMPORARY DETENTION OF DETAINEES AWAITING REMOVAL, TRANSFER,EOIR HEARINGS,
MEDICAL TREATMENT, INTRA-FACILITY MOVEMENT, OR OTHER PROCESSING INTO OR OUT OF THE FACILITY.
COMPONENTS
N
REMARKS
Y
NA
The
hold
rooms
are
situated
within
the
secure
perimeter.
~
0
0
.
.
The hold rooms are well ventilated, well lighted, and all activating
0
0
~
switches are located outside the room.
The hold rooms contain sufficient seating for the number of detainees
0
0
~
held.
. The walls and ceilings of the hold rooms are tamJl.er and escaJl.eproof.
0
~
0
Individuals are not held in hold rooms for more than 12 hours.
0
0
~
Male and females are segregated from each other.
0
0
~
Detainees under the age of 18 are not held with adult detainees.
The facility does not house
0
0
~
juvenile detainees.
Toilet facilities are located
In older facilities, officers are within visual or audible range to allow
~
0
0
inside the cells.
detainees access totoilet facilities on a regular basis.
All detainees are given a pat down search for weapons or contraband
All detainees are pat searched
before being placed in the room.
prior to being placed in the
~
0
0
holding cells.
Officers closely supervise the detention hold rooms using direct
supervision (Irregular visual monitoring.).
0
0
~
• Hold rooms are irregularly monitored every 15 minutes .
• Unusual behavior or complaints are noted.

[8J ACCEPTABLE

o DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:
Detainees are nonnally processed and immediately moved to the designated ICE housing area within an hour after their arrival at the
facility. The holding cells and housing units are located in the same area.

b6, b7c

NATUREIDATE~j r-~

/July 9. 2008

b6, b7c

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
POLICY IT IS THE POLICY OF THE ICE SERVICE TO MAINTAIN AN EFFICIENT SYSTEM FOR THE USE, ACCOUNTABILITY AND MAINTENANCE OF ALL
KEYS AND LOCKS.
N
NA
COMPONENTS
Y
REMARKS
Facility policy, FM 0900.06,
Facility policies and procedures address the issue of compromised keys
Key Control, does not address
and locks.
~
the issue of compromised keys
and locks.
The review team did not observe
Padlocks and/or chains are prohibited from use on cell doors.
any padlocks or chains being
~
utilized on any cell doors.
..
The entrance/exit door io'cl<:s to detainee living quarters, or areas with an
occupant load of 50 or more people, conform to:
• Occupational Safety and Environmental Health Manual, Ch. 3; ~
National Fire Protection Association Life Safety Code 10 1.
Emergency keys are maintained
Emergency keys are available for all areas of the facility.
in the Watch Commander
~
Section of Alhambra City Jail
and Jail Administrator's Office.
The facilities use a key accountability system.
The keys are counted at the start
of each shift and documented in
~
the activliY log.
The facility does not have
Authorization is necessary.to issue any restricted key.
~
restricted keys.
Individual gun lockers are provided.
• They are located in an area that permits constant officer ~
observation.
• In an area that does not allow detainee or public access.
All staff members are trained and held responsible for adhering to proper
procedures for the handling of keys.
Issued keys are returned immediately in the event an employee
inadvertently carries a key ring home.
~
• When a key or key ring is lost, misplaced, or not accounted for,
the shift supervisor is immediately notified.
• Detainees are not permitted to handle keys assigned to staff.

•

[:8] ACCEPTABLE

DDEFICIENT

AT-RISK

D REPEAT FINDING

REMARKS:
Emergency keys are maintained in the Watch Commander Section and Jail Administrator's office. Policy should be developed
addressing compromised keys and locks.

July 9.2008 )
b6, b7c
AUDITOR'S SIGNATURE/DATE

b6, b7c

POPULATION COUNTS
POLICY: ALL DETENTION FACILITIES SHALL ENSURE AROUND-THE-CLOCK ACCOUNTABILITY FOR ALL DE~AINEES. THIS REQUIRES THAT THEY
CONDUCT AT LEAST ONE FORMAL COUNT OF THE DETAINEE POPULATION PER SHIFT, WITH ADDITIONAL FORMAL AND INFORMAL COUNTS
CONDUCTED AS NECESSARY.
N
REMARKS
COMPONENTS
Y
NA
There are five official counts
Staff conduct a fonnal count at least once each shift.
conducted during a 24 hours
period. Intennittent visual
[8]
inspections of all detainees are
0
0
conducted at least every 60
minutes and documented on
each cell's check log.
Activities cease or are strictly controlled while a fonnal count is 'being
[8]
0
0
conducted.
[8]
Fonnal counts in all units takeJJlace simultaneously.
0
0
[8]
Detainee participation in counts is prohibited.
0
0
Officers positively identify each detainee before counting him/her as
[8]
0
0
present.
Officers positively identify each detainee before counting himlher as
[8]
0
0
present.
Facility policy, FM 0900.05,
Written procedures cover infonnal and emergency counts.
Detainee Accountability,
They
are
followed
during
infonnal
counts
and
emergenCies
.
•
[8]
0
0
paragraph 4, Emergency Counts,
.addresses this standard.
The control officer (or other designated position) maintains an out [8]
0
0
count record of all detainees temporarily leaving the facility.
,

[:gI ACCEPTABLE

o DEFICIENT

OAT-RISK

, ,

o REPEAT FIN'DING

REMARKS:
Official counts are conducted at 12:00 Midnight, 0300, 0600, 1600, and 2200 daily. The review team observed the 1600 count, there
were no discrepancies noted.

jJ,r>?

'July 9.2008
AUDITOR'S SIGNATUREIDATE, ,
b6, b7c

b6, b7c

SECURITY INSPECTIONS
POLICY: POST ASSIGNMENTS IN THE FACILITY'S HIGH-RISK AREAS, WHERE SPECIAL SECURITY PROCEDURES MUST BE FOLLOWED, WILL BE
RESTRICTED TO EXPERIENCED PERSONNEL WITH A THOROUGH GROUNDING IN FACILITY OPERATIONS.
COMPONENTS
YES
NA
REMARKS
No.
The facility has a comprehensive security inspection policy.
Routine searches are conducted
0 as necessary.
~
0
Every officer isrequir~d to conduct a securitY check ofhislher assigned
0
~
0
area. The results are documented.
The front-entrance officer checks the ID of everyone entering or exiting
0
~
0
the facility.
Control Center officer receives ~ecialized training.
The Control Center is staffed around the clock.
'.
Policy restricts staff access to the Control Center.
Detainees are restricted from access to the Control Center.
Officers monitor all vehicular traffic entering and leaving the facility.

The facility maintains a log of all incoming and departing vehicles to
sensitive areas of the facility.
Officers thoroughly search each vehicle entering and leaving the facility.

Ev~ry

0
0
0
0

0
0
0
0
0

~ ..

~
~

Every search of the SMU and other housing units is documented.

IZl ACCEPTABLE

o DEFICIENT

OAT-RISK

..
Vehicies do not enter the
interior of the facility.
The facility does not have a
secure perimeter.
The facility is a city jail. No
vehicles enter into the facili!YThe facility does not have a
designated SMU. Searches of
the housing units (when
conducted) are documented on a
"Cell Shake Down Log".

o REPEAT FINDING

REMARKS:
Security inspections are not conducted on a specific schedule due to the fluctuation of the detainee population; however routine
searches are conducted as deemed necessary.

b6, b7c

AUDITOR'S

lJuly9, 2008

GNATURE/DATE~r -.

b6, b7c

SPECIAL MANAGEMENT UNIT (SMU)
ADMINISTRATIVE SEGREGATION
POLICY: THE SPECIAL MANAGEMENT UNIT REQUIRED IN EVERY FACILITY ISOLATES CERTAIN DETAINEES FROM THE GENERAL POPULATION.
THE SPECIAL MANAGEMENT UNIT WILL CONSIST OF TWO SECTIONS. ONE, ADMINISTRATIVE SEGREGATION, l-{OUSES DETAINEESISO!-ATED FOR
THEIR OWN PROTECTION; THE OTHER FOR DETAINEES BEING DISCIPLINED FOR WRONGDOING (SEE THE "SPECIAL MANAGEMENT UNIT
[DISCIPLINARY SEGREGATION1" STANDARD).
N·
. COMPONENTS
Y
NA
REMARKS
The Administrative Segregation unit provides non-punitive protection
from the general population and individuals undergoing disciplinary
The facility does not have a
[g]
designated administrative
segregation.
0
0
segregation unit.
• Detainees are placed in the SMU (administrative) in
accordance with written criteria.
..
.
In exigent circumstances, staff may' 'place a detainee in the SMU
[g]
(administrative) before a written order has been approved.
0
0
A
copy
of
the
order
given
to
the
detainee
within
24
hours.
•
Administratively segregated detainees enjoy the same general privileges
[g]
0
0
as detainees in the general population.
The SMU is:
• Well ventilated;
[g]
0
0
• Adequately lighted;
• Appropriately heated; and
• Maintained in a sanitary condition.
All cells are equipped with beds.
[g]
0
0
• Every bed is securely fastened to the floor or wall.
The number of detainees in any cell does not exceed the occupancy
[g]
D
0
limit.
Detainees receive three nutritious meals per day, from the general
[g]
0
0
population's menu of the day.
[g]
Each detainee maintains a normal level of personal hygiene in the SMU.
0
0
A health care professional visits every detainee at least three times a
[g]
0
0
week.
The SMU maintains a permanent log of detainee-related activity, e.g.,
[g]
0
0
meals served, recreation, visitors etc.
Staff record whether the detainee ate, showered, exercised, and took any
[g]
0
0
applicable medication during every shift.
'

IZI ACCEPTABLE

DnEFICIENT

AT-RISK

D REPEAT FINDING

REMARKS:
ICE detainees are housed separately from local prisoners or other prisoners. If it becomes necessary to separate ICE detainees from
each other, a designated cell (s) can be assigned as such within the ICE cellblock.

b6, b7c

July 9. 2008

AUDITOR'SSIGNATUREIJ)ATE

t7U

b6, b7c

SPECIAL MANAGEMENT UNIT
DISCIPLINARY SEGREGATION
POLICY: EACH FACILITY WILL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL
POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE
OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS.
COMPONENTS
Y
N
NA
REMARKS
Officers placing detainees in disciplinary segregation follow written
The facility does not have a
designated Special Management
procedures.
0
0
~
Unit.
A completed Disciplinary Segregation Order accompanies the detainee
0
0
~
into the SMU.
Standard procedures include reviewing the cases of individual detainees
0
0
~
housed in disciplin~ry segregation at set intervals. "
The conditions of confinement in the SMU are proportional to the
0
~
0
amount of control necessary to protect detainees and staff.
All cells are equipped with beds that are securely fastened to the floor or
0
0
~
wall of the cell.
When a detainee is segregated without clothing, mattress, blanket, or
pillow (in a dry cell setting), a justification is made and the decision is
0
0
~
reviewed each shift. Items are returned as soon as it is safe.
Detainees in the SMU receive three nutritious meals per day, selected
0
0
~
from the Food Service's menu of the day.
Detainees are allowed to maintain a normal level of personal hygiene,
0
0
~
including the opportunity to shower and shave at least three times/week.
A health· care professional visits every detainee in disciplinary
0
0
~
segregation every week day.
All detainee-related activities are documented, e.g. meals served,
0
~
0
recreation activities, visitors, etc.
SMU staff record whether the detainee ate, showered, exercised, took
medication, etc.
0
~
• Details about the detainee logged, e.g., a medical condition, 0
suicidaVviolent behavior, etc.
'.

IZIACCEPTABLE

DDEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:
Discipline is not administered at Alhambra City Jail. If a detainee becomes a disciplinary problem, ICE is notified and the detainee is
removed as soon as possible.

/July 9, 2008 .
AUDITOR'S SIGNATUREIDATE
b6, b7c

rp-

b6, b7c

TOOL CONTROL
POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BE RESPONSIBLE FOR COMPLYING WITH THE TOOL CONTROL POLICY.
THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS AND
EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED AND READILY AVAILABLE FOR
TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT:
y
COMPONENTS
N
NA
REMARKS
The facility has a tool classification system. Tools are classified
according to:
0
0
1ZI
• Restricted (dangerous/hazardous); and
• Non-Restricted (non-hazardous).
Each facility has procedures for the issuance of tools to staff and
0
1ZI
0
detainees ..

I2SI ACCEPTABLE

DDEFICIENT

AT-RISK

D REPEAT FINDING

REMARKS:
There are no tools maintained within the confmes of the facility. All facility maintenance is performed by the County Maintenance
Department or outside contractors.

b6, b7c

.fl

/July 9,2008
jI'NATUREIDATEr

b6, b7c

TRANSPORTATION
LAND TRANSPORTATION
POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND
WELFARE OF OUR OFFICERS, HIE GENERAL PUBLIC, AND THQSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS
HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION
ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL.

IZI STANDARD NA: CHECK THIS BOX IF ALL ICE TRANSPORTATION IS HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN
CONTROL OF THE DETAINEE CASE.
NA
COMPONENTS
YES
REMARKS
No
Transporting officers comply with applicable local, state, and federal
motor vehicle laws and regulations. Records support this fmding of
0
0
0
.'
.'
.'
"
compliance.
Every transporting officer required to drive a commercial size bus has a
valid Commercial Driver's License (CDL) issued by the state of
0
0
0
employment.
Supervisors maintain records for each vehicle operator.
0
0
0
Officers use a checklist during every vehicle inspection.
• . Officers report deficiencies affecting operability; and
0
0
• Deficiencies are corrected before the vehicle goes back into 0
service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour period;
• Drive only after eight consecutive off-duty hours;
• Do not receive transportation assignments after having been on
duty, in any capacity, for 15 hours;
0
0
0
Drive
a 50-hour maximum in a given work week; a 70-hour
•
maximum during eight consecutive days;
• During emergency conditions (including bad weather), officers
may drive as long as necessary and safe to reach a safe
area-exceeding the 10-hour limit.
Two officers with valid CDts required in any bus transporting detainees.
• When buses travel in tandem with detainees, there are two 0
0
0
qualified officers per vehicle.
• An unaccompanied driver may transport an empty vehicle.
Before thy start of each detail, the vehicle is thoroughly searched.
0
0
0
Positive identification of all detainees being transported is confirmed.
0
0
0
All detainees are searched immediately prior to boarding the vehicle by
0
0
0
staff controlling the bus or vehicle.
The facility ensures that the number of detainees transported does not
0
0
0
exceed the vehicles manufacturer's occupancy level.
Protective vests are provided to all transporting officers.
0
0
0
The vehicle crew conducts a visual count once all passengers are on
board and seated.
0
0
0
Additional visual counts are made whenever the vehicle makes a
scheduled or unscheduled stop.
Policies and procedures are in place addressing the use of restraining
0
0
0
equipment on transportation vehicles.
Officers ensure that no one contacts the detainees.
0
0
• One officer remains in the vehicle at all times when detainees 0
are present.
Meals are provided during long distance transfers.
0
0
• The meals meet the minimum dietary standards, as identified by 0
dieticians utilized by ICE.

TRANSPORTATION
LAND TRANSPORTATION
POLICY: THE IMMIGRATION AND NATURALIZATION SERVICE WILL TAKE ALL NECESSARY PRECAUTIONS TO PROTECT THE LIVES, SAFETY, AND
WELFARE OF OUR OFFICERS, THE GENERAL PUBLIC, AND THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS'
HAVE BEEN ESTABLISHED FOR PROFESSIONAL TRANSPORTATION UNDER THE SUPERVISION OF EXPERIENCED AND TRAINED DETENTION
ENFORCEMENT OFFICERS OR AUTHORIZED CONTRACT PERSONNEL.

I:8J STANDARD NA: CHECK THIS BOX IF ALL ICE TRANSPORTATION IS HANDLED ONLY BY THE ICE FIELD OFFICE OR SUB-OFFICE IN
CONTROL OF THE DETAINEE CASE.
YES
COMPONENTS
No
NA
REMARKS
The vehicle crew inspects all Food Service pickups before accepting
delivery (food wrapping, portions, quality, quantity, thermos-transport
"
containers, etc.).
Before
accepting
the
meals,
the
vehicle
crew
raises
and
resolves
•
D
D
D
questions, concerns, or discrepancies with the Food Service
representative;
Basins,
latrines, and drinking-water containers/dispensers are
•
cleaned and sanitized on a fixed schedule.
Vehicles have:
• Two-way radios;
D
D
D
• Cellular telephones; and
• Equipment boxes stocked in accordance with the Use of Force
Standard.
The vehicles are clean and sanitary at all times.
D
D
D
Personal property of a detainee transferring to another facility is:
• Inventoried;
D
D
D
• Inspected; and
• Accompanies the detainee.
The following contingencies are included in the written procedures for
vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
D
D
D
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list includes women or minors
"

IZI ACCEPTABLE

o DEFICIENT

AT-RISK

o REPEAT FINDING

REMARKS:
ICE provides the transportation for all of the ICE detainees.

July 9,2008/ . ) fV
AUDITOR'S SIGNATUREIDAT:Y I

b6, b7c

b6, b6, b7c

USE OF FORCE
POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS ALAST ALTERNATlVE AFTER ALL OTHER
REASONABLE EFFORTS TO RESOLVE
A SITUATION HAVE FAILED. ONLY THAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE
.
.DETAINEE, TO PROTECT AND. ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS,.TO PREVENT SERIOUS PROPERTY DAMAGE AND TO
ENSURE INSTITUTION SECURITY AND GOOD ORDER MAYBE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF ADETAINEE WHO
APPEARS TO BE DANGEROUS MAY BE EMPLOYED WHEN THE DETAINEE:·
YES
NO
COMPONENTS
NA
REMARKS
There is a use of force policy outlining immediate and calculated use of
Alhambra City Jail Field Policy
force, and confrontation avoidance.
Manual 0900.1, Use of Force
IZI
0
0 and
Restraint Equipment,
addresses this standard.
Staff members are trained in the performance of~he Use-of-Force Team
'

Techn~que.

All use-of-force incidents are documented and reviewed.
Staff:
• Do not use force as punishment;
• Attempt to gain the detainee's voluntary cooperation before
resorting to force;
• Use only as much force as necessary to control the
detainee; and
Medication may only be used for restraint purposes when authorized by
the Medical Authority as medically necessary.
In immediate-use-of-force situations, staff contacts medical staff once the
detainee is under control.
Special precautions are taken when restraining pregnant detainees.
• Medical personnel are consulted
The officers are thoroughly trained in the use of soft and hard restraints.
For incidents involving calculated use of force, a videotape is made and
retain~d for review.

IZI ACCEPTABLE

o DEFICIENT

IZI
IZI

0
0

IZI

IZI
IZI

0
0

OAT-RISK

There are no written procedures
addressing the issue of
restraining a pregnant detainee.

o REPEAT

FINDING

REMARKS:
There have been no use of force incidents involving ICE detainees; however, the facility has the capability to tape the incidents and
policy requires all participants to submit a report that is reviewed by the Operations Commander and Jail Administrator. Policy should
include procedures and precautions for restraining pregnant detainees.

b6, b7c

AUDITOR'S

1
NATURE/DAT~"

/JuJy9. 2008

b6, b7c

(1/

STAFF DETAINEE COMMUNICATIONS
-

POLICY: PROCEDURES MUST BE IN PLACE TO ALLOW FOR FORMAL AND INFORMAL CONTACT BETWEEN KEY FACILITY STAFF AND ICE STAFF
AND ICE DETAINEE AND TO PERMIT DETAINEES TO MAKE WRITTEN REQUESTS TO ICE STAFF AND RECENE AN ANSWER IN AN ACCEPTABLE TIME
. FRAME.
·N
COMPONENTS
Y
NA
REMARKS

ICE infonnation request Fonns are available at the IGSA for use by ICE
. detainees.
The IGSA treats detainee correspondence to ICE staff as Special
Correspondence.

1ZI ACCEPTABLE

DDEFICIENT

AT-RISK

ICE fonns are not used, but
local request fonns suffice.
FM Section 2400.04, Inmate
Correspondence, indicates
compliance.

D REPEAT FINDING

REMARKS:

Review of policy and files, as well as, a discussion with local ICE staff indicated compliance.

b6, b7c

July 9. 2008

.JJ"-'

b6, b7c

AUDITOR'SSIGNATURElDA1'

DETAINEE TRANSFER STANDARD

POLICY: ICEWILLMAKEALLNECESSARYNOTIFICATIONSWHENADETAINEEISTRANSFERRED.lFADETAINEEIS BEING TRANSFERRED VIA THE
JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDING WHETHER TO
TRANSFER ADETAINEE, ICE WlLL TAKE INTO CONSIDERATION WHETHER THE DETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT. IN
SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE DETAINEE'S STAGE WITHINTHEREMOVALPROCESS,WHETHERTHEDETAINEE'S
ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGS ARE
TAKING PLACE.
COMPONENTS
Y
N
NA
REMARKS
When a detainee is represented by legal counselor a legal representative,
and a G-28 has been filed, the representative of record is notified by the
detainee's Deportation Officer.
ICE staff in the Field Office
~
0
0
The
notification
is
recorded
in
the
detainee's
file;
and
performs
these functions.
•
. .
..
..
• When the A Pile is not available, notification is noted within
DACS
Notification includes the reason for the transfer and the location of the
~
0
0
new facili!y.
An interview with Mr b6, b7c
The deportation officer is allowed discretion regarding the timing of the
notification when extenuating circumstances are involved.
Deportation Officer, indicated
~
0
0 ICE FO stafffollows this
process.
The attorney and detainee are notified that it is their responsibility to
~
0
0
notify family members regarding a transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed with the detainee
prior to transfer;
The
detainee is not notified of the transfer until immediately
0
0
~
•
prior to departing the facility; and
• The detainee is not permitted to make any phone calls or have
contact with any detainee in the general population.
The detainee is provided with a completed Detainee Transfer Notification
~
0
0
Form.
Equivalent forms (1-216) are
Form G-391 or equivalent authorizing the removal of a detainee from a
~
0
0 used.
facility is used.
For medical transfers:
• The Detainee Immigration Health Service (or IGSA) (DIHS)
Medical Director or designee approves the transfer;
Medical transfers are completed
Medical
transfers are coordinated through the local ICE office;
0
0
~
•
by ICE staff.
and
• A medical transfer summary is completed and accompanies the
detainee.
Detainees in ICE facilities having DIHS staff and medical care are
transferred with a completed transfer summary sheet in a sealed envelope
0
0
~
with the detainee's name and A-number, and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive instructions regarding
0
0
~
medical issues.
Detainee's funds, valuables, and property are returned and transferred
~
0
0
with the detainee to hislher new location.
Transfer and documentary procedures outlined in Section C and D are
~
0
0
followed.
Meals are provided when transfers occur during normally schedule meal
~
0
0
times.
An A File or work folder accompanies the detainee when transferred to a
A Files are handled by the Field
~
0
0 Office.
different field office or sub-office.

DETAINEE TRANSFER STANDARD
POLICY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN ADETAINEE IS TRANSFERRED. IF ADETAINEE IS BEING TRANSFERRED VIA THE
JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS. IN DECIDING WHETHER TO·
TRANSFER A DETAINEE, ICE WILL TAKEINTOCONSIDERATION WHETHER THE j)ETAINEE IS REPRESENTED BEFORE THE IMMIGRATION COURT, IN
SUCH CASES, THE FIELD OFFICE DIRECTOR WILL CONSIDER THE DETAINEE'S STAGE WITHIN THE REMOVAL PROCESS, WHETHER THE DETAINEE'S
ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF THE FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGS ARE
TAKING PLACE.
NA
COMPONENTS
Y
REMARKS
N
Files are forwarded to the receiving office via overnight mail no later than
one business day following the transfer.
0
1ZI
0

r8J ACCEPTABLE

. .

DDEFICIENT

. D AT-RISK

REPEAT FINDING

. .

REMARKS:
Most detainees are only housed at Alhambra for less than 24 hours so ICE Field Office staff administers the components of this
standard. Mr b6, b7c DDO, indicated in a telephone interview that Field Office staff coordinates movement of detainees and the
handling of all file information.

b6, b7c

Y
SIGNATURElDA~~fr

July 9, 2008

AUDITOR'S

b6, b7c

The Habeas Citebook Ineffective Counsel Side