ICE Detention Standards Compliance Audit - Kent County Jail, Grand Rapids, MI, ICE, 2006
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•
Department of Homelat.ecurity
Immigration and Customs Enforcement
Office of Detention and Removal
+
Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours
Field Office Detention Review Worksheet
o
o
Local Jail- IGSA
State Facility - IGSA
X
ICE Contract Detention Facili
Name
KENT COUNTY JAIL
Address (Street and Name)
703 BALL AVENUE N.E.
City, State and Zip Code
GRAND RAPIDS, MICHIGAN 49503
County
KENT COUNTY
.
.
.
_
Nam
--'""-
(b)(6), (b)(7)c
(b)(6), (b)(7)c
arden/OIC/Superintendent)
IMMIGRA TlON ENFORCEMENT AGENT
Date[sJ of Review
FEBRUARY 26, 2006 THRU FEBRUARY 27, 2006
Type of Review
X Head uarters
D 0 erational Os ecial Assessment
Table of Contents
o Other
•
DETAINEE SERVICES STANDARDS
(SECTION I)
•
............................................................. 3
~~P13%~i,WO''LEG4'W10\1iEtdAol;;S; ............................................................................................................... .
ADMISSION AND RELEASE ....................................................................................................................... .
CLASSIFICATION SYSTEM ........................................................................................................................ .
CORRESPONDENCE AND OTHER MAIL ........................................................................................ : ............ .
DETAINEE HANDBOOK ............................................................................................................................ .
FOOD SERVICE ......................................................................................................................................... .
FUNDS AND PERSONAL PROPERTy .......................................................................................................... .
DETAINEE GRIEVANCE PROCEDURES ...................................................................................................... .
~R911i~~~~§i~~T~irlQN~;Q~L~~~ERi9iI]§· ........................................................................................... .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ...................................................... .
MARRIAGE REQUESTS ............................................................................................................................. .
NON-MEDICAL ESCORTED TRIPS ............................................................................................................ .
RECREATION ............................................................................................................................................ .
RELIGIOUS PRACTICES ............................................................................................................................ .
~~W.!~I~~~~~~~~::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
VOLUNTARY WORK PROGRAM ............................................................................................................... .
HEALTH SERVICES STANDARDS (SECTION II) ................................................................. 33
HUNGER STRIKES ................................................................................................................................... ..
MEDICAL CARE ....................................................................................................................................... .
SUICIDE PREVENTION AND INTERVENTION ............................................................................................. .
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH ................................................................... ..
SECURITY AND CONTROL STANDARDS (SECTION III) .................................................. 40
CONTRABAND .......................................................................................................................................... .
DETENTION FILES .................................................................................................................................... .
DISCIPLINARY POLICy ........................................................... ; ................................................................. .
EMERGENCY PLANS ................................................................................................................................. .
ENVIRONMENTAL HEALTH AND SAFETY ................................................................................................ ..
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................ .
KEY AND LOCK CONTROL ...................................................................................................................... ..
POPULATION COUNTS .............................................................................................................................. .
POST ORDERS .......................................................................................................................................... .
SECURITY INSPECTIONS ........................................................................................................................... .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ......................................................... ..
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) .............................................................. ..
TOOL CONTROL ...................................................................................................................................... ..
TRANSPORTATION (LAND) ............................: ........................................................................................ ..
USE OF FORCE ......................................................................................................................................... .
STAFFIDETAINEE COMMUNICATIONS ...................................................................................................... .
DETAINEE TRANSFER STANDARD ............................................................................................................ .
Page 2
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
Section I
Detainee Services Standards
Page 3
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The facility provides a designated law library for
detainee use.
.
The law library contains all mat~rials listed the
"Access to Legal Materials" Standard, Attachment A.
The listing of materials is posted in the law library.
o
x
o .
The library contains a sufficient number of chairs, is well
lit and is reasonably isolated from noisy areas.
x
o
o
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
use by the detainees.
o
x
o
o
o
x
o
x
o
o
x
o
In lieu of/or in addition to the physical law library, ICE
detainees have access to the Lexus Nexus electronic
law Ii
The Lexus Nexus
is updated and is current.
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
reviewed
the ICE rior to inclusion.
There is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
properly disposes outdated supplements and replaces
damaged or missing material promptly.
Detainees are
a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are given priority use of the law library.
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
accommodated within 3 - 5 business days.
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
consistent with
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than access to English-language law books after
indicating their need for help.
x
o
o
o
x
o
x
o
o
o
x
o
x
o
o
o
x
o
ICE HAS NOT MAILED
OR ISSUED ANY
MATERIAL TO THIS
JAIL
THERE ARE TEN
CHAIRS IN THE
LIBRARY
IS ONLY ONE
TH
TYPEWRITER FOR THE
WHOLE PRISONER
POPULATION
THERE HAS NOT BEEN
ANYTHING FROM ICE
SENT TO THIS JAIL
NOTHING BEEN
UPDATED
ICE HAS NOT BEEN
INVOLVED WITH ANY
PUBLISHED MATERIAL
ICE HAS NOT BEEN TO
THIS JAIL UNLESS,
THEY ARE BOOKING A
DETAINEE IN , OR FOR
THE YEARLY
INSPECTTION
DETAINEE GET ONE
HOUR A DURING THE
NORMAL WORK WEEK,
AND ONE HOUR
DURING THE
WEEKEND
COURT HEARINGS ARE
NOT BEEN HEARD
UNLESS THERE ARE
INVOLVED WITH A
CASE WITH THE
COUNTY
ALL PRISONERS GET
THE SAME AMOUNT OF
TIME, UNLESS THE
OTHER PRISONERS
TURN DOWN THE
LIBRARY
Page 4
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Detainees may retain a reasonable amount
personal
legal material in the general population and in the
special management unit. Stored legal materials are
accessible within 24 hours of a written
est.
Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
sanctions.
X Acceptable
0
Deficient
x
o
o
x
o
o
o
x
o
o
o
x
OAt-Risk
THEY ARE THERE
LONG ENOUGH TO GO
TO THE LIBRARY, OR
JUST TURN IT DOWN
NOTHING LIKE THAT
TAKES PLACE HERE
D Repeat Finding
Remarks: (Record significant facts, observations, alternate source used for verification, etc.)
Page 5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
In processing includes an orientation of the
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by a medical staff .Q!
persons who have received specialized training for the
an initial health
mpanying documentation is used
....1",,,,,;1r.1 each new arrival.
All new arrivals are searched in accordance with the
"Detainee Search"standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
Detainees are stripped searched only when cause has
been established and not as routine pollcy. Non-criminal
detainees are never strip-searched but are patted down
unless cause or reasonable suspicion has been
established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's
s. The detainee receives a
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or misSing property claim. Facilities
forward all 1-387
to ICE.
ng
nrn'\lIn~'O::: and replenishes personal hygiene
items as needed. Gender-specific items are available.
Detainees are not
for these items.
All releases are coordinated with ICE.
Staff completes paperwork/forms for release as required.
X AC(:eD:table
Deficient
x
o
D
x
o
o
o
x
x
o
THEY
GA
HANDBOOK AND A
TAPE IS SHOWN IN
ENGLISH AND SPANISH
AND CHINESE
o
o
HAVE A SEACH
ROOM FOR THE
PRISONER WITH A
DOOR, BUT THERE IS A
CAMERA, FOR
SECURITY
x
x
o
o
0
x
o
X.
o
o
o
o
x
o
o
x
o
o
AND A LOG BOOK, FOR
CONTRABAND ENTRY
FOR WHAT EVER THE
FINING
ICE IS NOT NOTIFIED
BUT A LOG IS KEPT
ONLY RELEASE WHEN
ICE IS PRESENT
ONLY COUNTY
PAPERWORK WILL BE
D
At-Risk
Remarks: (Record significant facts, observations, other sources used, etc.)
Page 6
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or similar is used.
The facility classification system includes:
• Classifying detainees upon arrival.
• Separating individuals who cannot be classified
upon arrival from the general population.
• The first-line supervisor or designated
classification specialist reviewing every
classification decision.
ng
work-folders, Anew arrival.
Staff use only information that is factual, and reliable to
determine classification assignments. Opinions and
unsubstantiated/ unconfirmed reports may be filed but
are not used to score detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her .
recreation opportunities. Detainees recreate with
of similar classification
ns.
Detainee work assignments are based upon
classification deSignations.
The classification process includes
reassessment/reclassification. For IGSA's detainees
may request reassessment between 45 and 60 days
after arrival. For CDF's detainees are re-assessed
60
The classification system includes standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification specialist has
to reduce a classification-level on
the auth
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business
nations may be appealed to a
as the Warden or uivalent.
The Detainee Handbook or equivalent for IGSAs
explains the classification levels, with the conditions
icable to each.
and restrictions
D
At-Risk
X
D
D
X
D
D
X
D
D
X
D
D
X
0
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
D
BUT NO ICE
DETAINEES ARE ON
WORK ASSIGNMENT
ONLY BY THE SHERI
OR PERSON
STANDING IN FOR
IJ"''''~'''''
Page 7
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
Remarks: (Record significant facts, observations, other sources used, etc.)
•
3/2/2006
•
rf
• _
Il-
(b)(6). (b)(7)c
Page 8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key Information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. List
Incoming
distributed to detainees within
hours or
1 busin
after it is received and ins
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
weekends and holid
CDFs: Staff maintain a logbook-recording
acceptance of priority, priority overnight, and certified
mail delivered to the
for a detainee.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
ivalent for
reasons.
Staff does not ever read incoming general
correspondence without the Warden's prior approval.
Staff does not inspect incoming special
ndence
for physical contraband or to verify the "special" status
of enclosures without the detainee
nt.
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal
Correspondence to a politician or to
media is
processed as special correspondence and is not read or
The official authorizing the rejection of incoming mail
sends written notice to the sender and the addressee.
The official authorizing
or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a
record of every item removed
from detainee
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and u to date.
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
IN ENGLISH,
ANISH
AND CHINESE
BUT IT'S CHECKED
UNLESS GIVING
PERMISSION
AND A MEMO WILL BE
SENT TO THE
PRISONER, ON WHY IT
WAS RETURNED
Page 9
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
recei to the detainee.
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
in A-files.
ICE staff for
the detainee a copy of his/her identity
Staff p
uest.
docu
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs and CDFs.
Every indigent detainee has the opportunity to mail, at
government expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
ICE.
deemed
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
provides writing paper, envelopes, and
The
cost to ICE detainees.
X Acceptable
PLACED IN A LOG
BOOK
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
D
D Deficient
Rp-~IP-at Fin
Remarks: (Record significant facts, observations, other sources used, etc.)
_
(b)(6), (b)(7)c
..
3/2/2006
-
....
---
Page 10
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
nIQrY'IQ,nt",
•
the facility orientation
x
o
x
o
o
x
The handbook is revised as necessary and there are
procedures in place for immediately communicating
any revisions to staff and detainees.
an annual review of the handbook by a
committee or staff member.
The detainee handbook address the following issues:
•
Personal Items permitted to be retained by the
detainee.
•
Initial issue of clothes, bedding and personal
items.
The detainee handbook states in clear language basic
detainee
nsibilities.
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
the classification
The handbook states when a medical examination will
be conducted.
The handbook describes the facility, housing units,
dayrooms, In-dorm activities and special management
units.
The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
iene ractices.
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictio ns.
The handbook describes; the telephone policy, debit
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
and rocedures for
e calls.
o
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
x
o
o
o
o
o
o
x
o
o
x
o
x
o
x
o
o
x
o
o
x
o
o
D NOW THEY ARE
WORKING ON CHINESE
EW ISSUES ARE
BROUGHT UP IN SEVEN
MONTH AND PUT
TOGATHER FIVE
MONTHS LATER, EVERY
YEAR
YEARLY
CHART SIZE IS POSTED
ON THE UNIT WALL
NEAR THE PHONE AREA
BUT IT'S POSTED IN
THE UNIT ABOUT THE
RAZORS AND HOW TO
RECEIVE AND DISPOSE
OF
Page 11
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
"'t1'/\~n,::",
•
location and hours
res and schedules.
and regular visitation
The handbook describes the detainee disciplinary policy
and procedures:
Including:
Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
of Disci
Sum
Process.
The grievance section of the handbook explains all
steps in the grievance process -Including:
Informal (if used) and formal grievance
procedures;
The appeals process;
• In CDF facilities: procedures for filing an
appeal of a grievance with ICE.
Staff/detainee
availability to help during the
•
grievance process.
Guarantee against staff retaliation for
filing/pursuing a grievance.
How to file a complaint about officer
misconduct with the Department of Homeland
•
x
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
•
•
•
•
•
call
•
dress code for
.........,...•.. ble
0
Deficient
OAt-Risk
D
Repeat Finding
observations, other sources used, etc.)
Page 12
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing, The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
is
The
Foreman is on duty on days when the
off d
vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.
•
In ICE Facilities this includes a review of the
ICE "Food Service" standard
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
Operating procedures include daily searches
(shakedowns) of detainee work areas.
x
o
o
The FSA monitor staffs mplementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
x
o
o
Special procedures (when necessary) govern the
handling of food items that pose a security threat.
The
to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service department.
During orientation and training session(s), the CS
explains and demonstrates:
•
Safe work practices and methods.
•
Safety features of individual products! pieces of
equipment.
• Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
THERE ARE ONE
SUPERVISOR PER
EVERY 6 PRISONERS,
AND THERE ARE FOUR
SUPERVISORS PER
MEAL
AND BEHIND CLOSE
AND LOCKED DOOR
DURING
NG DAY,
THERE ARE TWO
PRISONERS CUTTING
AND TWO
SUPERVISORS IN THE
AREA
CUT WHEN ONLY THE
CUT PRISONERS ARE
THERE AND THE
OTHERS, THAT
PREPARE THE MEALS
SEACH WHEN
ENTERING THE COOK
AREA AND LEAVING
ALL STAFF ARE
TRAINED
CLEAN CLOTHES ARE
ISSUED EVERY MEAL
Page 13
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
For cafeteria style operations, a transparent "sneeze
guard" protects both the serving line and salad bar line.
The facil has a standard
menu cycle. IGSAs
use a 35
or similar
rotatin meals.
The F
or facility considers the ethnic diversity of the
facility's detainee population when developing menu
rovide
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
accordin to
The Cook Foreman has the authority to change menu
items if necessary.
• If yes, documenting each substitution, along
with its justification
With
to FSA
All staff and volunteers know and adhere to written
"food preparation" procedures.
x
D
D
X
D
D
THREE HOT MEALS A
DAY
X
D
D
NO SNEEZE GAURDS,
BUT MASK
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
•
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
nor FSA.
referred to the
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
Staff routinely provides hot water for instant
beverages and foods.
Common-fare meals are served with:
0
Disposable plates and utensils.
0
Reusable plates and utensils.
0
• Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.
•
•
The Warden, in conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
calendar
the ceremonial meals for the
Page 14
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
The co
re program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
•
Muslims fasting during Ramadan receive their
meals after sundown.
•
Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
•
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Frid
duri
Lent.
The food service program addresses medical diets.
x
D
D
x
D
D
satellite-feeding programs follow guidelines for proper
sanitation.
x
D
D
and col
are maintained at the prescribed,
"safe" temperature(s) as served.
x
D
D
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
o
D
x
D
D
x
D
o
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
• Personal cleanliness and hygiene;
•
Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
of
Everyone working in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures inclu weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
• who conducts the
ns?
Equipment is inspected for compliance with health and
safety codes and regulations.
• When was the most recent inspection?
• Which
conducted the i
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and com
Standard procedure includes checking
documenting temperatures of all dishwashing
machines after each meal.
Staff documents the results of every refrigerator!
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting
incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.
Page 15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
X Acceptable
0
Deficient
•
OAt-Risk
o Repeat Deficiency
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b){7)c
--
.
3/2/2006
Page 16
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to
on
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff
es arriving detainees a their personal
for contraband.
There is a written policy for
?
to detainees and staff fo
Property discrepancies re immediately reported to the
CDEO or Chief of Sec
lows written procedures when returning property
ees.
facility
ing detainee
E standard.
s are similar
The facility attempts to notify an out-processed detainee
that he/she left property in the facility.
•
By sending written notice to the detainee's last
known address;
• Via certified mail;
•
The notice state that the detainee has 30 days
in which to claim the property, after which it will
be considered abandoned.
The facility disposes of abandoned property in
accordance with written procedures.
•
If a CDFIIGSA faCility, written procedure
requires the prompt forwarding of abandoned
to ICE.
D
Deficient
D
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
o
o
BAG TAG
nrnne:>rt\l
X Acceptable
x
X
o
At-Risk
o
L
SENT TO ICE OR
PRISONER ADDRESS
TO THE DUTY
SERGENT SHERIFF
THEY DO NOT
DISPOSE OF IT, THEY
SEND IT TO ICE
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
..
_13/2/2006
(b)(6), (b)(7)c
--
Page 17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
The Field Office is responsive to requests by .:.tt"rn.:I\IC'
and accredited
ntatives for
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
a ti
manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
and the
for the denial.
When the number
ees a
to
a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
attend.
Detainees in segregation, unable to attend for security
reasons may request separate sessions with presenters.
Such
ests are documented.
Interpreters are admitted when necessary to assist
attorneys and other legal representatives.
Presenters are afforded a minimum
one hour to make
the presentation and to conduct a question-and-answer
session.
Staff permits presenters to distribute E-approved
materials.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is sus
from makin
resentations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the
of outside
izations.
A copy of the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
est
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
ONLY WHEN A
ATTORNEY IS
INVOLVED
THER COUNTY HAS A
LIST OF
INTERPRETERS
Page 18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
D Deficient
D
At-Risk
D .......,........... ""'-'""--
Remarks: (Record significant facts, observations, other sources used, etc.)
_3/2/2006
(b)(6), (b)(7)c
Page 19
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Written procedures provide for the informal resolu
of oral grievances (Not mandatory).
• If yes, the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when
necessa
Every member of the
knows
to identify
emergency grievances, including the procedures for
them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
"Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
nuisance com
nts received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDF/IGSA
to ICE.
•
•
X Acceptable
0
Deficient
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
OAt-Risk
THE FINAL DECISION
WILL BE HANDLE BY
THE SHERIFF
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
3/2/2006
{b )(6). (b )(7)c
Page 20
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The
lity has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
The supply of these items exceeds the
minim
ired for the number of detainees.
All new
nees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
• One pair of socks.
• One pair of underwear (Daily change).
ued footwear.
One
Additional clothing is available for changing weather
conditions or is seasonally appropriate.
X
•
X
D
D
D
D
AFTER THE BOOK-IN
DATE, IT A ONE ON
ONE, ONCE EVERY
TWO DAYS
•
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
• One mattress
• One blanket
• Two sheets
One pillowcase
One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to special work
are clothed in
accordance with the
uirements
b.
clean clothing, linen and towels.
Detainees are
• Socks and undergarments - exchanged daily.
• Outer garments - twice weekly.
• Sheets - weekly.
• Towels - weekly.
• Pillowcases workers permitted to
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
•
ONLY FOR
WHICH ICE
DETAINEES, DOES
NOT WORK IN THIS
JAIL FOR PAY
•
itted to exchanges
o Deficient
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
_3/2/2006
Auditor's Signatu~~~
(b)(6), (b)(7)c
Page 21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The Field Office considers detainee marriage requests
on a case-by-case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIC or IGSA Rejections
are documented.
It is
The writte~ request includes a signed statement or
comparable documentation from the intended spouse,
confirm
marital intent.
The Warden/OIC provides a written
tative.
decision to the detainee and his/her
When permission is denied, the Warden/OIC states the.
basis for his/her decision.
The Warden/OIC provides the detainee with a place and
time to make weddi
o Deficient
x
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
OAt-Risk
DEPEND ON THE
DECISION FROM ICE
0 ........ ,...·. ,...
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
-
-
Page 22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
The Warden/OIC considers and approves, on a caseby-case basis, trips to immediate family member's:
• Funeral
• Deathbed
er, brother, sister,
The facility recognizes mother,
spouse, child, stepparent, and foster parent as
"immediate fami
The CDF/IGSA facility notifies ICE of all detainee
requests for non-medical escorts.
The
Office 0
is the approving official for
I
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
travel
the kind of su
Detai
who require overnight housing are placed in
nnrn\l~.n GSA facilities.
Each escort includes at least two officers.
• The detainee remains under constant, direct
of escortin staff.
visual su
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for
of the
Escorting officers have the discretion to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
detainee.
Escort officers do not accept gifts/gratuities from a
detai
detainee's relative or friend for
reason.
Escort officers ensure that detainees:
•
Conduct themselves in a manner that does not
bring discredit to the ICE.
• Do not violate federal, state, or local laws.
• Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
• Do not arrange to visit family or friends unless
approved before the trip.
•
Make no unauthorized phone calls.
•
Know they are subject to search, urinalysis,
breathalyzer, or comparable test upon return to
the faci
procedure requires the immediate return to the
a detainee who violates tri rules.
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
o
x
D
o
x
D
D
ICE IS NOTIFIED
Page 23
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
X Acceptable
0
•
Deficient
OAt-Risk
•
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6). (b)(7)c
-
-
Page 24
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
provide:
An indoor recreation program?
ram?
• An outdoor recreation
A recreational specialist (for facilities with more than 350
detainees) tailors the program activities and offerings to
the detainee
•
Each detainee has the opportunity to participate in daily
recreation.
Detainees have access to recreation activities outside
the housing units for at least one hour daily, 5 days a
week.
all items for damage and condition when
returned.
The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
week.
Detainees In disciplinary/administrative segregation
receive a written explanation when a panel revokes
his/her
Special programs or religious activities are available to
detainees.
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are
Visitors, relatives or friends are not allowed to serve as
volunteers.
If the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
ble detainees.
of all
Case officers make written transfer recommendations
six-month detainee to the OIC.
about
or no.
detainee's written decision for or against an offered
documented in his/her A-file.
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
Page 25
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
legal representative of
ecline a transfer.
ble, the ICE District routin y
transfer
for all detainees after 60
Does the A-file of every detainee is held more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee or the OIC's
written determination of the detainee's ineligibility for
transfer.
The detainee's legal representative is notified of the
detainee's/OIC's decision.
X Acceptable
Deficient
o
x
x
o
o
x
o
o
OAt-Risk
o
Rp-rlP-at Fin
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
a
Page 26
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
HAS A CHAPEL
The facility allows detainees to observe the major "holy
days" of their religious faith.
List
ons.
The
lity accommodates recognized holy-day
observances by:
Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.
restrictions.
AI
Each detainee is allowed religious items in his/her
immediate
ion.
Is are checked and verified before
in detainee
ms.
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in religious practices unless otherwise documented for
of the
the
and
•
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
•
X Acceptable
D Deficient
D
At-Risk
D
ONLY IF APPROVE BE
THE JAIL STANDARDS
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
.:. .'.
(b)(6). (b)(7)c
.
Page 27
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
x
D
D
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility population.
X
D
D
Telephones are
pected regularly by facility staff to
ensure that they are in good working order.
X
D
D
The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.
X
D
D
The
administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
are afforded a reasonable degree of privacy
calls.
who is having
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
uest
a detainee.
access within 24 hours of a
No restrictions are placed on detainees attempting to
contact attomeys and legal service providers who are
Services List".
on the
roved "Free
Special arrangements are made to allow detainees to
speak by telephone with an immediate family member
detained in another Facility.
D
X
D
The facility has a system for taking and delivering
emergency detainee telephone messages.
X
D
D
Emergency phone call messages are immediately
given to detainees.
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
to return emergency phone calls
as soon as
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
or other
includi
consultation calls.
alS'CIDllinary segregation are allowed
eme encies.
JUST DURING NORMAL
DAY TIME HOURS
NO, THIS JAIL DO NOT
LET THE PRISONERS
TALK TO OTHER
PRISONERS FROM
OTHER JAILS
PLACE IN A LOG BOOK
Page 28
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Detainees in administrative segregation and protective
custody afforded the same telephoning privileges as
neral
lation.
those in
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access calls are not monitored.
X Acceptable
D
Deficient
D
x
D
D
x
D
D
At-Risk
Remarks: (Record significant facts, obseNations, other sources used, etc.)
!
• • • __
...
1_-
(b)(6), (b)(7)c
Page 29
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
There is a written visitation schedule and hours for
general visitation.
THE TIM AND DATES
ARE IN THE HAND
BOOK AND POSTED
ON THE BOARD ON
THE UNITS
TIMES AND DATES
DON'T CHANGE
UNLESS FOR LEGAL
VISITORS CAN CALL
FOR TIMES AND
DATES
x
o
o
The visitation hours tailored to the detainee population
and the demand for visitation.
x
o
o
The visitation schedule and rules are available to the
public.
x
o
The hours for all
the visitation waiting area.
x
x
o
o
o
o
o
o
o
o
x
D
D
D
Visitors are searched and identified according to
standard requirements.
x
x
D
D
he req
with.
x
D
D
x
D
D
D
x
D
Legal visitation is available seven (7) days a week,
including holidays.
x
D
D
On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.
x
D
D
x
D
o
MEAL WILL BE HELD
FOR DETAINEE
x
D
o
BUT WIL
E CH ....'-'., ....
NOT READ FOR
CONTRABAND
x
D
D
x
D
D
of visitation are posted in
A
copy of the rules regulating visitation and the
hours of visitation is available to visitors.
is maintained.
The detainees are permitted to retain personal property
item specified in the standard.
A visitor dress code is available to the public.
on visitation by minors is complied
At facilities where there is no provision for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.
x
INSIDE DETAINEES
HANDBOOK
BY VISITATION
OFFICER
HAVE TO BE MAILED
IN, UNLESS RECEIVED
LEGAL MATERIAL
ONLY IF ICE I
NOTIFIED
MUST BE 18 AND OVER
Detainees in special
On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.
Private consultation rooms are available r attorney
meetings. There is a mechanism for the detainee and
his/her
to
documents.
There are written procedures governing detainee
searches.
When strip searches are required after every contact
visit with a legal representative, the facility provides an
I
for non~contact visits with
Page 30
G-324A Detention Inspection Form Worksheet for IGSAs
~
Rev: 10118/04
lJ
•
Prior to each visit, legal service providers and
assistants are identified per the standard.
X
D
D
The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.
X
D
D
e decision to permit or deny a tour is not delegated
below the level of Field Office Director.
X
D
D
Provisions for NGO visitation as stated in the Detention
Standards are complied with.
X
D
D
Law enforcement officials, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.
X
D
D
Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.
X
D
D
Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.
X
D
D
X Acceptable
D Deficient
D
At-Risk
D
ONLY WHEN
APPROVED
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
•
(b )(6), (b )(7)c
•
Page 31
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
x
Deta
standa
Detainees have the opportunity to participate in special
details, however, are never allowed to work outside the
secure
meter.
Written procedures govern selection of detainees for the
Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
• Staff follows written
ures.
Where possible, physically and mentally challenged
detainees partiCipate in the program.
The facility complies with work-hour requirements for
detainees, not exceeding:
• Eight hours a day.
• F
hours a week.
Detainee volunteers genera
to fixed
schedule.
If a detainee is removed
a work detail, staff places
the written justification for the action in the detainee's
detention file.
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
workers before th
the work
ram.
The voluntary work program meets:
• OSHA standards
• NFPA standards
• ACA
screens
formally certifies detainee food
service volunteers.
• Before the assignment begins
• As a matter of written rocedure
receive safety equipment! training sufficient for
ment
etainee is
is followed when an
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
x
D
D
D
D
NO THEY DON'T
PARTICIPATE, LEGAL
ISSUES
DETAINEES DO NOT
WORK IN THIS JAIL
FIRST THI
NOTIFIED
Page 32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
ICE IS
•
4"'·.,.n·t~ble
D Deficient
•
At-RisK
D t<el'!lear
Remarks: (Record significant facts, observations, other sources used, etc.)
. ....
(b)(6). (b)(7)c
.. .
!':.. - -
Page 33
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Section II
Health Services
Standards
Page 34
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Fs and IGSAs immediately report a hunger strike to
the ICE.
The facility has established procedures to ensure staff
respond immediately to a hunger strike.
Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
in an observation room?
• If
Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.
Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.
The OIC of the facility obtains a hunger striker's consent
before medical treatment.
A signed Refusal of Treatment form is required of every
detainee who rejects medical evaluation or treatment.
During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.
hunger striker's supply of drinking
Staff maintains
water/other beverages.
During a hunger strike, staff removes all food items from
the hunger striker's living area.
is directed to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form.
The medical staff has written procedures for treating
hunger strikers.
Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.
Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.
x
ble
D Deficient
D
x
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
At-Risk
D
AND A COpy IS SENT
TO ICE
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Page 35
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
Ide, examine,
The medical facility has its own restricted-access area.
The restricted access area is located within the confines
of the secure
meter.
The medical facility entrance includes a holding/waiting
room.
Detainees in the holdi
have access to a
fountain.
Medical records are kept apart from other files. They
are:
• Secured in a locked area within the medical
unit.
With
physical access restricted to authorized
•
medical staff.
• Procedurally, no copies made and placed in
files.
Medical screening includes a Tuberculosis (TB) test.
• Every arriving detainee receives a TB test.
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
from the
lation.
All detainees receive a mental-health screening upon
arrival. It is conducted:
• By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
unit.
The facility health care provider promptly reviews all 1794s (or equivalent) to identify detainees needing
medical
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
the faci
Management Unit have access
x
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
Page 36
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
provides
inees
request slips daily, upon request.
•
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
.
•
Service-request slips are delivered in a timely
fashion to the health care nrn",irl,or
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is
ired.
x
o
o
x
o
o
x
o o
o o
o o
o o
o o
o o
o o
o o
o o
o o
o o
x
x
x
x
x
a
x
x
care provider is given advance notice
transfer or removal of a detainee.
Detainee's medical records or a copy thereof, are
available and transferred with the detainee.
Medical records are
in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL".
X Acceptable
0
Deficient
x
x
x
o At·Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
3/2/2006
(b)(6),
(b)t7)~'
•
I •
.
I
~e
Page 37
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
x
0
0
X
0
0
X
0
0
X
0
0
•
Written procedures cover when and how to refer at-risk
are followed.
detainees to medical staff and
ated isolation room for
The facility has
evaluation and
t
The designated isolation room does not contain any
structures or smaller items that could be used in a
suicide attem
X Acceptable
D Deficient
D
At-Risk
D
Repeat Finding
Remarks: (Record significant facts, obseNations, other sources used, etc.)
_3/2/2006
!:\~
(b )(6), (b)(7)c
te
Page 38
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
or terminally
transferred to an
medical
The
or appropriate ICE office promptly notifies
the next of kin of the detainee's: medical condition.
• The detainee's location.
• The limitations
on visiti
There are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
The gu
provide the detainee the opportunity to
have a
the documents.
There is a policy addressing "Do Not Resuscitate
Orders"
Detainees with a "00 Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
of resuscitation?
facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "00 Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
re
The facility has
of 0
donati
ees.
The facility has written procedures to notify ICE
deceased family members and consulates, when a
detainee dies while in Service.
to address the
has a policy and
detainee while in
At all ICE locations the detainee's remains disposed of
in accordance with the provisions detailed in this
standard.
In the event that neither family nor consulate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
• If the detainee's is a U.S. military veteran is the
of Veterans Affairs notified.
l""'rTITI~'n copy
inee's death
in the
a-file.
x
o
o
x
o
o
x
o
x
o
o
o
x
o
o
x
o
o
x
x
o
o
o
x
o
o
o
o
o
x
o
o
x
o
o
x
Page 39
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
The facility follows established policy and procedures
describing when to contact the local coroner regarding
such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
•
Obtaining State approved death certificates.
tran
rtation of the
E staff follow established procedures to properly close
case of a deceased detainee.
X AC(:eD'[able
0
Deficient
x
o
o
x
o
o
OAt-Risk
o Ketleat
Remarks: (Record significant facts, observations, other sources used, etc.)
•
(b)(6), (b)(7)c
I. -
Page 40
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Section III
Security and Control
Page 41
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The facility
a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
ble seizure.
Contraband that is government property is retained as
evidence for potential disciplinary action or criminal
tion.
Staff returns property not needed as evidence to the
proper authority. Written procedures cover the return of
such property.
following documentation
rocedures.
Before confiscating religious items, the OIC or
designated investigator contacts a religious authority.
Staff follows written procedures when destroying hard
contraband that is illegal.
Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.
X Acceptable
D Deficient
D
At-Risk
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
D
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(7)c, (b)(6)
.
--
Page 42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
detention file is created for every new arrival whose
will exceed 24 hours.
The detainee detentIon file contains either originals or
copies of documentation and forms generated during
the admissions rocess.
The detainee's detention file also contains documents
generated during the detainee's custody.
Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
is limited to su
distribution of the
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
makes a notation
The officer closing
be archived.
that the file is
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.
X
0
0
•
X
D
D
X
D
D
X
0
D
X
D
D
X
0
D
X
D
D
ONLY IF
HAVE THE
G-589, 1-77 AND IS
HOLDING THE ITEMS
FOR THE DEATINEE
•
Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
X Acceptable
D Deficient
D
At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
-
-
Page 43
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
or permitting
•
•
•
•
•
•
•
exercise
The rules of conduct, sanctions, and procedures r
violations are defined in writing and communicated to all
detainees verba and in
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
When minor rule violations or prohibited acts occur,
informal resolutio are encou
ed.
Incident reports and
are promptly
forwarded to the d
su
Incident reports are investigated within 24 hours of the
incident. The Unit Disciplinary Committee (UDC) or
equivalent does not convene before i
end.
ediate disciplinary process is used to
minor infractions.
A disciplinary panel (or equivalent in IGSAs) adjudicates
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
• Considers written reports, statements, physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
•
A staff represe
detainee faci
The facility permits hearing postponements or
continuances when conditions warrant such a
continuance. Reasons for are docu
Page 44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
The duration of punishment set by the OIG, as
recommended by the disciplinary panel does not exceed
established sanctions. The maximum time in disciplinary
segregation does not exceed 60 days for a single
offense.
Written procedures govern the handling confidentialinformant information. Standards include criteria for
izin "substantial evidence"
All forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
distributed as
X .........
C ... L . . 'UIC
o Deficient
x
o
o
x
o
o
x
o
o
OAt-Risk
o Repeat Findi
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Page 45
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
• Personal abuse
• Corporal punishment
•
Personal injury
• Disease
• Property damage
• Harassment from other detainees
Staff are trained to ide
signs of detainee unrest.
• What
of
and how often?
Staff effectively disseminates information on facility cl
detainee attitude and moods to the Officer In Ch
There is a designated person or persons responsible for
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
im
entation of the
The plans address the following issues:
• Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
•
Revisions
Contingency plans include a comprehensive general section
with
ures a
to most
situations.
The facility has cooperative contingency plans with
applicable:
•
Local law enforcement agencies
• State agencies
Federal encies
of Hostage Situation Management
Staff is trained to disregard instructions from hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
effects.
Emergency plans include emergency medical treatment for
staff and detainees duri and after an incident.
The food service maintain at least3-days' worth of
meals for staff and detainees.
valves and switches for all
x
o
o
x
o
o
x
x
o
o
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
o
o
x
x
o
o
Page 46
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
."
Written
•
•
•
•
•
•
•
•
•
•
•
procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances
X Acceptable
0
Deficient
x
o
OAt-Risk
o
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
A
••
11_'"
1 ... -
(b)(6), (b)(7)c
Page 47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The facility has a system for storing, issuing,
maintaining inventories of hazardous materials.
Constant invento
are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
• The MSDSs and other information in the files
are available to personnel managing the
ram.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
•
Equipment.
• Report hazards and spills to the
•
official.
The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are
under proper
supervision.
• quantities are limited.
• Staff always supervises detainees using these
substances.
All
mabie" and "combustible" materials (liquid and
aerosol) are stored and used according to label
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code
irements.
All toxic and caustic materials stored in their original
containers in a secure area.
Excess
, combustibles, and toxic liquids are
dis
and in accordance with MSDSs.
directly supervises and accounts
products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable uantities.
Every employee and etainee using flammable, toxic, or
caustic materials receives advance training in their use,
and di
I.
The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
and Health Administration OS
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
x
x
o
o
o
o
o
o
x
o
o
x
o
o
x
o
o
x
o
o
Page 48
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
nr",,,",,,,nTlr,n,
control, and
The plan requires:
• Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible building/room floor plans.
•
Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
in the d rammed area.
Written procedures regulate the
of used needles and other sha
All items representing potential safety or security risks
are inventoried and a designated individual checks this
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and follow-
x
o
x
0
x
o
o
x
o
o
x
o
o
x
x
o
o
o
x
o
o
x
o
o
x
o
o
o
u
,,..,,,,nc:",,,n medical waste contractor disposes of
azardous waste.
are trained to prevent
with blood and other
followed.
fluids and written
Do the methods for ha
all
uirem
A licensed/CertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-control program includes preventive
s
for ind nous i
Drinking water and wastewater is routinely tested
accordi to a fixed schedule.
Emergency power generators is tested at least every
two weeks.
• Other emergency systems and equipment
receive testing at least quarterly.
• Testing is followed-up with timely corrective
rs and
actions
Page 49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
o Deficient
•
OAt-Risk
0 ..............
Remarks: (Record significant facts, observations, other sources used, etc.)
•••
(b )(6). (b )(7)c
-
1..
Page 50
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
1
•
The hold rooms well ventilated, well lighted and all
activati switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
or other related make shift
ratuses are
itted inside hold rooms.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Every effort is made to ensure that detained detainees
under the e of 18 are not held with adult detainees.
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
feminine
ite
and wi
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
basis.
detainees are given a
search for weapons or
contraband before bei
the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15
minutes.
• Unusual behavior or
are noted.
When the last detainee has been removed from the
hold room, it is given a thorough inspection.
• Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or
There is a written evacuation plan.
• There is a designated officer to remove
detainees from the holdrooms in case of fire
and/or buildi evacuation.
An appropriate emergency service is called
immediately upon a determination that a medical
exist.
D Deficient
D
At-Risk
o
o
x
x
x
o
o
o
o
o
o
o
o
o
o
o
o
x
o
o
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
x
x
x
x
x
o
D
Page 51
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c'
-
-
- --
-
..
•
e
Page 52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The security
attended an
The security
r, or equivalent in IGSAs, has
responsibly for all administrative duties and responsibilities
relatin to
locks etc ..
IGSAs, provides
x
D
D
x
D
D
The security officer, or equivalent in
maintains
inventories of all keys, locks and locking devices.
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
The security officer follows a preventive maintenance
program and maintains all preventive maintenance
documentation.
Facility
procedures address the
of
com
d locks.
The security officer, or equivalent in IGSAs, develops
policy and procedures to ensure safe combinations
integrity.
All worn or discarded keys and locks cut up and properly
disposed of .
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
National
Fire Protection Association Life Safety
•
Code 101.
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
• Identifiable
• Numbers of keys on the ring are cited?
cannot be removed from issued
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
•
In an area that does not allow detainee or public
access.
a key accountability policy and procedures
The cility
to ensure key accountability. The keys are physically
counted
Page 53
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
All staff mem
are trained and held responsible for
adhering to proper procedures for the handling of keys.
•
Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
•
Detainees are not permitted to handle keys
~t:;:~~lnrlpn to staff.
X Acceptable
Deficient
x
D
OAt-Risk
D
o Repeat Fi
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
.....
,..-
-
._-
Page 54
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
I and emergency
Written procedures cover i
counts.
• They followed during informal counts .
• Du
The control officer (or other designated position)
maintains an out -count record of all detainees
tem
the
This training is documented in each officer's training
folder.
o Deficient
x
x
x
0
0
0
0
X
0
0
X
0
D
X
D
0
OAt-Risk
o
!.lor.o"."
Remarks: (Record significant facts, observations, other sources used, etc.)
.
(bl(6} (bf(7jc
6...
.....
_
...
te
Page 55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
of post
occurs
The post orders for housing units track the event
schedule.
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the
book.
D
x
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
D
X
0
D
X
0
D
At-Risk
Deficient
Remarks: (Record significant facts, observations, other sources used, etc.)
:.l
...
_
.. ..
_._
(b)(6), (b)(7)c
Page 56
G-324A Detention Inspection Form Worksheet for,IGSAs - Rev: 10/18/04
•
•
The facility has a comprehensive
policy. The policy specifies:
• Posts to be inspected
• Required inspection forms
•
Frequency of inspections
• Guidelines for checking security features
• Procedures for reporting weak spots,
inconsistencies, and other areas needing
x
o
o
x
o
o
x
o
o
o
o
x
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
irnnrn"t:>rnt:>nT
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
• Company represented
Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
du
the
visit
search each vehicle entering and
•
Page 57
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
X Acceptable
Deficient
x
D
D
x
D
D
x
D
D
At-Risk
D Ret,eat Fin
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Page 58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
The Adm nistrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
•
Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances,
may ace a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
The ole (or equivalent) regularly reviews the status of
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU
A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
•
Every week thereafter for the first month.
•
Every 30 days after the first month.
•
Does each review include an interview with the
detainee.
•
Is a written record made of the decision and
the ustification.
The detainee is given a copy of the decision and
justification for each review.
• The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
(or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
•
Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
Branch Chief for ORO.
Field 0
The OIC or equivalent) reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
• A written record is made of the decision and
the justification.
• The d
receives a
of this record.
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
in administrative segregation for seven consecutive
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
o
x
D
D
Page 59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
•
Maintained in a sanita condition.
All cells are equipped with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
• When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
ures?
The segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the
eral
lation.
Detainees receive three nutritious meals per day.
•
From the general population's menu of the day.
•
Do detainees eat only with disposable utensils.
•
Is
ever used as
ishment.
Each detainee maintains a normal level of personal
hygiene in the SMU.
•
The detainees have the opportunity to shower
and shave at least three times a week.
•
If
lain.
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
• The same correspondence privileges as
detainees in the general population.
• Telephone access similar to that of the general
population.
•
Personal
I material.
A health care professional visits every detainee at least
three times a week.
• The shift supervisor visits each detainee daily.
• Weekends and
Procedures comply with the "Visitation" standard.
• The detainee retains visiting privileges.
• The visiting room available during normal
vis
hours.
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
o
x
D
D
x
D
D
x
D
o
Page 60
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Detainees do not have less
general population.
• Are they required to use the law library
separately, as a group? If so:
materials brou ht to them.
•
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation visitors
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
CDFs
and IGSA facilities use Form 1-888 (or
•
local
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
• Logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc ..
• The medical officer/health care professional
signs each individual's record during each visit
• The housing officer initials the record when all
detainee services are completed or at the end
shift.
of
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general
X Acce
o Deficient
X
D
D
X
D
D
X
D
D
X
D
D
X
D
D
OAt-Risk
DR ......... ..
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Page 61
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
The sanctions
committed during one
incident do not
Segregation
Order
A
completed
Disciplinary
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
of the decision and reasons for it.
a written
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
detainees and staff.
fewer
Detainees in disciplinary segregation
privileges than those housed in administrative
Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
• If yes, does staff prepare written
documentation for this action.
• Does the OIG
Every detainee
humane tr"'~ltm"'nt
The quarters
for segreg
• Well-ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
cells are equipped with beds.
• The beds secu rely fastened to the floor or wall of
the cell.
The number
confined to each cell or room
do not exceed the number for which the space was
deSignate.
• Does the OIG approve excess occupancy on a
tem
basis.
When a detainee is
without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items are returned as soon as it is safe.
SMU
the same opportunities to
Detainees in
etc. as other detainees.
o
x
x
o
o
x
D
o
x
o
o
x
D
o
x
o
o
x
D
o
x
o
o
x
D
D
x
o
o
x
o
D
x
o
o
Page 62
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
•
Food is not used as nishment.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive, unless documented as a threat
to security:
•
Barbering services.
•
Recreation privileges.
• Other-than-Iegal reading material.
•
Religious material.
• The same correspondence privileges as other
detainees.
•
Personal
al material.
When phone access is limited by number or type of calls,
limits do not apply to the following:
•
Calls about the detainee's immigration case or
other legal matters.
•
Calls to consular/embassy officials.
•
Calls during family emergencies (as determined
the OICIWarden
A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
• The shift supervisor visit each segregated
detainee daily
and
.... "'L"'" """'~ are allowed visitors, in accordance with
n"'i·t<3ti,,... ..... standard.
U detainees receive legal visits, as provided in the
"Visitation" standard.
•
Legal service providers notified of security
concerns
before a visit.
Visits from clergy are allowed.
• The clergy member given the option of
visiting/not visiting the segregated detainee.
• Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
SMU detainees have law library access.
• Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
• . Legal material brought to individuals in the
SMU on a case-by-case basis.
•
Staff document every incident of denied
access to the law I
x
o
o
x
o
o
x
o
D
x
o
o
x
o
o
x
o
D
x
o
o
x
D
o
x
o
o
Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
•
x
0
0
X
0
0
•
•
SMU
records whether the detainee ate, showered,
exercised, took medication, etc.
• Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
• The health care official sign individual records
after each visit.
The
housing officer initials the record when all
•
detainee services are completed or at the end
of the shift.
A
new record is created weekly for each
•
detainee in the SMU.
• The SMU retains these records until the
detainee leaves the SMU.
X Acceptable
0
Deficient
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6). (b)(7)c
-
e
Page 64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
is an individual who is respons
for developing
a tool control procedure and an inspection system to
insure accountabi
Department heads are responsible for implementing this
standard in their departments.
Tool inventories are requi
for:
• Maintenance Department
•
Medial Department
•
Food Service Department
•
Electronics Shop
•
Recreation Department
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
o
o
x
D
D
•
The facility has a facility policy for the regular inventory
of all tools.
•
The policy sets minimum time lines for physical
inventory and all necessary documentation.
•
ICE facilities use AMIS bar code labels when
required.
The facility has a tool classification system. Tools are
classified according to:
•
Restricted (dangerous/hazardous)
•
Non Restricted (non-hazardous).
Department
tool-control
The facility has policies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
•
Commonly used tools (tools that can be
mounted) are stored in such a way that
miss
tool are read notice.
Each facility has procedures for the Issuance of tools to
staff and detainees.
Ity has policies and procedures to address the
The
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
•
Procedures for detainee access.
• Necessary documentation/review for all
incidents of lost tools.
Broken or worn out tools are surveyed and disposed of
in an
and secure manner.
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the
Page 65
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
o Deficient
OAt-Risk
o RAr)Aat Fin
Remarks: (Record significant facts, observations, other sources used, etc.)
06
Auditor's Signature / Date
(b)(6). (b)(7)c
:....
Page 66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
•
Limit driving time to 10 hours in any 15 hour
period.
•
Drive only after eight consecutive off-duty hours.
•
Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
•
Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
the 1O-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All d
immediately prior to boarding
the
the bus or vehicle.
The faci
ensures that the number of detainees
transported does not exceed the vehicles manufacturers
level.
The veh
crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
o
x
o
x
o
o
o
x
o o
x
o
o
Page 67
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
are in
tran
vehicles.
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are
nt.
Meals are provided during long distance t~",n"'t·o~",
• The meals meet the minimum dietary standards,
as identified
dieticians utilized
the Service.
ice pickups before
The vehicle crew inspects all Food
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
• Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
• Two-way radios.
• Cellular telephones.
• Equipment boxes stocked in accordance with the
Use of Force Standard.
x
D
D
x
D
D
x
D
D
x
D
D
•
•
•
X
D
D
•
•
X
D
D
Is inventoried.
Is inspected.
es the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
Vehicle fire
Riot
• Traffic accident
Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors
•
Page 68
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
o Deficient
OAt-Risk
ORe
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)e
Page 69
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Written policy authorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without resortin to force.
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
Ranking detention official, health
professional, and others confer before every
calculated use of force.
•
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
•
•
Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
Uses only as much force as necessary to
control the detainee.
Uses restraints only when other nonconfrontational means, including verbal
asion have failed or are im
Mecication may only be used for restraint purposes
when authorized by the Medical Authority as medically
X
0
0
X
0
0
Team follow written procedures that
attempt to prevent injury and exposure to communicable
X
0
0
•
•
Page 70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
Standard procedures associated with using
restraints include:
Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
A bed, mattress, and blanket/sheet.
• Checking the detainee at least every 15
minutes.
• Logging each check.
Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
Medical
evaluation of the restrained
•
detainee twice per eight-hour shift.
When qualified medical staff is not
immediately available, staff position the
•
•
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
X
0
0
•
•
•
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
no
weapons:
When the OIC authorizes use
Medical staff is consulted before staff use
pepper spray/non-Iethal weapons.
• Medical staff review the detainee's medical
file before use of a non-lethal weapon is
authorized.
Special precautions are taken when restraining pregnant
detainees.
are consulted
Medical
Protective gear is worn when restraining detainees with
cuts or wounds.
•
•
n
All officers receive training in se
confrontation-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
use.
certified in all devices
are thoroughly trained in the use of soft and
X
0
0
X
0
0
X
0
0
In SPCs is the Use of Force form is used. In other
facilities (IGSAs 1 CDFs) this form or its equivalent is
used.
X
0
0
Pagt? 71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
X Acceptable
0
Deficient
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6). (b)(7)c
Page 72
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
correspondence to ICE staff
as
ICE staff respond to a detainee request from an IGSA
within 72 hours.
ICE detainees are notified ion writing upon admission to
the facility of their right to correspond with ICE staff
their case or conditions of confinement.
X Acce
Deficient
x
0
0
X
0
0
X
0
0
X
0
0
At-Risk
Remarks: (Record significant facts, observations, other sources used, etc.)
(-~
A dit ' S' •
(b)(6), (b)(7)c
t rID te
V
Page 73
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Finding
•
•
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification in
for the transfer and the
location of
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
nces are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the
The detainee is provided with a com
Transfer Notification Form.
•
Form G-391 or equivalent authorizing the
removal of a detainee from a faci
is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
•
Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Co
I.
tr<>r,"'tors, transporting officers receive
instructions
medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals
provided when transfers occur during
ule meal times.
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
x
D
D
Page 74
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
An A File or work folder accompanies
transferred to a different field office or s In."TTIf'Q
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.
X Acceptable
o Deficient
x
o
OAt-Risk
o
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6), (b )(J)c
Page 75
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
and
Written
are reviewed ann
1
for a system of mo
internal audits and
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted
6
7.
8
To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff· and detainees in the housing unit and recreation /
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
out the meal.
th
D
D
D
D
D
D
X
D
D
X
D
D
X
D
D
X
D
D
X
a.,"
Staff are provided appropriate annual cultural diversity or sensitivity tra ng. Such
training is designed and implemented in a fashion that will further enhance
staff members' abil to communicate with detainees in an effective manner.
Deficient
X AcceloralD
0
Rono". netl'~lel'~V
*Remarks: (Record significant facts, observations, other sources used, etc.)
_3/2/2006
d'
, S'
t
-
D
t
(b){6). (b)(7)d
Page 76
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
of Detention and Removal Operations
•
uit Field Ojjice
U.S. Department of Homeland Secul'ity
333 Mt. Elliott Street
Detroit, Ml. 48207
.
u.s. Immigration
and Customs
Enforcement
2/23/2006
MEMORANDUM FOR:
John P. Torres
Director (Acting)
Office of Detention and Removal
FROM:
Immigration I:'.,nJ[orlce-rrYellt
Detroit Field Office
Office of Detention and Removal
SUBJECT:
2006 Annual Detention Review
The Detroit Field Office, Office of Detention and Removal have conducted a detention review of the
Kent County Jail on 2/26/2006 through 2/27/2006. This review was conducted by (b)(6), (b)(7)c
This facility is used for detainees requiring housing over 72 hours.
Type of Review: This review is a scheduled Operational Review to determine general compliance
with established Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary: While conducting my yearly inspection of the Kent County Jail, I found that
facility have complied with all State and government regulations.
Review Findings: The following information summarizes those standards that are in compliance.
Each standard is identified and a short summary is provided regarding standards or procedures not
currently in compliance.
Compliant: I found that Kent County Jail meets all requirements to house ICE detainees. This
writer has found no other complaints at this juncture.
At-Risk: The only area that could be considered at risk during this inspection is the section dealing
with case officers meeting with individual detainees. Some detainees have been held at this facility
over two weeks and have not had a chance to see their respective case officer, or provide information
on the status of their case.
Subject: Detention RevieAmmary Report
Page 2
•
Standards Summary Findings: All Prisoners are made aware of their rights and are given a copy of
the policies of the Kent County Jail. Kent County Jail is attempting to comply with all ofICE
detention standards.
RIC Observations: During my walk through of this Jail, Lt. Singleton assisted greatly. Any
questions that needed answering, he was there to give a positive response. The facility is very clean
and orderly.
RIC Issues and Concerns: I feel that the detainees that are apprehended and housed here at this
facility need to speak with an ICE Deportation Officer as soon as possible because these detainees
are not always moved within a week or two. Some detainees have been held at this County Jail in
excess of 3 0 days without knowing the status of their cases.
Recommended Rating and Justification: This writer recommends that this facility receive a rating
of ACCEPTABLE/ PASSING of the 2006 rating of the Kent County Jail.
RIC Assurance Statement: All findings of this review have been documented on Form G-324A
and are supported by the written documentation contained in the review file.
(b)(6), (b)(7)c
•
Department Of Homeland Security
Immigration and Customs Enforcement
ation Facility Inspection Form
Facilities Used Over 72 hours
A. Type of Facility Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
ICE Intergovernmental Service Agreement
~
o
o
G. Accreditation Certificates
List all State or National Accreditation[s] received:
MDOC, FULL COMPLIANCE/NCCHC
~ Check box if facility has no accreditation[s]
B. Current Inspection
Type ofInspection
~ Field Office 0 HQ Inspection
Date[s] of Facility Review
2/26.2006 THRU 2/27/2006
C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
2/10/2005 THRU 211112005
Previous Rating
Superior 0 Good ~ Acceptable 0 Deficient 0 At-Risk
o
D. Name and Location of Facility
Name
KENT COUNTY JAIL
Address (Street and Name)
703 BALL AVENUE N.E.
City, State and Zip Code
GRAND RAPIDS, MICHIGAN 49503
County
KENT COUNTY
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
• •
, •
Telephone # (Include Area Code)
Field Office / Sub-Office (List Office with oversight responsibilities)
DETROIT, MICHIGAN
Distance from Field Office
160 MILES FROM DETROIT DISTRICT OFFICE
.
1 FaCllty
T H'Istory
Date Built
1958
Date Last Remodeled or Upgraded
2006
Date New Construction I Bedspace Added
2006
Future Construction Planned
D Yes ~No Date:
Current Bedspace
Future Bedspace (# New Beds only)
1402
Number: 0 Date: NONE
1
J. Total Facility Population
Total Facility Intake for previous 12 months
31,164
Total ICE Mandays for Previous 12 months
3
ICE SPCs and CDFs Onl )
L-l
L-2
L-3
Inspector (Last Name, Title and Duty Station)
I DETROIT MICHIGAN DISTRICT OFFICE
Member I Title I Duty Location
I DETROIT MICHIGAN DISTRICT
Name of Team Member I Title I Duty Location
I
I
Name of Team Member I Title / Duty Location
/
I
L. Facility Capacity
·\. ,;"~:t??<.'f'j\ Rated
Adult Male
1214
Adult Female
188
Operational
Emergency
1214
188
1214
188
16 and older as Adults
~ Facility holds Juveniles Offenders.-..-'.->
.. '-.- .. " ..•.--.---.
DIy
t'IOn 01
F CDF/IGSA I norma
~
Contract Number
Date of Contract or IGSA
03/1311998
J-C40-M-055
Basic Rates per Man-Day
$30.60 TO $40.00 ADA Y
Other Charges: (If None, Indicate N/A)
I
N/A;
,
,
Estimated Man-days Per Year
32087
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
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Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal onCE' detainees at your facility.
PHYSICAL
Assault:
Offenders on
Offenders I
Assault:
Detainee on
Staff
0
0
39
40
50
52/2
PHYSICAL
PHYSICAL
PHYSICAL
PHYSICAL
0
0
0
0
2
2
3
N/A
N/A
N/A
0
0
0
3
8
7
19
4
N/A
N/A
0
0
0
0
0
0
# Times FourlFive Point
Restraints applied/used
Offender 1 Detainee Medical
Referrals as a result of
sustained.
A
'"./
~-"'-"-'---'
# Received
# Resolved in favor of
OffenderlDetainee
Reason (V=Violent,
S=Suicide, A=Attempted
Deaths
Psychiatric 1Medical
Referrals
# Medical Cases referred
Outside Care
# Psychiatric Cases referred for
Outside Care
.. - ....
,-"-.---.-"
0
5
0
0
2
0
193
11
.__ ......
.183
17
14
\
-"
-_.- .'-
-
.
252
7
Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
)
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5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
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Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)
All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
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RIC Review Assurance Statement
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By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
I.E.A. DETROIT MICHIGAN DISTRICT OFFICE
Print Name, Title, & Duty Location
Recommended Rating:
o Superior
o Good
IZI Acceptable
o Deficient
OAt-Risk
Comments:
Due to the fines ofthe Kent County Jail, everything is passing, except that they're emergency plan is not posted, for
the prisoner (s). But after talking to the jail, I agree with the jail that it should not be posted for the detainees, as long as there is staff to
assist with the evaculation of the prisoners, but over all I am passing this jail. due to reason and purpose for security. This jail is clean
and all staff is knowlegable in the running of this jail, well trained in all aspects of the jail. theres a few things that should be
corrected in due time, this will be a well running jail. But the administration has been brought abreast to the things the has to be fix, by
the next inspection.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
HEADQUARTERS EXECUTIVE REVIEW
The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 36 days from
receipt of this report to respond to all findings and recommendations.
Final Rating:
D Superior
o Good
D Acceptable
1ZI Deficient
OAt-Risk
Comments: The Review Authority has downgraded the recommended rating by the Reviewer-In-Charge
(RIC) from "Acceptable" to "Deficient." A Plan of Action is required to remedy deficiencies listed on
the G-324A Worksheets. The facility shall correct deficiencies in the Access to Legal Standard. The
facility has failed to provide information regarding escapes or give incident reports regarding all of the
deaths listed on the Significant Incident Summary Worksheet. The Field Office must Gorrect the
deficiencies in StafflDetainee Communication.
Form G-324A (Rev. 811101) No Prior Version May Be Used After 12/31/01
Office ofDetention and Removal Operatiolls
u.s. Department of Homelalld Security
425 I Street, NW
Washington, DC 20536
u.s. Immigration
and Customs
Enforcement
FIElB 1 2 2007
.:.
MEMORANDUM FOR:
Adrian Macias
Acting Field Office
Detroit
FROM:
SUBJECT:
The annual review of the Kent County Jail conducted February 26-27, 2006, in Grand Rapids,
Michigan has been received. A final rating of Deficient has been assigned.
The rating was based on the Reviewer-in-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director (FOD) must remedy the deficiencies in the G-324A
Worksheet, and initiate the following actions in accordance with the Detention Management
Control Program:
1) The FOD shall notify the facility within five business days of receipt of this
memorandum. Notification shall include copies of the Form G-324A,
Detention Facility Review Form, the G-324A Worksheet, RIC Summary
Memorandum, and a copy of this memorandum.
2) The FOD is responsible for ensuring that the facility responds to all findings and a
Plan of Action (POA) is submitted to the Review Authority (RA) within 30 days.
3) The RA will advise the Field Office Director once the POA is approved.
4) Once a POA is approved, the FOD shall schedule and follow-up on the above noted
deficiencies within 90 days.
The RIC is responsible for assisting the Intergovernmental Service Agreement facility to respond
to the U.S. Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include information that this assistance is available.
staff have any questions regarding this matter, please contact
Assistant Director for the Detention Management Division at
. cc: Official File
(b)(2)Low, (b)(6), (b)(7)c
