Department of Homelanlecurity
Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document m-ust be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours

Field Office Detention Review Worksheet
IZI

Local Jail- IGSA
State Facility- IGSA
ICE Contract Detention
Name
Hamilton Coun Jail
Address (Street and Name)
601 Walnut Street
City, State and Zip Code
Tennessee 37402

o

of Reviewer-In-Charge
lEA

_~n,a"j,~1

Assessment

Other

•

Table of Contents
DETAINEE SERVICES STANDARDS

(SECTION 1)

............................................................. 3

ACCESS TO LEGAL MATERIALS .... , ................................................ , ......................................................... .
ADMISSION AND RELEASE ....................................................................................................................... .
CLASSIFICATION SYSTEM ....................................................................................................................... ..
CORRESPONDENCE AND 011IER MAIL .................................................................................................... ..
DETAINEE HANDBOOK ............................................................................................................................ ..
FOOD SERVICE ......................................................................................................................................... .
FUNDS AND PERSONAL PROPERTy .......................................................................................................... .
DETAINEE GRIEVANCE PROCEDURES ....................................................................................................... .
GROUP PRESENTATIONS ON LEGAL RIGHTS ........................................................................................... ..
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ...................................................... ..
MARRIAGE REQUESTS ............................................................................................................................. .
NON-MEDICAL ESCORTED TRIPS .............................................................................................................. .
RECREATION ............................................................................................................................................ .
RELIGIOUS PRACTICES ............................................................................................................................. .
ACCESS TO TELEPHONES ........................................................................................................................ ..
VISITATI.ON ............................................................................................................................................. ..
VOLUNTARY WORK PROGRAM ................................................................................................................ .

HEALTH SERVICES STANDARDS (SECTION II) ...•....•.....•.......................................•....•..... 33
HUNGER STRIKES ..................................................................................................................................... .
MEDICAL CARE ......................................... ~ .............................................................................................. .
SUICIDE PREVENTION AND INTERVENTION ............................................................................................. .
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .................................................................... ..

SECURITY AND CONTROL STANDARDS (SECTION 1m

...................................................40

CONTRABAND .......................................................................................................................................... .
DETENTION FILES .....................................................................................................................................
DISCIPLINARY POUCY ............................................................................................................................ ..
EMERGENCY PLANS ................................................ , ............................................................................... ..
ENVIRONMENTAL FfEALTH AND SAFETY ................................................................................................. .
HOLD ROOMS IN DETENTION FACILITIES ................................................. ~ ............................................... .
KEy AND LOCK CONTROL ....................................................................................................................... .
POPULATION COUNTS ............................................................................................................................. ..
POST ORDERS .......................................................................................................................................... ..
SECURITY INSPECTIONS .......................................................................................................................... ..
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) .......................................................... .
SPECIAL MANAGEMENT UNIT (DISCIPLINAR Y SEGREGATION) ............................................................... .
TOOL CONTROL ....................................................................................................................................... .
TRANSPORTATION (LAND) ..................................................................................................................... ..
USE OF FORCE ................................................................................. , ........................................................ .
STAFFIDETAINEE COMMUNICATIONS ...................................................................................................... .
DETAINEE TRANSFER STANDARD ............................................................................................................ .

Page 2
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

Section I
Detainee Services Standards

Page 3
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

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.Potley:' FacilitieshpldinglCE detainees .. shall permit aetaineesaccessto')a .·I'a.w:Hbrary,:and'pro\iide legal'.
'. mat~rials, .' faq,iliti~lS~. eq~ipmen~ and: document copying privileges, and. ~heopportlUnity .to
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The facility provides a designated law library for
detainee use.
The law library contains all materials listed in the
"Access to Legal Materials" Standard, Attachment A.
The IistinQ of materials is Rosted in the law library.
The library contains a sufficient number of chairs, is well
lit and is reasonably isolated from noisy areas.
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
use by the detainees.
In lieu of/or in addition to the physical law library, ICE
detainees have access to the Lexus Nexus electronic
law library.
The Lexus Nexus library is updated and is current.
Outside persons and organizations are permitted to
submit published legal material for'inclusion in the legal
library. Outside published material is forwarded and
reviewed by the ICE m-ior to inclusion.
There is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
properly disposes outdated supplements and replaces
damaged or missing material promptly.
Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are given priority use of the law library.
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acqUisition request is initiate and timely pursued.
Request for copies of court decisions are
accommodated within 3 - 5 business days.
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
preparing le~al documents, consistent with security.
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than access to English-language law books after
indicating their need for help.
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
special management unit. Stored legal materials are
accessible within 24 hours of a written re:quest.
Detainees housed in Administrative Segregation' and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
sanctions.
All denials of access to the law library fully documented.

pr~pare' I~gal

.......' . • ......... .'

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Have attorney on contract
that will answer inmates'
questions.

/
Attorney has access to
Lexus Nexus.

Inmates are allowed to
submit as many request
as needed.

No denials.

Page 4
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

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Facility staff informs ICE Management when a detainee
or group of detainees is den'ied access to the law library
or law materials.
Detainees who seek judicial relief on any matter are not
sub' ected to re risals, retaliation, or enalties.

D

[gI Acceptable
--II.

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At-Risk

D

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Repeat Finding

facts, observations, alternate source used for verification, etc.)

(b)(6), (b)(7)c

,

.....

......."

. . iii

Page 5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

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In processing includes an orientation of the facility.
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook .
Medical screenings are performed by a medical staff .Q!
persons who have received specialized training for the
purpose of conducting an initial health screeninQ.
When available, accompanying documentation is used
to identify and classify each new arrival.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
Detainees are stripped searched only when cause has
been established and not as routine policy. Non-criminal
detainees are never strip-searched but are patted down
unless cause or reasonable suspicion has been
established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. Facilities
forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
The facility provides and replenishes personal hygiene
items as needed. Gender-specific items are available.
ICE Detainees are not charged for these items.
All releases are coordinated with ICE.
Staff completes paperwork/forms for release as required.

~ Acceptable

D Deficient

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All information is in the
inmate handbook and
informational video.

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0

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0

0

Initail screening during
booking and by arresting
officer.

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~

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0

0

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0

0

IZI
IZI

0
0

0
0

At-Risk.

Only houses male
inmates.

D Repeat Finding

facts, observations, other sources used, etc.}

Page 6
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

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The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or similar is used.
The facility classification system includes:
•
Classifying detainees upon arrival.
Separating individuals who cannot be classified
•
upon arrival from the general population.
•
The first-line supervisor or designated
classification specialist reviewing every
classification decision.
The intake/processing officer reviews work-folders, Afiles, etc., to identify and classify each new arrival.
Staff use only information that is factual, and reliable to
determine classification assignments. Opinions and
unsubstantiated/ unconfirmed reports may be filed but
are not used to score detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her
recreation opportunities. Detainees recreate with
persons of similar classification designations.
Detainee work assignments are based upon
classification designations.
The classification process includes
reassessmenVreclassification. For IGSA's detainees
may request reassessment between 45 and 60 days
after arrival. For CDF's detainees are re-assessed
approximately every 60 days.
The classification system includes standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification speCialist has
the authority to reduce a classification-level on appeal.
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business days.
Classification designations may be appealed to a
higher authority such as the Warden or equivalent.
The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
and restrictions applicable to each.

D Deficient

D

IZI

D

0

Booking classified by
violent or nonviolent.

IZI

D

D

IZI

D

o

IZI

D

D

IZI

D

D

D

D

o

o

At-Risk

Never housed for that
amount of time.

D

D

D

D

D

o

o

D

D

D

The Chief is the only one
who can override.

Policy says within 10
working days.
Only Chief.

D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

'I"

••••

..

Jail has classification
systems. '

I.;

Page 7
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handboOk.
The facility provides key information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. List any exceptions.
Incoming mail distributed to detainees within 24 hours or
1 business da'iafter it is received and inspected.
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
(excludinQ weekends and holidays).
IN CDFs: Staff maintain a logbook-recording
acceptance of priority, priority overnight, and certified
mail delivered to the facility for a detainee.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
equivalent for prevailing security reasons.
Staff does not ever read incoming general
correspondence without the Warden's prior approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures without the detainee present.
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal activity.
.
Correspondence to a politician or to the media is
processed as special correspondence and is not read or
copied.
The official authorizing the rejection of incoming mail
sends written notice to the sender and the addressee.

The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record of every item removed
from detainee mail.
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and up to date.

0

IZl

0

IZl

0

0

IZl

0

0

IZl

0

0

o

o

o

o
o

o

o

Rules are in the the
handbook whic!h is
received by each inmate.
Also in Spanish.

All mail is inspected prior
. to being distributed for
security reasons.

Unless security concern.

o

o o
o

o

o

o

o o
o

o

o

o

o

o

Notice sent to the inmate.
Will not accept mail
without a return
address.

Lt. Coppenger., Security
Officer.

Page 8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

:.i~~~ii~i~~ei~r~~~~;~~tig~:
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
receipt to the detainee.
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
ICE staff for placement in A-files.
Staff provides the detainee a copy of his/her identity
document(s) upon request.
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs and CDFs.
.
Every indigent detainee has the opportunity to mail, at
government expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
Packages deemed necessary by ICE.
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The facility provides writing paper, envelopes, and
pencils at no cost to ICE detainees.

~ Acceptable

o Deficient

. Will not accept
cash.

D

0

~

~

0

0

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0

0

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0

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o

o

~

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o o

OAt-Risk

o Repeat Finding

Remarks: (Record Significant facts, observations, other sources used, etc.)
(b )(6), (b )(7)c

•

•

g

Page 9
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
LanQuaQe(s).
The handbook supplements the facility orientation
video where one is provided.
All staff members receive a handbook and training
regarding the handbook contents.
The handbook is revised as necessary and there are
procedures in place for immediately communicating
any revisions to staff and detainees.
There an annual review of the handbook by a
designated committee or staff member.
The detainee handbook address the following issues:
•
Personal Items permitted to be retained by the
detainee.
•
Initial issue of clothes, bedding and personal
hygiene items.
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
explains the classification appeals .process.
The handbook states when a medical examination will
be conducted.
The handbook describes the facility, housing units,
dayrooms, In-dorm activities and special management
units.
The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
personal hygiene practices.
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictions.
The handbook describes; the telephone policy, debit
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
policy and procedures for emergency phone calls.
The handbook addresses religious programming.
The handbook states times and procedures for
commissary or vending machine usage. (where
available)
The handbook describes the detainee voluntary work
program.
The handbook describes the library location and hours
of operation and law library procedures and schedules.

o

D

o

D

D

D

·0

o

o

D

D

D

D

D

o

D

o

D

o

o

D

D

0

D

o

o

Barbers are sent out to
each floor for
haircuts.

o

o

o

o
o

D
D

o

Collective effort of
different divisions.

o
o

Library is run through
recreation.

Page 10
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

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The handoook describes; attorney and regular visitation
hours, policies, and procedures.
The handoook descrioes the facility contraoand policy.
The handoook descrioes the facility visiting hours and
schedule and visitin~ rules and reQulations.
The handoook descrioes the correspondence policy
and procedures.
The handoook descrioes the detainee disciJ)linary J)olicy
and J)rocedures:
Including:
•
Prohioited acts and severity scale sanctions.
•
Time limits in the DisciJ)linary Process.
•
Summary of Disciplinary Process.
The grievance section of the handoook eXJ)lains all
steJ)s in the grievance J)rocess - Including:
•
Informal (if used) and formal grievance
J)rocedures;
•
The aJ)J)eals J)rocess;
•
In CDF facilities: J)rocedures for filing an
aJ)J)eal of a grievance with ICE.
•
Staff/detainee availaoility to helJ) during the
grievance !)rocess.
Guarantee against staff retaliation for
•
filing/J)ursuing a grievance.
•
How to file a comJ)laint aooutofficer
misconduct with the DeJ)artment of Homeland
Security.
The detainee handoook describes the medical sick call
procedures for general population and segregation.
The handoook descrioes the facility recreation J)oiicy
including:
•
Outdoor recreation hours.
•
Indoor recreation hours.
The handoook describes the detainee dress code for
daily living; and work assignments.
The handbook specifies the rights and responsibilities
of all detainees.

OAt-Risk

o

D
D

D
D

o

o

D

D

o

D

D

D

o

o

D

o

D

D

D

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Page 11
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

"... . · ·.·. .···.i ·. . ·.• i> .' . . •.

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The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
The Cook Foreman is on duty on days when the FSA is
off duty and vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.
•

In ICE Facilities this includes a review of the
ICE "Food Service" standard

Knife cabinets close with an approved locking device
and the on-quty cook foreman maintains control of the
key that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
Special procedures (when necessary) govern the
handling of food items that pose a security threat.
Operating procedures include daily searches
(shakedowns) of detainee work areas.
The FSA monitor staffs implementation of the facility's
population-counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assighed detainee workers in the rules and procedures
of the food service department.
During orientation and training session(s), the CS
explains and demonstrates:
• . Safe work practices and methods.
•
Safety features of individual productsl pieces of
equipment.
• Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
regulations rejJarding detainee pay.

D

o

o

o

o

o

o

o

o

o

o

o
D

o
o

D

D

D

o

D

D

D

D

D

D

D

o

o

Page 12
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

'" . . . . '

•

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Detainees are served at least two hot meals every'day.
No more than 14 hours elapse between the last meal
served and the first meal of the following day.
For cafeteria style operations, a transparent "sneeze
guard" protects both the serving line and salad bar line.
The facility has a standard 35-day menu cycle. IGSAs
use a 35 da~ or similar system for rotatinQ meals.
The FSA or facility considers the ethnic diversity of the
facility's detainee population when developing menu
cycles. (Provide examples)
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
presented according to approved recipes.
The Cook Foreman has the authority to change menu
items if necessary.
•
If yes, documenting each substitution, along
with its justification
•
With copy to FSA
All staff and volunteers know and adhere to written
"food preparation" procedures.

YN,'
~

0

o

o

"N~·.,

0

o

o

o

o

o
o

o

o

o

o

o

o

o

'Remat.ks
Rotate cold and hot
meals.

No pork is served

o

Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the Chaplain or FSA.
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
•
Changes to the planned common-fare menu
can be made at the facility level.
•
Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
•
Staff routinely provides hot water for instant
beverages and foods.
o Common-fare meals are served with:
o Disposable plates and utensils.
o Reusable plates and utensils.
•
Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.

o

o

o

o

The Warden, in conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
the ceremonial meals for the following calendar year.

o

o

No copy of procedures for
medical speCial diets in
kitchen.

Page 13
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

;=~~~;~~I~=~~:~tjt$~t::~~~~~~l~~~~~C~~~d)ry
.........•..•......

<:;~.i:)rri~~n·e~t.~..

...... '

y\N,···.>

N~{\,.<F;I,~""#r:k~

The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
•
Muslims fasting during Ramadan receive their
meals after sundown.
• Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
•
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Fridays durinQ Lent.
The food service program addresses medical diets.

o

o

D

o

satellite-feeding programs follow guidelines for proper
sanitation.

o

D

Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) as served.

D

o
o

All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
•
Personal cleanliness and hygiene;
•
Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
of equipment.
Everyone working in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
• who conducts the inSQ.ections?
Equipment is inspected for compliance with health and
safety codes and regulations.
• When was the most recent inspection?
• Which agency conducted the inspection?
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and completed.
Standard procedure includes checking and
documenting temperatures of all dishwashing
machines after each meal.
Staff documents the results of every refrigerator/
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.

.i·

No specifics of this are
written in' the procedures
manuel.

o
o

D

o

o

D

o

o

o

o

o

o

o

o

o

o

o

D

o

o
o

D

Inspections
Wednesday.

D

Page 14
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

every

•
[gI Acceptable

o Deficient

•

OAt-Risk

o Repeat Deficiency

obseNationSj other sources used, etc.}

Page 15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
,..

.

•
,........

. Pb~i~~:: .A)I

".",.,.

""

""":.'

" ..c,. .

.;. .....

,.:.,

• ...

facilities wm,implem6rit procedtJn~s fo contra' antlsaf~lgUara.'.~e~inees"perS9n~I·'pr0perty.

·.[~~~i~~l:~~~~::::~=~:::::
"

<j'.,';': .:ElQJiJii:PQb~r:l,t$>

"',.' .;,,';

Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessil3lle to designated supervisor(s) only.
Detainees' large valuables are secured in a location
accessible to deSignated supervisor(s) or processing
staff only.
Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that meets the ICE standard?
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures?
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
Staff follows written procedures when returning property
to detainees.
CDFflGSA facility procedures for handling detainee
property claims are similar with the ICE standard.
The facility attempts to notify an out-processed detainee
that hefshe left property in the facility.
•
By sending written notice to the detainee's last
known address;
•
Via certified mail;
•
The notice state that the detainee has 30 days
in which to claim the property, after which it will
be considered abandoned.
The facility disposes of abandoned property in
accordance with written procedures.
•
If a CDFflGSA facility, written procedure
requires the prompt forwarding of abandoned
property to ICE.

IZI Acceptable
·i,..",itiro,<>nt

o Deficient

/f~$",;;jNb,,;;i,~]"~\:.',,/\!i~~ari'$.:.':,

o

o

o

o

o

o

o

o

o

o
o
o
o

o
o
o

o
o
o
o

o
o

o
o
o

o

o

D

o

o

D

OAt-Risk

D

o

o Repeat Finding

facts, observations, other sources used, etc.}

Auditor's Signature f Date

Page 16
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

'.'. ."'" "

•

•

The Field Office is responsive to requests by attorneys
and accredited representatives forgroup presentations.
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
a timely manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
representative.
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
and the reason(s) for the denial.
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees Signed up
may attend.
Detainees in segregation, unable to attend for security
reasons may request separate sessions with presenters.
Such requests are documented.
Interpreters are admitted when necessary to assist
attorneys and other legal representatives.
Presenters are afforded aminimum of one hour to make
the presentation and to conduct a question-and-answer
session.
Staff permits presenters to distribute ICE-approved
materials.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
providers.
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is suspended from making presentations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the request of outside organizations.
A copy of the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
request

o

o

o

o

o

o

o

o

o

o

o

o

o

o o

o

o

o

o o
o o

o
o

o

D

D

D

D

o

o

o

D

o

D

D

o

o

o

D

o o

Page 17
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•
o Deficient

•
OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

...

9

Page 18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Written procedures provide for the informal resolution
of oral grievances (Not mandatory).
.
•
If yes, the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
•
Detainees may seek help from other detainees
or facility staff when preparing a grievance.
•
Illiterate, disabled,· or non-English-speaking
detainees receive special assistance when
necessa .
Every member of the staff knows how to identify
emergency grievances, including the procedures for
ex editin them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
•
If es, ex lain.
Procedures include maintaining a Detainee Grievance
Log.
•
If not, an alternative acceptable record keeping
system is maintained.
•
"Nuisance complains" are identified in the
records.
•
For quality control purposes, staff documents
nuisance com laints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facili ,to ICE.

~ Acceptable

R
(b)(6), (b)(7)c

•

o Deficient

o

o

Initial request made and if
not resolved, they can file
a grievance.

o o
o

o

o

o
Computerized.

~

o

o

~

o

o

OAt-Risk

o Repeat Finding

t facts, observations, other sources used, etc.)

Auditor's Signature I Date

Page 19
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

.

•

•

'

.!t~~~!tl:;:~~S!;[~=~~~~~=~~~~;
'. •. .
. . . .•.•. .

·'·&:iiTtpon~nt$
~
The facility has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
• The supply of these items exceeds the
minimum required for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
•
One uniform shirt and one pair of uniform pants
or one jumpsuit.
•
One pair of socks.
•
One pair of underwear (Daily change).
•
One pair of facility-issued footwear.
Additional clothing is available for changing weather
conditions or is seasonally appropriate.
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
•
One mattress
•
One blanket
• Two sheets
• One pillowcase
• One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to special work areas are clothed in
accordance with the requirements of the job.
Detainees are provided clean clothing, linen and towels.
•
Socks and undergarments - exchanged daily.
•
Outer garments - twice weekly.
•
Sheets - weekly.
• Towels - weekly.
• Pillowcases - weekly.
Food service detainee volunteer workers permitted to
exchange outer garments daily.
Volunteer detainee workers are permitted to exchanges
of outer garments more frequently.

[gI Acceptable

o Deficient

OAt-Risk

V.·.·. "'NQ,!:~A'I'
[gI

D

D

D

D

o

D

o

D

o

D

D

o

~ . . •. . "',Fi'~~ark~~,i .'
5 sets of undergarments.
Clothing is washed twice
a week.

Food services changes
daily.

o o
D

No outside workers.

D

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature / Date

Page 20
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

.

1· •

•

•

'

·POI;Qy:·Alj···detairWeIT1a~ri~g~r~tti;lestswill':re~eivec~se:~D1Le~~~'.6~tl$:id~r~t~~frorm;JbE~:~h~~~ment .......•....,.'~ • •
. . . .".. '. . .• ' ...... . .ContritlnE!nt$: . . , ..i·,·.; .;. . . .." ". ..,'" ": .~., .' y.f.f :"NA ·.·'i·.:,;,\:,i,·;$~~ar~~j.j .' "., ,_: ,'.
Y

The Field Office considers detainee marriage requests
on a case-by-case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIG or IGSA. Rejections
are documented.
It is standard practice to require a written request for
permission to many.
The written request includes a signed statement or
comparable documentation from the intended spouse,
confirming marital intent.
The Warden/OIG provides a written copy of his/her
decision to the detainee and his/her legal representative.
When permission is denied, the Warden/OIG states the
basis for his/her decision.
The Warden/OIG provides the detainee with a place and
time to make wedding arrangements.

I:8j Acceptable

o Deficient

o o
o o
o

o

o

o

o

o

o
o

o

o

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
Jail will not allow federal inmates to be married, unless by court order.

Page 21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

...'

. /

•

•

.. . .....> ·.····~··fi,I~~~M!=(ilJ(;:Ab~M:ERGENCY,E$'~~R:r;~fFl~PS •.,

•.'. . .....\

. . ..

P~li~Y:Th~;Jrrnmi~t;tib~va"d,q!l~tonls,~nfot.cement (ICE~'·may'provjd~,det~i~:eesWj~h·~tafH~scort~q'triPsi.ri:to'

toeV,cpll'Uil'I,unity for the PlIrpose of visiting··critically iN mentbers of the detainee's immediate family, or for·'

·~t'~~ihgfu~erals,·

....

"'"

.' .

.

=.:~~~==~':;t~~l=~'~~~r~are:;~~.~~y
.i·····
'" . . '.
c'.· ....... '~
,.,·'e9:~~'9~ "",i,.··,;'
'
".,·,·.•:':¥~i;,;~N.0i.\'f~";J;·"
The Warden/OIC considers and approves, on a caseby-case basis, trips to immediate family member's:
•
Funeral
•
Deathbed
The facility recognizes mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate family",
The CDF/IGSA facility notifies ICE of all detainee
requests for non-medical escorts.

The Field Office Director is the approving official for
non-medical escorted triQs.
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
travel, e.g. the kind of supervision required.
Detainees who require overnight housing are placed in
approved IGSA facilities.
Each escort includes at least two officers.
• The detainee remains under constant, direct
visual superVision of escorting staff.
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for completion of the trip.
Escorting officers have the discretion to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
detainee.
Escort officers do not accept gifts/gratuities from a
detainee, detainee's relative or friend for any reason.
Escort officers ensure that detainees:
•
Conduct themselves in a manner that does not
bring discredit to the ICE.
Do not violate federal, state, or local laws.
•
•
Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
•
Do not arrange to visit family or friends unless
approved before the trip.
•
Make no unauthorized phone calls.
•
Know they are subject to search, urinalysis,
breathalyzer, or comparable test upon return to
the facility.
Standard procedure requires the immediate return to the
facility of any detainee who violates trip rules.

o

o o

o

o
o

o o
o o
o o

o

o o

o
o

o

o

o

o

o

o

o

o

o o

o

o

o

o

o

o

o

o

o

·'····~~roa~~~,

Page 22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

D Deficient

IZJ Acceptable
•

(b)(6), (b)(7)c

,

.

9

D

At-Risk

•

D Repeat Finding

cts, observations, other sources used, etc.)

.

Page 23
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

. PoH~Y;::'.ltis'r~E~t)libYt'o"PJ~\lige ;2fcbe~s. t6'reorgatiqn~lp((jQf'imsal"l~'~c1Jvltie'~iJo;~ll.IC~)d~t~ime~sftothe
. ·.e~t~nt.possl(j)le,unqW cor''fc@SnsofseCuritYClnd·s4pervjsiohtnatprotectth~ih~atetyal1c!;welfa:re. .... .

< ..... "

Y ".'. •. . ;'t'FNA:R~marks

'co'i:r)pqn(!lits

Does the facility provide:
• An indoor recreation program?
• An outdoor recreation program?
A recreational specialist (for facilities with more than 350
detainees) tailors the program activities and offerings to
the detainee population.
Regular maintenance keeps recreational facilities and
equipment in good condition.
The recreational specialist or trained equivalent
supervises detainee recreation workers.
The recreational specialist or trainee equivalent
oversees recreation programs for Special Management
Unit and sp_ecial-needs detain,ees.
Dayrooms offer sedentary activities, e.g., board games,
cards television.
Outside activities are restricted to limited-contact sports.
Each detainee has the opportunity to participate in daily
recreation.
Detainees have access to recreation activitiesJ).lllside
the housing units for at least one hour daiw;-5 d~
week.
Staff checks all items for damage and condition when
equipment is returned.
Staff conducts searches of recreation areas before and
after use.
All recreation areas under constant staft supervision.
SupervisinQ staff is e~uipped with radios.
The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
week.
Detainees in disciplinary/administrative segregation
receive a written explanation when a panel revokes
his/her recreation privileges.
Special programs or religious activities are available to
detainees.
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are present.
Visitors, relatives or friends are not allowed to serve as
volunteers.

a

o

o

o o
o o
o o
o

o

o

o

o
o
o
o
o
o

o
o

o

o
o

Outside recreation is two
tiifles a week.

o
o
o
o
o

o
o
o o
o o
o
o

[gItfoutdoorrec.reation Is offered check this box. No furtheririformatlon is requiredwhen outdoor
'recreation ·Isoffered.
If the facility has no outside recreation, are detainees
considered for transler after six months?
•
If yes, written procedures ensure timely review
of al/ eliQible detainees.
Case officers make written transfer recommendations
about every six-month detainee to the OIC.
The OIC documents all detainee-transfer decisions,
whether yes or no.
The detainee's written decision for or against an offered
transfer documented in his/her A-file.

o

o o

o

o

o

o

o

o o

o
o

Page 24.
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

.' ' ....•.•... <

..

... ' .... .

. ...•.

•

-"-

··J;lSCR~AT'·Q'N··... . ........:

•

. •.

'. . . . . . ..•.. ..•. .• '.' ,.

.. . •. . .

·;~:~~;~:~;~:~~~~~f~~~~;~~eO~;:!~~i:~hcl~~~~:~~~~~~~7~d~~i~~~1::~~~iy:~n~;~;~~~·a~~:.;t~:the
Staff notifies the detainee's legal representative of
o o o
his/her decision to accept/decline a transfer.
If no recreation is available, the ICE District routinely
o o o
review transfer eligibili!Y for all detainees after 60 daYJl.
Does the A-file of every detainee is held more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee or the OIC's
written determination of the detainee's ineligibility for
transfer.
The detainee's legal representative is notified of the
detainee's/OIC's decision.

~ Acceptable

D

Deficient

D

o

o

o

o

o

o

At-Risk

D Repeat Finding

Remarks: (Aecord significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Page 25
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

Is~aI~=~~~~;=:;~~~~~~~~~
...."C"fl)IT1P'Onehts

V ..

Detainees are allowed to enQaQe in reliQious services.
Space is available for detainees to conduct religious
services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
•
List any exceptions.
The facility accommodates recognized holy-day
observances by:
•
Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.
• AliowinQ activity restrictions.
Each detainee is allowed religious items in his/her
immediate possession.
Volunteer's credentials are checked and verified before
allowing participation in detainee programs.
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in religious practices unless otherwise documented for
the safety and security of the facility.

J,

~

'N .·NA ..

0

0

o

o

o

o

~

0

0

~

0

0

~

0

0

~

0

0

.····FIiJ/iJarks

FlEUG'IOUS PRAC'fICES·

IZI Acceptable

D Deficient

OAt-Risk

D Repeat Finding

observations, other sources used, etc.}

Auditor's Signature / Date

Page 26
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
.

.

.""

•

t)'f:TAI'fEE TELE'PHONE Access

'........

.'

..

..

.'

.Policy,; AII'fa.oiliti~$' ho.l!ElingICE',detainees wiflperm'it .detairt~~s're(:usonabl,e ahdeq,uitableacc&.ss· to
t,~lepfii:O.he~,

.•,•.,',' '.'

.•.'.

.:<"

'.'.'. .• ,. ",

.,~9'!1PQne~ts

'. •

..",'

.','

y

".

......

··"eN·.' ,'NAf\;

[8]

D

0

[8]

0

0

0

[8]

D

[8]

0

0

[8]

0

D

Telephones are inspected regularly by facility staff to
ensure that they are in good working order.

[8]

D

D

The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.

[8]

D

D

The facility administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.

[8]

D

D

[8]

0

0

[8]

0

0

[8]
[8]

D
D

D
D

0

D

[8]

[8]

D

0

[8]

0

0

[8]
[8]

D
D

D
D

IZl

D

D

IZl

0

0

IZl

D

0

[8]

D

D

[8]

D

D

Detainees are allowed access to telephones during
established facility waking hours.
Upon admittance, detainees are made aware of the
facility's telephone access policy.
Access rules are posted in housing units.
The facility makes a reasonable effort to provide key
information to detainees in languages spoken by any .
significant portion of the facility's population.
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility population.

Detainees are afforded a reasonable degree of privacy
for legal phone calls.
A procedure exists to assist a detainee who is having
trouble placing a confidential call.
The facility provides the detainees with the ability to
make non-collect (special access) calls.
Special Access calls are at no charge to the detainees.
In facilities unable to fully meet this requirement initially
because of limitations of its telepho.ne service, the ICE
makes alternate arrangements to provide required
access within 24 ho.urs o.f a request by a detainee.
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
on the approved "Free Legal Services List".
Special arrangements are made to. allow detainees to
speak by telephone with an immediate family member
detained in another Facility.
Any telephone restrictions are documented.
The facility has a system fo.r taking and delivering
emergency detainee telephone messages.
Emergency phone call messages are immediately
given to detainees.
Detainees are allowed to return emergency phone calls
as so.on as possible.
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
or other legal matters, including consultation calls.
Detainees in disciplinary segregation are allowed
pho.ne calls to consular/embassy officials.
Detainees in disciplinary segregation are allowed
phone calls fo.r family emergencies.

, ~;:..::,<

..".... ",."

~L,

"Re'ma~k$,"

Unless facility is
transporting inmates.

In inmate
handbook.
In Spanish language.

Verified emergencies.

Page 27
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

'.' "<

P9H9,Y:

•

i' . .

.' . ; < > , .... /.

..

,. ""

'. . . . . > .

.... ,<>

'.,','

, . . ' ' ' ' . . . , , ; , : : , .'

Detainees in administrative segregation and protective
custody afforded the same telephoning privileges as
those in general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access calls are not monitored.

o Deficient

IZI Acceptable
"

.....',.

'.'

....

....

An. . tacilit!fi)sc ~Quslr'lg "I®E'di3t~Infi)~$,wiU"pertnit>g(7t~jnees'Jea$bl'iablft~nd .··la(!1uitable',~cC~ss

teleph~nes.

: .....

"

•

:

....

II

.•

-

[8]

o

0

0

0

0

At-Rtsk

."

o Repeat Finding

ervations, other sources used, etc.)

(b)(6), (b)(7)c

Auditor's Signature / Date

Page 28
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

'..

to

•

VlSITATtON

'.'
..

'. ';:.':

0.:

:"',

•

--::';:'::'

'

.. , . .

> . -:
'. " ' : " ' : ":

.'.::

.' ; : " "

'"

·;J!to:UcY.:IC~.$fiall'petrmit.·.qetainee$1<>\fiSit:Wi~hfaniily,friend$v1eg?iIJep~e~efltativeS;$peciaJ:'ihterEi$tgrOups:and

.··ltte:.::Ir~yy~r h~)3:~.~~.;.·:

: ':, ~._ C.;" .: .... ' . . '

.

'<i ..... ·:··..... ··,:~9rqe~~~:~f:,

". ".

'".

."

., " , .; :.

.

",::

,",

:':':.::. .:...... ""

,. . . . . ':'. ....: , ·ji:FN":· :::)N~·'I

There is a written visitation schedule and hours for
general visitation.
The visitation hours tailored to the detainee population
and the demand for visitation.

D

D

o

D

The visitation schedule and rules are available to the
public.

tgJ

D

D

The hours for all categories of visitation are posted in
the visitation waiting area.

tgJ

D

0

A written copy of the rules regulating visitation and the
hours of visitation is available to visitors.

tgJ

0
0
0
0
0

A general visitation log is maintained.

tgJ

The detainees are permitted to retain personal property
item specified in the standard.

tgJ

A visitor dress code is available to the public.

tgJ

Visitors are searched and identified according to
standard requirements.

tgJ

0
0
D
0
0

The requirement on visitation by minors is complied
with.

tgJ

0

0

At facilities where there is no provision for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.

0

0

tgJ

0

0

tgJ

tgJ

0
0

After that time, on request, ICE considers a transfer,
when possible, to a facility that will allow minor
visitation. At a minimum, monthly visits are allowed.
Detainees in special housing afforded visitation.
Legal visitation is available seven (7) days a week,
including holidays.

tgJ

0
0

On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.

tgJ

0

0

o

o

o
o

o
o

o

o

o

o

On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.
Private consultation rooms are available for attorney
meetings. There is a mechanism for the detainee and
his/her representative to exchange documents.
There are written procedures governing detainee
searches.
When strip searches are required after eve~ contact
visit with a legal representative, the facility provides an
option for non-contact visits with legal representatives.
Prior to each visit, legal service providers and
assistants are identified per the standard.
The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.

o

,.'.. :"

....

. ';::" , " : '

. ",

••·~ .Rijr.nar,~~r>

o

Page 29
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

,,:.

.

.,

"

'.

•

.' . . .'

VISITATION
c...

".;

......

"'.'
..>,

<."

•

....

.. '

,

..
.:..

;

.., '
'.'

POI;i.cY::ICI;Sb~llP?t"'itd$taineeS:tqViSttW:itfil'family,frienqlS,Jeg~l·represeJ1.t~ves;,~peCialililt~festiigrqWPS~;ahq;
ttlenews.!p~dia.
.' 'c •.· i , , >
"
:
'/;>..
. <,;';",.:
'".:/-\":,:,,,<'
.:;
'-""c: ...

DOlV'!

The decision to permit or deny a tour is not delegated
below the level of Field Office Director.

~

Provisions for NGO visitation as stated in the Detention
Standards are complied with.

0

0

IZI

Law enforcement officials, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.

IZI

0

0

Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office ..

0

IZI

0

Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.

IZI

0

0

[g/ Acceptable

D

Deficient

D

At-Risk

Former inmates cannot
vistit inmate for 6
months.

D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature / Date

Page 30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

".

...... .
'.

'..;'

....•

•

..
.

. : . "', :.....

. '

\.'

:":.

-

".".

. ' 'VOWUNTARYW0RI(PRUG",AM .' .... " .
. ....: . . . .

'.'

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.

..

•
'.'

.

".

..

".

'.:.:"

...

...

Polloy; .·Inev~ryfaoility:off~ririg avdluntary work program, ICE detaineesWif/:t;}a.v:e tn~opPortunity:~owor~ and

~,~[!l r1'i'()i)eytiyp.aJ;tio~pa:til')'g .. W~il~ not .legaUy required, .IG~, affordS, detain~e·workers':l)asjc:OccupationaJ
prOtections.,
.
:...... " , . '
.

I Safety)anQ:.H.ea.I~I'lAtfmi/)listr~ti()n'(OSHA.)

.':

. . . .: . .: .",'. :,eori1,i~ri~gf$' . • c".

': F·V·:i:; ... N;,: . ~.~.:' ...•. i;alnllar~$ .
0
0
0

Does the facility have a voluntary work program?
•
Do ICE detainees ~articipate?
Detainee housekeeping meets neatness and cleanliness
standards.
Detainees have the opportunity to participate in special
details, however, are never allowed to work outside the
secure perimeter.
Written procedures govern selection of detainees for the
Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
•
Staff follows written procedures.
Where pOSSible, physically and mentally challenged
detainees participate in the_proQram.
The facility complies with work-hour requirements for
detainees, not exceeding:
•
Eight hours a day.
•
Forty hours a week.
Detainee volunteers generally work according to fixed
schedule.
If a detainee is removed from a work detail, staff places
the written justification for the action in the detainee's
detention file.
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
workers before they join the work program.
The voluntary work program meets:
•
OSHA standards
•
NFPA standards
• ACA standards
Medical staff screens and formally certifies detainee food
service volunteers.
•
Before the assignment begins
• As a matter of written procedure
Detainees receive safety equipment! training sufficient for
the assignment
Proper procedure is followed when an ICE detainee is
iniured on the job.

D

o

0

o
o

0

o

o

0

o

o

o

o

o

0

o

o

0

o

o

0

o

o

o

o

o

o

D

o

o

o

o

o

o
o

D

Page 31
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

.......

~ Acceptable

•

•
~ ..

:..

o Deficient

OAt-RisK

o Repeat Finding

observations, other sources used, etc.}

Page 32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

Section II

Health Services
Standards

Page 33
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

I>,:','

),' ,',.

.. •.,...

•

•

......,H{J~~~R!~m~I~I?~',;,'~,'

)'" .•·. · i '

'.

..

',', . .••..•

_

....

1'·'·POIi~.y;': AII';~~ilitie~,~i,d'.f~H()W 'stand~r~:gUjd~Ii~;S fort~eri1~~i~~ri;d,~diriirtl~ttati¥~rrianCl~e~~rit::';f jeE
d~t~irte~s .·engag'i9~'jn ·htll1gerstrikes. ..~ymonitoring; ofthee hE}~ltha:ndwelfare 'ettiljeiri(tiVi(;fwal',¢tetainees;
facilitJeS Will strive tOSl.il;~tainJ~eJrliyes..
..
. '.' ,.
'< .
. " , ..'
.< . ,.:';".. .•

". ,GlOllJPQneri.ts·
...... '.
,...Ylt·~J
When a detainee has refused food for 72 hours, it is
standard practice for staff to refer him/her to the medical
1ZI
D
department.

liNA,

·"Re&lar.~s

D

CDFs and IGSAs immediately report a hunger strike to
the ICE.

1ZI

D

D

The facility has established procedures to ensure staff
respond immediately to a hunger strike.

1ZI

D

D

Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
•
If yes, in an observation room?
Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.

~

D

D

1ZI

D

D

Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.

1ZI

D

D

The OIC of the facility obtains a hunger striker's consent
before medical treatment.
'

1ZI

D

D

A signed Refusal of Treatment form is required of every
detainee who rejects medical evaluation or treatment.

1ZI

D

D

During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.

1ZI

D

D

Staff maintains the hunger striker's supply of drinking
water/other beverages.

1ZI

D

D

During a hunger strike, staff removes all food items from
the hunger striker's living area.

1ZI

D

D

Staff is directed to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form.

1ZI

D

D

The medical staff has written procedures for treating
hunger strikers.

1ZI

D

D

Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.

1ZI

D

D

Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques .

1ZI

D

D

..
'.

IZI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature / Date

Page 34
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

.'

•.

•

•

,Po~l¢y:<EVe~.'1aC;ili!Y~~O,~~$t!i~ljSh ',~hd, rTlaintain',' an a¢~r:~~it~d/ac~t~t!jt~iiQo~~rthYh~~liWP'~gr~~;fbr'tHe"

:ge~Elr~IV(e)llfbeingQf:lqEdet~rfuee$.>,
" , ' < , i '., ,,',

'Gb~~on~nit$.

"<,,
",,',.,, ""
,.y"iNwA.'"
,rR~ma-tks
",.

""

Facilities operate a health care facility in compliance
with State and Local laws and guidelines.
The facility's in-processing procedures of arriving
detainees include medical screening.

All detainees have access to and receive medical care.
The facility has access to a Managed Health Care
Coordinator.
The medical staff is large enough to provide, examine,
and treat the facility's detainee population.
The facility has sufficient space and equipment to afford
each detainee privacy when receiving health care.
The medical facility has its own restricted-access area.
The restricted access area is located within the confines
of the secure perimeter.
The medical facility entrance includes a holding/waiting
room.
The medical facility's holding/waiting room under the
direct supervision of custodial staff.
Detainees in the holding/waiting room
have access to a toilet and a drinking fountain.
Medical records are kept apart from other files. They
are:
•
Secured in a locked area within the medical
unit.
• With physical access restricted to authorized
medical staff.
•
Procedurally, no copies made and placed in
detainee files.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (TB) test.
•
Every arriving detainee receives a TB test.
•
During the admission process.
•
Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
•
Detainees not screened are housed separate
from the general population.
All detainees receive a mental-health screening upon
arrival. It is conducted:
•
Bya health care provider or specially trained
officer;
•
Before a detainee's assignment to a housing
unit.
The facility health care provider promptly reviews all 1794s (or equivalent) to identify detainees needing
medical attention.
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
the facility.

o

o

o

o

o

o

o

o

o

o

o

o

Inmates receive a
medical visit within 14
days. ICE inmates will
receive immediate
attention when a TB test
is requested.

Page 35
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•

.. :

.'

'.

:

=I:~~~:W~=~=~ m"nlain.naC<lredit~~liqn':Q<1Ir1'~hpr9~~f"!,!/1e
Detainees in the Special Management Unit have access
to health care services.
Staff provides detainees with health- services (sick call)
request slips daily, upon request.
•
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's.
detainee population.
.
•
Service-request slips are delivered in a timely
fashion to the health care J:lI'ovider.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
The plan includes an on-call provider.
The plan includes a list of telephone numbers for local
ambulances and hospital services.
The plan includes procedures for facility staff t6 utilize
this emergency health care consistent with security and
safety.
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
Where staff is used to distribute medication, a health
'
care provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed.
The 1-819 (or IGSA equivalent) is used to notify the
Warden/Facility of a detainee that has special medical
needs.
A signed and dated consent form is obtained from a
detainee before medical treatment is administered.
Detainees use the 1-813 (or IGSA equivalent) to
authorize the release of confidential medical records to
outside sources.
The facility health care provider is given advance notice
prior to the release, transfer, or removal of a detainee.
Detainee's medical records or a copy thereof, are
available and transferred with the detainee.
Medical records are placed in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL".

[81

0

o

o

[81

0

o
o
o
o
o
o
o
o
o
o
o
o
o

A nurse onsite
2417.

o
o
o
o

o
o

First aid is provided to
detention staff annually.

o

o
See comments.

o
o

o
o

o
".
.'

I:8l Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
The inmate has to request treatment. The inmate has the right to refuse treatment. For request for medicine
no medical consent isne d d F b' • . t
.
rocedures the inmate has to sign a consent form
(b)(6), (b)(7)c
authorizing treatment.

•

•

Auditor's Signature / Oat

,

Page 36

G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

".

':. :..... '.

. . .":,... ' .....

•
....

.... . . . . .

. .. ' ,.>:

..,...... , . :. ,:<::

•

............. ' :.'., . ,....... . ....... :. .' ..... ,"

.': ..,............... ..,. .

'. ·PQI.I~y;:!'iI:I,getention;st~ff;,~9i'~ing.with . IGEaetainees··will".be..tra,n~q!tprec,p'grii~@Sliip'Gi$'~,~iskindica!OI"~i,;Sti:lf,f"
. ~::::~:::~::~!~:~~~~~~~l~:i:h~l:f~:=~r::;~}tiVlty,,'SUP~PJi~ihh;:add;r~f,err~~s{:'A,'Clir):iG~I!.Y:~Uici~G\I . d~taiq~e

-':.'.......

:.:. :•....: .: . . ,•. J.Q()mp~o*hls."

. :..:Y . . . :"::;~':

.'"

Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
errmJoyee orientation program.
Training prepares staff to:
•
Recognize potentially suicidal behavior;
•
Refer potentially suicidal detainees, following
facility procedures;
•
Understand and apply suicide-prevention
techniques.
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
• . Screening does not occur later than one working
day' after the detainee's arrival.
Written procedures cover when and how to refer at-risk
detainees to medical staff and procedures are followed.
The facility has a designated isolation room for
evaluation and treatment.
The designated isolation room does not contain any
structures or smaller items that could be used in a
suicide attempt.
Medical staff has ap.QI'oved the room for this purpose.
Staff observes and documents the status of a suicidewatch detainee at least once every 15 minutes.
.

[8J

·PiiA,};::·. ·':::,R~~ark$ . :

D

D

D

D

D

D

D

D

D

D

D

D

D
D

D
D

Annual training

$.UIQo.EPR;EVENTIQN·AN:DJNTERVeNTI0N·

.

~ Acceptable

D Deficient

D

At-Risk

D Repeat Finding

observations, other sources used, etc.}

Page 37
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

......... .

•

•

Detainees, who are chronically or terminally ill, are
transferred to an appropriate offsite medical facility.
The facility or appropriate ICE office promptly notifies
the next of kin of the detainee's: medical condition.
• The detainee's location.
• The limitations placed on visiting.
There are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
The guidelines provide the detainee the opportunity to
have a private attorney prepare the documents.
There is a policy addressing "Do Not Resuscitate
Orders"
Detainees with a "Do,Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
of resuscitation?
The facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
representative.
The facility has written procedures to address the issues
of organ donation by detainees.
The facility has written procedures to notify ICE officials,
deceased family members and consulates, when a
detainee dies while in Service.
The facility has a policy and procedure to address the
death of a detainee while in transport.
At all ICE locations the detainee's remains disposed of
in accordance with the provisions detailed in this
standard.
In the event that neither family nor consulate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
•
If the detainee's is a U.S. military veteran is the
Department of Veterans Affairs notified.
An original or certified copy of a detainee's death
certificate is placed in the subject's a-file.

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

Page 38
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•

PoliCY Alrf~¢ilitiesh()uSingI0E,det~il)ee,s~han .h~ve p()li<;i~'al)~' prQce~Hr~sa~~te~~ih~;~h~i$~~#s;citern'ljn~1

=£;~~=$i.1t~Z~==:~l~~S=~~!V~.5

Betakehjtim~d~tn;oft~i~~tain~e()c6urswnjle:j~tran$it,

:;;;,:"

'><"<;,''!:';,: ;,;, '\ ",,'

:iEt~~~J!;!t.i~:~~~tl}~~.*1I
'~()mporrc$nt$

The facility follows established policy and procedures
describing when to contact the local coroner regarding
such issues as
•
Performance of an autopsy.
•
Who will perform the autopsy.
•
Obtaining State approved death certificates.
•
Local trans ortation of the bod .
ICE staff follow established procedures to properly close
the case of a deceased detainee.

0

o

o

0

o

o
"

1ZI Acceptable

-

(b)(6), (b )(7)c

o Deficient

.

OAt-Risk

o Repeat Finding

rvations, other sources used, etc.)

Auditor's Signature / Date

•

Page 39
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•
Section III

Security and Control

Page 40
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
".

•...

.'

. <..

.'.

. .'.

..

. . . . . ..... . ; :•.:.<>.:...

. .."•.••.• ',

. ' . . • ..•...

.'

PQli(:y:··AU;datentio.nfacilitieS,:·Witl·~nsure the proper handUngand·diSPQS,C3.lqf.a,llcOh.traq~r)d. DObumentati~H'of
,con.traban(Jd~~!h!l¢tiqn'fs'tequir~"d~
.. >.. ' [ ......• '. '...... . . •. .•
,.• ,....
r.

:<.... , ........ ,. . . . .

I,.,,""

·':d.;,,~~~P'lli1~~,t~·

7

. . ,,:,,':, ",i>r,i, .: :[\:":}.: " ,N: ... ~.A_ ii" ,...:}) Retnarksi

The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/possible seizure.
Contraband that is government property is retained as
evidence for potential disciplinary action or criminal
prosecution.
Staff returns property not needed as evidence to the
proper authority. Written procedures cover the return of'
such property.

~

0

0

~

0

0

~

0

0

o
o

o

Altered property is destroyed following documentation
and using established procedures.
Before confiscating religious items; the OIC or
designated investigator contacts a religious authority.

Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.

o o
,.' ..

' ".;.'

,.,::,:.,'

. ...

o Deficient

OAt-Risk

.,:"

.,"';'':-''

,.,
...•

,

Remarks: (Record siqnificant facts, observations, other sources used, etc.)

•• f·

.

o Repeat Finding

(b)(6), (b)(7)c

• ,..

<

o
o o

Staff follows written procedures when destroying hard
contraband that is illegal.

lIZ! Acceptable

.'. ". .

•••

Page 41
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

fr' . .

•

•

. . .:.
.....
. . . . . . . '. " . : :
.
. ......
....
... : . : . :
".
:.R9Iicy: Everyf~cHitywjll create ade~entionfjle for every JQEdetii\Jnee bookediinto th~Jacj;Ji.ty,excludjng only
.:'.

'"

'.

.'

':

.. d~taii11ess. :sfhe(jl!JI9cdto:d~P~~twtthin.24 hours~ The detention file wiI19(}ntailficopi~~and;jnsome,cases,the
·•.. ori:girialdf:$p1eci:fIed'dOcurnenfs copcerryingtne .liiet~inee's~tay i'1. the,fqc:mty:()lassi~iG~tionsheet, . medic~J

:;:r:~~ti:qq:~Ir~,:~r~p.~~~~~:~ee:',:diSci:~Jinary:dQcu~n~,:~t;;}~)::::,.::~~ ..•......,;..
A detention file is created for every new arrival whose
stay will exceed 24 hours.
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions Qrocess.
The detainee's detention file also contains documents
generated during the detainee's custody.
•
Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
•
Disciplinary forms/Segregation forms
• Grievances, complaints, and. the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to sup_ervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing the detention file makes a notation
that the file is complete and ready to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.

~

Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
department.

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

... '.' '•.

~~~~rks.,

: '............

~ Acceptable

D Deficient

D

At-Risk

:

.'.

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

Page 42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

. .•:. :.

:

.

•

.

.' DISCIJlLliNARV':Pt):I;JCV

•

..

.. :'

':.:

.

:'

/

.

:....•..•.•.... : .' :":".".'..:" .... '" '.. '. . .. :'"
. .:.. ...... >': •. >: •... '.:. ..':'::'.':',,;«:,.,,: •......• ': '. '.
.''Poli,Q,y; A:;H tac1Iiti~s. h()using .1 GEdetainees a're authorized t()'imp()$e€tis~ipli.ne't:)n;(jeta;ihees·wftose'beh~Mor is
.. :.:. ..... ....., ... .;.:.:.
~ nOfin:corT:l.pliahce':withfa:cility,rulesand re~ulations.
..: . ."
.'. '.,
;:.
y
.:,RtftfiarJ(s'·': . ,
N' ":I,N~; "
. '."
.': :..¢OI1!JPorierl~~
'.,
-:

"

;

'.

The facility has a written disciplinary system using
progressive levels of reviews and appeals.
The facility rules state that disciplinary action shall not
be capriCious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees verbally and in writing.
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
When minor rule violations or prohibited acts occur,
informal resolutions are encouraged .
. Incident reports and Notice of Charges are promptly
forwarded to the designated supervisor.
Incident reports are investigated within 24 hours of the
incident. The Unit Disciplinary Committee (UDC) or
equivalent does not convene before investigations end.
An intermediate disciplinary process is used to
adjudicate minor infractions.
A disciplinary panel (or equivalent in JGSAs) adjudicates
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
Considers
written reports, statements, physical
•
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
• Imposes only authorized sanctions
A staff representative is available if requested for a
detainee faCing a disciplin~ry hearing
The facility permits hearing postponements or
continuances when conditions warrant such a
continuance. Reasons for are documented.

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

Provided for in the inmate
handbook. Both English
and Spanish.

Page 43
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•

. ....... .
",'
.... ,.., ... :':.
. :'. . . ,.. :.:,,,.:'. ':':":
.... :..... ":"':".,'.:. . .'.<,:':' ,.: .';, .' .i::. "::" . ......,:.. ."'e,::::... ,
···R(:)IJcY::..AIIJacilitfe$:Ho\;l$i9Q;t.C'Ed~~ain~~s·afj(;l"auth.6rizedto::iil;lPPs~~gi~CipUI1Ef~rl::€Jetaine~$whQ~~,b~h9Vioris

" ,,',

. . ·nE>t:~incorn·pUance:\yjth:'fa'CUjtyrule$:anQ:r~gulations,:
The duration of punishment set by the OIC, as
recommended by the disciplinary panel does not exceed
established sanctions. The maximum time in disciplinary
segregation does not exceed 60 days for a single
offense.
Written procedures govern the handling of confidentialinformant information. Standards include criteria for
recognizing "substantial evidence"
AU forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
distributed as required.

..

"':;,

",

~

0

0

~

0

0

~

0

0

.. :.'.:'.;' .., .....

. , :.'

'.'

...

'.. DlSCtPUNARY
. POLICY
.
.
.,,"

[8] Acceptable

o Deficient

OAt-Risk

.~.

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6), (b)(7)c

-:;?-/J-dJ 6

~'~~~----~~------------

Auditor's Signature / Date

Page 44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

"

"

.... .'.

'.

•

.. . . .eIVlI$Ft(3ENC), lqaNIIt!iN~a~~~!j:)'~A~$;}

•

.. .•. •.•

2.

..' "..........,....... .•..

POIiC;AU faei!iJ,ies h(jldlng~Je-E~etainees WiHre~pondhlemer:~~nCi~S:;ith aW~det~,r>min-ed, .• l1d~.~61i~~~;h,~ntO.· .

~~~i~~~:2:~~i;r~~~~rtt~h~~:::2:~~~~~:~~f~~{~~~r!~'i~~'faj'~~~i;~~~~t*~.?g~n~~~~::~1~~~~~'
..
. .'
..... '.'
",."
.•. '.

timeSiofemerQency, .............

"C,"

No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
•
Personal abuse
•
Corporal punishment
•
Personal injury
•
Disease
•
Property damage
•
Harassment from other detainees
Staff are trained to identify signs of detainee unrest.
• What type of traininQ and how often?
Staff effectively dissem inates information on facility climate;
detainee attitudes, and moods to the Officer In Charge (OIC)
There is a designated person or persons responsible for
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
imQiementation of the plans.
The plans address the following issues:
•
Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
•
Revisions
Contingency plans include a comprehensive general section
with procedures applicable to most emergency situations.
The facility has cooperative contingency plans with
applicable:
•
Local law enforcement agencies
•
State agencies
•
Federal agencies
All staff receive copies of Hostage Situation Management
policy andprocedures.
Staff is trained to disregard instructions from hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
effects.
Emergency plans include emergency medical treatment for
staff and detainees during and after an incident.
The food service maintain at least 3-days' worth of
emergency meals for staff and detainees.
Written plans locate shut-off valves and switches for all
utilities (water, gas, electric).

\'VI

0

0

o

o

o

o
o

ICII

o

o o
o

o

o o
o

o

o

o

o

o

o

o

o
o

o
o

Page 45
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

••
Written
•
•
•
•
•
•
•
•
•
•

procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances

~ Acceptable
C:if1'nit;I"t:l 11t

o Deficient

o o

OAt-Risk

D Repeat Finding

facts, observations, other sources used, etc.}

Page 46
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•

. t~~.~~;~:.~~i!=~i~~rU;~~:;~I~~r;·;~~i,;~)~~~~

. . aCC:Ort;lamc~ Wi~h· ctppIiCctol~$ItaQ~~~cf~(~.9.i N~t10nal iFire~ro~e~idnAs~9ciatoctFtf .
llifQdAlpatiPI~¥m~terii~J~,andsafes~ahdlirig:~roc~cfure:s'

....

. . .C()m'poneri.ts
".'

. .

,..y.

"

The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.

N'(

"..... . . .....

~'.'N~ I/R~lT1a·rk$.
'.

'
..

o

Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram arid legend.
• The MSDSs and other information in the files
are available to personnel managing the
facility's safety program.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
•
Equipment.
•
Report hazards and spills to the
•
designated official.
The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision.
•
quantities are limited.
•
Staff always supervises detainees using these
substances.
All "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
recommendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code ·requirements.
All toxic and caustic materials stored in their original
containers in a secure area.
Excess flammables, combustibles, and toxic liquids are
disposed of properly and in accordance with MSDSs.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable ~uantities.
Every employee and detainee using flammable, toxic, or
caustic materials receives advance training in their use,
storage, and disposal.
The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
Occul2.ational Safety and Health Administration (OSHA).
A technically qualified officer conducts the fire and
safety inspections.

~n;icferitifi~att9n:of

'><\: ',,:, . " . '.'l '.

o

o o
o

o

o

o

o o
Only have one hazardous
material and no inmates
handle the material.
Material is used for
washing machine.

o
o

o

0

o

0

o

0

o
o
o

o

Fire marshal conducts
inspection .

. Page 47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

als5Ii~$;;~~~~~i~:7E~~

i····

........' . . ..··.:i~Qtn~qri.,~~$;:·:· .... . <

'. .'

'. ...ll:L•..• Y.i·.t~:~?i':!

The Safety Office (or officer) maintains files of
inspection reports; Includinq corrective actions taken.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
•
Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible building/room floor plans.
•
Exit signs and directional arrows.
•
An area-specific exit diagram conspicuously
posted in the diaQrammed area.
Fire drills are conducted ~nd documented monthly.
A sanitation program covers barbering operations.
The barbershop has the facilities and equipment
necessary to meet sanitation requirements.
The sanitation standards are conspicuously posted in
the barbershop.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
All items representing potential safety or security risks
are inventoried and a designated individual checks this
inventory weekly.
Standard cleaning practices include:
•
Using specified equipment; cleansers;
disinfectants and detergents.
•
An established schedule of cleaning and followup inspections.
The facility follows standard cleaninq procedures.
Soill kits are readily available.
A licensed medical waste contractor disposes of
infectiouslbio-hazardous waste.
Staff are trained to prevent contact with blood and other
bodv fluids and written procedures are followed.
Do the methods for handling/disposing of refuse meet
all requlatory requirements.
A IicensedlCertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
•
At least monthly.
•
The pest-control program includes preventive
sorayinq for indiqenous insects.
Drinking water and wastewater is routinely tested
accordinQ to a fixed schedule.
Emergency power generators is tested at least every
two weeks.
•
Other emergency systems and equipment
receive testing at least quarterly.
•
Testing is followed-up with timely corrective
actions (repairs and replacements).

'~;·N~I~c; ··:.f1etri.·r~~>.;.

~

0

0

~

0

0

~

0

0

~
~

[J

0

0
0
0

0

0

~

~

0

0

~

0

0

~

0

0

~
~

[]

~

0
0
0

0

~

0

0

~

0

0

0
No barbershop.

~

[]

Arrow pest.

~

0

0

~

0

0

City
Weekly

~

0

0

. Page 48
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

.' :.

•

•
[gJ Acceptable
R

k

(R

0 d

o Deficient

OAt-Risk

o Repeat Finding

., 'fI' nt facts, observations, other sources used, etc.)

(b)(6), (b)(7)c

Auditor's Signature / Date

Page 49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

.·.:::~~=Jt~t:1il=f~t=:;~:~i~J~~f#r~~·=~$f~"~Ul
.
. •. ".,;,: .,

I,.:}, ";~:' .'. .

<:':;~('t:,~~~pph~n~~:':;<:",::,> ':,x,:,J:;:)'::~",.'l:IIL ~::;;;I~~I~;""/ :,:'!ffl~m~f;~S

The hold room is situated in a location within the secure
perimeter.
The hold rooms well ventilated, well lighted and ali
activating switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
No bunks/cots/beds or other related make shift
sleeping apparatuses are permitted inside holdrooms.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Every effort is made to ensure that detained detainees
under the age of 18 are not held with adult detainees.
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
feminine hygiene items, diapers and wipes.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before beinQ placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
•
Hold rooms are irregularly monitored every 15
minutes.
•
Unusual behavior or complaints are noted.
When the last detainee has been removed from the
hold room, it is given a thorough inspection.
•
Cleaning.
•
Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or repair.
There is a written evacuation plan.
• There is a designated officer to remove
detainees from the holdrooms in case of fire
and/or building evacuation.
An appropriate emergency service is called
immediately upon a determination that a medical
emergency may exist.

181

D

D

181

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

I:8l

181

;." ....

,:

.'

~~ Acceptable

D Deficient

OAt-Risk

o Repeat Findings

Page 50
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Remarks: (Record significant facts, observations, other sources used, etc.)

•

(b)(6), (b)(7)c

Auditor's Signature / Date

Page 51
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
.... ..... ".

..: ............ ' ......

:..... . . .

:'

. . ' ........ .:" '. .

........ "'::.: . ,....

:, . . ,':..'.: >............ ,.

Pbn·C;yltis:.th~· policy of:,:the.JCE SerVice to maintain an.efficil!infsystem ,for tMe u5l~"a~coUritb;bifiW and
··rn~int$f:'ran~~Qf.,atnl(e¥$,:.a:I'I~:JQ,*S. .
,'..
'. /'.:ii>·"~it,··'·>: •.,...... ',,\;;,,>'.' .'.•..

:>< '.,.' .

",< .:.

<,,<?'~J1ilp!r'Ier1f$<""'>")\ I::)"":,:,, \-;;tJ· '.,:i:IN~· !',d?'~R~ro~j!~~·.,:>\

The security officer[s], or equivalent in fGSAs, has
attended an approved locksmith training program.
The security officer, or equivalent in IGSAs, has
responsibly for all administrative duties and responsibilities
relating to keys, locks etc.
The security officer, or equivalent in IGSAs, provides
training to employees in key control.
The security officer, or equivalent in IGSAs, maintains
inventories of all keys, locks and locking devices.

IZI

0

0

IZI

o

o

o
o

o

IV!

LCII

The security officer follows a preventive maintenance
program and maintains all preventive maintenance
documentation.

o o

The security officer, or equivalent in IGSAs, develops
policy and procedures to ensure safe combinations
integrity.
Only dead bolt or dead lock functions are used in detainee
accessible areas.
Non-authorized locks (as specified in the Detention
Standard) are not used in detainee accessible areas.
The facility does not use grand master keying systems.
All worn or discarded keys and locks cut up and properly
disposed of .
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
•
National Fire Protection Association Life Safety
Code 101.
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
•
Identifiable
• Numbers of keys on the ring are cited?
• Keys cannot be removed from issued key rings
Emergency keys are available for all areas of the facility.

o

o o

Facility policies and procedures address the issue of
compromised keys and locks.

Maintance Dept. provides
lock and keyservices.

Monthly reports to ensure
locks and keys are
functioning
properly.
Compromised keys and
locks are either sent back
to manufactor or
maintained in security
office.

o o
o o
o o
o
o
o

o

o

o

o

o

o

IZI

0

0

IZI

0

0

IZI

D

0

o

The facilities use a key accountability system.

Located in Central
Control.
Each key is signed out in
a key control log. The
control officer has to
.verify and sign to check
out.

. Page 52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

'..

.

•

I(EYAN,[)LOCK'C~~TRQ4>. '.', •.•......•..•...•.••.

.;(~J;~lI'~l[y; A9<?PON'I"~I3IUfy~~,Jl).MAtNmI?N~Np~):"

.'

. .•. .

... ....•.

=J1~~~:~dij~~~.sarvice IQ. mamfai~~~.,iijn~sYs!e~tl)rt~.. ~s.; aciioull~bllilyailll
.'. .

.....C~m()~"~ritsVN. . . NA .

Authorization is necessary to issue any restricted key.
Individual gun lockers are provided.
•
They are located in an area that permits constant
officer observation.
•
In an area that does not allow detainee or public
access.
The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically
counted daily.
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
•
Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
•
When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
•
Detainees are not permitted to handle keys
assigned to staff.

IZI

0

Remarks

0

o o
IZI

o

o

o

o

KEY AND LOCK CONTROL

[8] Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b}(7)c

Auditor's Signature 1 Date

Page 53
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•

...P~·pVLAT;laN··¢0liJN;ts..,.. . . . . . •. .
'.
. .................... ........,-.. ..
P()Ji«y:···~n.9~~~fltjOnfaciHtl~$$haJtensure ar~Mnq"th~-clpgk~~90.4q~a.bjj~\'Q.f'an~.~tain·~~j~.·•. rhi§ . (~l1qire~]h~t •.

•...../

.. ' ..... '.

·th&yC~ftqtlct,all&a,stP.ra€)·.formal·cOtlnt·.of.thedetain&e:P<:)I)!Jlatio[1.;penstl:~ft;.WithCl..dctitiQn~I . fC:itr:rral·and·informal .
C()l;i!1ts'oohdiJ6tedasn~¢$ssary;

'.

. ••.•. . •.. >(,. ~·:q.#'ITIPc:ir(<<nt~·

.

'..•...

. '.. ....
> '............ ...•.......... . I e •.

Staff conducts a formal count at I&ast once each shift.
Activities cease or are strictly controlled while a formal
count is b&ing conducted.
Do certain operations continue during formal counts.
Is a certain amount of movem&nt tolerated during a
formal count.
Formal counts in all units take place simultaneously.
Officers do not allow detainee participation in the count.
A face-to-photo count follows each unsuccessful
recount.
Officers positively identify each detainee before
counting him/her as present.
Written procedures cover informal and emergency
counts.
•
They followed during informal counts.
•
During emergencies.
The control officer (or other designated position)
maintains an out -count record of all detainees
temporarily leaving the facility.
This training is documented in each officer's training
folder.
'

...

~ Acceptable

....

;:..< • . . . . . •••.•

' , < ' ............... :. .

·.Y·, . ; ..~:;i;)NA /1!'...·.{::~:!!Il'Ut~~~;..•';
[8l
[8l

D
D

D
0

[8l
[8l

0
D

D
D

[gI
[8l
[8l

D
D
D

11
D
D

D

D

o

D

D

D

D

D

..

D Deficient

D

At-Risk

D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

g

Page 54
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

I, ';.'

•

. .. . .'.;';,,>

.,."

•

...',. . ,paST o'R'eeR'$".;;;.:<,:··:;':;;L:~.

. >;",

';iLE~~~~t~~~~n~v~~;:~~t~I~~.;r~~~~~J~tt:;
"'N

Comp()n'ehtsY
Every Fixed post has a set of post orders.
Each set contains the latest inserts (emergency
memoranda, etc.) and revisions.
One individual or department is responsible for keeping
all post-orders current with revisions that take place
between reviews.
The IGSA maintains a complete set (central file) of post
orders.
The central file accessible to all staff.
The OIC or Contract / IGSA equivalent
initiate/authorizes all post-order changes.
The OIC or Contract / IGSA equivalent has signed and
dated the last page of every section.
A review/updating/reissuing of post orders occurs
regularly and at a minimum, annually.
Procedures keep post orders and logbooks secure from
detainees at all times.
Every armed-post officer qualifies with the post
weapon(s) before assuming_post dut'l.
Armed-post post orders provide instructions for escape
attempts.
The post orders for housing units track the event
schedule.
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the logbook.

~
~

N~Reltiarks:

0
0

o o
o o
o o
o o
o o
o o
o o
o
o o
o o
o o

o

PQSTOR[)~'a$

0
0

Only transport carries
weapons.

... .
•

~ Acceptable

D

Deficient

D

At-Risk

•••

D Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Page 55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

,

,"',

,

•

-,,-,,"',

",SE¢tJRI"YIN~PEC:rI()NS,:", ,:""

The facility has a comprehensive security inspection
policy. The policy specifies:
•
Posts to be inspected
•
Required inspection forms
•
Frequency of inspections
•
Guidelines for checking security features
•
Procedures for reporting weak spots,
inconsistencies, and other areas needing
improvement
Every officer is required to conduct a security check of
his/her assiQned area. The results are documented.
Documentation of security inspections is kept on file.
Procedures ensure that recurring problems and a failure to
take corrective action are reported to the appropriate
manager.
The front-entrance officer checks the ID of everyone
entering or exiting the facility.
All visits officially recorded in a visitor logbook or
electronically recorded.
The facility has a secure visitorflass s~stem.
Every Control Center officer receives specialized traininQ.
The Control Center is staffed around the clock.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Communications are centralized in the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incom ing and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
•
Company represented
• Vehicle contents
•
Delivery date and time
•
Date and time out
•
Vehicle license number
•
Name of employee responsible for the vehicle
durinQ the facility visit
Officers thoroughly search each vehicle entering and
leavinQ the facility.
The facility has a written policy and procedures to prevent
the introduction of contraband into the facility or any of its
components.
Tools being taken into the secure area of the facility are
inventoried before enterinQ and prior to departure.
The SMU entrance has a sallyport.
Written procedures govern searches of detainee housing
units and personal areas.
Housing area searches occur at irre_9.ular times.
Every search of the SMU and other housing units
documented.

~

o

o

o
o
o

o

~

o

~

0
0
0
D
D

~
~
~
~
~
~

~

',

lJ

0
0

D

o

0
0
0
D
0
D
0
0

Only entrance is through
sallyport.

D

D

~

D

0

~

0
D
D
D
D

D

~

~

Minimun of two per
hour.

Visitor log is located in
central control.

~

~

,

o
o

D

D

"".', ','

~

Maintence dept has their
tools inventories.
Only one entrance.

D
D
D

Page 56
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Storage and supply rooms; walls, light and plumbing
fixtures, accesses, and drains, etc. undergo frequent,
irregular searches. These searches are documented.
Walls, fences, and exits, including exterior windows, are
inspected for defects once each shift.
Daily procedures include:
•
Perimeter alarm system tests.
•
Physical checks of the perimeter fence.
•
Documenting the results.
Visitation areas receive freguent, irr~ular inspections.
.~

'"

..... ,.

[8J

o

o

[8J

o

o

o

o

There is no outside
perimeter fence due to
setup of facility.

o o

No contact visits .

:

[8J Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6), (b)(7)c

Auditor's Signature / Date

Page 57
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

§PECIACM~NAGEtUj'$Nt tllift(SM{J~'

.

•
.

..

'

..

..__ .A,:dl11,in1s;~~~tlv~ S¢~rf!g~tiqn .
....... ....
. ....". ".' " ' ,
..,.. ....
."" .. " ' , '.:":"'. . . . ,':" ,> ,
"'.
Policy: The ':$pecial. Management·.Unit requir$a •.·in,·'every:facilitYis()ICltesd~~inaetctineesfrljmthe:g.eneral
popu\atiti/i). ,T~e Speciar"'M~n~~ell'l~nt Vnjt. wi!t .conSi$tOf,~WIj:~~c:ti~hs;()lle;A~mirti$\tCltilJe:Segfegatiol1;
" hOlJs'e$:;ttl~taihee~, is~lat~~"for thewb'Wl1;prljtectib>n ;tlie. dthe,rior a~'t$iM~~$Qeiri9,qi$ciPli/i)e¢JJorWtpngq()ing.,(see
,the"~~!?~elal:~an~g.emeri.fjWliliit'l!Ri~ciplin~':'9~~r~gati~rl]"$t~nG.tarC1~;
</.' >. .
.'." . ,.\ . . ,' . ",
.•,.".',..•.. ,
':.' , .....

.,...",'

. .,..&otrl,pmn~,~~s:. ",

Yr'N·· \"NA

The Aaministrative Segregation unit provides
non-punitive protection from the general population and
indiviauals undergoing disciplinary segregation.
•
Detainees are placed in the SMU
(administrative) in accoraance with written
criteria.
In exigent circumstances, staff may place a aetainee in
the SMU (aaministrative) before a written oraer has
been approvea.
• A copy of the order given to the aetainee within
24 hours.
The OIC (or equivalent) regularly reviews the status of
aetainees in administrative detention.
, • A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU (administrative).
A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
•
Every week thereafter for the first month.
•
Every 30 days after the first month.
•
Does each review include an interview with the
detainee.
•
Is a written racora made of the decision and
the justification.
The detainee is given a copy of the decision and
justification for each review.
•
The aetainee is given an opportunity to appeal
the reviewer'S aecision to someone else in the
facility.
The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
•
Upon notification that the detainee's
administrative segregation has exceeded 60
aays, the FD forwards written notice to HQ
Field Operations Branch Chief for ORO.
The OIC or equivalent) reviews the case of every
aetainee who objects to administrative segregation
after 30 days in the SMU.
• A written record is made of the decision and
the justification.
• The detainee receives a copy of this record.
The detainee is given the right to appeal to the,OIC (or
equivalent) the conclusions and recommendations of
any review conaucted after the aatainee has remained
in administrative segregation for seven consecutive
days.

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

>I\l,erti3'tk.s,

Page 58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

; .'

,",

••

•

SPECIALM~NAGEME~,TUNi:r'fSMU)'. ,
Adrninis'rati~e.§:~Q'r~~~ti.pl1 ' , ' , > ,

Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU well ventilated.
• Adequately lighted.
•
Appropriately heated.
•
Maintained in a sanitary condition.
All cells are equipped with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
•
When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
procedures?
The segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the general population.
Detainees receive three nutritious meals per day.
•
From the gel')eral population's menu of the day.
•
Do detainees eat only with disposable utensils.
•
Is food ever used as punishment.
Each detainee maintains a normal level of personal
hygiene in the SMU.
•
The detainees have the opportunity to shower
and shave at least three times a week.
•
If not, explain.
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
• The same correspondence privileges as
detainees in the general population.
•
Telephone access similar to that of the general
population.
•
Personal leqal material.
A health care professional visits every detainee at least
three times a week.
• The shift supervisor visits each detainee daily.
•
Weekends and holidays.
Procedures comply with the "Visitation" standard.
•
The detainee retains visiting privileges.
• The visiting room available during normal
visitinq hours.
Visits from clerqy are allowed.

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

Page 59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

,

•
.

•

SPECIAL M~NAGEMl:NTUNlrtSMU)
Administrative··Segregation

'.

p~ncy; T~e SpeciaJ ManagementUnifreq\Jired in· everyfacitttYIsolatesceft2liin detail'lsesfromtnegeneral
populationlThe$peci(i1 M~nagefl'lent Unit wflJconsistot two;sectIons. Qrle, Administrat.ive S(3gre.gatiQn,
ho~~es·det~ineeS.:isolated:~l>rth~irownprot(3ction;.theotherjordet~inees;'i;!~ingj~iSCiplln.eojor·wron~doing(see

'.j~;~j~!,~~jt~~~~~r"~tlq9~;§~~:~~(;'\~~.I";· ,;,~~.;' . •. '.
Detainees do not have less law-library access than the
general population.
• Are they required to use the law library
separately, as a group? If so:
•
Legal materials brought to them.
The SMU maintains a permanent log.
•
Detainee-related activity, e.g., meals served,
recreation, visitors etc.
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
•
Staff completes the form at the end of each
shift.
•
CDFs and IGSA facilities use Form 1-888 (or
local equivalent).
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
•
Logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc..
.
• The medical officer/health care professional
signs each individual's record during each visit
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records'are retained in the SMU
until the detainee's return to the general
population.

o

o
o

o

D

o

o

D

o

o

SPECIAL . 'IVJANA$EMENTlJNIT($M1J)
A~nijnistrativeSe'g:it~gati()n.···
,.

o Deficient

~ Acceptable

•

(b)(6), (b)(7)c

.~.

,:.

. "

.,~/;

:;";".. ~'." .. -.,.. ~?~;:: ::~~><'.

'..

OAt-Risk

o Repeat Finding

observations, other sources used, etc.}

iIri

-_

...

-_

.........

-.

Page 60
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
'. ". '" . ..'

•

SPECIALMANAG'EI'JIENT UNIT,';i '.,
.. ' .
(Disclpl.naryS~~"~S\J~tigO) .. . '......., . : . .

.... . . ..

.. . . ..
'.

......,...... .....i ." ....>:.,

Poficy:E~chfacHitywiUe.stabHsh a·Speci~IMant;lgt:!n1~~t¥!n1tin·nhich.~t9·:.iS()ICit~.:c~rt~jn.?~tajrie~s·frorrthe

.

i:~~~~~j:~:~;~q6th~~1o~fd~i~~~~~6e~~~~~~~~t~~;~~1~6:;:~~~~~~~~r.~.~~~t~.i~!;13it'T~l0flin!·i~·r~tiv~ .
." .. >i.·', ". ··<' ..<~9~~~~~,~~ .. ' ··'(iii.:.

···":I.:.\·)Y<LI;·N'<' .' 'i'~~.: .':;:" ~ ··:.~B~ri1~~~$ . •. . '.,;.: ...
I:8'J
0
0

Officers placing detainees in disciplinary segregation
follow written procedures.
The sanctions for violations committed during one
incident do not exceed 60 days.
A
completed
Disciplinary
Segregation
Order
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
segregation.
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
a written copy of the decision and reasons for it.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
Detainees in disciplinary segregation have fewer
privileges than those housed in administrative
segregation.
Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
•
If yes, does staff prepare written
documentation for this action.
•
Does the OIC sign to indicate approval.
Every detainee in disciplinary segregation receive the
same humane treatment, regardless of offense.
The quarters used for segregation are:
• Well-ventilated.
• Adequately lighted.
• Appropriately heated.
•
Maintained in a sanitary condition.
All cells are equipped with beds.
• The beds securely fastened to the floor or wall of
the cell.
The number of detainees confined to each cell or room
do not exceed the number for which the space was
designate.
• Does the OIC approve excess occupancy on a
tem~orary basis.
'
When a detainee is segregated without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items are returned as soon as it is safe.
Detainees in the SMU have the same opportunities to
exchange clothing, bedding, etc., as other detainees.

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

I:8'J

0

0

Page 61
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•
c'.··

.'

... , . '

.

•

... SPEtl~l.MANAGErvn~NrUfiJiij'c

... .

(Di$cipliharyS~$,.~g~fi()n)· . . . . ."

' . ' .. ·':·c·;··.

....... .......

....... .

.'

.....

. '.

PoJicy;.EachcfppHity wlnestabUsh'aSpecial Management Unitin whi.?hlO isolate, certain detajnees . from the
>~~n~rprp~pu.lplion:;Th~'~jD~pi?lI!Ma;hagem~rtt·Unit··will.have·.two.,sections,.one'ford~taineeS .• ir})Administra~ive
q~9ieIil9~!:~~i:tP~.\9th~(f?rA~t?:m~es:,b~rng segregated for diSGfPilirWf¥reas99~..:· .........~.. ' : . , .........
I"
";~~ "~.~'9~~~ril(ri't~·
..<Y I.:. 'N""NA- . . . '.'
Flem'ark:~' . . :. . '.' ",.'
Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
•
Food is not used as punishment.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive, unless documented as a threat
to security:
•
Barbering services.
•
Recreation privileges.
•
OtheHhan-legal reading material.
•
Religious material.
•
The same correspondence privileges as other
detainees.
•
Personal legal material.
When phone access is limited by number or type of calls,
limits do not apply to the following:
•
Calls about the detainee's immigration case or
other legal matters.
•
Calls to consular/embassy officials.
•
Calls during family emergencies (as determined
by the OICIWarden).
A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
•
The shift supervisor visit each segregated
detainee daily
•
Weekends and holidays.
SMU detainees are allowed visitors, in accordance with
the "Visitation" standard.
SMU detainees receive legal visits, as provided in the
"Visitation" standard.
•
Legal service providers notified of security
concerns arising before a visit.
Visits from clergy are allowed.
• The clergy member given the option of
visiting/not visiting the segregated detainee.
•
Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
SMU detainees have law library access.
•
Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
•
Legal material brought to individuals in the
SMU on a case-by-case basis.
•
Staff document every incident of denied
access to the law library.

o

o

o

o

o

o

o

o

o

o

o

o

o

o

o

o

o

o

Page 62
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

.

..

•

SPE()IALiVJAN~G~~ENtpf.j'iT'

. ' '. ". "'.' ,'< c··.

(BiscipnllarY:Se9re$~jlo,,~/
.,.:

.,;.'

•

.. :"',

.,' . , . , '

'.\.
.

'C":';,

.

. . ..... . .

<, ....:... .."..: .':" "., : < , ' ...: .

, Polldy:.Eaqrlf.acUity·wiUiestc\blishaSpeciaIMana:gement.Uni,tinwhithto'iSolafece~~in,deuiine:e,s~fr9:rrtthe

~~~~I~i~~~%~O&rh~~jo1~~~~~~;b;:;~~~~:;~:~~~~::j~~~~~~:~~~~~18~r.?et~i~e~,~;':~!~;!'9i~~.~.~i,y~,
':.: •••. ' ••

, •• ,c·:

··/~9mp~~~nfs<·

.· · :

':, .......

<:··y,':::: ... ··ifil~.·.··::~:tfJ:"'\';:i;".

All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors, etc.
Is the SPC's, the Special Management Housing Unit
Record (1-8880r equivalent) is prepared as soon as the
detainee is placed in the SMU.
• AIII-888s filled out by the end of each shift
• The CDF/IGSA facility use Form
•
1-888 (or equivalent local form).
SMU staff records whether the detainee ate, showered,
exercised, took medication, etc.
•
Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
• The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
• A new record is created weekly for each
detainee in the SMU.
• The SMU retains these records until the
detainee leaves the SMU.

D

D

':.<' .:'JR~m~~J($,\, . . . ,.::'.

D

D

D

D

SPECI~LM~N~~EI'inEN"ttJNIT .

,

(E>iscipUnary,Seweg,atio.nr .:

~ IZI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

-

....

-,-

... -

Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

"

~<

. ......

•
.......••.

•..... •.. •.

. ••

ftj:(jLOONTFt<?",

.......

•

~..._>....-~

'.'-'c.

......i

',"':<.>.. . '/ ," '., . . .. ,;: " :;".:."- . ' .'\
POU~y!. ·ltiS,th~p.oliqyOfa:il"facUj-tieSJnatill/l"em:plo.yees.shalkbe·r,e~POMSiBI~Jorcdmp!Ylh§Jw\l.ith~he·.t0QI.coritrol
" . -..•... ' . "

'.' •••.... . . . . ' . . .'

..

.>

..•.. •.. •. . . ' , .

p:oncy... The.·Maintenance·.Su.pervisorsha!I,I··rn~intain.·acompute~·generate~:f;ortypewrlttenMaster Inventory/ist'of
tools:andeqi,lipment'an<;l1tre' location in which toolsarestored~These';iflVentortesstlalhbe cqrre~i,fiIedand
r~adily··a:va:if~ble;fort().drinvenb~!o/·.andac90tmtabnity duringan'~l;Jqit; .' .
'..'
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure accountability.

IZI

Department heads are responsible for implementing this
standard in their departments.
Tool inventories are required for:
•
Maintenance Department
•
Medial Department
•
Food Service Department
•
Electronics Shop
•
Recreation Department
•
Armory
The facility has a facility policy for the regular inventory
of all tools.
•
The policy sets minimum time lines for physical
irwentory and all necessary documentation.
•
ICE facilities use AMIS bar code labels when
required.
The facility has a tool classification system. Tools are
classified according to:
•
Restricted (dangerous/hazardous)
•

0

0

Hamilton Co.
Maintenance Dept. Has
control of all tools in
facility.

o o
o

o

o
Maintenance Dept. Has a
cart that has the tools on
it that are to be taken into
the faCility. The tools on
the cart are
inventoried.

o

All tools are restricted.

o

o

Non Restricted (non-hazardous).

Department heads are responsible for implementing
tool-control procedures.
The facility has policies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
•
The system ensures that all stored tools are
accountable.
•
Commonly used tools (tools that can be
mounted) are stored in such a way that
missing tool are readily notice.
Each facility has procedures for the issuance of tools to
staff and detainees.
The facility has poliCies and procedures to address the
issue of lost tools. The policy and procedures include:
•
Verbal and written notification.
•
Procedures for detainee access.
•
Necessary documentation/review for all
incidents of lost tools.
Broken or worn out tools are surveyed and disposed of
in an appropriate and secure manner.
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the facility.

o

o

o

o

o

o
o

o

o

IZI

o

o

o

o

No staff or detainees
have access to
tools.

o

Page 64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
[8] Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Auditor's Signature / Date

Page 65
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

.' .

.'

•
...

......., •.... ',"'" .......... ".,,;';' . ' ....

mRAt-jSPORtAml~N':

'. . . ,

•

..<'

{Land ~rans~ortatioh~,.:.\'....·\,";.:.

..' .... ' .

.•.... '.,

.

£f;.~".~:i.I··

..... .

·~r.!~i€!1~£~.!h~.t:
~~~':~:;~r:;nr:~r:.;ra~"8tQ~j~~iQn~bY~,i~~ittleedt
. \q~P9~ents

No

N~

o

o

o

o

o
o

o

o

o

o

o

o

o

o

o o

o

o

o

o

o
o o
o o
o o

o

o

Yes . '

Transporting officers comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
support this finding of compliance.
Every transporting officer required to drive a commercial
size bus has a valid Commercial Driver's License (CDL)
issued by the state of employment.
Supervisors maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
•
Officers report deficiencies affecting operability.
•
Deficiencies are corrected before the vehicle
goes back into service.
Transporting officers:
•
Limit driving time to 10 hours in any 15 hour
period.
•
Drive only after eight consecutive off-duty hours.
•
Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
•
Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
•
During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceeding the 1O-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
•
When buses travel in tandem with detainees,
there two qualified officers per vehicle.
•
An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All detainees are searched immediately prior to boarding
the vehicle by staff controlling the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
occupancy level.
Protective vests are provided to all transporting officers.
The vehicle crew conducts a visual count once all
passengers are on board and seated.
•
Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
stop.

o
o

D

o

.. ".'",

o
o

o

Page 66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

R~marJ<s

..

•

r

...
:.

..••.. '

.

...•

• .••... .... . . •..

'.

. ...... " .

•

.' TRANSPORTATION.

(i8nd"ra'l1spoi1~tiGn): . i
. ...,

....

.

""

.. :i

.....:

•. '.'. .

..... '
, , : .. '

··.i·

",

".
....i

.. . . ,
.'

Pb'J.iCYT~~ '/Tlll1igratio.nap<lpsJaturaJizatiQn service. winJak.~ aiL l'1epess~ryptecau~ioFl9~OpiOt~ct4h.eU~e~;

··~t~:~~::~.,.Y:!~d.~~d:uha~:~~~~6t~:~~:f:~duf~:c';f;:~:~sne~:?:i~~~~=f6h;:::~~tt:'~:~~~o~~~:~:.•~~·
:.~xperienc~.aMtraihe:cl;O,~t,entidh;EnforcemehrOfflcersorauthdri.zed\99rytra.~f,p~rs·Qtln'~ll:,: ',".,.,.... '.' , .
... ,

.~

.

~.' Stal\l,dar(f"NA~ .. ChEU~k·tiji$b.9.)( itafJ tqi; Tr~nsportat'op·~~~!hElnCJ,fed":9nly:by:.:he\f~~p,.I·~l~qffiC:eor
sub-,ONiceJri c'orlftol::~t;th~detai'lee'case.
.
' · · c . . · : · ';:":<' :.... , ..'
. .•.
.. . €()I'11P dnellts, .•....•..•.• " ........•......,. .:.• ~~~,:. :!'4~(* n':~;·:,)'}.lt*~m~(~~< ".,
Po.licies and procedures are in place addressing the use o.f
restraining equipment o.n transpo.rtatio.n vehicles.
Officers ensure that no. o.ne co.ntacts the detainees.
•
One o.fficer remains in the vehicle at all times
when detainees are present.
Meals are pro.vided during Io.ng distance transfers.
•
The meals meet the minimum dietary standards,
as identified by dieticians utilized by the Service.
The vehicle crew inspects all Fo.o.d Service pickups befo.re
accepting delivery (fo.o.d wrapping, po.rtio.ns, quality,
quantity, thermo.s-transpo.rt co.ntainers, etc.).
•
Befo.re accepting the meals, the vehicle crew
raises and reso.lves questio.ns, co.ncerns, or
discrepancies
with
the
Fo.o.d
Service
representative.
•
Basins,
latrines,
and
drinking-water
co.ntainers/dispensers are cleaned and sanitized
o.n a fixed schedule.
Vehicles have:
• Two.-way radio.s.
Cellular telepho.nes.
Equipment
bo.xes sto.cked in acco.rdance with the
•
Use o.f Fo.rce Standard.
The vehicles are clean and sanitary'-at all times.
Perso.nal pro.perty o.f a detainee transferring to. ano.ther
facility:
• Is invento.ried.
•
Is inspected.
• Acco.mpanies the detainee.
The fo.llo.wing co.ntingencies are included in the written
procedures fo.r vehicle crews:
•
Attack
• Escape
•
Ho.stage-taking
•
Detainee sickness
•
Detainee death
•
Vehicle fire
•
Rio.t
•
Traffic accident
•
Mechanical problems
•
Natural disasters
•
Severe weather
•
Passenger list is no.t exclusively men o.r wo.men
o.r mino.rs

•

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

[]

0

0

0

0

0

o

o

o

Page 67
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
[gI Acceptable

TAA~s,pe~R}FA[•.()N, .
.(Latid Tr,~n~'p~rt~fi{jnJ'"

o Deficient

OAt-Risk

•
o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c

• ••••

I

Page 68
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

\'"
.... '...

...

. .......

,

......

•

'....... ....... ..........

.

....

USE OF FORCE
'.'.

".

........

.

......

'

'..,

'.. ...

....... .

...... ....

.

... .

.Policy:. Th~.L!;S ..·Departm!i}f1:t 'ofHom~lafild S€leUrityal:ltMoriz~the~(;Js~'Of . f,orceionJy;·asa'lastalterIJCitive.afterall
'

'

\··qm~freasonapre~€lttp~store~()lve.a;sitLJ~tiollhav€lf~.i1€lp,qr,IY
·".l'npunt:pf,f()r¢€lnepe~~alY'to'i!ft~iq.control.
of' tne.q€ltaif\e,e,:~ppr6teptand.· ~I}$~reth~'sqfetyof' d~,!a4n;eas, .. <. ...·.afl~.Qthert$"Ht~'preV:€l?ts~riQLJ'sprQPerty·

.

.• •

.~~r~~;~:;~ci;w~~~~~~d~:~~;!~~~i~~~~~~~~~#~'~:f;~C~~~~~~~~;~r~~~s ~~c:s~:~ ~~ ~ain"
". , . . . . . . ,.",';i,:,:~·",mR~n'~~~. ,"
'. .. . ·,Yj:S."\"N~:I,N~::;i:<i ...;.Ft~itt~~~~(;"· ." .
Written policy authorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
o o
presence or direction.
:>

When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without resortinQ to force.
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
•
Ranking detention official, health
professional, and others confer before every
calculated use of force.
When a detainee must be forcibly moved and/or
restrained and there is time for a calculated use of force,
staff use the Use-of-Force Team Technique.
•
Under staff supervision.
Staff members are trained in the performance of the
Use-of-Force Team Technique.
All use-of-force incidents are documented and reviewed.
Staff:
•
Does not use force as punishment.
•
Attempts to gain the detainee's voluntary
cooperation before resorting to force
•
Uses only as much force as necessary to
control the detainee ..
•
Uses restraints only when other nonconfrontational means, including verbal
persuasion, have failed or are impractical.
Mecication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
Use-ot-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable
disease(s).

o

o

o

o

o

o

o

o

County jail has a SRT
team available for
calculated
incidents.

o o
o o
o o
o

o

o

o

Page 69
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

USEOF'FORCI5>'· .

Standard procedures associated with using four-point
restraints include:
•
Soft restraints (e.g., vinyl)
•
Dressing the detainee appropriately for the
temperature.
•
A bed, mattress, and blankeVsheet.
•
Checking the detainee at least every 15
minutes.
•
Logging each check.
•
Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
•
Medical evaluation of the restrained
detainee twice per eight-hour shift.
•
When qualified medical staff is not
immediately available, staff position the
detainee "face-up".
The shift supervisor monitors the detainee's
position/condition every two hours.
•
He/she allow the detainee to use the rest
room at these times under safeauards.
All detainee checks are logged. .
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
When the OIC authorizes use of non-lethal weapons:
•
Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
•
Medical staff review the detainee's medical
file before use of a non-lethal weapon is
authorized.
Special precautions are taken when restraining pregnant
detainees.
• Medical personnel are consulted
Protective gear is worn when restraining detainees with
open cuts or wounds.
Staff documents every use of force and/or non-routine
application of restraints.
It standard practice to review any use of force and the
non-routine application of restraints.
All officers receive training in self-defense,
confrontatiot:l-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
certified in all devices they use.
The officers are thoroughly trained in the use of soft and
hard restraints.
In SPCs is the Use of Force form is used. In other
facilities (IGSAs / CDFs) this form or its equivalent is
used.

i<·<

......•

o

o

o
o

o
o

o

o

o

o

IZI

0

0

IZI

0

0

IZI

0

0

IZI

0

0

IZI

0

0

IZI

0

0

•

................;,.; •.. ;•. ; •• ~.;.;'

Page 70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•.••.

,..

C8l Acceptable

•
o Deficient

....... .

.

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Page 71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

I

•

•

.S~AFF. DETAliNEECOMIIi1UNICA\tiGNS
.

'.

........

".

...'

.

Poli~y: PrdeeduiresmuiStbe:inplae.~to aHow 10r formal'aridinforrllalcorit~'6tb~lwe~l&Ke~, fa~fllty stafhaM
II.CE$~affandICEd~t~in.esandt{)permit· detainees to makewritten"regus$ts\:tq . U:31l:.sta~:an(hre6~JVe~n··
answeri!1ari'9.ec.eptab.l.e;~·imetr~me. ..:
... ' .... . "
".
'.,

. ·.,:;.Componenf$

. . . ......

' : i ¥ .. i·,N

The ICE Field Office Director ensures that weekly
announced and unannounced visits occur at the IGSA.
Detention and Deportation ~ conduct scheduled
weekly_ visits with detainees he d in the IGSA.
Scheduled visits are posted in ICE detainee areas.
Visiting staff observe and note current climate and
conditions of confinement at each IGSA.
ICE information request Forms are available at the
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
as Special Correspondence.
ICE staff respond to a detainee request from an IGSA
within 72 hours.
ICE detainees are notified ion writing upon admission to
the facility of their right to correspond with ICE staff
regarding their case or conditions of confinement.

D Deficient

D

. .~.,: .';,:'FIemllt/(s./ .
No Deportation Officer in
the Chattanooga
Office.

0

0

~

0
0
0

0
0
0

~

0

0

IZI

~

0

oj

0

0

~

0

0

IZI

Staff • pet~jne~: ·Commqf)i~atiqris

[8J Acceptable

':N~

~
~

...•..

At·Risk

i

I

>.•

""".::.

...

.

.

.

"

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Hamilton County is inspected as an over 72 hour facility, due to the fact that it usually takes longer than 72
hours to transfer detainees to either the District Office or the Sub·Office. Detainees are moved as soon as
their TB medical clears. If an ICE detainee has a question, they can submit it by filling out a request chit and
it will be forwarded to the Chattanooga lEAs.

Page 72
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

u

J

•

•

. poli~y: ··IOE;Vililrlila~'·/3.Ul'leCe$sa,f;Y n().titicati&nS.Whella,.det~in~e'\j~tt:~~~ferr~q.jf·li:(detail'iiiteWi$t>~ih9.·

transferrea via/tme<JUsticePrisonerAlien TransportatiorLSystem .(JP~TSh1QEwFlI aclhereto JIPATS·· ..
protQc6Is·; In ,qecidingwhether to. t.ran$~er a'detainee, ICE willtakeintoc6nsid~rationwhether the detainee'
i$repr:e$etl~e(I''befor:,~jJh~:irnmigration,court In such cases, the~ield9ffiCeDire~t9rwfUcon$ider.th~ . "...
·~etajrl'~.e~s:,st'age . '. ··irl':ihe.,r~r;n9\lQ;kp~pcess, whetherthe.de~ainee's'atiPrneyI$lo6ated·\Ni~liin.reasonabJe .
dfivlngicli~ta,9.ee Ofi.~.~~cnity,ari.d wnere,tlieim migrati.on COl).lrt p~o~~9lnSs.aretaKir1~place.~ ..•.. ••.. '..•. ,." .

When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
•
The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
•
Times and transfer plans are never discussed
with the detainee prior to transfer.
•
The detainee is not notified of the transfer until
immediately prior to departing the facility.
•
The detainee is not permitted to make any
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
Transfer Notification Form.
•
Form G-391 or equivalent authorizing the
removal of a detainee from a facility is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
•
Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having D1HS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions reQardinQ medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals are provided when transfers occur during
normally schedule meal times.

o

o

o

o

o
No Deportation
Officer.

o
o

o

o

o

o

o
o

o

Never have had a
medical transfer.

D

D

121

0

0

0

0

121

~

D

0

~

D

D

~

D

D

Page 73
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.
. ,:...

IZI

0

0

IZI

0

0

,

~ Acceptable

o Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Page 74
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

The tol/owing items must be inspected tor compliance with those Justice Core Standards not
covered by the ICE Detention Standards:

A
1

U

Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written policy and procedure are reviewed annually and updated accordin Iy

2

NA

o

I:.::

The facility provides for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted

3
4
5

6

To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
Written poliCies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
throu hout the meal.

7
8

9

Staff are provided appropriate annual cultural diversity or sensitivity training. Such
training is designed and implemented in a fashion that will further enhance
staff members' abili to communicate with detainees in an effective manner.

mOJCore Standards - Rating
IGSA'sOnly

.

IZI Acceptable 0
:-11.

•

Deficient

0

=.•••• _. -

~

(b)(6), (b)(7)c

•

o

g

Repeat Deficiency

•

0

At-Risk

ervations, other sources used, etc.)

•

Page 75
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

o
o
IZI 0

0

•

•
u.s. Department of Homeland Security
Immigration and Customs Enforcement

2150 Stein Drive
Chattanooga, Tennessee

February 2,2006

MEMORANDUM FOR: Hamilton County Jail
Chattanooga, Tennessee
(b)(6), (b)(7)c
(b)(6). (b)(7)c

FROM:
SUBJECT:

hnmigration Enforcement Agent

Inspection of Hamilton County Jail.

To assist us in the inspection scheduled for March 8, 2006, I would ask that you fill out the
provided forms and that copies of the following documents be made available for inclusion in the
report.
•

Copy of Detainee Handbook and Policies.

•

The most recent Commission of Accreditation for Corrections Standards Certification
and a copy of your latest state inspection.

•

Latest Health Inspection.

•

Copy of recent Recreation Schedule.

..

Latest Water Certification

•

Copy of current Food Service Menu and the name of the dietician who prepared it.

I would also like to request that a copy of the Department's Policy and Procedures manual be
made available for our inspection.
Should you have any questions regarding this review, Please contact
1716 ext.

II

at (423) 553

Office of_tion and Removal Oper{ltions
U.S. Depa
ent of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration
and Customs
Enforcement

March 13,2006

MEMORANDUM FOR:

FROM:

John P. Torres
Director (Acting)
Office Of Detention and Removal
(b )(6), (b )(7)0

(b )(6), (b )(7)0

Immigration Enf
Chattanooga, Tennessee QRT Office
SUBJECT:

Hamilton County Jail, 2006 Annual Detention Review

The New Orleans Field Office, Office of Detention and Removal conducted a detention review of
the Haniilton County Jail on March 6, 2006. This review was conducted by
lEA
This facility is used for detainees requiring housing over 72 hours.

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. The last review of this
facility was in May 2004 .
.Review Summary:
The facility is not currently accredited. Hamilton County Jail serves the needs of ICE officers for
the Chattanooga, Te~nessee Quick Response Team.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary· provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk
Non-Applicable -

34 .
0
0
5

Subject: Detention Revi.mmary Report
Page 2

•

Standards Summary Findings:
The facility is in compliance with all standards.

RIC Observations:
Facility Staff: The staff was extremely well versed in policy and procedure at this location. Staff
exhibited confidence and courtesy throughout the review. The team commends the efforts and
accomplishments of the Facility staff.
Security Staff: The staff exhibited professionalism. The staff was questioned regarding their policy
and procedures. The staff's initial orientation and continued training allows them to operate the
facility in a calm and orderly fashion. The Security staff was eager to display their abilities and
working knowledge of facility operations.
The Chief of Corrections and the Security Lieutenant were made available to answer any question
that came up. They are proud of their facility and are constantly looking for ways to improve their
facility.

RIC Issues and Concerns
Hamilton County reported 2 escapes on their Significant Incident Report. One reported escape was
when officers were transporting an inmate to the hospital. The inmate claimed to have back pain and
his legs were hurting. When they arrived at the hospital, the inmate ran from the wheelchair that he
was in. He then hid in a room. He was lo¥ated within 5 to 10 minutes of his escape.
The other escape was by an inmate who had iMtitched armbands with another inmate. The inmate
was then released. This incident caused the jail to change their release policy. They now use a three
point system to verify an inmate. The inmate is first verified, by picture, on the floor they are being
housed. They are then verified, by picture, in the booking area where they are to be released. They
are also asked personal questions that only the inmate should be able to answer. The jail has also
requested funds to purchase a thumbprint scanner, to be used to verify inmates upon release. Neither
of these incidents involved ICE detainees.

Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "Good". The
facility fully implements ICE Detention Standards. The facility fully complies with all standards.

RIC Assurance Statement:
All findings of this review have been documented on Form G-324A and are supported by the written
documentation contained in the review file.

Department Of Homeland Security •
Immigration and Customs Enforcement

'tention Facility Inspection Form
Facilities Used Over 72 hours

C

<

A. Type of Facility Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
ICE Intergovernmental Service Agreement
~

o

=--=-----

G. Accreditation Certificates
List all State or National Accreditation[s] received:

o

~ Check box if facility has no accreditation[s]

B. Current Inspection
Type of Inspection
~ Field Office 0 HQ Inspection
Date[s] of Facility Review
March 6, 2006

H. Problems 1 Com laints (Co ies must be attached)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Ma· or Liti ation
0 Life/Safet Issues
Check if None.

o

C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
May 2004
Previous Rating
Superior .~ Good 0 Acceptable 0 Deficient 0 At-Risk

o

D. Name and Location of

I. Facility History
Date Built
1975
Date Last Remodeled or Upgraded
1992
Date New Construction 1 Bedspace Added
Future Construction Planned
Yes ~ No Date:
Current Bedspace
Future Bedspace (#New Beds only)
489
Number:
Date:

o

Officer (Warden/Ole/Superintendent)

UU"lJ'UIOCt:

(List Office with oversight responsibilities)

J. Total Facility Population
Total Facility Intake for previous 12 months
22,598
Total ICE Mandays for Previous 12 months

K
(Last Name, Title and Duty Station)
TN
M(~mIOerl Title 1 Duty Location
AL
earn Member 1 Title 1 Duty Location
1
Name of Team Member 1 Title 1 Duty Location
1
1
F. CDFIIGSA Information Onl:y/
Contract Number
~ate of Contract or IGSA
7/1/95
J-B74-M-144
Basic Rates per Man-Day
56.29
Other Charges: (If None, Indicate N/A)

,

,

I

. CI

asSI'filca f Ion

I Adult Male
I Adult Female

L eveI (ICE SPCsand CDFs 0 nlYJ
I )
L-l
L-2
L-3

F acili ty C al)aclty
Rated
Operational
Emergency
Adult Male
489
510
Adult Female
0
0
0
~ Facilitv holds Juveniles Offenders 16 and older as Adults
L

M. Average Daily

Pop~

I AdultMale
I Adult Female
~f,.f'f'li .. ,.

ICE
3/
~

II

USMS
30
0

Other

470
0

Level

,

Estimated Man-days Per Year

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal of ICE' detainees at your facility.

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major frres, or other large scale incidents.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

HEADQUARTERS EXECUTIVE REVIEW

I Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 30 days from
receipt of this report to respond to all findings and re(:oIrllmmdatllW
Print Name)

Final Rating:

D

Superior
DGood
D Acceptable
~ Deficient
D At-Risk
D No Rating

Comments:
The facility rating has been dowgraded to Deficient based on information contained in Form G-324A and
the attached working papers. The facility must address deficient areas in the Access to Legal Materials Standard,
Recreation, and Access to Medical Standard. The Field Office should address the deficiencies in Stafti'Detainee
Communication. A plan of action is required.

Form G-324A (Rev. 8/1101) No Prior Version May Be Used After 12/31101

Office ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

U.S. Immigration
and Customs
Enforcement

MEMORANDUM FOR:

Trey Lund
Field Office Director
New Orleans Field Office

DEC, 1 Z006

FROM:
SUBJECT:
The review ofthe Hamilton County Jail Conducted on March 6,2006, in Chattanooga,
Tennessee has been received. A final rating of Deficient has beel! assigned. The G-324A
worksheets provided by the Reviewer-in-Charge (RIC) indicated the facility was noncompliant with the Access to Legal Materials Standard, Recreation Standard, Access to
Medical Care Standard, and the StafflDetainee Communication Standard.
The rating was based on the RIC Summary Memorandum and supporting documentation. The
Field Office Director must remedy the deficiencies in the RIC Memorandum, and initiate the
following actions in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days.
The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) facility
to respond to the Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include information that this assistance is available.
staff have any questions regarding this matter, please contact
Deputy Assistant Director, Detention Management Division at
cc: Official File
(b)(2)Low, (b)(6). (b)(7)c

www.ice.gov

5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation

Advanced Directives and Death
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.

March 13,2006

Print Name, Title, & Duty Location

Alabama
Print Name, Title, & Duty Location

Recommended Rating:

o Superior
~Good
o Acceptable

o Deficient
OAt-Risk

Comments:

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04