San Bernardino Central Detention Center Annual Detention Review, ICE, 2006

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San Bernardino Central Detention Center Annual Detention Review, ICE, 2006

• May 26, 2016 • Locations: United States of America -> California • Topics: Corrections Audits, Immigration

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Office 0/ Detention alld Removal Operations

U.S. Department of Homehmd Security
425 I Street, NW
Washington, DC 20536

U.S. Immigration
and Customs
Enforcement

MEMORANDUM FOR:

Nonna Bonales
Acting Field Office Director
Los Angeles Field Office

FROM:

b6, b7c
RO
Chief
Detention Standards ompliance Unit

SUBJECT:

San Bernardino Central Detention Center Annual Detention
Review

b6, b7c

The annual review of the San Bernardino Central Detention Center conducted on May 26,2006
in San Bernardino, California has been received. A final rating of Acceptable has been
assigned. No further action is required and this review is closed.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Fonn G-324B, Detention Facility Review Form, the G-324B Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director shall schedule the next annual review on or before
May 26,2007 .
Should you or your staff have any questions regarding this matter, please contact b6, b7c
, Deputy Assistant Director, Detention Management Division at (202) 732 b2 high

b6, b7c

cc: Official File
b2 high, (b)(6), (b)(7)(C)

www.ice.gov

•

OjJice oj De/emion and Removal Operations
U.S. Department of Homeland Security
300 '4. Los Angeles Strcct
Los Angeles, CA <)0012

u.s. Immigration
and Customs
Enforcement

June 1,2006

MEMORANDUM FOR:

John Torres
Acting Director
~_ _--!.H~e::::a::::d:::tqu.arters Detention and Removal Operations

FROM:

b6, b7c

ge
Los Angeles Detention and Removal Operations
SUBJECT:

Review Summary Report, San Bernardino Central Detention Center

The Los Angeles Office of Detention and Removal Operations performed a review of the San
Bernardino Central Detention Center on May 26, 2006. This review was performed under the
b6, b7c
supervision of
, Reviewer-In-Charge. Team members consisted of officers assigned
from the Los Angeles Office of Detention and Removal Operations.
The review measured compliance with the ICE Detention Standards. No other special
assessments were performed or requested at this time. Attached to this memorandum is a copy of
the original Form G-324B Detention Review Forms. All worksheets and working papers are
maintained in the appropriate file system and are available for review by the Review Authority.

Type of Review:
This review was a routine scheduled assessment and was conducted for the sole purpose of
determining overall compliance with the ICE Detention Standards. Not including the Reviewer in
b6, b7c
Charge, the team members were
Deportation Officer.

Review Summary:
The following review summarizes only those standards not in full compliance. Each Standard is
identified and a short summary is provided regarding standards or procedures not currently in
compliance. In some instances, it appears that the facility meets the standard but is required to
change its operating procedures to comply with language contained in the ICE Detention Standards.
These are considered to be administrative changes that do not affect the daily operation or will have

•

an insignificant affect on how the facility is operated. There were 23 acceptable standards and 0
deficient standard.
The facility meets the standard but is being requested to change its operating procedures to
comply with the language contained in the ICE Detention Standard in one area. The
recommendation is to physically secure all knives to a workstation that are not in a secure cutting
room. This is considered to be an administrative change that does not affect the daily operation or
will have an insignificant affect on how the facility is operated.
Overall, the Review indicated substantial compliance with the ICE Detention Standards. The
staff we encountered was courteous, knowledgeable, and professional. They were acceptable and
open to recommendations for changes to their facility.
Constraints of difficulties experienced during the review:
During the review, no constraints or abnonnal difficulties were encountered. Staff and detainees
were cooperative and available to assist reviewers or to answer questions posed by the team.
At Risk or Repeat Findings:
None of the ICE detention standards were found to be at risk during the inspection of this facility.
Recommended Rating and Justification:
The result of a careful evaluation and review of the procedures and operation of the facility
reflects their ability to provide for the proper and humane care of leE detainees within the guidelines
of the ICE Detention Standards. The detention functions are being adequately perfonned. The
deficiencies that exist do not detract from the acceptable accomplishment of the vital functions.
Internal controls are such that there are no perfonnance breakdowns that would keep the program
from continuing to accomplish its mission. As a whole, the documentation viewed supports the
notion that the facility should be rated as acceptable.
RIC Assurance Statement:
It is the opinion of the Reviewer In Charge that the findings of compliance and non-compliance are
documented on the 0-324B Inspection Form and that it is supported by documentation in the review
file.

Department or Homeland Security
f~migration and Customs Enforcement

Detention Facility Inspection Form
Facilities Used Under 72 hours

G. Accreditation Certificates

Reviewed
ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 hours)

List all State or National Accreditation[ s] received:
~

B. Current Facility Review
Type of Facility Review
I8j Field Office 0 HQ Review
Date[s] of Facility
May 26,2006

H. Problems / Complaints (Copies must be attached)
The Facility is under Coun Order or Class Action Finding
D Class Action Order
D Court Order
The Facility has Significant Litigation Pending
Major Litigation
Life/Safety Issues
~ Check if None.

C. PreviouslMost Recent Facility Review
Daters] of Last Facility Review
JWle 15, 2005
Previous Rating
I8l Acceptable 0 Deficient 0 At-Risk
D

Check box if facility has no accreditation[s]

.~ame and Location of Facility

Name
Sao Bernardioo Central Detention Center
Address (Street and Name)
630 E. Rialto Ave
City, State and Zip Code
San Bernardino, CA. 92415
County
San Bernardino
Name and Title of Chief Exec:utive Officer (Warden/OlC/Superintendent)
Captain
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T~~ePbone # (Include Area Code)
9-38... b6, b7c
• Ield Office I Sub-Office (List Office with oversight rnponsibillti~)
Los Angeles
Distance from Field Office
65 miles from F1e1d Office, 2 miles from Sao Bernardino sub/office

T H'Istory
Facllty
I
Date Built
1971
Date Last Remodeled or Upgraded
March 1996
Date New Construction / Bedspace Added
~/A

Future Construction Planned
DYes I8jNo Date:
Current Bedspace
Future Bedspace (# New Beds only)
Number: 1036 Date:
1036

Total Facility Population
Total Facility Intake for previous 12 months
20,484
Total ICE Mandays for Previous 12 months
293,000

K. Classification Level (ICE SPCs and CDFs Only)
E ICE Information
Name of Reviewer In Charge (Last, Title and Duty Station)
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/ Detention Operations Supervisor / Los
Angeles, CA
Name of Team Member 1 Title 1 Duty Location
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,' Deportation Officer / Los Angeles, CA
Name of Team Member 1 Title 1 Duty Location
I
I
Kame of Team Member 1 Title I Duty Location
I
I
my
F CDFIIGSA I norma
f
f Ion 01
Contract Number
Date of Contract or IGSA
12-99-0035 modification #6
Dec 1,2002
Basic Rates per Man-Day
$66.00
Other Charges: (If None, Indicate N/A)
,
,
;
Estimated Man-days Per Year
576

I Adult Male

L-2

L-3

I Adult Female
L. Facility Ca lacity
Operational
Rated
Emergency
Adult Male
866
866
0
Adult Female
170
0
170
LJ FaciLity holds Juveniles Offenders) 6 and older as Adults
M. Average Daily POPlul'
atlOD
ICE
I Adult Male
.50
.10
I Adult Female

USMS

Other

483

320
81

K. Facility Staffmg Level
b2 high

b2 high

Form G-324B (Rev. 3/ 17/05) No Prior Version May Be lised After 10/1 /04

Significant Incident Summary Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations. This fonn should be
filled out by the facility prior to the start of any inspection. Failure to complete this section .....<ill result in a delay in processing
this report.

Assault

Offenders on
Offenders'

Assault:
Detainee on

StaIT

0
0

Escapes
0

110
106

Psychiatric I Medical Referra ls

147

Any attempted physical contact or physical contact that involves two or more ofTenders
Oral, anal or vaginal penetration or attempted penetration involving at least 21larties. whether it is consenting ornon-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involYcs four or more detainees/offenders, incl\ldes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Fonn G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04

DHSIICE Detention Standards Review Summary Report

II.

Acceptable

2. Deficient

3. At - Risk

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Legal Access Standards
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Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff Detainee Communication
Detainee Transfer

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Medical Care
Suicide Prevention and Intervention

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Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Religious Practices
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Q51

Visitation
Telephone Access

.l>italBee SerViee$N:'::rti'

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IS.Not Applicabl~

4. Repeat Finding

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Form 0-324.8 (Rev. 3/ 17/05) No Prior Version ~ay Be Used After 1211104

,
RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RJC) certifies that all fmdings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthennore, findings of
noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded, except for the deficiencies noted in the report.
b6, b7c

Rcviewer-In-Charge: (Print Name)
b6, b7c

Title & Duty Location

Los Angeles, CA

--------

ulSmllturl

b6, b7c

06/05/2006

Team Members
Print Name, Title, & Duty Location
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i Los An eles Field Office

b6, b7c

Print Name, Title, & Duty Location

RIC Rating Recommendation:

[gI Acceptable

o Deficient
OAt-Risk

b6, b7c
Comments:
, Reviewer in Charge of the San Bernardino Centeral Detention Center summarize the inspection
with the following information. The facility is staffed with adequate personnel, well organized, and clean. The staff we sJ'oke
with were professional, curtious, and knowledgeable. Twenty-four detention standards were reviewed in this under 72 hours
facility. Of the twenty-four standards reviewed, all were rated acceptable.

Form G-324B (Rev. 3/ 17/05) No Prior Version ~ay Be Used After 12/ 1/04

..~ADQUARTERS EXECUTIVE REVIEW

I Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. Ole/CEO will have 30 days from
receipt of this report to respond to all findings and recommendations.

b6, b7c

Title

Chief

Final Rating:

Superior
DGood
[8J Acceptable
D Deficient
OAt-Risk

D No Rating

Conunents:

The Review Authority concurs with the Acceptable rating.

Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12131101

Department of Homeland Security
Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
IZl
0

Local Jail- IGSA
State Facility - IGSA

Name
San Bernardino Central Detention Jail
Address (Street and Name)
630 East Rialto Ave
City, State and Zip Code
San Bernardino, CA. 92415
County
San Bernardino
Name and Title of Chief Executive Officer (Warden/OlC/Superintendent)
b6, b7c
Captain
Name and title of Reviewer-In-Charge
b6, b7c
Detenetion Operations Supervisor
Date[s} of Review
May 26,2006
Type of Review
Headquarters ~ Operational
DSpecial Assessment DOther

1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04

ADMISSION AND RELEASE
Policy: All detainees will be admitted and released in a manner that ensures their health, safety. and welfare.
The admissions procedure will, among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented, and safeguarded as necessary.
Components
In processing includes orientation information.
Medical screenings are performed by a medical staff 2!:
persons who have received specialized training for the
purpose of conducting an initial health screening.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
The "Contraband" standard govems all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction.
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).

[8J Acceptable

o Deficient

Yes

rgJ

Remarks
Handbook and video

All releases are
coordinated with the San
Bernardino Sub/Office
ICE not on site. DACS
performed by ORO at
SBD Sub/office.

D Repeat Finding

At-Risk

CLASSIFICATION SYSTEM
Policy: All facilities will develop and implement a system according to which ICE detainees are classified. The
classification system will ensure that each detainee is placed in the appropriate category, physically separated
from detainees in other categories
Components
The facility has a system for separating criminal and
non-criminal ICE detainees. Violent offenders are
separated from non-violent offenders.
Housing assignments are based on threat level.

[8J Acceptable

D Deficient

Yes

Remarks
Classify on point system
and prior criminal record.
Prior state imates are
separated.

rgJ

J8l

At-Risk

Repeat Finding

Date:.

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2
0-324B Detention Review Worksheet for 10SAs (Under 72 Hours) Rev: 01104105

DETAINEE HANDBOOK
Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide to, the
detention policies, rules, and procedures in effect at the facility. The handbook will also describe the services,
programs, and opportunities available through various sources, including the facility, ICE, private organizations,
etc. Every detainee will receive a copy of this handbook upon admission to.the facility.
Components
The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s).
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
• when a medical examination will be conducted.
• the telephone policy, debit card procedures,
direct and frees calls; Locations of telephones;
Policy when telephone demand is high: Policy
and procedures for emergency phone calls,
and the Detainee Message System .
• facility search procedures and contraband
policy.
facility
visiting hours and schedule and visiting
•
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
• Summary of Disciplinary Process.
• The detainee handbook describes the sick call
procedures for general population and
segregation .
• The handbook specifies the rights and
responsibilities of all detainees.

181 Acceptable

o Deficient

Yes

r8J

Remarks
English 'and Spansh

Disciplinary sanctions are
not in detainee handbook
but it is in the Public
information Plan which
detainee can request.

[8J

o At·Risk

o Repeat Finding

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, ~repared in
accordance with the highest sanitary standards.
Components
Trained staff supervises the food service program.
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.

Yes

r8J

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Flev

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Date:
3

G-324B Detention Review Worksheet for IGSAs

( Und~

72 Hours) Rev: O[/04/()5

Remarks

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Components

Yes

All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The food service program addresses medical diets.
Satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
Equipment is inspected daily.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
StoraQe areas are locked.

o Acceptable

o Deficient

Remarks
Knives are not secured
Inmates working with
knives has a knive sleeve
and wear an orange vest
to be identified.

[8l

[8l
[8l

0
0

0
D

[8l

[8J

[8l

[8J

[]

4 weeks cycle
menu.

o Repeat Deficiency

OAt-Risk

FUNDS AND PERSONAL PROPERTY
Policy:
All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property. and the initial and regular1y scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub.Qffice in control of the detainee case.
Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.
Detainees' larQe valuables are secured in a location

Yes

[81

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Review

b6, b7c

Date
4

Remarks

G-J24B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

FUNDS AND PERSONAL PROPERTY
All facUities will implement procedures to control and safeguard detainees' personal property.
Policy:
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub.()ffice In control of the detainee case.
accessible to designated supervisor(s) or processing
staff only.
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
CDFIIGSA facility procedures for handling detainee
property claims are similar with the ICE standard.

t?SI Acceptable

o Deficient

[gI

I8J

r8I

o At·Risk

o Repeat Finding

DETAINEE GRIEVANCE PROCEDURES
Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing
detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame.
Among other things, a grievance will be processed, investigated, and decided (subject to appeal) in accordance
with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include
providing the detainee with a written response to any formal grievance, which will include the basis for the
decision. The facility will also establish standard procedures for handling emergency grievances. All
grievances will receive supervisory review. Reprisal against the filer of a grievance will not be tolerated.
Components
Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing. or otherwise
retaliating against a detainee who lodges a complaint.
• If yes, explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not. an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
nuisance complaints received but not filed .
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facility, to ICE.

r8I

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[gI

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Reviewer

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Date:
5

G-324B Detention Review Worksheet for IGSAs

(Und~

72 Hours) Rev: Ol104i\}5

Rema~s

[gI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

b6, b7c
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I)ate:

6
0-324B Detention Review Worksheet for rOSAs (Under 72 Hours) Rev: 01104105

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels
to every ICE detainee upon arrival. Further, facilities shall provide ICE detainees with regular exchanges of
clothing, linens, and towels for as long as they remain in detention.
Components
All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing.
New detainees are issued clean bedding, linens and
towel.

[8J Acceptable

o Deficient

Yes

181

Remarks

o Repeat Finding

OAt-Risk

RELIGIOUS PRACTICES
Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to
partiCipate in the practices of their faith, limited only by the constraints of safety. security, the orderly operations
of the facility and budgetary considerations.
Components
Detainees are allowed to engage in religious services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
Each detainee is allowed religious items in his/her
immediate possession.

I
[8J Acceptable

o Deficient

Yes

181

[]

[8J

LJ
D

[8]

Remarks

Can make arrangement
with Chaplain.
For security reasons only.

o Repeat Finding

OAt-Risk

DETAINEE TELEPHONE ACCESS
Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components

Yes

[8J

Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
Emergency phone call messages are immediately given
to detainees.

[8J

181

Detainees are allowed to retum emergency phone calls
as soon as possible.
Detainees are allowed phone calls to consular/embassy
officials.

tEl

181

Detainees allowed access to telephones during
established facility waking hours.

b6, b7c
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!late:

Remarks

In handbook and posted
on wall.

Done at ICE office when
brought into
custody.

7
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: OItU4105

DETAINEE TELEPHONE ACCESS
Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components
Detainees in disciplinary segregation allowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

rzl Acceptable

D Deficient

Ves

rgJ

!'8J

Remarks

o Repeat Finding

At-Risk

VISITATION
Policy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and
the news media.
Components

Yes

There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.

[8j

A general visitation log is maintained.

[8j

Visitors are searched and identified according to
standard requirements.

[8j

0
D
0

rzl Acceptable

D Deficient

Remarks

30 minuets 5 days a
week

D Repeat Finding

At-Risk

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
Components

Yes

The Facility operates a health care facility in compliance
with State and Local laws and guidelines.
The facility's in-processing procedures of arriving
detainees include medical and mental health screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (TB) test.
Detainees in the Special Management Unit have access
to health care services.

t8l

[8j

Remarks

~
~

X
[8j

Done by ICE.

Date~

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8
0-3248 Detention Review Worksheet for IGSAs (Undet" 72 Hours) Rev: 01104105

ACCESS TO MEDICAl CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
Detention staff is trained to respond to health-related
emerQencies within a 4-minute response time.
If staff is used to distribute medication, a health care
provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed .
Detainees are required to sign a refusal to consent form
when medical treatment is refused .

[8J Acceptable

o Deficient

t?J

18I

Medical on-site 24 hours
a day.

Only medical staff
distribtes
medication.

o Repeat Finding

At-Risk

SUICIDE PREVENTION AND INTERVENTION
Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff
will handle potentially suicidal individuals with sensitMty, supervision, and referrals. A clinically suicidal detainee
will receive preventive supervision and treatment.
Components
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
employee orientation program.
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
techniques.

121 Acceptable

o Deficient

Yes

['8J

Remarks

o Repeat Finding

OAt-Risk

CONTRABAND
Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/possible seizure.
Upon admitta
,
,~e notice of items they

Yes

t8I

[]

Remarks

b6, b7c

Rev

b6, b7c

Date:

(PI
t

9
0-324B Detention Review Worksheet for 10SAs (Under 72 Hours) Rev: 01104105

fj rlfb
,

CONTRABAND
Poliey: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destructiQn is required.
Components

Yes

Remarks

can and cannot possess.

I2SI Acceptable

o Deficient

OAt-Risk

o Repeat Finding

DISCIPLINARY POLICY
Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
not in compliance with facility rules and regulations.
.
Components
Yes
No
NA
Remarks
The facility has a written disciplinary system using
[81
0
0
progressive levels of reviews and appeals.
The facility rules state that disciplinary action shall not
t8I
0
0
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
[81
• clothing deprivation
0
0
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
0
!8l
0
detainees verbally and in wrilinQ.
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
• Rights and Responsibilities
[81
• Prohibited Acts
0
0
• Disciplinary Severity Scale
Sanctions
• If so, where posted
When minor rule violations or prohibited acts occur,
[81
0
0
informal resolutions are encoura9_ed.

!81 Acceptable

o Deficient

At-Risk

o Repeat Finding

EMERGENCY (CONTINGENCy) PLANS
Policy All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to
minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter
into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in
times of eme en .

Revie

b6, b7c
b6, b7c

_ _ _ _ _ _ _ _ __

10
0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104105

Components
No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
• Personal abuse / Corporal punishment
• Personal injury
• Disease
• Property damage
• Harassment from other detainees
The facility has written emergency plans that cover:
• Work/Food Strike
• Disturba nces
Escapes
• Bomb Threats
Adverse Weather
• Facility Evacuation
• Internal Hostages

Yes

l'81

I8l

181

Remarks

•
•

[gJ Acceptable

o Deficient

o At·Risk

o Repeat Finding

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection AsSOCiation [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• designated official.
The MSDS are readily accessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.
• quantities are limited.
• Staff always supervises detainees using these
substances.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receives a list of products
containinQ diluted methyl alcohol, e.Q., shoe dye. All

Re,

Yes

I8l

ISl

l'81

Not used.

b6, b7c

Date:

b6, b7c

Remarks

11
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

_(pI. hh
f •

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection AssOCiation [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
The facility conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires :
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diagrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and followup inspections.
A licensed/CertifiedfTrained pest-control professional
inspects for rodents, insects, and vermin .
• At least monthly.
• The pest-control program includes preventive
spraying for indigenous insects.

t8J Acceptable

D Deficient

Yes

[8J

[gl

Remarks

Performed weekly.

k?J

o Repeat Finding

At·Risk

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

NA .

The hold room is situated in a location within the secure
perimeter.
The hold rooms well ventilated, well lighted and all
activatirlfl switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant

181

[gJ

[8J

I8J

Rev

b6, b7c

Date:

b6, b7c

Remarks

(pI., lo~

12
G-324B Detention Review Worksheet for IGSAs (L;nder 72 Hours) Rev: 01/04105

Yes

Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
reQular basis.
All detainees are given a patdown search for weapons or
contraband before being placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).

I8J

I2?J

t8l Acceptable

o Deficient

Remarks

All detainees have
access to toilets.

o Repeat Finding

OAt-Risk

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Components
Facility policies and procedures address the issue of
compromised keys and locks.
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.

Individual gun lockers are provided.
They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
rino. hru:n.G..

•

Yes

I2?J

(gI

[]

I2?J

IZl

I2?J

Remarks

Electronic lock system
requiring individual code
to release keys.

Electronic key release
system.

I2?J

b6, b7c

Reviewer Signi:UUT

b6, b7c

Date:
13

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: Ol!U4Al5

•

Yes

Remarks

Detainees are not permitted to handle keys
assigned to staff.

[gI Acceptable

o Deficient

o Repeat Finding

OAt-Risk

POPULATION COUNTS - Rating
Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that
they conduct at least one formal count of the detainee population per shift, with additional formal and informal
counts conducted as necessary.
Components
Staff conducts a formal count at least once each shift.
Activities cease or are strictly controlled while a formal
count is being conducted.
Formal counts in all units take place simultaneously.
Officers do not allow detainee participation in the count.
Officers positively identify each detainee before
counting him/her as present.
Written procedures cover informal and emergency
counts.
The control officer (or other designated position)
maintains an out -count record of all detainees
tem~orarily leaving the facility.

[gI Acceptable

o Deficient

Yes

I:8J

[]

IZI
IZI

I:8J

[J
[J

IZI

Remarks

D Repeat Finding

OAt-Risk

SECURITY INSPECTIONS
Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted to experienced personnel with a thorough grounding in facility operations.
Components
Yes
No
NA
Remarks
The facility has a comprehensive security inspection
IZI
0
0
procedures / program .
Every officer is required to conduct a security check of
0
0
~
his/her assiQned area. Results are documented.
The front-entrance officer checks the ID of everyone
0
IZI
0
entering or exiting the facility.
The Control Center is staffed around the clock. Every
Control Center officer receives training.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic enterinq and leavinq

b6, b7c
b6, b7c

_ _ _ _ _ _ __
14

Date:

G-3248 Dctentioo Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

SECURITY INSPECTIONS
Polley: Post assignments in the facility's high-risk areas. where special security procedures must be followed,
will be restricted to exPerienced personnel with a thorough grounding in facility 0 :>erations.
No
NA
Remarks
Components
Yes
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leaving the faCility.
Every search of the SMU and other housing units
documented.

[gI Acceptable

o Deficient

181

o Repeat Finding

OAt-Risk

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the ~Special Management Unit [Disciplinary Segregation]" standard).
Components
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria .
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU is well ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit.
Detainees receive three nutritious meals per da~
Each detainee maintains a normal level of personal
hygiene in the SMU.
A health care professional visits every detainee at least
three times a week .
The SMU maintains a permanent log.
Detainee-related activity. e.~. meals served.

•

Reviewer

Yes

('gI

r8J

18I

IZI

[]

('gI

18I

('gI

b6, b7c
b6, b7c

Date:

15
G-324B Detention Review Worksheet for IGSAs (Under 72 HOOTS) Rev: 01104105

Remarks

D Deficient

Yes

18I

Remarks

D Repeat Findings

At·Risk

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components

Yes

Officers placing detainees in disciplinary segregation
follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU .
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds .
When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made and
the decision is reviewed each shift. Items are returned
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors, etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition suicidal/assaultive behavior, etc.

18I

[8J

18I

[8l

[8J

181

Remarks

Only done if on suicide
watch.

Date:~

b6, b7c
b6, b7c

16
G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

I'8J Acceptable

o Deficient

o Repeat Finding

OAt-Risk

TOOL CONTROL
Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control
policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of
tools and equipment and the location in which tools are stored. These inventories shall be current, filed and
readily available for tool inventory and accountability during an audit.
Components
The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

Yes

IZl

Remarks

Non Restricted (non-hazardous) .

Each facility has procedures for the issuance of tools to
staff and detainees.

IZl Acceptable

o Deficient

Chit system,

o Repeat Finding

OAt-Risk

USE OF FORCE
Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last altemative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. Physical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:
Components

Yes

There is a use of torce policy outlining immediate and
calculated use of force, and confrontation avoidance.
Staff members are trained in the performance of the
Use-at-Force Team Technique.
All use-of-force incidents are documented and reviewed.
Staff:
Does not use force as punishment.
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
Medication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints.
For incidents involvinQ calculated use of force, a

IZl

I8l

[;&

IZl

Remarks

•

;

IZl

I8l

0
LJ

Do not use meds to
restain.

b6, b7c

Review

b6, b7c

Date:
17

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

No Pregnant females
kept at facility.

•

USE OF FORCE

Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last alternative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. Physical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:

I Yes I

Components

videotape is made and retained for review.

o Deficient o Repeat Deficiency

[8'J Acceptable

Remarks

At·Rlsk

STAFF DETAINEE COMMUNICATIONS
Policy: Procedures must be in place to allow for formal and informal contact between key facility staff and
ICE staff and ICE detainee and to permit detainees to make written requests to ICE staff and receive an
answer in an acceptable time frame.
Com~nents

ICE information request Forms are available at the
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
as S~ecial Correspondence.

[gJ Acceptable

o Deficient

181

Remarks

o Repeat Finding

OAt-Risk

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Components
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
The attomey and detainee are notified that it is their
responsibility to notify family members regarding a
transf <"

18]

[8J

181

l8l

b6, b7c

Date:

b6, b7c

18
G·324B Detention Review Worksheet for IGSAs (Under

Hours) Rev: 01104105

Remarks

0/J, 16

•

DETAINEE TRANSFER STANDARD
Policy: ICE will make aU necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Components
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
Transfer Notification Form.
• Form G-391 or equivalent authorizing the
removal of a detainee from a facility is used.
For medical transfers:
The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions regarding medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.

12:1

rEl

12:1

Remarks

•

Meals are provided when transfers occur during
normally schedule meal times.
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.

[8J Acceptable

o Deficient

At-Risk

b6, b7c
b6, b7c

_ _ _ _ _ _ _ __

o Repeat Finding

DatC~

19
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

Disciplinary Self-Help Litigation Manual - Side