ICE Detention Standards Compliance Audit - Dodge County Detention Facility, Juneau, WI, ICE, 2008

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ICE Detention Standards Compliance Audit - Dodge County Detention Facility, Juneau, WI, ICE, 2008

• June 2, 2016 • Locations: United States of America -> Wisconsin • Topics: Corrections Audits, Immigration

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ICE Detention Standards
Compliance Review
Dodge County Detention Facility
April 22-24, 2008

REPORT DATE - April 28, 2008

reative
corrections
Contract Number: ODT-6-D-000I
Order Number: HSCEOP-07-F-OI016
b6

Executive Vice President
Creative Corrections
6415 Calder, Suite B
Beaumont, TX 77706

b6
III, COTR
U.S. Immigration and Customs Enforcement
Detention Standards Compliance Unit
801 IStreetNW
Washington, DC 20536

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

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f9,rntive.
r fee
'F,

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1: 0

DETENTION FACILITY INSPECTION FORM
FACILITIES USED LoNGER THAN 72 HOURS
A. TYPE OF FACILiTY REVIEWED
ICE Service Processing Center
ICE Contract Detention Facility
ICE Intergovernmental Service Agreement
~

Other Charges: (If None, Indicate NIA)
33.82/HR Transport;
; 0 N/A
Estimated Man-days Per Year

B. CURRENT INSPECTION
Type of Inspection
Field Office [8J HQ Inspection
Date[s] of Facility Review
April 22-24, 2008

G. ACCREDITATION CERTIFICATES [8J N/A
List all State or National Accreditation[s1 received:

o
o
o

C. PREVIouslMOST RECENT FACILITY REVIEW
Date[s] of Last Facility Review
April 18-19, 2007
Previous Rating
Superior ~ Good 0 Acceptable 0 Deficient 0 At-Risk

D NAMEANDLocATIONOFFACILITY
Name
Dodge County Detention Facility
Address
216 W Center St
City, State and Zip Code
Juneau, WI 53039
County
Dodge
Name and Title of Chief Exeeutive Officer
(Warden/OIC/Superintendent)
Jail Administrator
b6,b7c
Telephone Number (Include Area Code)
920

b6,b7c

Field Office / Sub-Office (List Office with Oversight)
Chicago Field Office
Distance from Field Office
150 Miles

. CREATIVE CORRECTIONS INFORMATION

ector (Last Name, Title and Duty Station)
RIC I
Name of Team Member 1Title I Duty Location
I SME Safety I
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Name of Team Member 1Title 1Duty Location
8ME Security !
b6, b7c
Member 1Title 1Duty Location
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I 8ME Medical I
Name of Team Member I Title 1Duty Location
1
SME Seeuity I
b6, b7c
Name of Team Member 1Title I Duty Location
1
/
b6,b7c

F. CDFJlGSA INFORMATION ONLY
Contract Number
Date of Contract or IGSA
89-010048
Basic Rates per MaD-Day
67.79

1998

50570

H. PROBLEMS I COMPLAINTS (COPIES MUST BE ATTACHED)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Finding
The Facility has Significant Litigation Pending
Maior Litigation
0 Life/Safety Issues
~ None

o
o

FACILITY HISTORY
Date Built
February 2001
Date Last Remodeled or Upgraded
July 2003
Date New Construction I Bed Space Added
April 1, 2006/40 heds
FutUre Construction Planned
DYes .~ No Date: In engineering study phase
Current Bed space
Future Bed Space (# New Beds only)
Number:
Date:
466

J. TOTAL FACILlTYPOPULATION
Total Facility Intake for Previous 12 months
6593

Total ICE Man Days for Previous 12 months
50570

K. CLASSIFICATION LEVEL CE SPCs AND CDFs ONLY
L-l
L-2
L-3
N/A
N/A
N/A
N/A
N/A
N/A
L. FACILITY CAPACITY

';."":;'.':'.'.;~i:

Operational
Emergency
'.;,;<.\.;..
Rated
Adult Male
460
406
507
Adult Female
-N/A
20
30
Facilitv Holds .Juveniles Offenders 16 and Older as Adults

M. AVERAGEDAlLyPOPULATION

·~~I~C=E~~~U=S=M~S~'--~~-~--~

133

122

183

N. FACILITY STAFFING LEVEL
b2High

FOR OFFICIAL USE ONLY (LAW'ENFORCEMENT SENSITIVE)

ort:

SIGNIFICANT INCIDENT SUMMARY WORKSHEET
In order for Creative Corrections to complete its review of your facility, you must complete the following worksheet prior to your
scheduled review dates. This worksheet must contain data for the past twelve months. We will use this worksheet in conjunction with
the ICE.Detention Standards to assess your detention operations with regard to the needs of ICE and its detainee population. Failure
to complete this worksheet will result in a delay in processing this report, and may result in a reduction or removal of ICE detainees
from your facility.

Assault:
Offenders on
Offenders!

With
Without

Assault:
Detainee on
Staff

Number of Forced Moves, incl. .
Forced Cell Moves3

P-6

P-l

P-6

P-l

P-5

P-l

P-6

P-l

P-2

P-l

P-2

P-l

P-2

P-l

P-2

2
0
# Times FourlFive Point
Restraints AppJied/Used
Offender / Detainee Medical
Referrals as a Result of Injuries

Escapes

Grievances:

100

119

101

Deaths

Psychiatric / Medical Referrals

Number
# Medical Cases Referred for
Outside Care
# Psychiatric Cases Referred
for Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections? LLC (Rev. 12/8/07)

DHSIICE DETENTION STANDARDS REVIEW SUMMARY REpORT
3. AT-RISK

5.
6.
7.
8.
9.
lO.
11.
12.
13.
14.
15.
16.
17.

Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work .....,,"'".. ,'"

22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Detention)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer

4. REPEAT .
FINDING

5. NOT
APPLICABLE

FINDINGS OF DEFICIENT AND AT-RISK REQUIRE WRITTEN COMMENT DESCRIBING THE FINDING AND
T IS NECESSARY TO REACH COMPLIANCE.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

RIC REVIEW ASSURANCE STATEMENT
By SIGNING BgLOW, THEREVIEWER-IN-CHARGE(RIC) CERTIFIES THAT:

. 1.

ALL FINDINGS OF NON-COMPLIANCE WITH POLICY OR INADEQUATE CONTROLS, AND FINDINGS OF NOTEWORTHY
ACCOMPLISHMENTS, CONTAINED IN TIDS INSPECTION REpORT, . ARE SUPPORTED BY EVIDENCE THAT IS SUFFICIENT AND
RELIABLE; AND
WITIDN THE SCOPE OF THIS REVIEW, THE FACILITY IS OPERATING IN ACCORDANCE WITH APPLICABLE LAW AND POLICY, AND
PROPERTY AND RESOURCES ARE BEING EFFICIENTLY UfILIZED AND ADEQUATELY SAFEGPARDED, EXCEPT FOR ANY
DEFICIENCIES NOTED IN THE REPORT.

Signature

Reviewer-In-Charge: (Print Name)

b6, b7c

Title & Duty Location

Reviewer-Tn-Charge, Creative Corrections, Beaumont, TX

April 28,2008

Print Name, Title, & Duty Location

SME Medical

b6, b7c

SME Safety

Print Name, Title, & Duty Location

SME Security

RECOMMENDED RATING:

SME Food Service

SUPERIOR

[gJGooD

o ACCEPTABLE
o DEFICIENT
OAT-RISK
COMMENTS: In the first quarter of2008, one disturbance erupted involving five detainees assualting three county inmates. The
facility reported 31 forced cell moves during the year. These nwnbers include the immediate use of force and calculated use of force.
Three uses of chemical agents are docwnented in 2007 (last quarter) involving a detainee. Dodge County had approximately 100
grievances filed in the past year. Many of the grievances were simply offender requests, which wereplaced on a grievance form and
electronically recorded as grievances.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

•

HEADQUARTERS EXECUTIVE REVIEW

I Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO wiD have 30 days from
receipt of this report to respond to aU findings and recommendations.
HQDRO EXECUTIVE REVrnW: (please Print Name)
b6, b7c

Final Rating:

Superior

o Good

o Acceptable
[8] Deficient

OAt-Risk
ONoRating

Comments:

The Review Authority has downgraded the recommended rating of "Good" to "Deficient" due to the
use of Electro Muscular Disruption Devices.

CC-324A

----------------------....................
Creative Corrections
6415 Calder, Suite B
Beaumont, Texas 77706

ICE Detention Standards Review WorkSheet
(This document must be attached to each Inspection Form)

This Form to be used for Inspections of Facilities used longer than 72 Hours

reative
corrections

[gl

o
o

Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention Facility

Name
Dodge County Detention Facility
Address (Street and Name)
216 W. Center St.
City, State and Zip Code
Juneau, Wisconsin 53039
County
Dodge
Chief Executive Officer (Warden/OIC/Superintendent)
Name and Title
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Jail Administrator
Name and Title of Reviewer-In-Charge
b6, b7c

Date[sJ of Review
April 21-24, 2008
Type of Review
[gl·Headquarters

o Operational

DSpecial Assessment

o Other

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

TABLE OF CONTENTS
SECTION I. LEGAL ACCESS STANDARDS •••.•••••• :.........................................................................................................
3
ACCESS TO LEGAL MATERIALS .••.•........•.•.•.•.••.•............•......•........•.•.....................•..............•.........•..••.•.......•..•.....•........••••......••.........•.........
GROUP PRESENTATIONS ON LEGAL RIGHTS ••••••.••.•••.•.•..•.•...•.•••..••......•..••..•..•...••.•••.•....•.••.•.•..•.....••...•.••.•........••••....•..••..••••••...••••.......•..•......
VISITATION ...•...•••...••••.••.•...••.•.....•.......••••.....•..•..........•........•..•.............•.•........•.•..•..........•...•.•........•.....•........••..••...........• ~ ...•....•••.•...•...........
ACCESS TO TELEPHONES .........•..•...••....•.••.....••.•.••.•.•....•...•.•.•..........••......•.....••••....•.....•.••...............••.•.......... :.: ..•.•.........•..•....•.•••••..•..•............

SECTION II. DETAINEE SERVICES STANDARDS ..................................................................... ~.................................

ADMISSION AND RELEASE •.•••.••...•..•.•...•......•....•..•.•••••.•.•....•.•.••••....•.•.•..••..............••.........•.....•........................•...•.........•..•..........•..••....•.•.•....
CLASSIFICATION SYSTEM ...•••...•.•••.•.•.•.•....•••.•...•......•••........•..••....••....•..•••........•...•••........••••..•.......••...••.........••••.•....••...••..•....••••••..•.••.•.•...•....
CORRESPONDENCE AND OTHER MArL .......................................................................................................................................••..................
DETAINEE HANDBOOK ...•..••.••............••••.....•...•.•••.....•....•...•....•.•...•..•.•...•..........•...•.....••.••••..•.....••.••.••••••...•.•••.••.•.•...•.••••...•.••••••.......••..•.......•
FOOD SERVICE ............•....•.•.•......••....••.••.............•........•.......•..•....•..............................•...••.....••...••.•••.•••.........•••.•.•...•..•.•.••...•.••.•...................
FUNDS AND PERSONAL PROPERTY .••.•...•......•..•..••••....••...•...•...••.•.•.••.•.....•..•..•.......••••.•••....•.•.••••••.•.••....•••••.•...•..•.••••.•...•••••••.••...•••.......•.•.•••....
DETAINEE GRIEVANCE PROCEDURES ....................•....•••.•.•....•...•.••••....•.....•.•.........••.•.••..•...•....•....•.•...•.••.•••..•.....•••..•....•..••...•.•..........•..•.••.....
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ....•.....•...•....•••••..•.••..•..•.•••..•.••.•••.•••.•....••••••.••••..••.•••.••.••.•••••........•.•.•.•.•••
MARRIAGE REQUESTS ................................................................................................................................................................................... .
NON-MEDICAL ESCORTED TRIPS ••....••.••....••••..•••••.•..•..•..••..•••..•.....•...••...•..••.••.•••••..•.••••••••.•.••.•.••••••••••.••.•.•.••...•.••.•.•.•.•••.•••••....••••......•....••....
RECREATION ..•.........•.........•..•...••.......•...........•.....................•................•.......••.•.....................•....••.•••.••.....•..•.....••.....•........•...•...............••.....
RELIGIOUS PRACTICES ••.•.•••••.•..•.....•.••.••.•.....•..•.•••....•......•.•••.••..•...•...•••....••.•........••...•••.••..•.•••••••••••...•.•....•...•..•.•••.•....•••••••••.•••••.•.........•.•.•.••
VOLUNTARY WORK PROGRAM ..•......•...•........•.••••................••........••...•......•.••..•.•........••...•.•...••.•.•......•.•.......•...•..•........•.•••.•...•............•..•......

SECTION III. HEALTH SERVICES STANDARDS •..•••.•••.•...•..•..••.•••.•...•.•...••.•••••..•..•••.•...•.•...••••..•.••.•.•.••..•...•...•••.•.•......
34
HUNGER STRIKES ......................................................................................................................................................................................... .
MEDICAL CARE ••.•..• :.................................................................................................................................................................................... .
SUICIDE PREVENTION AND INTERVENTION ................................................................................................................................................... .
TERMiNAL ILLNESS, ADVANCED DIRECTIVES AND DEATH ........................................................................................................................... .

·SECTION IV. SECURITY AND CONTROL STANDARDS ...................................................................................................... 40
CONTRABAND .............................................................................................................................................................................................. .
DETENTION FILES ........................................................................................................................................................................................ ..
DISCIPLINARY POLICY .................................................................................................................................................................................. .
EMERGENCY PLANS ..................................................................................................................................................................................... .
ENVIRONMENTAL HEALTH AND SAFETY ...................................................................................................................................................... .
HOLD ROOMS IN DETENTION FACILITIES ..................................................................................................................................................... ..
KEy AND LOCK CONTROL ........................................................................ :................................................................................................... .
POPULATION COUNTS ................................................................................................................................................................................... .
POST ORDERS .............................................................................................................................................................................................. .
SECURITY INSPECTIONS ..................................................... ; .......................................................................................................................... .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ................................................................................................................. .
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ..................................................................................................................... ..
TOOL CONTROL ........................................................................................................................................................................................... .
TRANSPORTATION (LAND) ......................................................................................................................................................................... ..
USE OF FORCE .................................................................................................................................. : ........................................................... .
STAFFIDETAINEE COMMUNICATIONS ........................................................................................................................................................... .
DETAINEE TRANSFER STANDARD .................................................................................................................................. :............................. ..

NOTE: FOR EACH STANDARD RA'IED BELOW ACCEPTABLE, FACILITIES MUST AITACH A PLAN OF ACTION FOR BRINGING
OPERATIONS INTO COMPLIANCE.
EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF·
IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FlNDINGOF ACCEPTABLE WAS ACHIEVED.

2
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

SECTIONI. LEGAL ACCESS STANDARDS

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The facility provides

adesignated law library for detainee use.

The law library contains all materials listed in the "Access to Legal
Materials" Standard, Attachment A. The listing ofmaterials is posted in the
law
The library contains a sufficient number of chairs, is well "lit, and is
reasonably isolated from noisy areas.

o
o

Outside persons and organizations are permitted to submit published legal
material for inclusion in the legal library. Outside published material is
forwarded and reviewed by ICE prior to inclusion.

There is a designated ICE or facility employee who inspects, updates, and
maintains/replaces legal materials and equipment on a routine basis.

Detainees are offered a minimum 5 hours per week in the law library.
Detainees are not required to forego recreation time in lieu of library usage.
Detainees facing a court deadline are given priority use of the law library.

The law library is adequately equipped
typewriters andlor computers,
and has sufficient
for
detainees.
In addition to the physical law library, detainees have access to the Lexis
Nexis electronic law
Where provided, the Lexis Nexis library is updated and is current

Detainees may request materials not currently in the law library. Each"
request is reviewed and, where appropriate, an acquisition request is timely
initiated. Requests for copies of court decisions are accommodated within 3
- 5 business
Detainees are permitted to assist other detainees, voluntarily and free of
charge, in researching and preparing legal documents, consistent with
Illiterate or non-English-speaking detainees without legal representation
receive access to more than just English-language law books after
their need for
Detainees may retain a reasonable amount ofpersonal legal material in the
general population and in the special management unit Stored legal
materials are
within 24 hours of a written
Detainees housed in Administrative Detention and Disciplinary Segregation
units have the same Jaw library access as the general population, barring
security concerns. Detainees denied access to legal materials are
documented and reviewed
of sanctions.

The facility has law books that
provide supplemental
to Lexis Nexis.
The facility does not include
required materials per "Access to
Materials" Attachment A.
Dodge County Detention Facility
has an area in every housing unit
with Lexis Nexis and is properly
equipped with chairs and in a
area.

Lexis Nexis is provided by ICE
and is current.
Outside persons and
organizations are permitted to
submit legal materials for
detainees if
ICE.
Craig Cruninger, ICE, inspects, .
updates and maintains legal
materials
The detainees may use Lexis
Nexis at anytime the dayroom is
opened and may request
time for use.

The facility allows detainees to
assist other detainees in their

Detainees in Administrative
Detention and Segregation may
request use of Lexis Nexis and
time is

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

REMARKS:

Policy 210.06, entitled Law Library, addresses the procedures for access to legal materials. The facility's libraries are not complete and do
not include Attachment A material. The fucility provides a Law Library including Lexis Nexis access in each housing unit. The areas are
welllit with appropriate seating. If a detainee needs additional legal material, a request is submitted for consideration by staff.

b6, b7c

April22. 2008

AUDITOR'S SIGNATUREIDA

b6, b7c

l~tf'...

··5
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
f?r\ ,)I"IA"7 £"_...... +; .......... 1""' .... _ ..........; ...... _ .... T r i"'" .I"n __ ~

11'\ /0 fA,.,'

The Field Office is responsive to requests by attorneys and accredited
representatives for group presentations.
Upon receipt of concurrence by the Field Office Director, the facility or
authorized ICE Field Office ensures timely and proper notification to
or accredited
The facility follows policy and procedure when rejecting or requesting
modifications to objectionable material provided or presented by the
or accredited
Posters announcing presentations appear in common areas at least 48 hours
in advance and
sheets are available and accessible.
detainee is denied
Documentation is submitted and maintained
the denial.
to attend a
and the

Craig Cruninger, ICE
Deportation Officer, stated all
requests are properly reviewed
and
handled.

No posters were displayed at the
time of this audit.

The facility stated that there have
been no denials.
Craig Cruninger stated that two
groups are assembled: one for
Spanish speakers and one for

Detainees in segregation, unable to attend for security reasons, may request
Such
are documented.
sessions with
Interpreters are admitted when necessary to assist attorneys and other legal

o
D

o
o

Presenters are afforded a minimum ofone hour to make the presentation and
to conduct a
session.

Staffpennits presenters to distribute ICE-approved materials.

When the number of detainees allowed to attend a presentation is limited,
the facility provides a sufficient number of presentations so thatall detainees
signed up may attend.

Presenters are permitted to meet with small groups of detainees to discuss
their cases after the group presentation. ICE or authorized detention staffis
but do not monitor conversations with
Group presenters who have had their privileges suspended are notified in
writing by the Field Office Director or designee; and the reasons for
suspension are documented. The Headquarters Office for Detention and
Remova~ Field Operations and Detention management Division, is notified
when a
or individual is
from
The facility plays ICE-approved videotaped presentations on legal rights at
regular
at the
of outside organizations.

A copy of the Group Legal Rights Presentation policy, including
is available to detainees

[g) ACCEPTABLE

o DEFICIENT

AT-RIsK

Presenters are allowed to
distribute materials if approved
ICE.

D REPEAT FINDING

6
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

REMARKS:

ICE Deportation Officer, stated that legal groups from the University of Wisconsin Law School have provided
b6,b7c
presentations along with Hartland Alliance (National Immigrant Justice Ce:nter) in the past twelve months.

b6, b7c

April22. 2008

AUDll'OR'S SIGNATUREIDA

b6,b7c

.~.
O

7
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
-----~

_. .

VISITATION
POLICY:. ICE SHALL PERMIT DETAINEES TO VISIT WITH FAMILY, FRIENDS, LEGAL REPJrnSENTATIVES, SPECIAL INTEREST GROUPS, AND THE

NEWS MEDIA.
COMPONENTS

There is a: written visitation schedule and hours for general visitation.

181

The visitation hours tailored to the detainee population and the demand
for visitation.

181

The visitation schedule and rules are available to the public.

181

The hours for all categories of visitation are posted in the visitation
waiting area.

181

A written copy of the rules regulating visitation and the hours of
visitation is available to visitors.

181

A general visitation log is maintained.

181

The detainees are permitted to retain personal property items specified
in the standard.

181

A visitor dress code is available to the public.

181

Visitors are searched and identified according to standard requirements.

181

REMARKS
The facility offers non-contact
visiting seven days a week.
Visiting hours and schedules are
available in the detainee
handbook and in the entrance
area.

Dodge County provides
schedules and posted the rules
during this audit.
The visiting hours for all
categories are posted in the
entrances.

A general visitation log is
properly maintained of visitors.

Visitor dress code is posted in
the front entrance and located in
the detainee handbook.

The requirement on visitation by minors is complied with.

181

Visitation by minors is
permitted if accompanied by a
legal guardian.

At facilities where there is no provision for visits by minors, ICE
arranges for visits by children and stepchildren, on request, within the
first 30 days.

181

Minors are allowed to visit.

181

Visiting by minors is permitted.

181
181

D
D

Legal visiting permitted seven
days a week.

On regular business days legal visitation hours are provide for a
minimum of eight (8) hours per day, and a minimum of four hours per
day on weekends and holidays.

181

On regular business days, detainees are given the option of continuing a
meeting with a legal representative through a scheduled meal.

181

After that time, on request, ICE considers a transfer, when possible, to a
facility that will allow minor visitation. At a minimum, monthly visits
are allowed.
Detainees in special housing are afforded visitation.
Legal visitation is available seven (7) days a week, including holidays.

Private consultation rooms are available for attorney meetings. There is
a mechanism for the detainee and his/her representative to exchange
documents.
There are written procedures governing detainee searches.
When strip searches are required after every contact visit with a legal
representative, the facility provides an option for non-contact visits with
legal representatives.

Private consultation rooms are
available for attorney meetings.
Non-contact visiting rooms are
avaiable for legal
representatives.

FOR OFFICIAL USE ONLY {LAW ENFORCEMENT SENSITIVE}

VISITATION
POLICY:

ICE SHALL PERMIT DETAINEES TO VISIT WITII FAMIl;Y, FRIENDS, LEGAL REPRESENTATIVES, SPECIAL INTEREST GROUPS, AND TIIE

NEWS MEDIA.

Prior to each visit, legal service providers and assistants are identified
per the standard.
The current list ofpro bono legal organizations is posted in the detainee
housing areas and other appropriate areas.
The decision to permit or deny a tour is not delegated below the level of
Field Office Director.
Provisions for NGO visitation, as stated in the Detention Standards, are
complied with.
Law enforcement officials who request to visit with a detainee are
referred to the ICE Field Office for approval.
Former detainees or aliens in proceedings, requesting to visit with a
detainee, are referred to the OlC or ICE Field Office.
Procedures are in place, consistent with the detention standard, for
examinations by independent medical service providers and experts.

~ ACCEPTABLE

DEFICIENT

181

OAT-RISK

A list of pro bono organizations
is available for detainees in the
housing units.

Law enforcement officials
requesting to visit a detainee are
referred to ICE Field Office.

D REPEAT FINDING

REMARKS:

Policy 210.07, titled "Visitation", provides guidance for all visiting to include rules, dress codes, schedules, and legal visitation
procedures. All visiting is non-contact unless requested for legal meetings.

b6,b7c

Apri123, 2008

AUDITOR'S SIGNATURE/ATE

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- ----"9
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

DETAINEE TELEPHONE ACCESS

. -

PQLICY: ALL FAClllTIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES' REASONABLE AND EQUITABLE ACCESS TO TELEPHONES.
NA
REMARKS
Y
N
COMPONENTS
Detainees are allowed access to
telephones during all hours,
Detainees are allowed access to telephones during established facility
D
D each day, except for official
r8I
waking hours.
counts.
All telephone procedures are
Upon admittance, detainees are made aware of the facility's telephone
noted in detainee handbook
D
D
r8I
access policy.
pages 17 and 18.
Access rules noted in detainee
AcCess rules are posted in housing units.
D
D handbook.
r8I
The detainee handbook is
The facility makes a reasonable effort to provide key information to
detainees in languages spoken by any significant portion of the facility's
D avaiable in both Spanish and
r8I
D
English.
population.
Telephones are provided at a minimum ratio of one telephone per 25
Telephones provided meet the
D
D mimimum ratio required.
r8I
detainees in the facility popUlation.
Telephones are inspected regularly by facility staff to ensure that they
D
D
r8I
are in good working order.
The facility administration promptly reports out-of-order telephones to
r8I
D
D
the facility's telephone service provider.
The facility administration monitors repair progress and takes
appropriate measures to ensure that required repairs are begun and
D
D
r8I
completed timely.
All detainee telephones are
located in the dayrooms of the
Detainees are afforded a reasonable degree ofprivacy for legal phone
D
D housing units. Some phones
r8I
calls.
have a privacy divider.
The detainee may submit a
A procedure exists to assist a detainee who is having trouble placing a
request to staff for help to place
D
D
r8I
confidential call.
a confidential call.
The facility provides the detainees with the ability to make non-collect
D
r8I
D
(special access) calls.
Special Access calls are at no charge to the detainees.
r8I
D
D
The OIG number was checked
The OIG phone number for reporting abuse is programmed into the
detainee phone system and the phone number was checked by the
r8I
D
D by this writer and was in proper
working order.
inspector during the review.
In facilities unable to fully meet this requirement initially because of
limitations of its telephone service, ICE makes alternate arrangements to
r8I
D
D
provide required access within 24 hours of a request by a detainee.
No restrictions are placed on detainees attempting to contact attorneys
and legal service providers who are on the approved "Free Legal
r8I
D
D
Services Lisf'.
Special arrangements are made to allow detainees to speak by telephone
D
r8I
D
with an immediate family member detained in another Facility.
restrictions are
Any telephone restrictions are documented.
D Telephone
r8I
D
documented bv conduct reports.
Emergency telephone calls are
The facility has a system for taking and delivering emergency detainee
delivered to the Shift Supervisor
r8I
D
D
telephone messages.
to verify/deliver to the detainee.

----- 10- -FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

DETAINEE TELEPHONE ACCESS
POLICY: ALL FAClllTIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES' REASONABLE AND EQllTABLE ACCESS TO TELEPHONES.
COMPONENTS
Y
N
NA
REMARKS
Once verified, emergency
calls are passed on to
Emergency phone call messages are immediately given to detainees.
~
D
D telephone
detainees. Procedures noted in
the detainee hanbook, pa.e;e 18.
Detainees are allowed to return emergency phone calls as soon as
~
D
D
possible.
Detainees in disciplinary segregation are allowed phone calls relating to
Detainees may use the telephone
the detainee's immigration case or other legal matters, including
~
D
D by
request for legal matters.
consultation calls.
Detainees in disciplinary segregation are allowed phone calls to
~
D
0
consular/embassy officials.
Detainees in disciplinary
Detainees in disciplinary segregation are allowed phone calls for family,
segregation are allowed
~
D
0
emergencies.
emergency phone calls once
verified by Shift Supervisor.
Detainees in administrative detention and protective custody are
~
D
0
afforded the same telephone privileges as those in general population.
When detainee phone calls are monitored, notification is posted by
Notifications that phone calls
detainee telephones that phone calls made by the detainees may be
are monitored are posted by the
monitored. Special Access calls are not monitored.
detainee phones. In addition, all
detainees receive notifcation
~
D
0
upon arrivial in writing (Spanish
and English) that all phones are
monitored.

o DEFICIENT

~ ACCEPTABLE

OAT-RISK

o REPEAT

FINDING

REMARKS:

Dodge County Detention Center addresses all telephone access and rules in the detainee handbook, page 18, in Spanish and English.
The detainees are allowed access to phones during the waking hours (7am untillockdown at 9:30pm) seven days a week. The detainee
phones are inspected daily by Correctional Officers and if repairs are needed the Maintenance Department is notified. ICE also
inspects phones on a routine basis and documents findings.

April23. 2008
AUDITOR'S SIGNATUREIDATE
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b6,b7c
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-QA'r.
D-

lr
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

SECTION II. DETAINEE SERVICES STANDARDS

.......- ... .

---~-

•• -

. - - ..• - - - -.•. -...

- ... -

. . . . . .- . . . . -

....

-.-.-.~

• . • - .•.

. . . . • _ ... -

···c ..-

".--

. _ ..•...•• '

. . . . • . • .-

.... -. _.-- .. - ' . " ' . - ' - -

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

. - -..

T2--··--····-··-

In-processing includes an orientation of the facility. The orientation
includes: Unacceptable activities and behavior, and corresponding
sanctions; How to contact ICE; The availability ofpro bono legal services,
and how to pursue such services; schedule of programs, services, daily
activities, including visitation, telephone usage, mail service, religious
programs, count procedures, access to and use of the law library and the
general library; sick-call procedures, and the detainee handbook.
Medical screenings are performed by medical staff .2! persons who have
received specialized training for the purpose of conducting an initial health
screening.
Each new arrival is classified according to criminal history- and threat
levels. Criminal history is provided for each detainee by the ICE field
office.
All new arrivals are searched in accordance with the "Detainee Search"
standard. An officer of the same sex as the detainee conducts the search
and the search is conducted in an area that affords as much privacy as
Detainees are stripped searched only when cause has been established and
not as routine policy. Non-criminal detainees are not strip-searched but
are
unless reasonable
is established.
The "Contraband" standard governs all personal property searches.
IGSAs/CDFs use or have a similar contraband standard. Staff prepares a
complete inventory of each detainee's possessions. The detainee receives
Staffcompletes Form 1-387 or similar form for CDFs and IOSAs for every
lost or
claim. Facilities forward alII-3 87 claims to ICE.
Detainees are issued appropriate and sufficient clothing and bedding for
the climatic conditions.
The facility provides and replenishes personal hygiene items as needed.
Gender-specific items are available. ICE Detainees are not charged for
these items.

~ ACCEPTABLE

DEFICIENT

AT-RIsK

The facility provides a detainee
handbook. The detainee signs a
receipt while being booked.
Dodge staff also informs
detainees of phone rules.
Program information is contained
in the handbook and new updates
are
in the
units.
Medical screening is performed
by Correctional Officer who is
trained fur initial medical

Complete inventories are made
by staff of each detainee
possessions.

All detainees receive sufficient
c1othing/bedding and sign funn
in their file.
that is

o REPEAT FINDING

REMARKS:

Detainees are properly processed into the facility and all required information is recorded in the detainee file. The facilitY also requires
detainee to sign fur the rulebook, property received,_ medical questionnaire and that s/he understands phone procedures.

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Apri124. 2008

AUDITOR'S SIGNATUREIDATE

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13
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

CLASSIFICATION SYSTEM
.POLICY: ALL FACILITIES WILL DEVELOP AND IMPLEMENT A SYSTEM ACCORDING TO WHICH ICE DETAINEES ARE CLASSIFIED. THE
CLASSIFICATION SYSTEM WILL ENSURE THAT EACH DETAINEE IS PLACED IN TIIE APPROPRIATE CATEGORY, PHYSICALLY SEPARATED FROM
.DETAINEES IN OTHER CATEGORIES

COMPONENTS
The facility has a system for classifying detainees. In CDFs and IGSAs,
an Obiective Classification System or similar is used.
The facility classification system includes:
Classifying detainees upon atrival;
Separating from the general population those individuals who
cannot be classified upon arrival; and
The first-line supervisor or designated classification specialist
reviewing every classification decision.
The intake/processing officer reviews work-folders, A-files, etc., to
identify ~d classify each new arrival.

•
•

D·

The facility classification system
includes appropriate
information.

The Intake Officers review all
work folders/initial
classification screeening.

•

Staff uses only information that is factual. and reliable to determine
classification assignments. Opinions and unsubstantiated! unconfirmed
reports may be filed but are not used to score detainees classifications.
Housing assignments are based on classification-level.
A detainee's classification-level does not affect hislher recreation
opportunities. Detainees recreate with persons of similar classification
designations.
Detainee work assignments are based upon classification designations.
The classification process includes reassessment/reclassification. At
IGSA's, detainees may request reassessment 60 days after arrival.

Procedures exist for a detainee to appeal their classification assignment
Only a designated supervisor or classification specialist has the authority
to reduce a classification-level on appeal.
Classification appeals are resolved within five business days and
detainees are notified of the outcome within 10 business days.
Classification designations may be appealed to a higher authority, such
as the Warden or equivalent.

The Detainee Handbook or equivalent for IGSAs explains the
classification levels, with the conditions and restrictions applicable to
each.

IZI ACCEPTABLE

o DEFICIENT

REMARKs
Policy 220.03 describes the
classification system.

Housing assignments are based
on classifcation levels.

The facility policy addresses
reclassification ,but detainees
cannot request reclassifcation
after 60 days.
Detainees may appeal their
classifcation through detainee
greivance procedures.

The facility hanbook addresses
detainee appeals, but mainly for
conduct reports and does not
address classification appeals.

The detainee hanbook explains
classifcation levels.

OAT-RISK

o REPEAT FINDING

REMARKS:

Classification Policy 220.03 describes the classification levels. In addition, Policy 220.03 and the detainee handbook address
classification levels for housing and work assignments. Detainees work, live, and recreate with detainees with similar classifications.
Dodge County staff needs to descnbe the classification appeal process.

b6,b7c

ApriI23, 2008
IGNATURE/D1\TE

b6,b7c

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

CORRESPONDENCE AND OTHER MAIL

MANNER, SUBJECT TO
LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF THE FACILITY. OTHER MAIL WILL BE PERMITIED, SUBJECT
TO THE SAME LIMITATIONS. EACH FACILITY WILL WIDELY DISTRIBUTE ITS GuIDELINES CONCERNING CORRESPONDENCE AND OTHER MAIL.
COMPONENTS .
YES
No
NA
REMARKS
The rules for correspondence and other mail are posted in each housing
The rules for detainee
or common area, or provided to each detainee via a detainee handbook.
correspondence are located in
1:81
D
D detainee
handbook in Spanish
and English.
The facility provides key infonnation in languages other than English; In
the language(s) spoken by significant numbers of detainees. List any
D
1:81
D
exceptions.
Incoming mail is distributed to detainees within 24 hours or 1 business
All incoming correspondence is
day after it is received and inspected.
1:81
D
D processed and delivered within
24 hours of arrival.
Outgoing mail is delivered to the postal service within one business day
of its entering the internal mail system (excluding weekends and
1:81
D
D
holidays).
Staff does not open and inspect incoming general correspondence and
other mail (including packages and publications) without the detainee
200.14 addresses mail
1:81
D
D Policy
present unless documented and authorized in writing by the Warden or
handling procedures.
equivalent for prevailing security reasons.
Staff does not read incoming general correspondence without the
1:81
D
D
Warden's prior written approval.
Staff does not inspect incoming special Correspondence for physical
contraband or to verifY the "special" status of enclosures without the
D
1:81
D
detainee present.
Staff is prohibited from reading or copying incoming special
~
0
D
correspondence.
Staffis only authorized to inspect outgoing correspondence or other mail
Outgoing is sealed and only
without the detainee present when there is reason to believe the item
inspected if a security threat .
1:81
0
0
might present a threat to the facility's secure or orderly operation,
exists.
endanger the recipient or the public, or might facilitate criminal activity.
Correspondence to a politician or to the media is processed as special
1:81
0
0
correspondence and is not read or copied.
The official authorizing the rejection of incoming mail sends written
written notice is sent to the
1:81
0
D Asender
notice to the sender and the addressee.
and addressee.
The official authorizing censorship or rejection ofoutgoing mail provides
The detainee receives a written
~
0
D notice and copy to hislher file.
the detainee with signed written notice.
Staff maintains a written record of every item removed from detainee
1:81
D
0
mail.
The Warden or equivalent monitors staff handling of discovered
1:81
D
D
contraband and its disposition. Records are accurate and up to date.
The procedure for safeguarding cash removed from a detainee protects
the detainee from loss of funds and theft. The amount of cash credited to
detainee accounts is accurate. Discrepancies are documented and
1:81
0
0
investigated. Standard procedure includes issuing a receipt to the
detainee.
Original identity documents (e.g., passports, birth certificates) are
The facility forwards all
immediately removed and forwarded to ICE staff for placement in A1:81
0
D passports and birth certificates
files.
to ICE.
Staff provides the detainee a copy ofhislher identity document(s) upon
If
availiable, a copy ofhislher
[j
~
D
request.
documents is provided.
POlleY: ALL FACILITIES WILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A TIIviELY

.-------.-- . -.... -.. -.... - ...... - ---.-----..-- ---..... -.1-5-.... -.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

CORRESPONDENCE AND OTHER MAIL
POLICY: ALL FAC1I.JTIESWILL ENSURE THAT DETAINEES SEND AND RECEIVE CORRESPONDENCE IN A'TIMELY MANNER, SUBJECT TO

LIMITATIONS REQUIRED FOR THE SAFETY, SECURITY, AND ORDERLY OPERATION OF TIffi FACILI.TY. OTHER MAIL WILL BE PERMITfED, SUBJECT
TO THE SAME LIMITATIONS. EACH FAClliTY WILL WIDELY DISTRIBUTE ITS GUIDELINES CONCERNING CORRESPONDENCE AND OTHER. MAIL.
Staff disposes of prohibited items found in detainee mail in accordance
[gJ
with the "Control and Disposition of Contraband" Standard or the similar
0
0
prevailing policy in IGSAs.
Indigent detainees are provided
Every indigent detainee has the opportunity to mail, at government
envelopes to mail to ICE and 3
expense, reasonable correspondence about a legal matter, in three one
[gJ
0
0 5envelopes
with stamps for
ounce letters per week and packages deemed necessary by ICE.
. personal use.
The facility has a system for detainees to purchase stamps and for mailing
[gJ
all special correspondence and a minimum of 5 pieces of general
0
0
correspondence per week.
The facility provides writing paper, envelopes, and pencils at no cost to
The facility provides writing
[gJ
ICE detainees.
0
0 paper and envelopes at no cost
upon request.
~ ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:

Policy 200.14, titled "Mail", provides procedures for mail delivery, rules for correspondence, and obtaining postage. In addition, all
mail procedures are addressed in the detainee handbook in Spanish and English. Mail rejections are documented and the
sender/addressee receives notification in writing. A copy is placed in the detainee file.

b6,b7c

April23, 2008

b6,b7c

AUDITOR'S SIGNATUREIDATE

- - - - - _ . _ ..... _........... __ .•._..... -_._........._.-

\tf("J"

..._. __

.....- ..

_...-

.......

~.~-

.. . . . .-

.... _._...

...........

_........ _ ....... _... __ .

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

..---- ·16'·--

DETAINEE HANDBOOK
POLICY: EVERY OIC WILL DEVEWP ASITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, TIIE DETENTION
POIJCIES, RULES, AND PROCEDURES IN EFFECT AT TIIE FACILITY. THE HANDBOOK WILL ALSO DESCRIBE. TIIE SERVICES, PROGRAMS, A.Nti
OPPORTUNITIEs AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC. EVERY DETAINEE
WILL RECEIVE ACOpy OF THIS HANDBOOK UPON ADMISSION TO THE FAClllTY.
N
NA
Y
REMARKS
COMPONENTS
The Dodge County Detention
The detainee handbook is written in English and translated into Spanish,
or into the next most-prevalent Language(s).
D
D Facility handbook is written in
~
English and Spanish.
The Dodge County Detention
The handbook is supplemented by the facility orientation video, where
Facility does not supplement the
one is provided.
D
D
~
handbook with an orientation
video.
Training records indicate training
All staff members receive a handbook and training regarding the
~
D
D is being provided.
handbook contents.
The handbook is reviewed and
The handbook is revised as necessary and there are procedures in place
~
D
D revised as necessary.
for immediately communicating any revisions to staff and detainees.
A committee is appointed
There an annual review of the handbook by a designated committee or
by the Jail Administrator
staff member.
~.
D
D toannually
review and revise the
handbook.
Personal items are addressed on
The detainee handbook addresses the following issues:
page 10 and clothes, bedding and
• Personal Items permitted to be retained by the detainee; and
~
D
D
personal
hygiene items are
• Initial issue of clothes, bedding and personal hygiene items.
addressed on page 3.
The basic detainee
The detainee handbook states in clear language the basic detainee
responsibilities are addressed in
responsibilities.
~
D
D clear language throughout the
handbook.
Methods of classifications are
The handbook clearly outlines the methods for classification of
addressed on page 4. However,
detainees, explains each level, and explains the classification appeals
~
D the
D
appeals process is not
process.
addressed.
Medical examinations are not
The handbook states when a medical examination will be conducted.
.~
D
0 addressed in the handbook.
The handbook describes the facility, housing units, dayrooms, in-donn
The handbook clearly addresses
housing unit and day room
activities, and special housing units.
~
D
D activities. The Dodge County
detention facility does not
provide outside recreation.
Official counts and times are
The handbook describes official count times and count procedures; meal
times and feeding procedures; procedures for medical or religious diets;
addressed on page 7 and meal
times on pages 13/14. The
smoking policy; clothing exchange schedules; and, ifauthorized, clothes
washing and drying procedures, and expected personal hygiene
~
D
D facility is a non-smoking facility
and tobacco products are
practices.
addressed as contraband on page
27.

The handbook describe times and procedures for obtaining disposable
razors, and allows that detainees attending court will be afforded the
opportunity to shave first

Times and procedures are
addressed on page 8 handbook, to
include razor distribution prior to
a court appearance.

. . -------.......... --.... - ------.------..--.---.-- .... --- .... __. . . . .__..__ ._- ---17- .--_.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

DETAINEE HANDBOOK
POllCY: EVERY OlC WILL DEVELOP ASITE-SPECIFIC DETAINEE HANDBOOK TO SERVE AS AN OVERVIEW OF, AND GUIDE TO, TIlE DETENTION'
POlJCIES, RuLEs, AND PROCEDURES IN EFFECT AT TIlE FACIIlTY. THE HANDBOOK WILL ALso DESCRIBE TIm SERVICES, PROGRAMS, AND
OPPORTUNITIES AVAILAB~E THROUGH VARIO"OS SOURCES, INCLUDING TIlE FACILITY, ICE, PRIVATE ORGANIZATIONS, ETC; EVERY DETAINEE
WILL RECEIVE A COPY OF THIS HANDBOOK UPON ADMISSION TO TIlE FACILITY.
COMPONENTS
Y
N
NA
REMARKs
The handbook describes barber hours and hair cutting restrictions.
Specific barber hours and cutting
restrictions are not included in the
The handbook
D
~
0 handbook.
indicates a request to receive a
haircut must be submitted in
writing.

The handbook describes the telephone policy; debit card procedures;
direct and free calls; locations of telephones; policy when telephone
demand is high; and policy and procedures for emergency phone calls.
The handbook addresses religious programming.
The handbook states times and procedures for commissary or vending
machine usage, where available.

The handbook describes the detainee voluntary work program.

The handbook describes the library location and hourS of operation, and
law library procedures and schedules.

The handbook describes attorney and regular visitation hours, policies,
and procedures.
The handbook describes the facility contraband policy.
The handbook describes the facility visiting hours and schedule, -and
visiting rules and regulations.
The handbook describes the correspondence policy and procedures.

The handbook describes the detainee disciplinary policy and procedures,
including:
• Prohibited acts and severity scale sanctions;
• Time limits in the Disciplinary Process; and
• Summary of the Disciplinary Process.

Phones are provided in each
housing unit (pod) and each of
these components is addressed on
pages 17/18.
Religious services are addressed
on page 23.
Commissary and vending is
provided and is addressed on
pages 4-6.
Labor applications can be
requested and obtained from the
Pod Officer to participate in the
Dodge County Detention Facility
work program.
Specific hours of operation,
locations, and schedules are not
included in the handbook. The
handbook qn page 22 indicates
schedules are posted in the Pod.
Visitation is clearly addressed on
pages 18/19.
Contraband is addressed on page

6.
The handbook describes in detail
the visitation hours and schedules
on page 18.
Correspondence and procedures
are clearly addressed on pages
12/13.
Disciplinary policy and
procedures in the handbook
addresses this component on
pages 24-27.

-----------.--.---.-.-.---..-.------.----------..--.---- - - . ---.-.. -.-----.----- ----·-----..-c.
18

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

DETAINEE HANDBOOK

POUCY:EvERY OlC WILL DEVELOP A SITE~SPECIFIC DETAINEE HANDBOOKTOSERVE AS AN OVERVIEW OF, AND GUIDE TO, THE DETENTION
POLICIES, RULES, AND PROCEDURES IN EFFECT AT THE FACILITY. THE HANDBOOK WILL ALSO DESCRiBE TIm SERVICES, PROGRAMS, AND
OPPORTUNITIES AVAILABLE THROUGH VARIOUS SOURCES, INCLUDING THE FACILITY, ICE, PRIVATE ORGANIzATIONS, ETC. EVERY DETAINEE
WILL RECEIVE ACOpy OF TIDS HANDBOOK UPON ADMISSION TO THE FACILITY.
. COMPONENTS
Y
N
NA
REMARKS
The grievance section of the handbook explains all steps in the
grievance process - Including:
• Infonnal (if used) and fonnal grievance procedures;
• The appeals process;
Availability of assistance during
• In CDF facilities: procedures for filing an appeal of a
grievance with ICE.
the
grievance process is not
0
~
D
explained
in the handbook.
Staft7detainee
availability
to
help
during
the
grievance
process.
•
Guarantee
against
staff
retaliation
for
filing/pursuing
a
•
grievance.
How
to file a complaint about officer misconduct with the
•
Department of Homeland Security.
The detainee handbook describes the medical sick call procedures for
Medical sick call for general
general popUlation and segregation.
population is addressed on page
0
~
D 17. Sick call procedures for
segregation are not included in
the handbook.
The handbook describes the fadlity recreation policy including:
The Dodge County Detention
Facility does not have outdoor
• Outdoor recreation hours.
~
D
D recreation. Indoor recreation is
• Indoor recreation hours.
addressed on pages 22/23.
The handbook describes the detainee dress code for daily living; and
Clothing for daily living is
work assignments.
addressed on pages 6/7.
~
0
D However,
the dress code for work
assignments is not addressed.
The handbook specifies the rights and responsibilities of all detainees.
The handbook does not have one
specific section listing the rights
~
0
D and responsibilities, but does
address rights and responsibilities
throughout the handbook.

o DEFICIENT

[8J ACCEPTABLE.

OAT-RISK

o REPEAT FINDING

REMARKS:

The Dodge County Detention Facility handbook is well written and includes detailed information. The components that were not in the
handbook were discussed with the administrative staff during this inspection. The Administrative staffis currently revising the handbook to
incorporate the infonnation provided during this inspection.

b6,b7c
April22,2008
AUDITOR'S SIGNATUREIDATE

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.--~---.--

b6,b7c

0~
v

----

-.-----~:---

- "-------

~-.~.---.------

_-_ ... _--_."-

-.-----.~.-------

....-----.--- .. --.-.-.

--~--~----~-.-.-.------

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

FOOD SERVICE

POLICY: EVERYFACILlTYWILL PROymEDETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED INACCORDANCE WITH
THE HIGHEST SANITARY STANDARDS.
Y
N
REMARKS
NA
COMPONENTS
The food service program is under the direct supervision of a
The Food Service Director is
)2rofessionally trained and certified food service administrator.
Serv Safe trained and has a
Responsibilities of cooks and cook foremen are in writing. The Food
[gJ
D
D Restaurant Manager certification
Service Administrator (FSA) determines the responsibilities ofthe Food
from the State of Wisconsin.
Service Staff.
The Cook Supervisor is on duty on days when the FSA is off duty and
[gJ
D
D
vice versa.
The FSA provides food service employees with training that specifically
The Food Service Director did
not have a copy of the ICE
addresses detainee-related issues.
"Food Service" standards. A
• In ICE Facilities this includes a review of the ICE "Food
copy
was given to the Food
Service" standard
[gJ
D
D Director. None of her staff
have received any training
regarding detainee-related
issues.
Knife cabinets close with an approved locking device, and the on-duty
All
Food Service staff on duty
[gJ
D
D has a key to the knife cabinet.
cook foreman maintains control of the key that locks the device.
All knives not in a secure cutting room are physically secured to the
All knives used in Food Service
workstation and staff directly supervises detainees using knives at these
are secured to the work station
[gJ
workstations. Staffmonitors the condition ofknives and dining utensils.
as
required. The knives are not
D
D
cabled through the steel shank
as required.
When necessary, special procedures govern the handling offood items
Food Service does not use any
[gJ
that pose a security threat.
food items that pose any security
D
0
threat.
Operating procedures include daily searches (shakedowns) of detainee
All shakedowns are perfonned
[gJ
D
D
work areas.
by correctional officers.
The FSA monitors staff implementation of the facility's population
All counts are performed by
counts procedures. Staff is trained in count procedures.
correctional officers. Food
[gJ
0
0
Service does not count any
workers.
The detainees assigned to the food service department look neat and
[gJ
clean. Their clothing and grooming comply with the "Food Service"
0
D
standard.
The FSA annually reviews detainee-volunteer job descriptions to ensure
[gJ
0
D
they are accurate and up-to-date.
The Cook Foreman or equivalent instructs newly assigned detainee
[gJ
0
D
workers in the rules and procedures of the food service department.
During orientation and training session(s), the CS explains and
demonstrates:
Food Service staff is not
providing individual training on
• Safe work practices and methods;
[gJ
D pieces of equipment or
• Safety features of individual products/pieces ofequipment; and 0
hazardous materials as required.
• Training covers the safe handling ofhazardous material[s] the
detainees are likely to encounter in their work.
The Cook Supervisor documents all training in individual detainee
Food Service staffwere not
detention files.
documenting training in each
[gJ
0
D worker's file. This was
corrected durinAthe review.

--.------~

FOR OFFICIAL USE ONLY ILAWENFORCEMENT SENSITIVE}

--------------·----------20·--···· -- -

FOOD SERVICE
POLICY: EVERY FACILITY WILL PROVIDE DETAINEES lNITS CARE WITHNUTRIT10US AND APPETIZING MEALS, PREPARED IN ACCORDANCE wrrn

TIIB HIGHEST SANITARY STANDARDS.
COMPONENTS

Detainees at CDFs are paid in accordance with the "Voluntary Work
Program" standard. Detainee workers at IGSAs are subject to local and
state rules and regulations regarding detainee pay.
Detainees are served at least two hot meals every day. No more than 14
hours elapse between the last meal served and the first meal of the
following day.
For cafeteria style operations, a transparent "sneeze guard" protects both
the serving line and salad bar line.

REMARKS

Food Service workers are paid
$2.50 per day.
B - 7:00 a.m., L - 12:00, and
D - 5 :00 p.m. This component
is met
Food Service does not have
cafeteria style operations. All
meals are delivered to each pod.
Aramark utilize a 28-day cycle
menu.
The 28-day menu offers:
tamales, chili, cold cuts,
hamburgers, hot dogs, fish and
several other entrees to the
population.
A complete nutritional analysis
was not avaialble for review.

The facility has a standard 35-day menu cycle. IGSAs use a 35 day
or similar system for rotating meals.
The FSA or facility considers the ethnic diversity of the facility's
detainee population when developing menu cycles (Provide
examples).

A registered dietitian conducts a complete nutritional analysis of every
master-cycle menu planned.
The FSA has established procedures to ensure that items on the mastercycle menu are prepared and presented according to approved recipes.
The Cook Foreman has the authority to change menu items ifnecessary.
• If yes, documenting each substitution, along with its
justification
• With copy to FSA
All staff and volunteers know and adhere to written "food preparation"
procedures.
Detainees whose religious beliefs require the adherence to particular
religious dietary laws are referred to the Chaplain or FSA.

All religious diet requests are
referred to the program
specialist

This facility does not have a
Common Fare program in place
to meet the detainees' religious
dietary requirements.

A common-fare menu available to detainees whose dietary requirements
cannot be met on the main line.
• Changes to the planned common-fare menu can be made atthe
facility level;
• Hot entrees are offered three times a week;
• The common-fare menus satisfy nutritional recommended daily
allowances (RDAs);
• Staff routinely provide hot water for instant beverages and
foods;
Common-fare meals are served with:
0
• Disposable plates and utensils .
• Reusable plates and utensils.
• Staff use separate cutting boards, knives, spoons, scoops, etc.,
to prepare the common-fare diet items.
A supervisor at the command level must approve a detainee's removal
from the Common-Fare Program.
The Warden, in conjunction with the chaplain and/or local religious
leaders, provides the FSA a schedule of the ceremonial meals for the
following calendar year.

No policy or procedures are iI}
place to address the Common
Fare program..
The facility does not have a
contract Chaplain. Food service
does not get a schedule of~~
ceremonial meals for the
followine: calendar year.

21
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The common-fare program accommodates detainees abstaining from
particular foods or fasting for religious purposes at prescribed times ofthe
year.
• Muslims fasting during Ramadan receive their meals after
sundown.
• Jews who observe Passover but do not participate in the
Common-Fare Program receive the same Kosher-for- Passover
meals as those who do participate.
Main-line
offerings include one meatless meal (lunch or dinner)
•
and
Lent
on Ash
The food service program addresses medical diets.

{g]

Satellite-feeding programs follow guidelines for proper sanitation.

Hot and cold foods are maintained at the prescribed, "safe" temperature(s)
while being served.

This facility observes Ramadan
as requested by the detainees.
The detainees have made no
other requests.

Medical sends a list of daily
medical diets to Food Service.
Approximately 46 out 163 food
trays inspected, need to be
replaced, due to cracks which
allow water and food residue to
enter inside the tray. A few
minor sanitation issues; the Food
Service Director took corrective
action. Also, numerous colored
food trays need de-staining or
replacement. It was noted that
several storage carts need
additional cleaning.

{g]

The Food Service Director
conducts weekly inspections.

The State of Wisconsin
Department of Corrections on
July 20, 2007.

{g]

AU meals are provided in nutritionally adequate portions.
The food service staff instructs detainee volunteers on:
• Personal cleanliness and hygiene;
• Sanitary techniques for preparing, storing, and serving food; and
and maintenance of
• The
Everyone working in the food service department complies with food
safety and sanitation requirements.
Standard operating procedures include weekly inspections of all food
service areas, including dining and food-preparation areas andequipment.
• Who conducts the
Equipment is inspected for compliance with health and safety codes and
regulations.
• When was the most recent inspection?
conducted the .
• Which
Reports of discrepancies are forwarded to the Warden or designated
department head, and corrective action is scheduled and completed.
Standard procedure includes checking and documenting temperatures of
aUdishwashmg machines after each meal.
Staff documents the results of every refrigerator/freezer temperature
check.
--~-----~-----.-.---.-----------~------

---------

- - - - - - - - ----- - - - - - - - - --------------~~----

22
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

~ ACCEPTABLE

DDEFICIENT

D REPEAT FINDING

AT-RISK

REMARKS:

The Dodge County Detention Facility has a contract with Aramark Corporation to provide meals to the detainees/inmate population. The
contractor is providing nutritionally adequate and appetizing meals, prepared in a sanitary environment. Due to their minimal length of
confinement, there are no ICE detainee.s currently assigned to the Food Service department. The Food Service Director did not have a copy
of the ICE "Food Service" standards, therefore a copy was provided. None of the staff had received any training regarding detainee-related
issues. All knives being used in Food Service are secured to the workstation as required. The knives are not cabled through the steel shank
as required. Food Service staffis not providing individual training on pieces of equipment or hazardous materials as required. Food
Service did not have a complete nutritional analysis available for review. This facility does not have a Common Fare.program in place to
meet the detainees' religious dietary requirements. The facility does not have a contract Chaplain. Food service is not provided a schedule
of the ceremonial meals for the following calendar year. The satellite-feeding program does not consistently adhere to proper sanitation
guidelines. Approximately 46 out of 163 food trays were found to be crocked, which allows water and food residue to enter inside the tray.
It was noted that numerous colored food trays needed to be de-stained or replaced.

b6,b7c

Apri123. 2008
b6,b7c

AUDITOR'SSIGNATUREIDATE

~
f

- - - - - .-'.-._-. --.... _-.. -. ----........-.---.. -. -.. ---. - .... -.----- . .- ... -..--....- . --..-.-- ..--------... _ ..------ .-.---.--..- . --... -_.....---.- .-.... -··-23--··--··-···-

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
~

I"\J"\(V""

£"o~

__ ... .: ___ 1" _ _ _ _ ....': _ ,, __

T T 1"'\ I'T'!o ___ .s

-In

Jr..,."

Detainee funds and valuables are properly
accessible only by designated supervisor(s).

separ~ted,

stored, and are

Detainees' large valuables are secured in a location accessible to designated
supervisor(s) or processing staff only.

Staff itemizes the baggage and personal property of arriving detainees
(including funds and valuables). For IGSAs and CDFs, using a personal
lnV"nT,nTV form that meets the ICE standard?
Audits of baggage and non-valuable property occur each quarter and audits
are logged and verified.

Two officers are present during the processing of detainee funds and
valuables during in-processing to the facility. Both officers verify funds and
valuables.

CDFIIGSA facility procedures for handling detainee property claims are
similar with the ICE standard.
The facility attempts to notify an out-processed detainee that helshe left
property in the facility:
• By sending written notice to the detainee's last known address;
• Via certified mail; and
• The notice state that the detainee has 30 days in which to claim the
after which it will be considered abandoned.
The facility disposes of abandoned property in accordance with written
procedures.
• If a CDFIIGSA facility, written procedure requires the prompt
of abandoned
to ICE.

~ ACCEPTABLE

DEFICIENT

Detainee funds are separated,
documented and secured in a safe
until the accounting supervisor
deposits the funds into each
detainees' account Valuables are
stored in aseparate plastic bag
and placed with detainees'
property and stored in the secure
room.
All large valuables are secured in
the property room and accessible by a designated intake staff
officer.

Audits of baggage and nonvaluable property are not being
done on a quarterly basis or

Only one officer is available to
verify funds and valuables during

The facility does not notify
detainee ofleft property via
written notice to the last known
address.

I:8l

o
D REPEAT FINDING

AT-RIsK

-------------------~~--------------.-~----__2.L

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
i?'I

"()O'7 ('....."t;"", ('""""""N"',,,, T T ('

m"~T

1?/f</07\

REMARKS:

Dodge County Detention Facility has approximately 140 ICE detainees and has procedures for the control and safeguard of detainees'
personal property. Procedures provide for the secure storage of funds, valuables, baggage and other personal property. Staffis not
conducting audits of baggage and non-valuable property on a quarterly basis. Only one officer is available to verify funds and valuables
during processing. The facility is not notiJYing the detainee of property left behind via a written notice to the last known address.

b6,b7c

ApriI23. 2008

AunITOR'SSIGNATUREIDATE

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/!~7'--

- - - - - - - - - - ------------------ ------- ------------ -- ------- -------- -- --------------------------------------------------- -------------,.,..---------1

FOR OFFICIA~ ~~_E_O~L~ (LA~ ENFORCEMENT SENSITIVE)

Written procedures provide for the infonnal resolution of oral grievances
(Not mandatory).
• If yes, the detainee has up to five days within which to make
hislher concern known to a member of the staff.
Detainees have access to the grievance committee (or equivalent in
!GSA), using fonnal procedures.
Detainees may seek help from other detainees or facility staff
when preparing a grievance.
• Illiterate, disabled, or non-English-speaking detainees receive
assistance when
Every member of the staff knows how to identifY emergency grievances,
including the procedures for expediting them.

•

There are documented or substantiated cases of staff harassing,
disciplining, penalizing, or otherwise retaliating against a detainee who
lodged a complaint:
• If
Procedures include maintaining a Detainee Grievance Log.
• If not, an alternative acceptable record keeping system is
maintained.
• ''Nuisance complaints" are identified in the records.
• For quality control purposes, staff document nuisance complaints
received but not filed.
Staffis required to forward any grievance that includes officer misconduct
to a
official or in a CDFIIGSA
to ICE.

I:8J ACCEPTABLED DEFICIENT

IZ1

Dodge County Detention Facility
Policy 250.02, Grievance

Neither local policy nor the
handbook indicates assistance is
available for illiterate, disabled, or
non- English speaking detainees.

IZ1

Policy 250.02 addresses
emergency grievances and the
for
them.
The Dodge County Detention
Facility does not have any
substantiated cases of staff
harassment.

An adequate log is maintained.

Policy 250.02, Grievance, is
utilized as a
to follow.

o REPEAT FINDING

AT-RIsK

REMARKS:

Dodge County Detention Facility has implemented standard operating procedures that address detainee grievances. Reasonable time limits
for processing, investigating, and responding to grievances are in place. All grievances receive· supervisory review and are guaranteed
against reprisal.

b6,b7c

Apri122, 2008

b6,b7c
b6,b7c

AUDITOR'S SIGNATURE / DATE

- - - - - - - _....._. ------ ... _----------- ._- --- ---_.

- -_ .... _---- . - ----- .. -------

-----_.

-_._----_.

__ ._- -_._-_._- .-_._--- - ----_._---- ---_. --_.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
~

')()O? {,,..,ot;,,,, ('nrr"",t1L\n"

rr r

lR .."

1 ?1R.f()7)

26·

The facility has a policy and procedure for the regular issuance and
exchange of clothing, bedding, linens, and towels.
• The supply of these items exceeds the minimum required fur the
number of detainees.
All new detainees are issued clean, temperature-appropriate, presentable
clothing during in-processing. Detainees receive:
• One uniform shirt and one pair ofunifurm pants, or one jumpsuit;
• One pair of socks;
• One pair of underwear (Daily change); and
fuotwear.
• One
Additional clothing is available for changing weather conditions, or as
seasonally appropriate.
New detainees are issued clean bedding, linens, and towels. Theyreceive at
a minimum:
• One mattress;
• One blanket;
• Two sheets;
• One pillowcase;
• One towel; and
• Additional blankets are issued based on local weather conditions.
Detainees assigned to special work areas are clothed in accordance with the
requirements of the job.

Dodge County Detention Facility
maintains adequate clothing for
weather

Policy 240.06, Hygiene provides
guidance. During this review,
detainee cells were inspected and
all items are provided and
laundered according to the
laundry policy.

Detainees are provided clean clothing, lillen and towels.
• Socks and undergarments - exchanged daily.
• Outer garments - twice weekly.
• Sheets - weekly.
• Towels - weekly.
• Pillowcases Food service detainee volunteer workers are permitted to exchange outer
Volunteer detainee workers are permitted to exchange outer gannents more

~ ACCEPTABLE

DDEFICIENT

Policy 210.03, Laundry Services
and Policy 240.06, Hygiene are
used as guides.

AT-RISK

Appropriate clothing is
maintained and issued in
accordance with job

Daily exchanges are available in
210.03.
accordance with

Daily exchanges are provided.

D REPEAT FINDING

REMARKS:

Dodge County Detention Facility issues suitable clothing to detainees. The clothing is properly fitted, climatically suitable, durable, and
presentable.

b6,b7c

April23. 2008

b6,b7c

AUDITOR'S SIGNATURE!DATE

- - - - - - _ . _ . _.... _._-_._--_._ ..

_---_._--_._.

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P",r/

.-.-._-_ ...- ' - - - ' - - - ' - - . - - '

._--- - - - - - - - - _.. _ . - . _ - - - - - - - - - - . _ - - -

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

· MARRIAGE REQUESTS· ....
POLIcY: ALL DETAINEE MARRIAGE REQUESTS WILL RECEIVE CASE-BY.cASE CONSIDERATION FROM ICE MANAGEMENT.

The Field Office considers detainee marriage requests on a case-by~case
basis.

It is standard practice to require a written request for permission to marry.

The written request includes a signed statement or comparable
docmnentation from the intended spouse, confIrming marital intent.
The Warden/OlC provides a written copy of his/her decision to the
detainee and hislher legal representative.
When permission is denied, the Warden/OlC states the basis for hislher
decision.

D
0

The Warden/Orc: provides the detainee with a place and time to make
wedding arrangements.

The Field Office Director reviews every marriage request rejected by a
Warden/OlC or !GSA. Rejections are documented.

~ ACCEPTABLE

DDEFICIENT

D AT-RISK

There have been no requests for
marriage from ICE detainees at
this facility. ICE detainees are
only housed for short periods of
time. Any requests would be
referred to the Field Office. The
average length of stay is 30-50
days.
·There have been no requests for
marriage. Current written
procedures do not address ICE
detainees. Policy 200.18,
Inmate Marriages, should
include ICE requirements.

There have been no requests for
marriage from ICE detainees at
this facility.

D REPEAT FINDING

REMARKS:

There have been no requests for marriage from ICE detainees. Dodge County Detention Facility Policy 200.18, Inmate Marriages,
outlines the general provisions regarding marriages within the facility. It is recommended that Dodge County Detention Facility policy
be modifIed to be more ICE specifIc to ensure compliance with ICE standards.

b6,b7c

priill23, 2008

b6,b7c

AUDITOR'S SIGNATURE!DATE

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- - - - - - _.._-_._--.

O·

28
~-

..- - - - - - - . -..- - - - - - - - - - - - ..

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

. . - - . - - - - - - .- - - - -

The Field Office Director considers and approves, on a case-by-case basis,
trips to an immediate family member's:
Funeral; or
• Deathbed
sister, spouse, child, stepas
The !GSA facility notifies ICE of all detainee requests fur non-medical
escorts.

•

The detainee's Deportation Officer reviews the file before forwarding a
detainee's request, with recommendation, to the approving official. Each
recommendation addresses the individual's suitability for travel; e.g., the
kind of
Escorting officers report unexpected situations to the originating facility as a
matter of procedure, and the ranking supervisor on duty has the authority to
issue instructions fur
of the
Escorting officers have the discretion to increase or decrease minimum
restraints in accordance with written procedures and classification level of
the detainee.
Escort officers are precluded from accepting gifts/gratuities from a detainee,
or detainee's relative or friend f{)f
reason.
Escort officers ensure that detainees:
•
Conduct themselves in a manner that does not bring discredit to the
ICE;
•
Do not violate federal, state, or local laws;
•
Do not purchase, possess, use, consume, or administer narcotics, other
drugs, or intoxicants;
•
Make no unauthorized phone calls; and
•
Know they are subject to search, urinalysis, breathalyzer, or
test
return.
Standard procedure requires the immediate return to the facility of any
detainee who violates
rules.

l2l ACCEPTABLE

DEFICIENT

o
o REPEAT

OAT-RISK

FINDING

REMARKS:

Non-Medical emergency trips are only handled by ICE transporting officers. Dodge County Detention Facility staff is not responsible for
these escorted trips.

b6,b7c

April 24, 2008

AUDITOR'SSIGNATUREIDATE

~~----------------

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0-~

- - - - - - - - - - - - - - - - - - - - - - - - - - -------

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

- - - -------zg---

The facility has a recreation program and facility.

A recreational specialist (for facilities with more than 350 detainees) tailors
the program activities and offerings to the detainee population.

Regular maintenance keeps recreational fucilities and equipment in good
condition.

IZI

The recreational specialist or trained equivalent supervises detainee
recreation workers.
The recreational specialist or trainee equivalent oversees recreation programs
.for special housing units (SHU) and special-needs detainees.

Detainees have access to recreation activities outside the housing units for at
least one hour daily, 5 days a week.
Staff checks all items for damage and condition when equipment is returned.

The facility provides detainees in the SHU at least one hour of outdoor
recreation time daily, five times per week.

Detainees in disciplinary/administrative segregation receive a written
revokes hislher recreation
when a

If the facility has no outside recreation, are detainees considered for transfer
after six months?
•
If yes, written procedures ensure timely review of all eligible
detainees.
Case officers make written transfer recommendations about every six-monih·
detainee to the OlC.

Outside recreation activities are
only provided to the detainees on
the labor work force.
No equipment is available for
detainees.

Supervision is provided by the
Officers and by video
surviellance in main controL

Detainees housed in (SHU) are
not provided with at least one
hour of outdoor recreation daily,
five times
week.

All recreation areas under constant staff supervision.

Dodge County Detention Facility
has a recreation program that
consists of dayroom activities.
No outside recreation is available
to the detainees.
The facility only has
approximately 140 ICE
detainees.
The facility does not have any
recreational equipment, other
thana
bar.
There are no detainees assigned
to the recreation detail.
The facility staffing pattern does
not include a recreation

All requests are reviewed within
165 days by the field office,

FOR OFFICIAL USE ONLY(LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

The detainee's written decision for or against an offered transfer
documented in hlslher A-file,
Staff notifies the d~tainee's legal representative of hislher decision to
a transfer.
.
Districts routinely review transfer
If no recreation is available, the
for all detainees after
The A-file ofevery detainee who is held more than 60 days without access
to recreation contains either a transfer-waiver signed by the detainee, or the
OIC's written determination of the detainee's
for transfer.
The detainee's legal representative is notified of the detainee'siOIC's
decision.

~ ACCEPTABLE

DEFICIENT

D AT-RISK

o
o

REPEAT FINDING

REMARKS:

The facility provides access to limited recreational programs and activities to the entire population, to the extent possible, under conditions
of security and supervision that protect safety and welfare. However, only detainees who participate in the labor work force are not
provided with outside recreation. Currently, the facility is housing approximately 140 ICE detainees.

b6,b7c

Apri! 23, 2008

AUDITOR'S SIGNATUREIDATE

b6,b7c

. _ - _... _ - - - - - _ .

Space is available for detainees to conduct religious services.

The facility allows detainees to observe the major "holy days" of their
religious faith.

• Ust
The facility accommodates recognized holy-day observances by:
• Providing special meals, consistent with dietary restrictions;
• Honoring fasting requirements;
• Facilitating religious services; and
restrictions.

Volunteer's credentials
participation in detainee programs.

and verified before allowing

Members offaiths not represented by clergy may conduct their own servi,ces
within
allowances.
Detainees in the Special Management Unit are allowed to participate in
religious practices unless otherwise documented for the safety and security
of the facility.

[gJ ACCEPTABLE

DEFICIENT

-0

OAT-RIsK

The class room is available for
services.

Background investigations are
conducted on all religious
volunteers. The background
investigations include NCIC
checks as well as credential
verification by the local clergy.
All volunteers are mandated to
complete a volunteer training

Religious services are provided
by clergy making rounds through
the SMU or through the use of
non-contact
visits.
REPEAT FINDING

REMARKS:

ICE detainees are provided with reasonable and equitable opportunities to participate in the practices of their faiths within the constraints
of safety, security and orderly operations of the facility.

b6,b7c

ApriI23, 2008

b6,b7c

AUDITOR'S SIGNATURE I DATE

b6,b7c

~t-()

----______.3L__
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
.....

_ ......... -

.",.....

""lnl".,.."

ICE detainee are utilized on work
details.
Detainees have the opportunity to participate in special details, however,
.
are never allowed to work outside the secure
Written procedures govern selection of detainees for the Voluntary Work
Program.

Where possible, physically and mentally challenged detainees participate in
the nro,urSl'm
The facility complies with work-hour' requirements for detainees, not
exceeding:

is removed from a work detail, staff places the written
the action in the detainee's detention file.
Staff, in accordance with written procedure, ensures that detainee volunteers
understand their responsibilities as workers before they join the work

The voluntary work program meets:
•
NFP ACA standards
Medical staff screen and formally certify detainee fuod service volunteers.
• Before the assignment begins; and
• As a matter of written

Written procedures are in place .
outlining the selection process fur
the V
Work

•

Food Service workers should
have
footwear.

~ ACCEPTABLE
REMARKS

Dodge County Detention Facility has an established voluntary work program. Sentenced County inmates, U.S. Marshal Detainees and ICE
detainees all are able to work on various details.

b6,b7c

Ap"l2', 2008

AUOITOR'SSIGNATUREiDATE

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- - - - -....- - -

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FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections. LLC (Rev. 12/8/07)

SECTION III. HEALTH SERVICES STANDARDS

34
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

When a detainee has refused food for 72 hours, it is standard practice for
staff to refer himlher to the medical department

r8l

CDFs and IGSAs immediately report a hunger strike to the ICE.

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The facility has established procedures to ensure staffrespond immediately
to a hunger strike.

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0
0

Policy and procedure require that staff isolate a hunger-striking detainee
from other detainees.
If yes, in an observation room?

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Medical personnel are authorized to place a detainee in the Special
Management Unit or a locked hospital room.

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Medical staff records the weight and vital signs of a hunger-striking
detainee at least once every 24 hours.

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The OIC of the facility obtains a hunger striker's consent before medical
treatment.

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A signed Refusal of Treatment furm is required of every detainee who
rejects medical evaluation or treatment.

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During a hunger strike, staff document and provide the hunger-striking
detainee three meals a day.

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Staff maintains the hunger striker's supply of drinking water/other
beverages.

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During a hunger strike, staff removes all food items from the hunger
striker's living area.

•

Staff is directed to record the hunger striker's fluid intake and food
consumption; Does staff always use Hunger Strike Monitoring Form 1-839
or similar IGSA form.

r8l

The medical staffhas written procedures for treating hunger strikers.

Staff documents all treatment attempts, including attempts to persuade
hunger striker of medical risks.

0
0

Staffhas received training in identification of hunger strikes. Medical staff
receives early training in hunger-strike evaluation and treatment. Staff
remains current in evaluation and treatment techniques.

IX1

~ ACCEPTABLE

DEFICIENT

OAT-RISK

Policy and procedure established
by Health Professionals Limited,
entitled Hunger Strike, J-51 b
HPL achieves this

Detainees are placed in a nondisciplinary, but controlled
housing area where close
observation is

Custodial staff documents the
detainee meals in the

Custodial staff documents, in
conjunction with medical staff:
the nutritional status of the
detainee.

REPEAT FINDING

REMARKS:

The purpose of the directive, entitled Hunger strike 1-51 b HPL, is to establish a written procedure defining the responsibilities of staff in
the event of an inmate/detainee hunger strike.

BSN. RN/Apri124. 2008

b6,b7c

Auditor's Signature/Date

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35
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
=- ""A~

r" ___.:_._ f'~_";,,~~

T T r lOp" 1 ,,)1fl.J07)

~
The medical facility has its own restricted-access area. The restriCted
access area is located within the confines of the secure perimeter.

Medical records are kept apart from other files. They are:
Secured in a locked area within the medical unit;
With physical access restricted to authorized medical staff; and
• Procedurally, no copies made and placed in detainee files.

•
•

Pharmaceuticals are stored in a secure area.

~
Medical screening includes a Tuberculosis (TB) test.
• Every arriving detainee receives a TB test during the admission
process;
• Detainee's TB-screening does not occur more than one business
day after hislher arrival at the facility; and
• Detainees not screened are housed separate from the general
All detainees receive a mental-health screening upon arrival. It is
conducted:
• Bya health care provider or specially trained officer; and
unit.
toa
• Befure a detainee's
promptly
reviews
all
I-794s
(or equivalent)
The facility health care
attention.
detainees
to
The health care provider physically examines/assesses arriving detainees
within 14 days of admission/arrival at the facility.

Mental-health screening is done
during intake. The Medical
Department is responsible for
correctional staff.

-0

Medical records are kept in the
Medical Department, locked in
file cabinents. -The administrator
on duty has access to the records
when the medical staff are not
available.
Pharmaceuticals are stored in the
pharmacy. A rolling cart is
taken to each pod during the
administration of medicines.
Review of medical records
reveals that every arriving
detainee receives a TB test.
Observation verified this
procedure.

This facility has a dedicated area
where the pharmacy, two exam
rooms, and holding/waiting area
are located.

Health screening (vital signs,
height, weight and BIP) is
perfurmed upon arrival.
Observation of the process
revealed assessments of any
health issues are conducted and
how to obtain medical health- care is

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections. LLC (Rev. -1218/07)

services.
Staff provides detainees with health services (sick call) request slips daily,
upon request
•
Request slips are available in languages other than English,
.including every language spoken by a sizeable number of the
facility's detainee population.
•
Service-request slips are delivered in a timely fashion to the health
care
The facility has a written plan for the delivery of24-hour emergency health
care when no medical personnel are on duty at the facility, or when
immediate outside medical attention is rpnll'''''n
The plan includes an on-call provider.

includes a list of telephone numbers for local ambulance and
The plan includes procedures for facility staff to utilize this emergency
health care consistent with
and
Detention staff is trained to respond to health-related emergencies within a
4-minute response time. .
Where staff is used to distribute medication, a health care provider properly
trains these officers.
The medical unit keeps written records of medication that is distnbuted.
The FormI-819 (or !GSA <i4""V(l"v"'}is used to notifY the WardenlFacility
of a detainee that has
needs.
A signed and dated
form is obtained from a detainee before medical
treatment is
Detainees use the 1-813 (or !GSA equivalent) to authorize the release of
confidential medical records to outside sources.
The
health care provider is given advance notice prior to the release,
removal of a detainee.
Detainee's medical records or a copy thereot; are available and transferred
with the detainee.
Medical records are placed in a sealed envelope or other container labeled
with the detainee's name and A-number and marked ''MEDICAL
CONFIDENTIAL".

{2J ACCEPTABLE

DEFICIENT

.jgl
AT-RISK

Request slips are picked up
twice daily during medical
rounds. Whenever a Spanish
request is needed, the officer
requests translation of the form.
This facility addressed this issue
before the end of the audit.

Policy 220.06, Emergency
Response.

Master Control utilizes the oncall telephone chain of command
and briefs the on-call medical
staff.

o
o
o
o

o
o

o
o
o

No specific time indicated. The
policy is being re-addressed to
include the 4-minute

Medical Administration Record

o
o

o Health Transfer Form is used
Sealed by Medical staff7labeled
o MEDICAL
CONFIDENTIAL.
o REPEAT FINDING

REMARKS:

The facility has a contract with Health Professionals, LTD, to provide 116 hours of service weekly (two full-time Registered Nurses, two
part-time Licensed Practical Nurses, one Nurse Practitioner - comes once monthly, and one Physician - comes twice monthly).

b6,b7c

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Training prepares staff to:
•
Recognize potentially suicidal behavior;
•
Refer potentially suicidal detainees, following facility procedures;
and
•
Understand and apply suicide-prevention techniques.

A health-care provider or specially trained officer screens all detainees for
suicide potential as part of the admission process.
•
Screening does not occur later than one working day after the
detainee's arrival.
Written procedures cover when and how to refer at-risk detainees to medical
staff and
are followed.

Staffobserves and documents the status of a suicide-watch detainee at least
once
15 minutes.

~ ACCEPTABLE

o DEFICIENT

OAT-RISK

Medical staff is responsible for
providing suicide prevention
training to facility staff. Policy
240.03, Mental Health Services,
defines the application and
prevention techniques concerning

Transfer cells B1251 and B1261
are utilized for highly combative
c!,.."...... "" detainees.

REPEAT FINDING

REMARKS:

Dodge County Facility does provide necessary mental health services which meet the standards set by Wisconsin Statues, Chapter 51, to all
inmates/detainees and also has established procedures for employees to follow when inmates/detainees display signs of mental health
problems.

BSN. RN/April24. 2008

AUDITOR'S SIGNATUREIDATE

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FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
(f!) ?()()7 Crt".JItive
--------------------------------------~

Corrections. LLC (Rev. 12/8/07)

Detainees· who are chronically or terminally ill are transferred to an
offsite medical
The facility or appropriate ICE office promptly notifies the nextofkin ofthe
detainee's medical condition, to include:
• The detainee's location; and .
on
• The limitations
There are guidelines addressing the State Advanced Directive Form for
Implementing Living Wills and Advanced Directives.
The guidelines include instructions for detainees who wish to have
a living will other than the generic form the DillS provides or who
wishes to appoint another to make advance decisions for him or
her.
The guidelines provide the detainee the opportunity to have a private
the documents.
There is a policy addressing ''Do Not Resuscitate Orders"

•

Detainees with a "Do Not Resuscitate" order in the medical record receive
efforts short of resuscitation?
maximal
The facility notifies the DillS Medical Director and Headquarters' Legal
Counsel of the name and basic circumstances of any detainee with a "Do
Not Resuscitate" order in the medical record. In the case of IGSAs, this
the local ICE
notification is made
The facility has written procedures to address the issues of organ donation
detainees.
The facility has written procedures to notify ICE officials, deceased family
when a detainee dies while in Service_
members and
The facility has a policy and procedure to address the death of a detainee
while in
At all ICE locations the detainee's remains disposed of in accordance with
detailed in this standard.
the
In the event that neither family nor consulate claims the remains, the Field
Office schedules an indigent's burial, consistent with local procedures.
• If the detainee's is a U.S. military veteran, is the Department of
Veterans Affairs notified?
An original or certified copy ofa detainee's death certificate is placed in the
a-file.
The facility follows established policy and procedures describing when to
contact the local coroner regarding such issues as:
• Performance of an autopsy;
• Who will perform the autopsy;
• Obtaining state approved death certificates; and
of the
• Local

-0

0
0
0

0
D
D

O·

l2S1

~
~

Policy 220.21 Security: Armed

No deaths have occured.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

ICE staff follows established procedures to properly close the case of a
deceased detainee.

~ ACCEPTABLE

DEFICIENT

No detainee deaths.

OAT-RIsK

REPEAT FINDING

REMARKS:

There are policies and procedures in place to comply with ICE standards on terminal illness, advanced directives, and death.

BSN,RN/ApriI34,2008

AUDITOR'S SIGNATIJRElDATE

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L.~.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

SECTION IV. SECURITY AND CONTROL

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

CONTRABAND·

ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND. DOCUMENTATION OF
CONTRABAND DESTRUCTION IS REQUIRED;
y
N
NA
REMARKS
COMPONENTS
Written procedures for handling
The facility follows a writt~n procedure for handling illegal contraband.
illegal contraband are followed.
Staffinventory, hold, and report it when necessary to the proper authority
The responsible officer writes an
for action/possible seizure.
incident report for contraband
that may result in criminal
charges. A copy of the incident
[gJ
0
0 report is forwarded to the
Deputy Jail Administrator who
determines the need for a
complaint. Dodge County
Sheriffs Department, Policy &
Procedure 220.11, Contrband.
Contraband that is government property is retained as evidence for
[gJ
0
0
potential disciplinary action or criminal prosecution.
An incident report is written
Staff returns property not needed as evidence to the proper authority.
whenever the discovery of
Written procedures cover the return of such property.
contraband involves illegal
[gJ
0 weapons
0
or substances, or for
disposal or destruction of inmate
property.
Contraband of little or no value
Altered property is destroyed following documentation and using
[gJ
0
0 is disposed of via routine trash.
established procedures.
Before confiscating religious items, the OlC or designated investigator
[gJ
0
0
contacts a religious authority.
Criminal evidence is placed in
Staff follows written procedures when destroying hard contraband that is
evidence bags and is not
illegal.
properly tagged nor placed into
a locked drawer. Written
procedures do not detail the
[gJ
0
0 means of destroying illegal hard
contraband. Dodge County
Sheriff's Department, Policy &
Procedure 220.20, Evidence
Collection.
Hard contraband that is illegal (under criminal statutes) may be retained
and used for official use, e.g. training purposes.
[gJ
0
D
If yes, under specific circumstances and using specified written
procedures. Hard contraband is secured when not in use.

POLICY:

[gI ACCEPTABLE

DEFICIENT

OAT-RISK

REPEAT FINDING

REMARKS:

Written procedures do not include proper storage procedures and do not clearly explain the method for the destruction of illegal! hard
contraband.

b6,b7c

April24,2008

AUDITOR'SSIGNATUREIDATE

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FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

A detention file is created. for every new arrival whose stay will exceed 24
hours.
The detainee detention file
either originals or copies of
documentation and furms
the admissions
The detainee's detention file also contains documents generated during the
detainee's custody.
•
Special requests .
•
Any G-589s and/or 1-77s closed-out during the detainee's stay
•
Disciplinary forms/Segregation forms
•
and the
The detention files are located and mamulme:d
cabinets are lockable and
The detention file remains active during the detainee's stay. When the
detainee is released from the facility, staffadds copies of comp leted release
documents, the original closed-out receipts for property and valuables, the
and other documentation.
1-385 o r '
The officer closing the detention file makes a notation that the file is
comp lete and ready to be archived.

o
o

Staff makes copies and sends documents from the file when properly
requested by supervisory personnel at the receiving facility or office.

Appropriate staff has access to the detention files, and other departmental
requests are accommodated by making a request for the file. Each file is
properly logged out and in by a representative of the responsible

~ ACCEPTABLE

DEFICIENT

OAT-RIsK

Staff creates a detention file on
each new arrival.

The
file contains special
requests, 203A's, acknowledge
received forms for handbook,
facility rules and how to receive
medical attention. Also noted
and TPQ·nn",QPQ
were ICE

All detainee files are closed and
sent to the front office where they
are scanned and maintained.

REfEAT FINDING

REMARKS:

The detention files were properly maintained and secured in the booking area during this review. While reviewing files, a couple ICE
requests were faxed to ICE, but beyond the proper time frames by this facility. Once ICE received requests, they were immediately
returned with a response to the detainee.

b6,b7c

lApril24, 2008

AUDITOR'S SIGNATURE/DA

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FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The facility has a written disciplinary system using progressive levels of
reviews and appeals.

The facility rules state that disciplinary action shall not be capricious or

Written rules prohibit staff from imposing or permitting the following
sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
bedding deprivation
denial of personaL hygiene items
• loss of correspondence privileges
exercise
•
The rules of conduct, sanctions, and procedures for violations are defined in
writing and communicated to all detainees verbally and in writing.

•
•

f>]

The following items are conspicuously posted in Spanish and English, and
other dominate languages used in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
When minor rule violations or prohibited acts occur, informal resolutions
are
Incident reports and Notice of Charges are promptly forwarded to the
Incident reports are investigated within 24 hours of the incident The Unit
Disciplinary Committee (UDC) or equivalent does not convene before an
investigation ends.

Detainee rules are published in
the Detainee Handbook (issued
to all detainees), and
verbally/written directions by
staff. Detainees who are illiterate
or do not speak/read English are
provided an interpretation of the
rules by the most expedient
means available.
Rights and responsibilities,
prohibited acts, disciplinary
severity scale, and sanctions are
posted conspicously in English
and Spanish ~ Dodge County
Detainee Handbook.

f>]

Dodge County has a written
disciplinary system using
progressive levels of reviews and
appeals, Dodge County Sheriffs
Department Policy 220.09,

Detainees charged with major
rule violations have a hearing
concerning the violation after 24
hours, unless they waive the

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

A disciplinary panel (or equivalent inIGSAs) adjudicates infractions. The
panel:
•
Conducts hearings on all charges and allegations referred by the
UDC;
•
Considers written reports, statements, physical evidence, and oral
testimony;
•
Hears pleadings by detainees and staff representatives;
•
Bases its findings on the preponderance of evidence; and
•
authorized sanctions
A staff representative is available if requested for a detainee facing a
disciplinary hearing.

Detainees have the right to have a
staff advocate to assist himlher to
understand charges and the

cess.
The facility permits hearing postponements or continuances when
conditions warrant such a continuance.. Reasons are documented.
The duration of punishment set by the OIC, as recommended by the
disciplinary panel, does not exceed established sanctions. The maximum
time in
is limited to 60
for a
offense.
Written procedures govern the handling of confidential-informant
information. Standards include criteria for recognizing "substantial
evidence"
All forms relevant to the incident, investigation, committee/panel reports,.
are
and distributed as
.

~ ACCEPTABLE

DEFICIENT

1Z1

l:8l

o
o

0
[gj
AT-RISK

o
D

o
o

Written procedures do not govern
the handling of confidentialinformant information.

REPEAT FINDING

REMARKS:

There are no written procedures for handling confidential-informant information or ,the criteria for recognizing reliable infonnation.

b6,b7c

/April24,2008

AUDITOR'S SIGNATUREIDAT

b6,b7c

~
.

FOR OFFICIAL USEONLY (LAW ENFORCEMENT SENSITIVE)

Policy precludes detainees or detainee gi:oups from exercising control or
authority over other detainees.

t8l

Detainees are protected from:
Personal abuse
Corporal punishment
Personal injury
Disease
Property damage
Harassment from other detainees
Staff is trained to identifY signs of detainee unrest.
What type of training and how often?

•
•
•
•
•
•

•

Staff effectively disseminates information on facility climate, detainee
and moods to the Officer In
There is a designated person or persons responsible for emergencyplans and
their implementation. Sufficient time is allotted to the person or group fur
of the
and
The plans address the following issues:
Confidentiality
Accountability
(copies and storage locations)
•
Annual review procedures and schedule
Revisions
Contingency plans include a comprehensive general section with procedures
situations.
letomost
The facility has cooperative contingency plans with applicable:
• Local law enforcement agencies
State agencies
Federal
All staff receives copies of Hostage Situation Management policy and

•

t8l

•
•

Staff is trained to disregard instructions from hostages, regardless of rank.
Within 24 hours after release, hostages are screened for medical and
effects.
include emergency medical treatment fur staff and
after an incident.
detainees
Food service maintains at least 3 days' worth of emergency meals for staff
and detainees.
Written plans identifY locations of shut-off valves and switches for all utilities
(water, gas, electric).

t8l

lZI

Staff are trained during
orientation and annual training to
identifY signs of detainee unrest
by use of open communication.
Supervisors ensure a positive
relationship is maintained
between corrections personnel
and offenders.

Dodge County has a verbal
agreement with the Fox Lake
Correctional Facility and Juneau
Fire

Written plans do not identifY the
locations of shut-off valves and
switches fur all utilities (water,
gas, and electric), Dodge County
Sheriff's Department, Policy

FOR OFFICIAL USE ONLY
(LAW
ENFORCEMENT SENSITIVE)
.
.

Written procedures Gover:
• WorkIFood Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
• Internal Searches
• Facility Evacuation
• Detainee Transportation System Plan
• Internal Hostages
• Civil Disturbances

(8] ACCEPTABLE

DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:

Emergency Plans do not contain diagrams to identify the locations of shut-off valves and switches for all utilities (water, gas, and electric).

b6,b7c

iApril24,2008

AUDITOR'S SIGNATURE/DATE

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!-fZr--

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The facility has a system for storing, issuing, and maintaining inventories
hazardous materials.

Constant inventories are maintained for all flammable, toxic, and caustic
substances used/stored in each section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS) file is up-to~date
for every hazardous substance used.
• The files list all storage areas, and include a plant diagram and
legend.
• The MSDSs and other information in the files are available to
the
All personnel using flammable, toxic, and/or caustic substances follow the
prescribed procedures. They:
• Wear personal protective equipment; and
official.
hazards and
to the
•
The MSDSs are readily accessible to staff and detainees in work areas.
Hazardous materials are always issued under proper superVision.
• Quantities are limited; and
• Staff always supervises detainees using these substances.

All "flamroable'! and "combustible" materials (liquid and aerosol) are stored
and used according to label recommendations.
Lighting fixtures and electrical equipment installed in storage rooms and
other hazardous areas meet National Electrical Code
The facility has sufficient ventilation, and provides and ensures clean air
exchanges throughout all buildings.
Vents, retum vents, and air conditioning ducts are not blocked or obstructed
in cells or anywhere in the facility.
Living units are maintained at appropriate temperatures in accordance with
industry standards. (68 to 74 degrees in the winter and 72 to 78 degrees in
the summer.)

Dodge County Detention Facility
does not have a written
hazardous communication
program addressing a system for
storing, issuing and inventorying
of hazardous materials.
Accountability procedures are in
place. Not all substances used in
the
The master file maintained in the
Maintenance Office has an
MSDS for each chemical used in
all of the work areas.
Dodge County Detention Facility
provides adequate personal
protective equipment (PPE) in
the work areas.
MSDSs are readily accessible in
all work areas.
Hazardous materials were
identified in Food Service
(kitchen) and the Laundry. The
bulk chemicals being
automatically dispensed from the
containers were unsecured and
not under direct
Proper storage areas are provided
and utilized to store flammables
and combustibles.
Proper lighting fixtures are
installed to meet the NEC.
Central air and heat are provided
and sufficient ventilation
clean air
Numerous cells were inspected
and vents were found to be
unobstructed.
AC and Heating thermostats are
provided to regulate the
temperatures. The temperature
during this inspection was
maintained at a comfortable
of 72
F.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
fA

')()(\7

{',....,t;"". ('n",p.i"tmn" I I.C' /R,..v 1'JI9.K(7)

ENV1RONMENTAL HEALm AND SAFETY.
POLICY:. EVERY FAClLITY WILL CON1ROLFLAMMABLE, TOXIC, AND CAUSTIC MATERIALS TIIROUGHAHAZARDOUS MATERIALS PROGRAM; THE

PROGRAM WILL INCLuDE, AMONG OTHER THINGS, rim IDENTIFICA.TION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPUCABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]kIDENTIFICATION OF INCOMPATIBLE MATERIALS, AND.
SAFE-HANDLING PROCEDuREs
y
COMPONENTS
N
NA
REMARKS
Shower and sink water temperatures do not exceed the industry standard
Each housing unit has an
individual temperature
of 120 degrees.
regulating system to control the
water temperatures. Water
0
IZI
0
temperatures during this
inspection was maintained at
112 degrees F.
All toxic and caustic materials are stored in their original containers in a
Bulk caustic materials
containers utilized for
secure area.
D
IZI
D dispensing chemicals are not
located in a secure area in the
Laundry and Food Service.
Excess flammables, combustibles, and toxic liquids are disposed of
The facility does not maintain
properly and in accordance with MSDSs.
excess materials and there was
IZI
D
D no evidence of improper
disposal practices.
Staff directly supervise and account for products with methyl alcohol.
Staff receives a list of products containing diluted methyl alcohol, e.g.,
The facility does not maintain
shoe dye. All such products are clearly labeled. "Accountability"
products
containing methyl
D
D
IZI
includes issuing such products to detainees in the smallest workable
alcohol.
Jluantities.
Every employee and detainee using flammable, toxic, or caustic materials
Training is provided during the
~
D
0
receives advance training in their use, storage, and disposal.
staff initial orientation classes.
The facility complies with the most current edition of applicable codes,
rgj
standards, and regulations of the National Fire Protection Association and
D
D
the Occupational Safety and Health Administration (OSHA).
A technically qualified officer conducts the fire and safety inspections.
Maintenance personnel and shift
supervisors conduct inspections
rgj
D
D weekly and monthly. Reports
are forwarded to the
Administrative staff for review.
The Safety Office (or officer) maintains files of inspection reports.
Dodge County Detention
does not have one
0
IZI
D Facility
particular staff assigned to
conduct monthly inspections.
The facility has an approved fire prevention, control, and evacuation plan.
Plan 270.01 is approved by
rgj
D
D Fire
the Chief Deputy.
The plan requires:
• Monthly fire inspections;
The fire plan does not include
• Fire protection equipment strategically located throughout the
.facility;
monthly fire inspections, public
rgj
D posting of emergency plans, exit
• Public posting of emergency plans with accessible D
building/room floor plans;
signs, or area-specific exit
Exit
signs
and
directional
arrows;
and
diagrams.
•
An
area-specific
exit
diagram
conspicuously
posted
in
the
•
diagrammed area.
Fire drills are conducted and documented monthly.
fire drills are not
0
IZI
D Monthly
conducted and documented.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

A sanitation program covers barbering operations.

The facility does not maintain a
sanitation program that covers

Barbering operations are
conducted in each pod and the

o
o
o

A licensed medical waste contractor disposes of infectiouslbio-hazardous
waste.

Staff is trained to prevent contact with blood and other body fluids and
written procedures are followed.

The barber shop has the facilities and equipment necessary to meet
sanitation requirements.
The sanitation standards are conspicuously posted in the barbershop.
Written procedures regulate the handling and disposal of used needles and
other sharp objects.
All items representing potential safety or security risks are inventoried and a
individual checks this 1nvpnt,(ln/
Standard cleaning practices include:
•
Using specified equipment; cleansers; disinfeCtants and
detergents .
An established
The facility follows standard cleaning procedures.
Spill kits are readily available.

Do the methods for handling/disposing of refuse meet all regulatory
requirements?

A licensediCertifiedffrained pest-control professional inspects for rodents,
insects, and vermin.
• At least monthly.
• The pest-control program includes preventative spraying for
insects.
Drinking water and wastewater is routinely tested according to a fixed
schedule.
Emergency power generators are tested at least every two weeks.
• Other emergency systems and equipment receive testing at least
quarterly.
• Testing is followed-up with timely corrective actions (repairs and
replacements).

~ ACCEPTABLE

DDEFICIENT

o AT~RIsK

Items are pmperly secured and
inventories are maintained.
Policy 250.05, Housekeeping and
Policy 250.07, Trash Removal,
are utilized as a guideline to
follow at this
The facility is maintained very
and

Stericycle provides services to
pickup and dispose of infectious
bio-hazardous waste.
Training records indicate blood
borne pathogen training is
Veolia Environmental Services
provides proper containers for
collecting refuse and disposal
services.
Wil-Kil Pest Control provides
monthly pest control services for
Dodge County Detention Facility.
The last services were rendered
on 0312412008.
Documentation indicates the
drinking water and wastewater is
tested
the
of Juneau.
Generator testing is completed
weekly. Documentation
maintained in the Maintenance
Office indicates testing is
completed with no discrepancies
noted.

o REPEAT FINDING
50

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
IF\ ,)'()()7 C'r.."t;v.. C'flTTP'f'til'mc;: T J r. fRe.v ] 7.1fI.1(7)

REMARKS:

Dodge County should develop a hazard communication training program for all staff and detainees. All chemiCals with a hazard rating of
2,3, or 4, in use should include a system of inventories, issue logs, and controlled stomge. A qualified individual who has received training
in and is familiar with the safety and sanitation requirements of the jurisdiction should be appointed to conduct monthly inspections. It is
recommended the current fire plan be revised to meet the National Fire Protection Association (NFPA) regulations to include monthly fire
drill information. Dodge County Detention Facility ensures protection oflife and includes the use of fire detection/alarm systems in all
areas of the facility. Applicable codes are applied to all areas of the facility and conform to applicable federal, state, and/or local fire safety
codes. Compliance with professional building and fire safety codes helps to ensure the safety of all persons within the facility. Reports of
periodic inspections are avaihible.

b6,b7c

lApril24,2008

AUDITOR'S SIGNATUREIDATE

b6,b7c

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
If'l ,)()()7 C'r.p"tivp. ('1\rre-.Minm: f J

r. (R"v

1'JJfI./fl7)

The hold rooms are well ventilated, well lighted, and all activating
switches are located outside the room~

The hold rooms contain sufficient seating for the number of detainees held.

Holding cells are large, well
ventilated, well lit, and all
activiating switches are located
outside the room.
Holding cells contain sufficient
space for the number of detainees
held.

An intoxicated, disruptive or
combative inmate may be
escorted directly from
the Officer's squad to a transfer
cell, Dodge County Sheriffs
Department, Policy 260.01,

5.
Detainees under the age of 18 are not held with adult detainees.

Detainees are provided with basic personal hygiene items such as water,
soap, toilet paper, cups for water, feminine hygiene items, diapers and

In older facilities, officers are within visual or audible range to allow
detainees access to toilet facilities on a regular basis.

When a detainee under the age of
18 is held at this facility, it is
because ofunforseeable
circumstances (weather) and not
being able to transport the person

Dodge County Detention Facility
was completed in 2001 and is a
state of the art facility with toilets
in each cell.

All detainees are given a pat down search for weapons or contraband
before
in the room.
Officers closely supervise the detention hold rooms using direct
supervision (Irregular visual monitoring.).
.
•
Hold rooms are irregularly monitored every 15 minutes.
•
Unusual behavior or complaints are noted.

o
o

last detainee has been removed from the hold room, it is givena

There is a written evacuation plan that includes a designated officer to
remove detainees from hold rooms in case of fire and/or building

An appropriate emergency service is called jmmedia~ly upon a
determination that a medical
exist.

o
Direct and irregular visual
monitoring is provided in the
hold rooms. There are six
cameras in the intake/booking
area and two in the vehicle
sallyport The cameras are
viewed on three monitors in
intake and ten monitors in the
Control Center.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
•

••

Y T

I'T"to ___

'I .... /OJI\'7"\.

REMARKS:

Sufficient space and seating are available for the number of detainees held/transferred in the holding/intake area.

b6,b7c

April 24, 200S'

AUDITOR'SSIGNATUREIDATE

b6,b7c

/1'W

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The security officer[s], or equivalent in IOSAs, has attended an approved
locksmith training program.

The security
, or equivalent in IOSAs, has responsibly for all
administrative duties and responsibilities relating to keys, locks etc.

The security officer, or equivalent in IGSAs, provides training to employees
control.
in
The security officer, or equivalent in roSAs, maintains inventories of all
keys, locks and locking devices.

The security officer follows a preventive maintenance program and
maintains all preventive maintenance documentation.

Facility policies and procedures address the issue of compromised keys
and locks.
The security officer, or equivalent in IGSAs, develops policy and
procedures to ensure safe combinations integrity.

All worn or discarded keys and locks are cut up and properly disposed of

The entrance/exit door locks to detainee living quarters, or areas with an
occupant load of 50 or more people, conform to:
• Occupational Safety and Environmental Health Manual, Ch. 3;
• National Fire Protection Association Life Safety Code 101.
The operational keyboard is sufficient to accommodate all the fucility key
and is located in a secure area.
Procedures are in place to ensure that key rings are:
• Identifiable;
• The numbers of keys are cited; and
cannot be removed.
•

J8I

Five of the Maintenance staff
have attended approved
locksmith
Kevin Hill and the Maintenance
Department have responsibility
for all administrative duties and
responsibilities relating to keys
and locks

Kevin Hill, Deputy Jail
Administrator, maintains a
Master Key inventory of all keys
and proximity cards for DCDF,
as well as, the Dodge County
Courts, Dodge County Sheriffs
Department, Policy 220.14, Key
Control.
A Deputy Jail Administrator
ensures monthly lock inspections
of all cell and fire escape locks
are conducted.

There are no written procedures
in place for the disposition of
worn or discarded keys and locks
to ensure they are cut up and
of

All key rings are identifiable,
contain a chit with the number of
keys indicated and keys cannot be
removed.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
tel. ?()07 ('r"."t;"". C'r.rr."...tirm<: T.T C'

mPlT

1? Ifl./OTI

Authorization is necessary to issue any restricted key.

Individual gun lockers are provided.
They are located in an area that permits constant officer
observation.
access.
In
an area that does not allow detainee or
•
The facility has a key accountability policy and procedures to ensure key
accountability. The keys are physically counted daily.

•

All staff members are trained and held responsible for adhering to proper
procedures for the handling of keys.
• IsSued keys are returned immediately in the event an employee
inadvertently carries a key ring home.
When
a key or key ring is lost, misplaced, or not accounted for,
•
the shift supervisor is immediately notified.
• Detainees are not permitted to handle keys assigned to staff.

~ ACCEPTABLE

DEFICIENT

OAT-RISK

Authorization is necessary from
the Shift Supervisor or higher to
issue restricted

Keys are counted by the Control
Center officer on the second shift
to ensure

REPEAT FINDING

REMARKS:

There are no written procedures in place to ensure worn or discarded keys and locks are cut-up and disposed of properly.

b6,b7c

/April24.2008

b6,b7c

/e~

AUDITOR'S SIGNATUREIDATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Staff conduct a fonnal count at least once each shift.

Activities cease or are strictly controlled while a formal count is being
conducted.

Certain operations cease during formal counts.

Officers positively identifY each detainee before counting himlher as
present

AT-RIsK

Master Control announces to all
sections at0615, 1415,and 2130
hours to assume a head count
position, Dodge County Sheriff's
Department, Policy 250.03, and
Inmate
The 2:15 p.m. count was
observed on Tuesday, April 22,
2008. No discrepancies were
noted, the on coming staff
conduct a physical count, verified
against on duty officer's inmate
roster to ensure the accuracy of
the number of detainees/offenders
in the housing units. The counts
were called into the Control
Center. The "Tally Sheet" which
is signed by the Shift Supervisor
does not contain the date and
time the count cleared. Both
areas were added on the sheet by
the end of the
Master Control announces "count
clear" when inmates in all pods
have been accounted for. Nonnal
resumes.

The Pod Officer counts each
inmate and checks for the
presence ofhislher identification
band, The Officer compares the
number of inmates against the
roster.

o REPEAT FINDING

REMARKS:

The "Tally Sheet", used to document the official count, does not contain the date and time the count cleared. Both of these areas were
added to the count form before the end of the day.

b6,b7c

A,,H24,2008

AUDITOR'S SIGNATUREIDAT

b6,b7c

,~
I
v

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
01 "I1V)'7 r~_r;.,~ r~~~nD

fT)"",

1'J'flIrl7\

POST ORDERS
POLICY: ICE PROVIDES OFFICERS ALL NECESSARY GUIDANCE FOR CARRYlNG OUT TIIEIR DUTIES. THIs GUIDANCE INCLUDES TIlE POST
ORDERS ESTABLISHED FOR EVERY POST, WHICH ARE REVIEWED AT'LEAST ANNUALLY, AND GlVENTO EACHOfflCER UPON ASSIGNMBNTTO TIlAT
POST.
NA
COMPONENTS
Y
N
REMARKS

Every fixed post has a set of post orders.

IZI

Each set contains the latest inserts (emergency memoranda, etc.) and
revisions.
One individual or department is responsible for keeping all post-orders
current with revisions that take place between reviews.

IZI

The IGSA maintains a com}Jlete set (central file) of post orders.
The central file is accessible to all staff.
The OlC or Contract / IGSA equivalent initiates/authorizes all post-order
changes.

IZI
IZI

D
D

D
0

IZI

The OlC or Contract / IGSA equivalent has signed and dated the lastpage
of every section.
A review/updating/reissuing of post orders occurs regularly and at a
minimum, annually.
Procedures keep post orders and logbooks secure from detainees at all
times.
Every armed-post officer qualifies with the post weapon(s) before
assuming post duty.

Armed-post post orders provide instructions for escape attemj)ts.
The post orders for housing units track the event schedule.
Housing-unit post officers record all detainee activity in a log. The post
order includes instructions on maintaining the logbook.

[8J ACCEPTABLE

DDEFICIENT

IZI

/Xl

D
D
D

0
D
D

[gJ

/Xl
AT-RISK

Computers in each pod have a
software program called
Tiburon. This program is used
by staff.

Kevin A. Hill, Deputy Jail
Administrator, keeps all postorders current with revisions
that take place between reviews.

The Deputy Jail Administrator
has the final authorization to
post-order changes.
The first page of the post-orders
is signed and dated by the
Deputy Jail Administrator.

There are no designated armed
posts at Dodge County
Detention Facility, except
transporting US Marshal
offenders. All staff assigned to
escort positions is weapons
qualified.

Tiburon software is used daily
to record detainee activities.

D REPEAT FINDING

REMARKS:

Post orders are available for all fixed posts and utilized by staff for their day-to-day assignments.

b6,b7c

April 24. 200.

b6,b7c

u,./
r

AUDITOR'SSIGNATUREIDATE

58
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The facility has a comprehensive security inspection policy. The policy
specifies:
•
Posts to be inspected;
•
Required inspection forms;
•
Frequency of inspections;
•
Guidelines for checking security features; and
•
Procedures for reporting weak spots, inconsistencies, and other
areas
Every officer is required to cQnduct a security check of hislher assigned
area. The results are documented.

Procedures ensure that recurring problems and a failure to take corrective
action are
to the "n,,,r,-,,nn>lTp.
The front-entrance officer checks the ID ofeveryone entering or exiting the
facility.

12?]

All visits are officially recorded in a visitor logbook or eiectmnically
recorded.

12?]

Written procedures do not exist
to ensure the facility has a
comprehensive security
inspection policy.

Authorized staff only are
in the Control Center..

Officers monitor all vehicular traffic entering and leaving the facility.
The facility maintains a log of all incoming and departing vehicles to
sensitive areas of the facility. Each entry contains:
• The driver's nanie;
• Company represented;
Vehicle contents;
• Delivery date and time;
• Date and time out;
• Vehicle license number; and
for the vehicle
the visit
• Name of
Officers thoroughly sear<:h each vehicle entering and leaving the facility.

•

12?]

Vehicles do not enter the secured

A log is not maintained for
incoming and departing vehicles
making deliveries at the rear
loading dock

The facility has a written policy and procedures to prevent the introduction
of contraband into the facility or any of its components.

Tools being taken into the secure area of the facility are inventoried before
entering and prior to departure,

12?]

do not enter the facility
are not searched staff.
Written policy and procedures
are designed to prevent the
introduction of contraband into
the facility, Dodge County
Sheriffs Office, Policy 220.11,
Contraband
The escorting correctional staff
inventories the tools before
entering and prior to leaving the

Every search of the SMU and other housing units is documented.
Storage and supply rooms, walls, light and plumbing fixtures, accesses, and
drains, etc., undergo frequent, irregular searches. These searches are
documented.
Walls, fences, and exits, including exterior windows, are inspected for
defects once each shift.
Daily procedures include:
• Perimeter alarm system tests;
• Physical checks of the perimeter fence; and
the results.
•

~ ACCEPTABLE

Searches are logged into the
Tiburon
Search teams conduct quarterly
searches throughout the facility
but the searches are not
documented.
This fucility does not have
walls/fences.

This facility has no perimeter
alarm system/perimeter fence.

OAT-RIsK

DDEFICIENT

REPEAT FINDING

REMARKS:

Written procedures do not exist to ensure the facility has a comprehensive security inspection policy. Frequent, irregular searches of the
facility are not conducted. Quarterly searches are not documented. A sign-in log is not maintained for incoming and departing vehicles
making deliveries at the rear loading dock

b6,b7c

April24,2008

b6,b7c

AUDITOR'S SIGNATURE/DATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
.

The Administrative Segregation unit provides non-punitive protection
from the general population and individuals undergoing disciplinary
segregation.
•
Detainees are placed in the SMU (administrative) in accordance
written criteria.
In exigent circumstances, staff may place a detainee in the SMU
(administrative) befure a written order has been approved.
•
A
of the order
to the detainee within 24 hours.
The OIC (or equivalent) regularly reviews the status of detainees in
administrative detention.
•
A supervisory officer conducts a review within 72 hours of the
detainee's
in the SMU
,A supervisory officer conducts another review after the detainee has spent
seven days in administrative segregation, and:
•
Every week thereafter for the first month; and
•
Every 30 days after the first month.
•
Does each review include an interview with the detainee?
•
Is a written record made ofthe decision and the
The detainee is given a copy of the decision and justification fur each
review.
•
The detainee is given an opportunity to appeal the reviewer'S
decision to someone else in the facility.

The OIC (or equivalent) routinely notifies the Field Office Director (or
staff officer in charge of IGSAs) any time a detainee's stay in
administrative detention exceeds 30 days.
•
Upon notification that the detainee's administrative segregation
has exceeded 60 days, the FD furwards written notice to HQ
Field
Branch Chief fur DRO.
The OIC or equivalent) reviews the case of every detainee who objects to
administrative segregation after 30 days in the SMU.
A written record is made of the decision and the justification.
•
•
The detainee receives a copy of this record.

The detainee is given the right to appeal to the OIC (or equivalent) the
conclusions and reCommendations of any review conducted after the
detainee have remained m administrative segregation for seven
consecutive
Administratively segregated detainees enjoy the same general privileges as
detainees in the
The SMUis:
•
Well ventilated;
•
Adequately lighted;
•
Appropriately heated; and
•
Maintained in a
condition.

o
o

A shift supervisor visits SMU on
each shift and conducts informal
rather than formal reviews.
Documentation does not exist to
support reviews are done.

The detainee may appeal the
Shift Commander's decision per
the appeal process as described
in this procedure, Dodge County
Sheriff's Department, Policy
220.09.

When the situation occurs,
Programs Department and a Shift
Supervisor review the case of
every detainee who objects to
administrative segregation after
30

The unit is orderly and
maintained in a sanitary
condition.

All cells are equipped with beds.
•
bed is
fastened to the floor or wall.
The number of detainees in any cell does not exceed the occupancy limit
• When occupancy exceeds recommended capacity, do basic living
standards decline?
• Do criteria for objectively assessing living standards exist?
• If
are the criteria included in the written
The segregated detainees have the same opportunities tot:x.cltuuJlgeilaundf:r
and linen as detainees in the
Detainees receive three nutritious meals per day,
population's menu of the day.
• Do detainees eat only with disposable utensils?
• Is food ever used as
Each detainee maintains a normal level of personal hygiene in the SMU,
• The detainees have the opportunity to shower and shave at least
three times a week.
• If
The detainees are provided:
• Barbering services;
• Recreation privileges in accordance with the "Detainee
Recreation" standard;
• Non-legal reading material;
• Religious material;
• The same correspondence privileges as detainees in the general
population;
• Telephone access similar to that of the general popUlation; and
• Personal
material.
A health care professional visits every detainee at least three times a week.
• The shift supervisor visits each detainee daily.
• Weekends and

hours.

•

Detainees in SMU receive the
same meals as the general
population.

Each detainee is afforded the
opportunity to receive three
showers a week and five hours of
recreation.

Nexis Lexis is available on each
Pod to be utilized by detainees.

Detainee related activities are
in the Tiburon nrn,at"<om

•
meals
SPC procedures inClude completing the SMU Housing Record (1-888)
immediately upon a detainee's placement in the SMU.
• Staff c()mpletes the form at the end of each shift.
•
facilities use Form 1-888
local

Medical care is provided three
times or more daily,

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Staff record whether the detainee ate, showered, exercised, and took any
applicable medication during every shift.
• Staff logs record all pertinent infonnation, e.g., a medical
condition, suicidaVassaultive behavior, etc;
• The medical officerlhealth care professional signs each
individual's record during each visit; and
• The housing officer initials the record when all detainee services
are
or at the end of the shift.
A new record is created for each week the detainee is in Administrative
. Segregation.
• The weekly records are retained in the SMU until the detainee's
return to the

~ ACCEPTABLE

DEFICIENT

OAT-RIsK

Pertinent infonnation regarding
the detainee's well-being and
utilization of privileges
documented in Tiburon.

D REPEAT FINDING

REMARKS:

Documentation does not exist to reflect supervisory staff conducts reviews with SMU detainees within the required timeframe.

b6,b7c

/April24,2008

b6,b7c

AUDITOR'S SIGNATUREIDATE

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

are

Officers placing detainees in disciplinary segregation follow written
procedures.

The sanctions for violations committed during one incident are limited to
60 days.

A completed Disciplinary Segregation Order accompanies the detainee
into the SMU.
• The detainee receives a copy of the order within 24 hours of
Standard procedures include reviewing the cases of individual detainees
housed in disciplinary detention at set intervals.
• After each formal review, the detainee receives a written copy of
reasons.
the decision and
The conditions of-confinement in the SMU are proportional to the amount
detainees and staff.
of control
Detainees in disciplinary segregation have fewer privileges than those
housed in administrative segregation.

Living conditions in disciplinary SMUs remain the same regardless of
behavior.

•
•
The quarters used for segregation are:
• Well-ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds that are securely fastened to the floor or
wall of the cell.
The number of detainees confined to each cell or room is limited to the
number for which the spa-ce was designate.
excess
ona
basis?
Does the orc
When a detainee is segregated without clothing, mattress, blanket, or
pillow (in a dry cell setting), a justification is made and the decision is
reviewed each shift. Items are returned as soon as it is safe.
in the SMU have the same opportunities to exchange clothing.
other detainees.
Detainees in the SMUreceive three nutritious meals per day, selected
from the Food Service's menu of the day.
• Food is not used as

!Xl

[gJ

!Xl

J2?j

•

-~.-

0
Under the Wisconsin Statute, ten
days is the maximum time a
detainee can be held in punitive

Detainees are not permitted
outside visits nor phone calls and
only hygiene items from

The unit is orderly and
maintained in a sanitary
condition.

Detainees in SMU receive the
same meals as the general

~.-.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Health care is provided three or
more times daily.

Detainees on punitive status are
not
outside visits.

Lexis Nexis is provided on each
Pod for detainee use,

All detainee-related activities are documented, e.g. meals served,
recreation activities, visitors, etc.

Detainee-related activities are
documented in the Tiburon

The SPC's, the Special Management Housing Unit Record (1-8880r
equivalent), is prepared as soon as the detainee is placed in the SMU.
•
Alll-88.8s are filled out by the end of each shift.
•
The CDFIIGSA facility use Form.
•
1-888
local

Detainees are allowed to maintain a normal level of personal hygiene,
the
to shower and shave at least three times/week.
Detainees receive, unless documented as a threat to security:
•
Barbering services;
•
Recreation privileges;
•
Other-than-Iegal reading material;
•
Religious material;
•
The same correspondence privileges as other detainees; and
•
Personal
material.
When phone access is limited by number or type of calls, the following
areas are exempt:
•
Calls about the detainee's immigration case or other legal
matters;
•
Calls to consular/embassy officials; and
•
Calls during family emergencies (as determined by the
A health care professional visits every detainee in discip linary segregation
every week day,
•
The shift supervisor visits each segregated detainee daily
•
Weekends and
SMU detainees are allowed visitors, in accordance with the "Visitation"
standard.
SMU detainees receive legal visits, as provided in the ''Visitation''
standard,
Legal serVice providers are notified of security concerns arising
•
before a visil
Visits from clergy are allowed.
•
The clergy member is given the option of visiting/not visiting the
segregated detainee.
•
Violent/uncooperative detainees are denied access to religious
services when
and
would otherwise be affected.
SMU detainees have law library access.
•
Violent/uncooperative detainees retain access to the law library
unless adjudicated a security threat in writing.
•
Legal material brought to individuals in the SMU on a case-bycase basis.
•
Staff documents every incident of denied access to the law

A detainee request is submitted .
to receive a shower

SMU staff record whether the detainee ate, showered, exercised, took
medication, etc.
•
Details about the detainee logged, e.g., a medical condition,
suicidal/violent behavior, etc.
• The health care official sign individual records after each visit
•
The housing officer initials the record when all detainee services
are completed or at the end of the shift.
•
A new record is created weekly for each detainee in the SMU.
•
The SMU retains these records until the detainee leaves the
SMU.

Pertinent information about the
detamee's well-being and
utilization of privileges is
documented in Tiburon.

REMARKS:

Wisconsin Statutes prohibit a detainee to be held in punitive status for more than ten days.

b6,b7c

April24.2008

AUDITOR'S SIGNATURE/DATE

b6,b7c
b6,b7c

~
V

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
. .

is responsible for developing a tool control
and an .
to insure
Department heads are responsible for implementing this standard in their

Maintenance Department is
for tool control.

Tool inventories are required for the:
•
Maintenance Department;
•
Medial Department;
•
Food Service Department;
•
Electronics Shop;
•
Recreation Department; and

Tool inventories exist in the
Maintenance, Medical, and Food
Service Departments, Dodge
County Sheriffs Department,
Policy and Procedure 220.16.

•
The facility has a policy for the regular inventory of all tools.
•
The policy sets minimum time lines for physical inventory and all
necessary documentation.
•
ICE facilities use AMIS bar code labels when rf>nll1rf'{\
The facility has a tool classification system. Tools are classified according
to:
• Restricted ( dangerouslhazardous); and
• Non-Restricted
Department heads are responsible for implementing tool-control
The facility has policies and procedures in place to ensure that all tools are
marked and
identifiable.
The facility has an approved tool storage system.
•
The system ensures that all stored tools are accountable.
•
Commonly used tools (tools that can be mounted) are stored
in such a
that
tool is
notice.
Each facility has procedures for the issuance of tools to staffand detainees.

o
The facility has policies and procedures to address the issue oflost tools.
The policy and procedures include:
•
Verbal and written notification;
• Procedures for detainee access; and
•
documentation/review for all incidents oflost tools.
Broken or worn out tools are surveyed and disposed of in an appropriate
and secure manner.
All private or contract repairs and maintenance workers under contract to
ICE, or other visitors, submit an inventory of all tools prior to admittance
into or
from the .

!2J ACCEPTABLE

DEFICIENT

All tools in the DCDF are
classified as restricted tools.

The Maintenance staff use the
chit system whenever they
remove tools from the shadow
boards.

Policies and procedures address
the issue oflost tools, Dodge
County Sheriffs Department,
Policy and Procedure 220.16.

There is currently no procedure
in place for the disposal of
broken or wom out tools.

o REPEAT FINDING

-67-"

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

REMARKS:

Currently no procedures are in place for the disposal of broken or worn out tools.

b6,b7c

iApril24,2008

b6,b7c

AUDITOR'S SIGNATURElDA

r.f!~

68
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
........

_ .... ,..,.., -

~",/n/r..""1'

Every transporting officer required to drive a commercial size bus has a
valid Commercial Driver's License (CDL) issued by the state of .
employment.

Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability; and
Deficiencies are corrected before the vehicle goes back into
service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour period;
• Drive only after eight consecutive off-duty hours;
• Do not receive transportation assignments after having been on
duty, in any capacity, for 15 hours;
Drive a 50-hour maximum in a given work week; a 70-hour
maximum during eight consecutive days;
During
emergency conditions (including bad weather), officers
•
may drive as long as necessary and safe to reach a safe
the lO-hour limit.
Two officers with valid CDLs required in any bus transporting detainees.
• When buses travel in tandem with detainees, there are two
qualified officers per vehicle.
.
An
vehicle.
driver
•
Before the start of each detail, the vehicle is thoroughly searched.

•

Positive identification of all detainees being transported is confirmed.

All detainees are searched immediately prior to boarding the vehiclebystaff
the bus or vehicle.
The facility ensures that the number of detainees transported does not
level.
exceed the vehicles manufacturer's
The vehicle crew conducts a visual count once all passengers are on board
and seated.
Additional visual counts are made whenever the vehicle makes a
scheduled or

•

DCDF does not have a
commercial size bus. Vans and
sedans are the only vehicles used
to
detainees.

DCDF does not have a
commercial size bus. Vans and
sedans are the only vehicles used
to
detainees.
Drivers use a transportation
check list to search each vehicle

A head count is conducted after
each stop.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Policies and procedures are in place addressing the use of restraining
equipment on transportation vehicles.

Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times when detainees are
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards, as identified by
dieticians utilized ICE.
The vehicle crew inspects all Food Service pickups before accepting
delivery (food wrapping, portions, quality, quantity, thermos-transport
containers, etc.),
• Before accepting the meals, the vehicle crew raises and resolves
questions, concerns, or discrepancies with the Food Service
representative;
• Basins, latrines, and drinking-water containers/dispensers are
cleaned and sanitized on a fixed schedule.
Vehicles have:
Two-way radios;
• Cellular telephones; and
• Equipment boxes stocked in accordance with the Use of Force
Standard.

•

Personal property of a detainee transferring to another facility is:
• Inventoried;
• Inspected; and
the detainee.
•

Policies and procedures are in
place to address the use of
restraining equipment on
transportation vehicles. Dodge
County Sheriffs Department,
Policy 220.21, Armed
Transportation and Policy
220.07 Use of Restraints.

Bag meals are provided for long
distance transfers.

All vehicles have two-way
radios, cellular phones, and
equipment boxes stocked in
accordance with the Use of Force
Standard.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

The following contingencies are included in the written procedures for
vehicle crews:
•

•

•
•

•
•
•
•

•
•

Attack
Escape
Hostage-taking
Detainee sickness
Detainee death
Vehicle fire
Riot
Traffic accident
Mechanical problems
Natural disasters
Severe weather
list includes women or minors

~ ACCEPTABLE

DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:

Vans and sedans are the only vehicles used at Dodge County Detention Facility to transport detainees. There are a total of 51 staff who
make two daily runs to Chicago and two to (five days a week) Milwaukee, making stops at Immigration and the Federal Court to either pick
up or drop off detainees.

b6,b7c

Apri124, 2008

b6,b7c

AUDlTOR'SSIGNATURElDATE

,-./'
1/

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
/Pl'o. '''U\(),'7 r"_ .........

+: . . . .,..I""',.,...........:JIo~~ ...........

T £"" .fD"u 1 "'I,o./()7\

Written policy authorizes staff to respond in an immediate-use-of-force
situation without a supervisor's presence or direction.

When the detainee is in an area that is or can be isolated (e.g., a locked cell,
a range), posing no direct threat to the detainee or others, officers must tty
to force.
to resolve the situation without
Written policy asserts that calculated rather than immediate use of force is
feasible in most cases.
The facility subscribes to the prescribed Confrontation Avoidance
Procedures.
Ranking detention official, health professional, and others
calculated use of force.
confer before
When a detainee must be forcibly moved and/or restrained, and there is time
for a calculated use offorce, staff uses the Use-of-Force Team Technique.
Under staff
Staff members are trained in the performance of the Use-of-Force Team
Technique.

•

Written procedures are in place
to authorize staff to respond to an
immediate-use-of-force situation,
Dodge County Sheriff's
Department, Policy 220.08, Use
of
220

DCDF has a 13 member
designated CERT. All staff
receive training in orientation and
annual training in the Use-of:.
Force Team

Staff:

•
•

Do not use force as punishment;
Attempt to gain the detainee's voluntary cooperation before
resorting to fOrce;
Use only as much force as necessary to control the detainee;
and
Use
restraints only when other non-confrontational means,
•
verbal
have failed or are
Medication may only be used for restraint purposes when authorized by the
Medical
Use-of:.Force Team follows written procedures that attempt to prevent
injury and exposure to communicable disease(s).

•

Two use offorce incidents were
reviewed (#07-1057 and #08314). Procedures were followed
by CERT in an attempt to
prevent injury and exposure to
communicable disease(s). The
incidents were documented and
one was video

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

USE OF FORCE
POLICY: THE U.S. DEPARTMENT OF HOMELAND SECURITY AUTHORIZES THE USE OF FORCE ONLY AS ALAST ALTERNATIVE AFTER ALL OTHER
REASONABLE EFFORTS TO RESOLVE A SITUATION HAVE FAILED. ONLY TIIAT AMOUNT OF FORCE NECESSARY TO GAIN CONTROL OF THE
DETAINEE, TO PROTECT AND ENSURE THE SAFETY OF DETAINEES, STAFF AND OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO
ENSURE INSTITUTION SECURITY AND GOOD ORDER MAY BE USED. PHYSICAL RESTRAINTS NECESSARY TO GAIN CONTROL OF ADEfAINEE WHO
APPEARS TO BE DANGEROUS MAYBE EMPWYED WHEN TIlE DETAINEE:
YES
No
NA
COMPONENTS
REMARKS
Standard procedures associated with using four-point restraints include:
• Soft restraints (e.g., vinyl);
• Dressing the detainee appropriately for the temperature;
Written procedures are in place
• A bed, mattress, and blanket/sheet;
for the use offour-point
• Checking the detainee at least every 15 minutes;
restraints, the restraint chair, and
• Logging each check;
the
RACC Belt, Dodge County
0
0
~
• Turning the bed-restrained detainee often enough to prevent
Sheriffs Department, Policy
soreness or stiffuesS;
220.0,7Use of Restraints and
• Medical evaluation of the restrained detainee twice per
Policy 220.26, RACC System.
eight-hour shift; and
• When qualified medical staff is not immediately available,
staff position the detainee "face-up".
The shift supervisor monitors the detainee's position/condition every two
hours.
D
0
• He/she allows the detainee to use the rest room at these ~
times under safeguards.
All detainee checks are logged.
0
~
0
In immediate-use-of-force situations, staff contacts medical staff once the
Once the detainee is under
control in an immediate use-ofdetainee is under control.
0
0 force situation, medical staff is
~
notified.
When the Ole authorizes use of non-lethal weapons:
• Medical staff is consulted before staff use pepper
spray/non-lethal weapons.
IX1
D
0
Medical
staffreviews the detainee's medical file before use
•
of a non-lethal weapon is authorized.
Special precautions are taken when restraining pregnant detainees.
0
0
IX1
• Medical personnel are consulted
Protective gear is worn when restraining detainees with open cuts or
Protective gear is worn by the
wounds.
0
0 use of force teams when
IX1
restraining detainees
Staff documents every use of force andlor non-routine application of
IX1
0
0
restraints.
It is standard practice to review any use of force and the non-routine
IX1
0
0
application of restraints.
All officers receive training in self-defense, confrontation-avoidance
techniques and the use of force to control detainees.
0
0
• Specialized training is given and Officers are certified in all IX1
devices they use.
In SPCs, is the Use of Force form is used? In other facilities (IGSAs /
IX1
0
0
CDFs) is this form or its equivalent used?
~ ACCEPTABLE

DDEFICIENT

AT-RISK

D REPEAT FINDING

73
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

REMARKS:

Written policy outlines immediate and calculated use offorce, confrontation avoidance, and use of the restmint equipment.

b6,b7c

April24,2008

AUDITOR'S SIGNATUREIDA

b6,b7c

~
/1'

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

STAFF DETAINEE COMMUNICATIONS
POLICY: PROCEDURES MUST BE IN PLACE TO ALLOW FOR FORMAL AND INFORMAL CONTACT BETWEEN KEYFACillTY STAFF AND ICE STAFF
ANDICEDETAINEEANDTOPERMITDETAlNEESTOMAKEWRITfENREQUESTSTOlCESTAFFANDRECElVEANANSWERINANACCEPTABLETIME
FRAME •.

COMPONENTS
The ICE Field Office Director ensures that weekly announced and
unannounced visits occur at the IGSA.
Detention and Deportation Staff conduct scheduled weekly visits with
detainees held in the !GSA.
Scheduled visits are posted in ICE detainee areas.

I2l

Visiting staff observe and note current climate and conditions of
confinement at each !GSA.
ICE infoimation request Forms are available at the IGSA for use by ICE
detainees.

The IGSA treats detainee correspondence to ICE staff as Special
Correspondence.
ICE staff responds to a detainee request from an !GSA within 72 hours.
ICE detainees are notified in writing upon admission to the facility of
their right to correspond with ICE staff regardmg their case or conditions
of confinement.

I2l
I2l

0
0

I8J ACCEPTABLE

o DEFICIENT

OAT-RIsK

REMARKS

ICE Field Office ensures weekly
visits occur at Dodge County.
ICE has scheduled weekly visits
at Dodge.
Scheduled visits by ICE were
posted for Thursday in the .
detainee units.

ICE information requests forms
were found to be located in the
day rooms areas of housing
units.
The facility faxes request forms
to ICE.

o REPEAT FINDING

REMARKS:

ICE Deportation Officer
audit.
b6,b7c
spoke to Officer b6,b7c
to their requests.

b6,b7c
and Dodge staff seemed to have a very good working relationship, reflected throughout this
familiar to the detainee population as recognized during his inspections of housing units. The detainees
and stated they knew he was from ICE. Additionally, the detainees stated Officer b6,b7c is responsive

b6,b7c
iApri124, 2008
AUDITOR'SSIGNATUREIDAT

b6,b7c

f1-./
V

75
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

DETAINEE l'RANSFER STANDARD
POLICY: ICEWILLMAKEALLNECESSARYNOTIFICATIONSWHENADETAINEEISTRANSFERRED.lFADETAlNEEISBEINGTRANSFERREDVIATIIE
JUSTICE PRISONER ALIEN TRANSPORTATION SYSTEM (JPATS), ICE WILL ADHERE TO JPATS PROTOCOLS; iN DECIDING WHETHER TO
TRANSFERADETAINEE, ICE WILL TAKE INTO CONSIDERATION WHETHER TIffiDETAlNEEIS REPRESENTED BEFORE TIffiIMMIGRATION COURT. IN
SUCH CASES,.THEFiELD OFFlCEDIRECTOR WILL CONSIDER THEDETAlNEE'S STAGE WITHIN THEREMOVALPROCESS, WHETHER THEDETAINEE'S
ATTORNEY IS LOCATED WITHIN REASONABLE DRIVING DISTANCE OF TIffi FACILITY, AND WHERE THE IMMIGRATION COURT PROCEEDINGS ARE
TAKING PLACE.
N
NA
COMPONENTS
Y
REMARKS
When a detainee is represented by legal counselor a legal representative,
and a G-28 has been filed, the representative of record is notified by the
detainee's Deportation Officer.
D
~
D
• The notification is recorded in the detainee's file; and
• When the A File is not available, notification is noted within
DACS
Notification includes the reason for the transfer and the location of the
All notifications, to include the
[gI
new facility.
D
D reason for transfer and location,
are made as soon as possible.
The deportation officer is allowed discretion regarding the timing of the
[8l
D
D
notification when extenuating circumstances are involved.
The attorney and detainee are notified that it is their responsibility to
D
D
~
notify family members regarding a transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed with the detainee
prior to transfer;
[8l
D
D
• The detainee is not notified of the transfer until innnediately
prior to departing the facility; and
The detainee is not permitted to make any phone calls or have
contact with any detainee in the general population.
The detainee is provided with a completed Detainee Transfer Notification
[8l
D
D
Form.
Form G-391 or equivalent authorizing the removal ofa detainee from a
[8l
D
D
facility is used.
For medical transfers:
• The Detainee Immigration Health Service (or !GSA) (DlliS)
Medical Director or designee approves the transfer;
D
• Medical transfers are coordinated through the local ICE office; [8l
D
and
• A medical transfer summary is completed and accompanies the
. detainee.
Detainees in ICE facilities having DlliS staff and medical care are
Dodge County Detention facility
transferred with a completed transfer summary sheet in a sealed envelope
[8l
properly
prepares the medical
D
D
with the detainee's name and A-number, and the envelope is marked
summary.
Medical Confidential.
For medical transfers, transporting officers receive instructions regarding
[8l
D
D
medical issues.
Detainee's funds, valuables, and property are returned and transferred
[8l
D
D
with the detainee to his/her new location.
Transfer and documentary procedures outlined in Section C and D are
[gI
D
0
followed.
Meals are provided when transfers occur during normally schedule meal
~
D
D
times.
An A File or work folder accompanies the detainee when transferred to a
[8l
D
0
different field office or sub-office.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

Files are forwarded to the receiving office via overnight mail no later than
one business day following the transfer.

o DEFICIENT

~ ACCEPTABLE

OAT-RIsK

o
D REPEAT FINDING

REMARKS:

ICE detainees are approved and transported within the proper guidelines. ICE detainees are released only with ICE official approval.

b6,b7c

lApril24. 2008

AUDITOR'S SIGNATUREiDATE

b6,b7c

~-_/
J"

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
,-.::::.,. "J'\·rv'., """ ..

_.L~ __ ~

, . , _ _ _ _ ~=

___

T T

.IT) .... ~~

1 "/OI()'7'\

•
6415 Calder, Suite B • Beaumont, Texas 77706
409.866.9920 • www.correctionalexperts.com
Making a Difference!

April 28, 2008

MEMORANDUM FOR:

FROM:

James T. Hayes
Director
Office of Detention and Removal Operations
b6,b7c

b6,b7c

Reviewer..;In
Creative Corrections

Dodge County Detention Facility Annual Detention Review

SUBJECT:

Creative Corrections conducted an Annual Detention Review (ADR) of Dodge County Detention
Facility in Juneau, Wisconsin, on April 22-24, 2008. Dodge County Sheriff's Department
operates this facility. As noted on the attached documents, the team of Subject Matter Experts
b6
b6,b7c
b6,b7c
(SME) included:
, Security;
Health Services;
b6
Safety; and
Food Services.
A closeout meeting to discuss review findings, concerns, and recommendations was conducted
b6,b7c
with Sheriff Todd Nehls, Jail Administrator
, and Deputy Jail Administrators
b6,b7c
b6,b7c
and
, and members of their staff on April 24, 2008. All
b6,b7c
closeouts were attended by
, Immigration and Customs Enforcement Deportation
Officer.
.

Type of Review
This review is a scheduled Detention Standard Review to determine general compliance with
established ICE National Detention Standards for facilities used for over 72 hours.

Review Summary
The facility has no state or national accreditation certifications.

FOR OFF

RCEMENT SENSITIVE}

•

Standards Compliance

The following statistical information provides a direct comparison ofthe 2007 ADR and this
ADR conducted for 2008.

April 18-19. 2007

Review

Compliant
Deficient
At-Risk
Not-Applicable

38
0
0
0

April 22-24. 2008
Compliant
Deficient
At-Risk
Not-Applicable

Review
37
0
0
1

Recommended Rating and Justification
It is the Reviewer-in-Charge's (RIC) recommendation that the facility receives a rating of
"Good". It should be noted the staff at this facility was extremely professional and helpful
during the entire review process. A high level of sanitation is maintained throughout this
facility, especially the Food Service Department. Furthermore, Dodge County Detention
Facility has extremely efficient and accurate methods in place for the accountability and
security of detainees.

RIC Assurance-Statement
All [mdings ofthis review have been documented on the Detention Review Worksheet and are
supported by the written documentation contained in the review file.

FOR OFFICIAL USE C>NLY (LAW ENFORCEMENT SENSITIVE)

Office ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement
JAN 02 2009

MEMORANOUM FOR:

b6,b7c

Acting Field Office Director
e
b6,b7c

FROM:

b6,b7c

Dodge County Detention Facility Annual Review

SUBJECT:

The annual review of Dodge County Detention Facility in Juneau, Wisconsin, conducted on
April 22-24, 2008, has been received. The Review Authority has assigned an interim rating of
Deficient due to the use ofEMDDs (Electro Muscular Disruption Devices) in this facility;
otherwise a rating of "Good" would have been assigned. The policy regarding the use of
EMDDs is currently being reviewed and no plan of action is required at this time. No further
action is required and this review is closed.
The rating is based on the Reviewer-in-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must now initiate the following actions in accordance
with the Detention Management Control Program (DMC.P):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, G-324B Worksheet,
RIC Summary Memorandum, and this memorandum.
2) The next annual review will be scheduled on or before April 24, 2009.
Should you or your staff have any questions regarding this matter, please contact
b6
Deputy Assistant Director, Detention Management Division at (202)
cc: Official File
ICE:HQDRO

b6,b7c

;4/30/2008
b2High

------

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

www.ice~gov