U.S. Department of Justice, U.S., Sentry General Use, Databases, 2000
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U.S. Department of Justice
Federal Bureau of Prisons
Technical
Reference
Manual
OPI:
NUMBER :
DATE :
SUBJECT :
I PD
5802.02
7/ 1 0/2000
SENTRY General Use
Sentry
General Use
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TABLE OF CONTENTS
THE BASICS . ...................................................... 1
How to Use SENTRY
What are Transactions?
How to Key Transactions
TELEVIEW Extended Securi t y System
Function Keys
Command Menu Screen
Screen Message
Facil i ty Code
Terminal-id
Personal USER-ID
SENTRY Date and Time
Category, Ass i gnment or Group Code
Codes and Code Tabl es
How to Print
Register Numbe r
FBI Number
Social Security Number
Other Inmate Ide nti fication Numbers
SYSTEMS SECURITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
TELEVIEW Screen Security
Extended Security System (EES) Security
S I GN- ON Procedu r e
SIGN-OFF Procedure
Change a Password
SYSTEM COMMANDS ... . ... .. . .. ... . ... .. ...... . ... .. ...... . ... .. .... 11
FLUSH Command
Re-activate a Printer
Deact ivate SENTRY Devices
VTST Command
PAGE Command
SENTRY Assistance
TRANSACTION GU I DE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
HISTORY OF SENTRY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7
What is SENTRY?
How SENTRY Began
How SENTRY Grew
b)(7)(E);
Ppc 1 b)(7)(F)
PPCl CONTRACT LOCATION PROFILE (CLP) . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
i~\mi~r Add
UPDATE CONTRACT LOCATION PROFILE (CLP) . . . . . . . . . . . . . . . . . . . . 23
a Con tract
~-~
Replace Contract Data
Move a Contract Location from One CCM to Another
De l ete a Contract Location
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(b)(?)(E);
CONTRACT REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 9
Di splay or Pr i n t Cont ract Report or Census of CLP Dat a
~ Codes for Columns
L==.J Condition Codes
(b)(7)(E);
CONTRACT FACILITY WORK SHEETS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Displ ay or Print a Contract Worksheet
Display List of Contract Assignments
Description of Worksh eet Fi elds
Special Ins tructions
Correct a Worksheet
/h \/7 \/1='\
/ h \/7 \/1=' \
PPEE/PPES/PPSE/PPSS NAME SEARCH
b)(7)(E);
b)(?)(F)
.......... .. .......... .. .. . ..... 43
COUNT SHEET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 7
CREATE FUTURE ASS I GNMENT .. . ... . ... .. .. . .. .. ... .. .. . .. .. ... . 4 9
Put an I nmate on Callout
Add a Future Assignment for Dai l y Call out/Change Sheet
Replace or De l ete an Existing Assignment in the Future
CHANGE FUTURE ASSIGNMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
APPLY FUTURE ASSIGNMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
DELETE GROUP OF FUTURE ASSIGNMENTS . . . . . . . . . . . . . . . . . . . . . . . . . 59
PPJ8 ASSIGNMENT HISTORY REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
PPPI
PUBLIC INFORMATION DATA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
PP10 CMC CLEARANCE AND SEPARATEE DATA . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
PPll
UPDATE FACILITY ASSIGNMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
PP30
PP30
DISPLAY OR PRINT A CENSUS OR ROSTER OF INMATES . . . . . . . . . . . . . 69
Census or Count of I nmate Assignments
Roster of Inmates Assignments or Specific Data
PP30 CODES FOR COLUMNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
PP30 CONDITION CODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
PP30
SCREEN EXAMPLES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Pp31 (b)(7)(E);
(b)(7)(F)
PP31
INMATE CENSUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111
PP32
I NMATE ROSTER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
PP33
PRINT INMATE ROSTER - DIRECT PRINT ...... .. .......... .. .... 1 15
i~imi~r UPDATE INMATE ASSIGNMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 7
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i~ii~ii~r RANDOM INMATE SELECTION REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 3
UPDATE INMATE HISTORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
PP37
I NMATE HISTORY - DI S PLAY OR PRI NT . . . . . . . . . . . . . . . . . . . . . . . . . 12 7
PP38
DAILY LOG - DISPLAY OR PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
i~im i~r CALLOUT /CHANGE SHEET . ... .. . ... .. . ... .. . ... .. . ... .. . ... .. . . 1 33
INMATE LOAD DATA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
PP42
I NMATE ASS I GNMENTS - DI S PLAY OR PRI NT .. ....... .. .. . ....... 1 39
PP44
INMATE PROFILE - DISPLAY OR PRINT . . . . . . . . . . . . . . . . . . . . . . . . . 141
i~imi~r DELETE REGI STER NUMBER .. .. . .. .. ... .. .. . .. .. ... .. .. . .. .. ... 14 3
CHANGE REGISTER NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
DELETE GROUP OF ASSIGNMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
PP55
PROGRAM REVIEW REPORT - PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
~ii~ii~r LOAD INMATE .. .. ... . ... .. . . . . . . . ... .. . . . . . . . ... .. . . . . . . . ... 1 51
ADMIT INMATE - ADDS INMATE TO COUNT . . . . . . . . . . . . . . . . . . . . . . . 155
RELEASE I NMATE - REMOVES I NMATE FROM COUNT .. . ... .. . ... .. . . 1 59
PP64
INMATE PROCESSING DATA ... . . . . . . . . . . . . . . .. . . . . . . . . . . .. ..... 163
Print I ntake Screenin g & In- Transit Forms
b)(?)(E);
b)(7)(F)
UPDATE LOAD DATA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 65
UPDATE NAMES . .. .. . . . . . . . . .. .. . . . . . . . . .. . . . . . . . . . . .. . . ..... 1 67
UPDATE NICKNAMES AND ALIASES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 69
UPDATE INMATE REMARKS ... .. . .. .. .. ... .. . .. .. .. ... .. . .. .. .. . 1 71
PP7 3
PRINT INMATE LABELS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 73
PP7 4
INMATE NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 75
PP75
INMATE REGISTER NUMBER HISTORY ...... .. . . . . . . . . . . . . . . . . . . . . 1 77
PP76 REGISTER NUMBER HI STORY ... . .. .. .. .. ... . .. .. .. .. ... . ... . .. . 1 79
i~ii~ii~r CLOSE - OUT RELEASE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 81
CLEARANCE DATA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183
UPDATE INMATE IDENTIFICATION NUMBERS . . . . . . . . . . . . . . . . . . . . . . 1 85
PP80
POPULATION REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....... 187
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PP81
ROSTER OF ALIASES/NICKNAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 95
PP89
INMATE IDENTIFICATION NUMBERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197
ADMINISTRATIVE REMEDY & EDUCATION
PR15 ADMINISTRATIVE REMEDY GENERALIZED RETRIEVAL . . . . . . . . . . . . . . . 199
PR16
INMATE NOTI CES . ... . .. ... .. . ... .. . ... .. . ... .. . ... .. . ... .. . . 205
RECEIPTS, DISREGARD RECEIPTS & EXTENSIONS
PEED
INMATE EDUCATION DATA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
DESIGNATION DATA
PPG0
SECURITY/DESIGNATION DATA .. .. .......... .. .......... ... .... 209
(b)(?)(E); UPDATE
(b )(?)(F)
SECURITY DESIGNATION - BP 337 . . . . . . . . . . . . . . . . . . . . . . 211
IN I TIAL DESIGNATION DATA .. . .. .. ... .. .. . .. .. ... .. .. . .. .. ... 217
ENTER INITIAL DESIGNATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
CUSTODY CLASSIFICATION FORM - BP 338 . . . . . . . . . . . . . . . . . . . . . . 223
UPDATE CUSTODY CLASSIFICATION FORM - BP 338 . . . . . . . . . . . . . . . 225
ENTER REDESIGNATION .. .. ... . .. .. .. ... .. . .. .. .. ... .. . .. .. .. . 235
DISCIPLINE DATA
(b)(?)(E); UPDATE
(b)(?)(F)
CHARGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237
ADD HEARING/FINDINGS OR UPDATE STATUS AFTER PROCEDURAL
HEARING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 41
UPDATE HEARING/FINDINGS OR EXECUTE/UNEXECUTE SANCT I ONS . ... 247
DISCIPLINE DAILY LOG . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
PD15 CHRONOLOG I CAL DISC IPLINARY RECORD ....... .. .......... .. .... 255
(b)(?)(E);
(b)(?)(F) SANCTIONS
AVAILABLE TO EXECUTE . . . . . . . . . . . . . . . . . . . . ........ 257
INCIDENT REPORT HI STORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259
FACILITY REPORTS
PGFR FACILITY REPORT .. ... . ... .. . .. ... . ... .. . .. ... . ... .. . .. ... . . 261
PGRF REPORT FACILITY .. .......... .. .......... .. ........ . . .. ..... 269
PROPERTY DATA
(b)(?)(E);
(b)(?)(F)
GENERAL PROPERTY RETRI EVAL . .. .. .. ... .. . .. .. .. ... .. . .. .. .. . 27 3
AND TRANSACTION REGISTER REQUEST
PAP7
PROPERTY RECORD DISPLAY - INDIVIDUAL . . . . . . . . . . . . . . . . . . . . . . 279
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(b)(7)(E);
(b)(7)(F)
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GENERAL REAL PROPERTY RETR IEVAL & TRANSACT I ON REQUEST ..... 281
REAL PROPERTY RECORD DISPLAY - INDIVIDUAL . . . . . . . . . . . . . . . . . 285
SENTRY ELECTRONIC MAIL (EMS) SYSTEM
PXX0 CHANGE PASSWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289
PXXl
LIST MESSAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291
PXX2 CREATE/MODIFY MESSAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293
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THE BASICS
How to Use SENTRY
From the SENTRY -GO!, a four-character transaction is used to i n t eract
with SENTRY .
Each t ransaction begins with t he l etter ~ which stands
for l(b)(7)(E); I The second letter detonates the functiona l area of
responsibi l ity , and the last two characters identi f y the transact i on.
In some cases, the third character is used to i ndicat e a specific type
of data t hat is unique but is not given a separate f unctional
ident ification . The transaction descriptions are out lined in this
manual or t h e SENTRY manua l for the specifi c f unct iona l areas .
b)(7)(E)
b)(7)(F)
Property Accountability
Discipline
Education
General ized Report Sys tem
Legal Reference and Litigation
Population Monitoring of I nmate Data
Con tract Profile Data (Community Corrections)
Des i gnations
Sentence Monitoring
Electronic Mail System
What are Transactions?
There are two types of transactions :
1.
DISPLAY TRANSACTIONS:
Used to retrieve i nformat ion .
2.
UPDATE TRANSACTIONS: Used to add, replace or de l ete i nformat ion
in t h e system . Most update transactions are secure and can be
used only by designated t e rminals .
How to Key Transactions
Any four-character transaction listed on the Table of Contents can be
used to interact wi t h SENTRY. The t ransactions can be keyed in two
ways :
1.
RELATIVE :
If only the transaction code i s keyed , SENTRY will
return an interim screen to indicate t he specific information
which is needed to complete the transaction. This method is
recommende d for the n ew or i nfrequent user .
EXAMPLE : If you key PP44 , which is a valid code to locate an
inmate, and ENTER, SENTRY will retu rn a screen indi cat ing a
register number or other identification number is needed to find
the inmate .
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The Electronic Ma il System requ ires, as a minimum, t h e four character transact i on code and the Mail-id :
EXAMPLE : To access t h e BOP SENTRY I NFO ma il- id , you must key the
t r ansacti o n code a n d t h e ma il-id - PXXl , BOP SENTRY INFO .
2.
POSITIONAL: I f you key the transaction code plus the specified
information , SENTRY wi l l return a comp l eted transaction. As you
become more familiar wi t h SENTRY, i t wi ll be fa ster to key t h e
posi tional transaction .
EXAMPLE :
If you key PP44 ,REGISTER NUMBER and ENTER, SENTRY wi ll
displ ay the profi le .
TELEVIEW
TELEVIEW i s t he screen that appears a f ter you log ont o SENTRY .
I t is
a security screen that conf i rms your i dentity by validati ng your USERID with you r PASSWORD . You can use this screen to change your
PASSWORD.
TO CHANGE YOUR PASSWORD:
1.
Key your old password in the PASSWORD f i eld and the word RANDOM
is the NEW PASSWORD field , and ENTER. SENTRY will change t he
password and displ ay a n ew password on t h e scree n.
2.
Note your n ew password , and key i t in the PASSWORD f i eld a n d
ENTER . SENTRY wi ll accept this password and s t op you at the
SENTRY EXTENDED SECURITY SYSTEM Screen .
3.
Key your old password in the OLD PASSWORD field and your new
password in the NEW PASSWORD field and ENTER. SENTRY will change
your EXTENDED SECURITY SYSTEM password and make it t h e same as
t he TELEVIEW password, and let you i nto SENTRY .
4.
You wi l l not see the EXTENDED SECURITY SCREEN again unt il you
change your TELEVI EW passwor d. Thi s is because both the TELEVIEW
and SENTRY EXTENDED SECURITY SYSTEM screens associate the same
password for your USER- I D.
Extended Security System(ESS)
The Extended Secur i ty System i s a screen that usua l ly appears when you
change your password .
I t i s another secu r ity system that conf irms
your identity by va lidat i ng your USER-ID with your PASSWORD . Usually,
the password is the same for both ESS and TELEVIEW. To change your
TELEVI EW password , see t he previous section for instructions.
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Function Keys
Certa i n keyboa rd f u nction keys let you perform SENTRY commands :
(b)(?)(E)
(b)(?)(F)
Erase any screens h e ld in the SENTRY queue .
Exit out of SENTRY.
Go to t h e firs t page of the SENTRY queue.
Go to the current or last screen you had whet her it was a
single sc reen or part of a set . Use when you clear t he
screen by mistake .
Go to t h e l ast page o f t h e SENTRY queue.
(b)(?)(E); (b)(?)(F)
ors Field Services staff at times may instruct
you to use t h is to send your screen to their
terminal. The ir termi nal must be l ogged i nto
SENTRY .
Command Menu Screen
The Command Menu Screen al l ows the user to choose the SENTRY
application they wi s h to use. To do this : Key the correspond i ng
number in the COMMAND field and ENTER . SENTRY will t hen let you into
t he application you keyed .
You may key the word LOCK in the COMMAND fi eld to secure your
t erminal . SENTRY l ocks t he t erminal j us t l ike locking a door to an
office . To gain access again or to u nlock the door , key in your
Password and ENTER . SENTRY wi l l l et you back into the application .
The PF keys identif ied on the Command Men u screen are not used by the
Bureau of Prisons . The information is specific to other Department of
Justice users .
Screen Message
The screen message is displayed at the bottom of mos t SENTRY screens
and contains the status of the transaction , error information or
instructions.
1.
IF THE MESSAGE CONTAINS ERROR INFORMATION: The highlighted data
on the scree n i s i n error .
2.
HIGHLIGHTED ASTERISKS: I nd i cate data which is requ ired to
complete the transaction .
3.
CONTINUE PROCESSING: This phrase means that t he t ransaction can
be repeated without clearing the screen and rekeying.
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Facility Code
The u n i qu e t h ree - character code whi c h i denti fi es e a c h SENTRY l ocat i o n
i s ca lled the Fa c il i t y Code. See the Fac il i t y Code Tab le f or a
complete lis t .
Terminal-id or TID
The u n i qu e five -character code i n t he upper l eft corner o f most
t ransaction scre ens is the terminal-id . The first three charact ers
match t h e faci l ity code , and the l ast two c h aracters is the terminal
ident if ier . For exa mpl e , MARAl is t h e termi n a l- id for t h e Al te r mina l
a t USP Mari o n .
Personal USER-ID
A pe r son a l USER- I D consi s ts o f seven - characters tha t i nclud e the
SENTRY thr ee -di gi t fac i li t y code o f t h e u s er's duty s tation , and t h e
last four digits of t he u ser ' s Social Se curi t y Number .
If the
poten t i al user-id matches an existing one , t h e last n umeric character
wi l l b e changed t o a n alpha.
EXAMPLE : The user- i d for Sarah Jones of the Centra l Office ,
SSN 123-34-6789 , wou ld be BOP6789 .
SENTRY Date and Time
1.
SENTRY DATE : A date in SENTRY must be 1 0 posit i o n s and keyed i n
t his format : MM-DD-YYY . The hyphens mus t b e keyed .
EXAMPLE :
2.
October 1 3 , 1 999 mu st be ke ye d as 10 - 13-1 999 .
SENTRY TIME : Ti me e nt r ie s mus t be f ou r numbers rep r e senting
mi l itary time from 000 1 -2359 . Th e first two digits stand for
h our s 00 to 23 a n d t h e last t wo f or minut es 00 to 59 .
EXAMPLE :
•
2 : 15 PM would be keyed as 14 15 .
The cal e ndar day ends at 2359 hou rs , and the next day b e gins
at 0000 h ours .
Time i s local time e xcept f o r v ehi cl e f ac il i ti es . Eastern
t ime is associated with all vehicles because these
facilities move between time zones .
I f da te and time a r e not r e qui r e d or ke ye d , SENTRY wi ll
sup ply t he c u rre nt date and t ime for your local facility .
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Category, Assignment or Group Code
1.
CATEGORY: A category is a general area o f inf ormation about an
inmate , identified by a three-character code. See t h e Category
Table f or a complete list of these codes.
EXAMPLES :
2.
ARS CSW QTR WRK -
Admission/Re l ease Status
Case Manager
Quarters
Work
ASSIGNMENT: A 10-character assignment code identifies specific
in f ormation wi t hin a Categor y .
EXAMPLES : (b)(7)(E); (b)(7)(F) ARS Category Assignment
CSW Category Assignment
QTR Category Assignment
WRK Category Assignment
3.
GROUP CODE: A fou r-character group code is associated with every
assignme n t . It is used with a roster or censu s to retrieve
information on more t han one assignment a t a time . An ~l(b-)-(7-)(-E);- - ~
can be keyed as a wildcard instead of any character in a group
code to ind icate that any character in that position is
acceptable .
EXAMPLE :
NOTES:
b)(7)(E);
The WRK Group Code b)/7)/F)
allows you to display a
roster or ce n sus of all inmat es who have work
assignments in the mechanical services . Thel\~ (7)fn the
second position identifies mechanical services , and
the other t hree positi ons are ins i gni fi cant so
asterisks were keyed as wildcards .
You may r equest a cen sus or roster by a Category , a Group
Code , or a specific Assignment .
To identify the group code a n d ass i g nments for a Categor y,
use PP31 or refer to the Category Code Table or Group Code
Table f or a specifi c Category .
Where are the Codes and Code Tables?
All SENTRY codes that are not identified in t he t ransaction
descriptions are listed with the SENTRY Technical Manuals on BOPDOCS.
The codes are also mai ntained in the BOP SENTRY INFO EMS Mail - id.
Changes t o the SENTRY Codes between updates o f this manual are posted
to this mail-id . The users are notified of such changes and can print
on l y the code tabl e which has been updated .
Af te r this release, t he SENTRY Code Book wi ll no longer published . I t
is anticipated that each office will p rint and file only those codes
which t h at office/user needs. Each facility may choose to print the
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code tables from BOPDOCS and distribute to t h e use rs.
local Computer Services Manager .
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Ch eck wi t h your
To access t h e BOP SENTRY I NFO EMS Mail-id : Key PXX l ,BOP SENTRY INFO
and ENTER. SENTRY wi ll return a l isting of the messages. You may
page f orward or backward or d i splay or pri nt any message . Key the
appropriate code over the three asterisks in front of the message you
want to display or print - DIS or D-N to displ ay or PRT or P-N to
pr i nt . The first message i n the mail -id contains a Table of Contents
for t he mail -id.
Changes to transactions which occur between updates of this manua l
wil l a l so be maintained in t h e BOP SENTRY I NFO EMS Ma il- id .
How to Print
You can screen print any screen .
In addition , there are specific
transactions which automatical l y produce a hardcopy on your printer.
Register Number
The register number o f a n i nmate i s keyed and displayed by SENTRY
exactly as i t is written - five digits , a h yphen and three digits .
The SENTRY rule is one i nmate , one register number . Each register
number must be u nique .
EXAMPLE :
11111 - 004
FBI Number
The FBI Number consists of one to ni ne characters . No blanks or
h yphens may be keyed. You do not need to key init i al zeros in t h e
number . SENTRY records and d i splays all FBI numbers o f less than
seven digits with zeros added in front of the number .
Each FBI
number must be unique .
EXAMPLES:
If FBI number 345 is keyed , SENTRY will record and
d i splay the number as 00003 45 .
Key a / if the individual will not be issued an FBI
number possibly because the inmate is a juvenile.
Social Security Number
The Social Security Number mu st be keyed as ni ne d i gits , wi th no
hyphens used. However , SENTRY displays it with hyphens . Each Social
Security Number must be unique .
EXAMPLE:
SSN 123-45-6789 would be keyed as 123456789 but SENTRY
would displ ay i t as 123-45-6789 .
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Other Inmate Identification Numbers
b)(7)(E);
,
Please see the b)(7)(F) ransaction for descript ions of other inmate
identification num ers recorded in SENTRY.
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SYSTEMS SECURITY
TELEVIEW Screen Security
1.
IF THIS IS THE FIRST TIME YOU ARE SIGNING ON TO SENTRY: Key your
USER-I D in t h e USERI D field; your initial PASSWORD specifi cally
for t h e TELEVIEW screen, in t he PASSWORD fie ld , and ENTER .
TELEVIEW wi ll generate you a new password .
Key your new password in the PASSWORD fie l d and ENTER. Thi s wi ll
be your password f or t h e next 90 days . TELEVIEW wi ll take you to
t he EXTENDED SECURITY SYSTEM Screen . See the next section to
continue.
2.
IF YOU ARE CHANGING YOUR PASSWORD {i.e. , because it expired):
Key your USER-I D i n the USERID fie l d; you r old PASSWORD - t he one
you have been using - in the PASSWORD f ield , the word RANDOM in
t he NEW PASSWORD fie l d and ENTER . TELEVIEW wil l generate you a
new password.
Key your new password in the PASSWORD field and ENTER . Thi s wi ll
be your password for the next 90 days . TELEVIEW wi ll take you to
the EXTENDED SECURITY SYSTEM Screen . See t h e next section to
continue.
EXTENDED SECURITY SYSTEM (EES)
1.
IF THIS IS THE FIRST TIME YOU ARE SIGNING ON : Key your ini tia l
PASSWORD specifical l y f or the EES screen i n t he OLD PASSWORD
fie ld , the new password you received from the TELEVI EW screen ,
and ENTER . SENTRY wi ll al l ow you access and your new password
wil l be good for 90 days.
2.
IF YOU ARE CHANGING YOUR PASSWORD {i . e., because it expired) :
Key your old PASSWORD - t he one you have been using - in t h e
PASSWORD fie l d , t he new password you received from the TELEVIEW
screen and ENTER. SENTRY wil l al l ow you access and your new
password wi ll be good f or 90 days .
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SIGN-ON Procedure
1.
Each t i me you are requ ired to sign- o n, t h e sign- on template wi l l
be displayed on t he screen . Type the PERSONAL USER-ID and
PASSWORD fie l ds as indicated :
USER-ID ===>
Type your personal USER-ID.
PASSWORD ===>
Type your current PASSWORD for your USER-ID.
ENTER.
2.
SENTRY wi ll return an I NTERCOM message i n d i cati ng SIGN- ON
COMPLETED .
CLEAR the screen to d i splay the SENTRY - GO !
3.
The sign-on procedure must be executed :
The first time you attempt to use SENTRY each day.
•
The first time you attempt to use SENTRY after a scheduled
or unsch e d uled outage .
•
The firs t time you attempt to use SENTRY after the te rminal
h as been signed off.
SIGN-OFF Procedure - Ends your SENTRY Session
1.
PRESS the (b)(?)(E);
2.
Your personal USER-ID wi ll be logged off and the sign-on screen
will be displayed .
3.
The s i gn-on procedure must be excuted under t he follow ing
conditions :
(b)(?)(F)
•
Each SENTRY us e r shal l perform thi s log- off procedure before
leaving a SENTRY termi nal .
•
Each SENTRY session is automaticall y logged-off after a
certa i n period of non-use . Th i s t i me frame varies between
30 and 60 mi n utes . The automatic log-off provides security
to the SENTRY ne twork if the user forgets to do t he manual
log-off by pressing the F9 key .
•
Each SENTRY us er i s responsible for all t erminal activity
during their SENTRY session .
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Change a PASSWORD
Th i s p r oced u r e al l ows you to change your PASSWORD to ensu re its
integr ity. A pas s word mus t b e chan ged e ve r y 1 80 d ays .
ANY VIOLATION OF PASSWORD INTEGRITY, SUSPECTED OR
CONFIRMED, SHALL BE REPORTED IMMEDIATELY TO THE
COMPUTER SERVICES MANAGER.
1.
Key SECU,CPW a nd ENTER.
2.
SENTRY wi ll r etur n thi s Ext ended Secu r ity Screen:
SENTRY EXTENDED SECURITY SYSTEM
SPECIFY USER-I D, AND PASSWORD IF APPROPRIATE
3.
TERMI NAL ===>
(YOUR TERMINAL- I D)
TIME ===>
(CURRENT TIME)
USER- I D===>
Type your USER-ID
<=== REQU I RE D
OLD PASSWORD===>
Type Current Password
<=== REQUI RED
NEW PASSWORD===>
Type New Password <===REQUIRED IF CHANGING .
MUS T BE 7-CHARS +
CANNOT MATCH POS 1-3
OF USER- ID
ENTER.
SENTRY Assistance
The SENTRY manu al only provides a t echnica l reference for t h e u ser .
Po l ic i es and p r ocedu r es fo r the application o f SENTRY in a progr am
area are i ssu e d by the d i vi sion wi t h prog r a m r e sponsibi li t y . You may
refe r to your local Comp u ter Se rvice s Manage r in the i n s t itut ion for
any techni cal ass i stance regard i n g SENTRY capabili t ies , purch ases , a n d
tra nsaction gu i dance . All Commu ni t y Corrections Of fices and NonBu reau o f Pr i s on fa ci li tie s may r e fer to t h e OIS Fie ld Se rvi ce St a f f
at 202-307- 1 406 for sup port servi ces .
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SYSTEM COMMANDS
FLUSH Command - Terminate printed output to a printer.
Th i s command cance l s the printed output to a n addressable SENTRY
pr inte r.
I t would nor mal l y be used to termi n a te the prin t ing of a
long ros te r t hat was requested i n erro r. Execution o f this c ommand
can cancel all pending output for a part icular printe r or you can
cance l onl y the report t h at is being printed at the time the command
is executed. Any terminal can e x ecut e t hi s command f o r loca l d evi ces .
1.
Key FLSH,TPUprinter-id a nd ENTER to cance l a report that i s
currently pr intin g .
EXAMPLES :
2.
Key FLSH,TPUprinter-id,ALL and ENTER to fl ush t he entire pr i nt
queue for t h e printer .
EXAMPLES:
3.
FLSH ,T PU170 RA
FLSH , TPU131VK
FLSH , TPU170RA , ALL
FLSH ,T PU13 1VK , ALL
Key FLSH,TPUprinter-ID,NNN a nd ENTER to indicate a specific
number of messages that s hould be f l us h e d .
EXAMPLES :
FLSH ,T PU170 RA,0 02
FLSH , TPU131VK , 004
NOTE:
I f the number i s greater t h an t he act ual number of
messages in the queue , t h en ALL is assumed .
Re-activate a Printer that has been out of Service
This command res t ore s p rinting capabili ty to a pri n te r that has been
out of service . This command is restricted to a limited number of
designa ted termi n a l s a t the local faci l ity .
Key STLU,TPUprinter-id,ACQ and ENTER .
EXAMPLES :
STLU,T PU170RA , ACQ
STLU,T PU13 1VK , ACQ
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Deactivate SENTRY Devices - Remove SENTRY Access to all Devices
The se system commands can be used to d e act i vate all local SENTRY
devices if an eme rgency situation r equires it . These commands can
only be executed from t he Control Room terminal .
1.
Key : l(b)(?)(E); (b)(?)(F)
Substitute your SENTRY facili ty
code f o r the XXX.
This Kb)(?)(E)lcommand brings down all terminals and returns the READY
FOR LOGON screen that you see t he first thing in the morni ng.
Users woul d still be able to sign on with a n appropriat USER- ID
and PASSWORD .
2.
KEY:
(b)(?)(E); (b)(?)(F)
l~---------------~
This~~1\D\~~; lcommand will deact ivate all terminals at the facility .
None of them can be used unti l t he Centra l Office issues the
appropriate command t o activate t hem again .
3.
Key: ~b)(?)(E); (b)(?)(F)
This l(b)(?)(E~ command will bring u and activate all local terminals
that were deactivated with t he(b)(?)(E); ommand.
(b)(?)(F)
VTST Command - Display the Status of SENTRY Devices
The VTST Command allows you to display the status of one or all
logica l SENTRY devices at your facility.
Key : VTST,LUXXX and ENTER for all devices. Substitute your facility
code f or XXX.
Key:
VTST,LUXXXRA and ENTER for one terminal.
EXAMPLES:
Substitute your
facil i ty code for the
XXX .
VTST,LUALD - All Al derson devi ces .
VTST , LUALDRA - Al derson RA terminal.
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PAGE Command - Move between pages within a set of SENTRY
screens
This command allows you t o move between page s within a set of SENTRY
transaction screens.
1.
Af t er t he SENTRY tran sact ion retu rns a screen to your t ermi nal
and the message MORE PAGES TO FOLLOW is displayed at the bottom
o f the scree n:
CLEAR the screen and key one of the following PAGE Commands :
2.
TO MOVE TO A SPECIFIC PAGE IN THE SET:
Key PAGE,S , SPECIFIC PAGE NUMBER TO BE DISPLAYED and ENTER.
EXAMPLE : PAGE , S , 5 wil l d isp lay the 5th page in t h e set .
3.
TO SKIP FORWARD A CERTAIN NUMBER OF PAGES IN THE SET :
Key PAGE , N,NUMBER OF PAGES TO SKIP and ENTER .
EXAMPLE : PAGE , N,4 if page 2 is d isplayed and you want to skip
forward t o Page 6 .
4.
TO SKIP BACKWARD A CERTAIN NUMBER OF PAGES IN THE SET:
Key PAGE,P,NUMBER OF PAGES TO SKIP BACKWARD and ENTER.
EXAMPLE: PAGE , P , 6 if page 9 i s d i sp l ayed a n d you want to s kip
backward to Page 3 .
5.
Certain keyboa rd f u nction keys l et you perform p age commands :
(b)(?)(E)
(b)(7)(F)
Go to t h e first page of the SENTRY queue .
Go to t h e current or l ast scr een you had whether i t was a
single screen or part of a set . Use when you cl ear t he
screen b y mistake .
Go to t h e l ast page of t he SENTRY queue.
Erase any sc r eens held i n t h e SENTRY queue.
Exit out of SENTRY .
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TRANSACTION GUIDE
Inmate Information
LOCATE INMATE
USING REGISTER NUMBER
USING FBI NUMBER
US ING SOCIAL SECURITY NUMBER
USING ALIEN NUMBER
USING NAME , ALIAS, NICKNAME
PP44,REG NO
PP44,FBI NO , FBI
PP44 , SSN , SSN
PP44,INS NO , INS
PPSS
PPSE
PPES
ASSIGNMENTS CURRENT
HISTORY
PPEE
I PP44
b)(7)(E);
h\/7\/ F \
PP37
CALLOUTS - ADD
CHANGE
(b)(7)(E);
(b)(7)(F)
CIT IZENSHI P
(b)(7)(E);
(b )(7)(F )
I
I
(b)(7)(E);
(b)(7)(F)
I 02 REMARKS
(b)(7)(E);
I
CLEARANCE AUTHORIZATION
CUSTODY CLASSIFICATION BP338
/h\17\/F \
DATE OF BIRTH
PP44
DESIGNATION
PPG0
DISCIPLINE CHRONOLOGICAL RECORD
PD15
EDUCATION INFORMATION
PEED
I DENT IFI CAT I ON NUMBERS
PP89
I NST I TUTI ON HISTORY
PP37,REG NO , ARS
LOAD DATA
(b)(7)(E);
NICKNAME, ALIAS, COMMITTED NAME
PP74
OFFENSE/CHARGE SUMMARY
PP44 - 03 REMARKS
PAROLE ELIGIBILITY DATE
PAROLE HEARING DATE
PP44
PHYSICAL DESCRIPTION
rb)(7)(E)
PUBLIC INFORMATION
PPPI
QUARTERS HISTORY
PP37,REG NO , QTR
RELEASE DATE - PROJECTED
RELEASE ME THOD - PROJECTED
PP44
RES I DENCE
PP41
SECURITY/DESIGNATION BP33 7
PPG0
SENTENCE DATA CURRENT
PPPI
TRANSFER REASONS
PP37,REG NO , ARS , DIS l(~)(~)(E) :
I
/ h \/7 \/ ~ \
1
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UNIT HISTORY
PP37,REG NO , UNT
WORK DETAIL HISTORY
PP37,REG NO , WRK
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Institution Population
INSTITUTION COUNT
(b)(7)(E);
(b)(7)(F)
CASELOAD
CUSTODY
QUARTERS COUNT
RACIAL COUNT
SECURITY COUNT
SEX
TYPE OF ADMITTED INMATES
DES I GNATED I NMATES
HOLDOVERS
INS INMATES
WORK DETAILS
ALL
FOOD SERVICE
MECHANICAL SERVICE
UNI COR
UNASSIGNED/IDLE/ETC .
ADMI SSIONS & RELEASES
TODAY
SPECIFIC DATE
CALLOUTS
TODAY
TOMORROW
cccs AVAILABLE
INDIVIDUAL CCM
REGION
AGENCY
b)(7)(E); (b)(7)(F)
b)(7)(E); (b)(7)(F)
PP38
PP38
(b)(7)(E
);
(b)(7)(F
(b)(7)(E);
(b )(7)(F)
ARS EQ ALL
ARS EQ ALL
Key date
CAL EQ ALL
F
FACL EQ CMS
REGN EQ NCR
AGEN EQ BOP
DES I GNATED POPULATION
(b)(7)(E
PIPELINE - NUMBER OF INMATES
EN ROUTE
(b)(7)(F)
POPULATION REPORT
PP80
PRINT CALLOUT/CHANGE SHEET
b)(7)(E
QUARTERS CHANGES TODAY
PP38,QTR
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DIRECTORY
DIRECTORY
DIRECTORY
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SINGLE
SINGLE PRINT
SPECIFIC/MULTIPLE
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(b)(7)(E)
(b)(7)(F)
Property
COST CENTER PROPERTY
b)(7)(E);
b)/7)/F)
PROFI LE I ND I VIDUAL ITEM
PAP7
REAL ESTATE PROPERTY
(b)(7)(E);
/b)l7)/F)
REAL ESTATE INDIVIDUAL ITEM
PAR7
I
I
Sentence Data
DETAINERS , NOTIFY , ETC .
PSCD,REG NO
GOOD TIME
PSDE,REG NO , ALL
STATUTORY GOOD TIME
PSSD,REG NO , ALL
GOOD TIME WHICH CAN BE FORFE I TED
l(b)(7)(E); (b)(7)(F)
JAIL CREDIT , INOPERATIVE TIME
PSDI,REG NO , 010
JUDGE , COURT , FINES, DATE OF
SENTENCE
PSDJ,REG NO , ALL
OFFENSE , LENGTH OF SENTENCE
PSDO,REG NO , 101, ALL
PAROLE INFORMATI ON
PSDH,REG NO , ALL
PRINT SENTENCE COMPUTATION
PSCH,REG NO ,ALL, Y,Y,PRT
PRINT GOOD TIME - FORM 20
PSGD,REG NO , ALL , PRT
SATISFACTION
IS SENTENCE COMPLETE?
DAYS REMAINI NG TO FULL TERM
PSDR,REG NO , ALL
PSDR,REG NO ,ALL
SENTENCE COMPUTATION
CURRENT
PRIOR
PSDS,REG NO , ALL
PSDP,REG NO
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HISTORY OF SENTRY
What is SENTRY?
SENTRY is the on-line information system used by the Bureau of Prisons
to provide mos t of its operational and management information
r equirements . SENTRY i s not an acron ym but is t h e gener ic name o f t h e
system . The system cur rentl y encomp asses inma t e data, property
management information , a l egal reference system, and a gen e ralized
report system . The SENTRY nation-wide electronic mai l system has been
r e p laced by t he Novel l GroupWi se mail system.
How SENTRY Began
The i dea for SENTRY emerged in 1 974 when t h e Bureau wan ted to begin
using state- of - t h e - art te chnology to provide more time l y and
operat i on a l data f or the line staff who were responsibl e f o r the d ata
input to our batch system, the I nmate Informat i o n System .
The Information Systems Staff conducted a preliminary revi ew which
ind icated t h at an on-l ine sys t em would so l ve many of our i nformation
needs and that an on-line sys tem s hou l d b e p u rsued .
A permanent task force was establ i s h ed to d irect the project . Thi s
group of persons wi t h a h igh l evel of f ie l d e xpe ri ence in a variety o f
operational assignments played a s ign ificant ro l e i n t h e technical
design . They documented the current p rocesses , val idate d the
cost/benefit statistics , and established credibility with t he field
e mployees and managers .
Subsequently, work began on t he technical design , hardware and
software selection , computer programming , and system test i ng . Thi s
cu l minate d with the ini tia l install ation o f h ardware and the p i lot
t esting at Petersburg Fe dera l Correct iona l I n sti t ution i n the Spring
of 1 978 . By the Spring of 1 981 , each institution was operational with
at least one on- l i ne terminal .
Full impl ementation of mul ti terminals a t a l l Bu r eau o f Pri son s facilit i es was compl eted in t h e
Fa l l o f 1983 .
Tod ay , t h ere are over 1 0 , 000 termi nals i n stal l ed in a ll Bureau
facili t ies , in t h e Uni ted States Parole Commission , in a number of US
Marsh als Offices, US Attorneys Offices, US Pr obati on Of fices,
Immi gration and Nationa liz at ion Service , Drug Enforceme n t Age ncy , and
other Department of Justice Offices .
How SENTRY Grew
The Population Monitoring Module was first . Its function is to
i dentify the inmate population and to keep track of inmate movements
from fa ci l i ty to fa ci l i ty and all inmate assignment s , such as custody ,
secur i ty leve l, work detai l, quarters, uni t , case manag er, and
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cou nse l or.
Severa l categories o f inmate assignments h ave b een added.
The scope of t his module h as been expanded many t imes, to i nclude :
The inmate ident if ication numbers in March , 1 985 ; con t ract profile
data i n Jul y , 1987, automatic state bi l ling in October , 198 7,
e d ucat ion data in October , 1987 .
The Cen tral Inmate Monitoring Module was added in August of 1 98 1 . I t
records data on inmates who h ave special supervision needs or t hose
who n eed to be separated fr om oth er inmates in t h e federa l system .
The Property Management System was imp lemented in August of 1 98 1 .
This module keeps track of property and automatica l ly computes
depr ec iat i on o f a ll Federa l Prison System c a p i t a lized property . This
system was expand ed in Oc tob er, 1999 , to i nclude r eal estat e property .
The Sentence Monitoring Module was i n troduced with t h e impl ementat i on
of the independent sente n ce and good t i me computat i on s in August of
1982 .
This capabi li ty was increased wi t h the a d dition o f the !IS BPS
Sen tence Computation i n July of 1 983 .
I n 1985 , t he next p has e was
added to provide the automatic cal culation of t h e majority of
sentences , a new Automated Senten ce Comp utation and Fo rm 20 , good t ime
accou nting , and release and parole heari ng lists . The Comprehens i ve
Crime Control Act enhan cements were added in December , 1 987 .
The Legal Referen ce System was added i n Septembe r of 1 982 to main t ain
pub li s h e d case ci tations , legal research , memos, lett ers, p leadings
and briefs that are of special interest t o the Bu reau of Prisons .
A
Li tigation Tracking Sys tem was added to this module in February of
198 4.
The Interface of t h e Inmate Information System (!IS) into SENTRY
occurred in July of 1 983. With this , SENTRY began co ll ecting t he I IS
BP l Admission, BP2 Re l e ase and BP3 Populat i on Summary data, and t he
Sentence, Personal History , and Heal t h Re lated data. Subsequently ,
t he Heal t h data was eliminated in 1985 , and t he Sen tence data was
incorporated i nto t h e Sentence Moni t oring Modul e the same year . The
need to manua ll y enter t h e BP-1 /2/3 data was e l iminated in October of
1991 .
The Electron ic Mai l Sys tem Module was i mpl emented i n July of 1983 .
Th i s system a ll owed you to create, sto r e and route messages to t h e
staff at a ny SENTRY faci lity . The security was con trol l ed b y
passwords .
In 1 998 , t h e SENTRY electronic mail system was rep laced by
the Novell GroupWise mai l system . A limited version of the ol d EMS
ex ists onl y as an o n-line r efe r e n ce .
The Designation Modu l e was i nitially int roduced in July of 1 983 t o aid
in t h e process of assigning inmates to t h e vari ous i n stitutions . The
scope was e xpanded i n 1 98 5, t o inc l ude c omp lete securi ty and
designation process .
In 1986 , the Cus tody Class i fication data was
added .
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Admi ni strat ive Re me d y Modu l e was added to SENTRY in 1990 . A
Di scipl ine Module , to i nclude Incident Reporti ng , was added t h e same
year . The Generalized Report System was added in 1992 , and t h e
Educat ion Modu l e was a dded i n November of 19 93 .
SENTRY conti nues t o grow with t he Bureau's needs and r e qui rements .
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TH I S PAGE LE FT BLANK INTENT IONALLY.
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PPC1 - CONTRACT LOCATION PROFILE (CLP)
Display Contract Data for a Specific CCC Location
1.
Key PPCl,ASSIGNMENT and ENTER.
ASSIGNMENT:
Three or four-character LOC code or .---~
seven -charact er TDS assignment. See (b)(?)(E) for a
description of these codes and how t ey are
assigned.
2.
SENTRY will display t he data .
3 .
FOR A DESCRIPTION OF EACH FIELD: See (b)(?)(E);
4.
DISPLAY DATA FOR ANOTHER LOCATION: Key ASSIGNMENT and ENTER.
/ h\/ 7)(F\
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PPC1
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TH I S PAGE LE FT BLANK INTENT IONALLY.
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(b)(?)(E); (b)(?)(F)
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UPDATE CONTRACT LOCATION PROFILE (CLP)
Add, Replace, Move, Delete or Display CLP Data
NOTES:
•
New LOC codes are i ssued by your Regional Community
Corrections Admi ni strator .
The Assignment for Transitional Drug Service (TDS) providers
are issued by your Regiona l Transitional Drug Abuse
Treatment Coordin ator (TDATC) .
To add or move a LOC assignment , you mus t contact the OIS
Fiel d Services Staff and request a DST assignment update .
FUNCTIONS
(b)(7)(E);
(b)(7)(F)
Add
Replace
Move a Location from
one CCM to another
Delete
Displ ay
Add a Contract
1.
Key b)(?)(E); nd ENTER. SENTRY will return a screen .
2.
Key the fol l owing data , as required , and ENTER.
b)(7)(F)
FUNCTION:
ADD
ASSIGNMENT:
Three or four-character LOC code or seven-character
TDS assignme n t .
The TDS assignment must be keyed as fol l ows :
Position 1-3 - TDS
Position 4
- Code for your Region
0 - Mid-Atlantic
3 - South Central
1 - North Central
4 - Southeast
2 - North east
5 - Western
Position 5-7 - Unique three-character code
assigned by the Regional TDATC .
CURRENT FACILITY :
Defau l ts to facility code for the responsible
CCM . For TDS, it shou ld be t he fac i lity code f or
the CCM Office where the TDS provider is located .
b )(7)(E); (b )(7)(F)
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CONTRACT:
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Pa g e 24
Y - Yes for contract location .
N - No for non-cont ract location .
D - TDS provider.
Defau l ts to Y.
NEW FACILITY :
Cannot be keyed for ADD funct i on.
GROUP CODE:
Must be keyed and a Location Categor y Group Cod e .
QUOTA:
•
•
•
MAX CAP:
•
•
For CCM Locat ions , quota is capacity for federal inmates
wi t hout consideration for plus 2 5 per cen t .
For TDS provid e rs , t h e quota i s the antic i pated year ly usage
speci f ied in t h e cont ract.
Must be keyed.
For CCM Locations , the total number of beds available .
Must b e keyed .
DESCRIPTION :
•
Name of t h e loca tion, e . g ., Harden County J a i l .
•
Mus t be keyed .
Remaining fields should be keyed EXCEPT if N was keyed in CONTRACT.
CONTRACTOR NAME :
Name o f enti t y with which contract or TDS provi der is
negotiated .
•
Must be keyed - 30 position field .
DAILY CST:
•
Da i ly rate - per d i em - for the contract , e .g ., 3 5 . 00 .
Decimal ind i cating cents mus t be keyed, e . g . , 35 . 00 , 45 . 75 ,
etc .
•
Must be keyed .
CONTRACT NO: Six-position field . Mu st be keyed .
Position 1 mu s t b e one of these c o des :
C Competitive Contract .
I IGA - I nter- Governmental Agreement .
M US Marshals Pigg y-Back .
O Purchase Order .
Probation Piggy-Back.
P U Memorandum of Unde r standing wi t h Federa l
Probation - Home Confi n e me n t Onl y .
•
Positions 2-6: Contract Number . Leading zeros must be
keyed ,
e . g . , Contract J-100-C-0137 mus t be keyed as C00137 .
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CONTRACT AMOUNT:
•
Tot al dol l ar a mount aut horized for t h e life of t h e cont ract
o r p u rch ase ord e r o r TDS , i nc l u d ing option yea rs .
•
Commas and decimals i ndi cat i ng cents mus t be keyed , e . g .,
234 , 000 . 3 5; 1 , 698 . 62 ; e t c .
SEX: Mus t b e keyed and one of these :
M - Male
F - Fe male
B - Both Sexes
ACCREDITED: Must b e keyed a nd o ne of these :
Y
Yes , cont ract or has documen ted accreditat ion by t he
Commission o n Accreditat ion for Correct ions .
No , n ot accr e di ted , incl udes those i n process .
N
NOTE : TDS provi ders wi t h a group code start i n g with FF are
all e xpecte d t o b e N.
USE : Cannot be keyed .
STATUS:
Quota automatica lly deter mined b y SENTRY:
For CCM Locations :
MAJ - 3 1 p l us .
MOD - Betwee n 1 6- 30 .
MIN - Between 0- 15 .
For TDS Providers :
MAJ - 1 00 plus per year .
MOD - 5 0- 99 per year.
MIN - 4 9 or l e ss p er year .
Must b e keyed a nd o ne of these :
A
Acti ve . Cont ract to us e the LOC or TDS i s in effect
and h as n o t reach e d the expirat ion date.
I
Ina c tive . Con t ract o r TDS h a s expi red o r h a s b ee n
t erminated .
NOTE: SENTRY a dmissions should be d o ne only on act i ve
l ocat ions .
STREET:
•
•
Street address f o r cont ract LOC or TDS .
Must b e keyed a nd c an b e any combi n a tion o f keyboa r d
characte rs e xce p t ***
CITY :
•
•
City wh ere contract faci l ity or TDS i s l ocated .
Must be keyed and can be a n y combination of keyboard
char act e r s e x cept***
COUNTY:
•
•
Count y wh ere cont r a c t f aci l i t y o r TDS i s l ocat ed .
Mus t be keye d and can b e a n y combinat ion of keyboard
charact ers except * **
Key UNK i f county i s unknown.
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STATE:
Must be keyed and State/Possession Code .
ZIP:
Must be keyed and val id US Zip Code .
Cannot be all zeros or all nines.
COJ:
Must be keyed and Court of Jurisdiction Code .
PHONE:
Tel ephone number for Contract Location .
Format XXX- XXX- XXXX.
I f keyed, Area Code and hyphens must
be keyed.
EFFECTIVE DATE: Date contract or agreeme n t is effective.
The effective date that a ppea rs on the contract or purchase
order or TDS. This date does not change.
•
For US Mars h a l s and other agency contracts , the effective
date of t he other agency's contr act is used .
•
For BOP purchase orders , the date is usually the first day
of the fiscal year but may be l ater .
•
Must be keyed and a val id SENTRY date .
Can be i n the future.
EXPIRATION DATE: Date con tract expires .
•
The expiration date t hat a ppea rs on t he contract agreement
or purchase order , incl uding any extension that may h ave
been i ssu ed .
Fo r BOP purchase orders , may not be later than the last day
of the fiscal year in which t he purchase order is effective .
•
For US Marshals or other agency agreements , key that
agency ' s contract expi ration date or , if there is non e as in
t he case of US Marshals IGAs , key NONE .
Must be keyed and a valid SENTRY date or NONE .
OPTION DATE: Date when opt i on years begins .
•
Key when a future option year exists for the contract .
•
I f keyed, must be a val id SENTRY date in the f ut ure.
•
Cannot be le ss than EFFECTIVE DATE .
Cannot be greater than EXPIRATION DATE .
RCA DATE: Dat e of reques t for cont ract action.
•
Key when an RCA must occur , e . g. , to exercise an option year
or to request a n ew contract.
I f keyed, must be a val id SENTRY date i n the f ut u re .
Must be 12 or more months less than date keyed in EXPIRATION
DATE.
INSP REQD: I nspection r equired .
•
Must be keyed and o ne of the f ollowi ng .
Yes , if contract STATUS is A and f ederal o f fenders are
Y =
routinel y or currentl y confined in the l ocation or
involved in TDS .
N
No , if contract STATUS is I or if con tract STATUS i s A
and n o federal off enders are confi ned o r expected in
t he near future and/or no one is involved in TDS .
•
Cannot be N if offenders currently confined.
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LAST INSP DATE:
•
Date of contract l ast inspect i on , i.e . , fu l l monitoring
and/or offi ce monitori ng f o r TDS providers .
I f keyed, must be val id SENTRY date .
•
Cannot be in the futu re .
PROJ INSP DATE:
•
Date of n ext required inspection , i.e ., fu l l monitoring
and/or offi ce monitori ng f o r TDS providers .
I f keyed, must be val id SENTRY date .
•
Must be keyed if INSP REQD is Y.
•
Must b e keyed and in the future if STATUS is A .
Cannot be keyed i f INSP REQD i s N.
•
SUSP INSP DATE:
Date t h e determination was made t h at i nspect ions are not
required because a contract or TDS was te rminated/expired or
there are no inmates at the location , no inmates receivin g
Trans i tiona l Drug servi ces t h e r e , and non e are ant i cipated .
I f keyed, must b e val id SENTRY date.
Must be keyed if INSP REQD is N.
•
Should be keyed if STATUS is I.
•
Cannot be keyed i f PROJ I NSP DATE keyed.
•
Cannot b e less than LAST I NS P DATE .
•
Cannot be keyed if there are inmates admitted to the
location .
INT REV DATE: Date of unannou nce d inte rim r eview .
•
I f keyed, mus t be a val id SENTRY date in the f ut ure .
Must be keyed if INSP REQD is Y.
•
•
Cannot be greater than EXPIRATION DATE .
•
Cannot be l ess t h an LAST INSP DATE .
REMARKS:
•
Narra t ive comments about the contract docume n t or t h e
location . Can be any comb ination of keyboard charact ers
except***
Move a Contract Location from One CCM to Another
1.
Key (b
(b)(?)(E);
SSIGNMENT and ENTER • SENTRY wil l d isplay t h e d ata .
)(7)(F)
ASSIGNMENT:
Thr ee or f our- c haracter LOC Cod e or sevencharacter TDS assignment .
2.
Key MOV in FUNCTION.
Key Facil i ty Code f o r gain ing CCM in NEW FACILITY f ie l d.
ENTER.
3.
SENTRY will move the responsibi l ity of the contract l ocat ion from
the current CCM to t h e one keyed.
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NOTES:
•
•
To move a LOC, you must contact the OIS Field Services Staff
and reques t a DST ass i gnment update .
Either the gaining or losing CCM can move the contract .
Inmates firs t must be released .
(b)(7)(E);
orksheets wil l exist for both CCM facil i ties .
(b)(7)(F)
Replace Contract Data
1.
Key t~:'.: :'.~: rsSIGNMENT and ENTER. SENTRY will display the data .
ASSIGNMENT:
Th ree or f our-character LOC code or sevencharacter TDS assignment.
2.
Key REP in FUNCTION, key the changes and ENTER.
3.
SENTRY will display t he data as it now appears .
Delete a Contract Location
1.
Key(b)(?)(E); SSIGNMENT and ENTER. SENTRY will disp lay the data .
(b)(7)(F)
ASSIGNMENT:
Three or f our-charact er LOC Code or sevencharacter TDS assignment.
2.
Key DEL in FUNCTION and ENTER.
3.
SENTRY will delete the location and return the contract location
screen .
NOTES:
•
•
•
To de l ete a LOC , you must contact t he OIS Fiel d Services
Staff .
A contract l ocation cannot be del eted if there are any
inmates in admission status.
To el i minate the contract from the r eports, use the REP
func t ion and change t he STATUS to inactive .
If a contract is deleted, all in formation on the(b)(?)(E); i s
also del eted .
(b)(?)(F)
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(b)(7)(E);
(b)(7)(F)
7/ 1 0/2000
Pa g e 29
CONTRACT REPORTS
FUNCTIONS
DI S PRT CEN C-P -
Displ ay Report
Pr int Re port
Displ a y Cen sus
Pr int Census
Display or Print a Contract Report or Census of CLP Data
1.
Key (b)(?)(E) and ENTER.
2.
REPORT: Key t h e fo ll owi ng fi elds and ENTER.
description of e ach fie l d is lis ted below .
FUNCTION:
ORGANIZATION :
STD REPT :
3.
SENTRY will return th
b)(7)(E);
b)(7)(F)
screen.
A
DIS or PRT
Organizati on to be search e d.
DIRECTORY , INSPECTION or STATUS
FOR A SPECIFIC REPORT: Key t h e required data as describ ed below
and ENTER.
Description of Each Field
FUNCTION: See box a t top of t his page.
ORGANIZATION: Consists of three fie l ds : XXXX EQ XXX .
See next chart .
ORGANIZATION FIELDS
FIRST
FACL
SECOND
EQ
THIRD
Faci l ity Code , e . g ., CMS , CBN, CBR, etc .
REGN
EQ
Region or District Code , e . g ., MXR, NCR , NER,
SCR , SER, o r WXR
AGEN
EQ
BOP or USM
DEPT
EQ
DOJ
EXAMPLES:
FACL EQ CMS
REGN EQ NCR
AGEN EQ BOP
b )(7)(E); (b )(7)(F)
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SEQUENCE:
7/ 1 0/2000
Pa g e 30
To define how you want the i nforma tion sorted .
must be one or combin ation of t h e t h ese :
A
Agency .
Reg i on .
R
Facili ty .
F
Number 1 - 7 . Co rresponds to number of COLUMN.
DIS and PRT .
STD REPT :
Key on l y to produ ce a STANDARD REPORT .
one of these:
I f keyed,
Use only with
I f keyed, must be
DIRECTORY:
Directory sorted i n alphabetical order b y
name of the Location .
INSPECTION:
I nspection data sorted in a lpha b etica l order by
na me of the Location.
STATUS:
Status report sorted i n alpha betica l order b y
locat i o n code .
NOTE:
On ly active c ontracts are inclu ded on Standard
Reports unless i nactive contracts are specified
as a condition . See t h e l(b)(7)(E); ~ondi tion Codes .
/b\/7\/ F)
NEW PAGES:
•
•
To specify when you want a new page on the report.
If keyed, must match one of the characters i n SEQUENCE.
If blank, standard pri nter and scree n page breaks are used .
COLUMNS :
To i ndicate in format ion you want displayed on r eport.
If keyed, must be a ~~/\D\~/: Folumn Cod e .
Canno t be us ed with CEN or C-P functions .
Use t o chan ge sort sequen ce on Standard Rep orts .
CONDITIONS:
•
To identify add itional conditions t h at a contract l ocation
must meet to b e se l ected f o r the report.
Each condition has thr ee fie lds : XXXX XX XXXXXXXXXX,
FIRST FIELD :
SECOND FIELD :
THIRD FIELD :
Any j(b)(?)(E):lcondi tion Code .
EQ - Equal to .
NE - Not equal to .
LT - Less than .
LE - Less t han or equal to .
GT - Greater than .
GE - Greater t h an o r equal to .
Any j(b)(7)(E); ~ondi tion Code corresponding to the code
keyed in t he first field .
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T5802 . 02
EXAMPLE:
7/ 1 0/2000
Page 31
QUOT LE 9 keyed as a CONDIT I ON will l ist al l cont ract s
wi t h q u otas of 9 offenders or l ess .
DISCUSSION OF CONDITIONS:
There are three sets of COND I TIONS across and ten down i n
each row .
•
There are two types o f condit i ons :
AND :
A contract mus t meet ALL of the conditions lis t ed down
t o be included on the report .
OR:
A con tract location must meet ONE of the cond i tions
l isted across in t h e COND I TI ON GROUPS to be i nc l uded
on the report .
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(b)(7 )(E);
(b)(7)(F)
7/ 1 0/2000
Pa ge 32
Codes for Columns
ACCREDITED - Y/N
ACCR
Description - Location
ACTIVE STATUS
INDICATOR A/I
ACTI
ASSIGNMENT - LOC CODE
ASSN
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
LAST 10 CHARACTERS
ASDl
ASD2
ASD3
GROUP CODE
ASGP
INSPECTION REQUIRED Y/N
INRQ
INTERI M REVIEW DATE
INRD
CITY
FIRST 10 CHARACTERS
LAST 5 CHARACTERS
CITl
CIT2
Contract
NUMBER , INCLUDING TYPE
CNR
Location
TYPE - C/I/M/O/P/U
CNRI
ASSIGNMENT - LOC CODE
ASSN
AWARD DATE
CNAA
DESCRIPTION
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
LAST 1 0 CHARACTERS
ASDl
ASD2
ASD3
MAXIMUM CAPACITY
MAXC
CONTRACTOR NAME
FI RST 1 0 CHARACTERS
NEXT 1 0 CHARACTERS
LAST 10 CHARACTERS
CNMl
CNM2
CNM3
COUNTY
FIRST 10 CHARACTERS
LAST 10 CHARACTERS
OPTION DATE
OPTD
CNYl
CNY2
PHONE AREA CODE
PHOA
COURT OF JURISDICTION
COJ
PHONE NUMBER
PHON
COST OF BEDS PACE-PER
DIEM
COST
QUOTA
QUOT
REQUEST FOR CONTRACT
ACTION DATE
RCAD
SEX - F/M/B
SEX
STATE
STTE
STREET
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
LAST 10 CHARACTERS
STRl
STR2
STR3
USE - MAJ/MOD/MIN
USAG
ZIP CODE
ZIPC
Dates
EFFECTIVE DATE OF
CONTRACT
EFFD
EXPIRATION DATE OF
CONTRACT
EXPO
INTERIM REVIEW DATE
INRD
LAST I NSPECTI ON DATE
LIND
OPTION DATE
OPTD
PROJECTED INSPECTION
DATE
PINO
REQUEST FOR CONTRACT
ACTION DATE
RCAD
SUSPENDED INSPECTION
DATE
SINO
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l
(b)(?)(E):
(b)(7)(F)
7/ 1 0/2000
Page 33
leond·t·1 10n codes
The Second Field Must be One of These:
EQ - EQUAL TO
NOT EQUAL TO
LT - LESS THAN
LE - LESS THAN OR EQUAL TO
GT - GREATER THAN
GE - GREATER THAN OR EQUAL TO
NE -
If First Field is this Code
Third Field Must be One of These
Accredited
ACCR
y -
Active Status Ind icator
ACT!
A - Active or I - Inactive
Assignment Location Code
ASSN
3-4 Character Location Code or
7-Character Assignment for TDS
Contracts
City
Fi rst 10 Characters
Last 5 Charact ers
CI Tl
CIT2
Any Name
Any Name
Con tract Number
CNR
Contract Number
Contract Type
CNRI
Competitive Contract
I - IGA
M - US Marshals Piggy-Back
0 - Purchase Order
p - Probat ion Piggy-Back
u - Memorandum of Understanding
with Federal Proba t ion - Home
Confinement Only
Contract Award Amou nt
CNAA
Tota l Contract Award Amou nt
Contractor Name
Fi rst 10 Charact ers
Next 10 Characters
Last 10 Characters
CNMl
CNM2
CNM3
Any Name
Any Name
Any Name
County
First 10 Characters
Last 10 Characters
CNYl
CNY2
Any Name
Any Name
Court of Jurisdict ion
COJ
Court of Jurisdiction Code
Cost of Bedspace Per Diem
COST
Any Number 01-999999999
Effect ive Date of Contract
EFFD
Valid SENTRY Date
Expi rati on Date of
Contract
EXPO
Valid SENTRY Date
Yes or N - No
Dates
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Interim Review Date
INRD
Valid SENTRY Date
Last I n spection Dat e
LIND
Valid SENTRY DATE
Opt i on Date
OPTD
Val id SENTRY Date
Projected Inspection Date
PI NO
Val id SENTRY Date
Request for Contract
Action Date
RCAD
Valid SENTRY Date
Suspended Inspection Date
SINO
Valid SENTRY Date
- LOC Code
ASSN
3 or 4-Charact er Loca ti o n Code or
7-Character Assignment for TDS
Contracts
Description
First 10 Characters
Next 10 Characters
Last 10 Charact ers
ASDl
ASD2
ASD3
Any Name
Any Name
Any Name
Group Code
ASGP
4 - digit Locati on Categor y Gr oup
Code . Use asterisks as wi ldcards
if only portion keyed - Example :
*R** would show all residential
programs regardless of type .
I nspection Required
INRQ
Y = Yes or N = No
Option Date
OPTD
Valid SENTRY Date
Phone Area Code
PHOA
3-digit Area Code
Phone Number
PHON
Te l ephone Number , i nc l uding
hyphen , e . g . , 222-1111
Quota
QUOT
Any Number
Request for Contract
Act i on Date
RCAD
Val id SENTRY Date
Sex
SEX
F = Female , M = Male , or B =
Both .
State
STTE
State/Possession Code
Use
USAG
MAJ - Major
Location
Ass i gnment
MOD - Moderate
MIN - Min or
Zip Code
ZIPC
Zip Code
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(b)(7)(E);
(b)(7)(F)
7/ 1 0/2000
Pa g e 35
CONTRACT FACILITY WORKSHEET
FUNCTIONS
DIS - Display
PRT - Print
LST - List
Display or Print a Contract Worksheet
1.
Key (b)(?)(E DIS or PRT, ,ASSIGNMENT and ENTER.
);
o r (b)(7)(F
Key)
DIS or PRT,EFFECTIVE DATE,ASSIGNMENT and ENTER
EFFECTIVE DATE:
•
Defau lts to current date.
•
Cannot be a date in the future .
•
Cannot be g r eate r t h an o ne yea r pri or to the current mo n th .
Entry i mpl ies from the b eginnin g of t h e month through the
EFFECTIVE DATE .
•
Format may be either MM-DD-YYYY or MM-YYYY .
ASSIGNMENT:
•
I f a Contract, 3 or 4 - c h aracte r location code , e .g., ~b)(?)(I
l\~/\D\~/;
etc .
I f a Non-Cont ract, 1 -10 character location code , e . g ., l(b)(7)(EI
l(b)(7)(E);
~ etc .
•
ALL - val id on l y if FUNCT ION i s PRT.
Pr ints a l l contract
worksheets.
I,
2.
SENTRY wi ll return t h e worksh eet screen .
as required , and ENTER.
Key t h e remaining data ,
DAILY COST: Do l l ar a mount charged dail y for each inmate .
•
If a Contract , d e faults t o DAILY COST d e fi ned in CLP - PPCl
and l(~)(~)(E);
I f Non - Contract, defaul ts to zero .
May be chan ed to calculate onl y daily costs . Thi s does not
a ff ect t h e (b)(?)(E); (b)(?)(F)
ecord s i n SENTRY.
I
ZEROS(?) :
Leave b lank for DIS and PRT.
CCM FACILITY : Defaults to faci l ity code f o r the r espons i b l e CCM.
FMT:
1.
2.
Format d isp lay . Val i d o nl y for DI S function .
Key D f o r Deta i l o r S f o r Summar y of Manday Totals .
Defaults to D.
(b)(7)(E); (b)(7)(F)
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3.
SENTRY wi ll d i splay or p ri nt the worksheet you r equested .
4.
TO PAGE FORWARD OR BACKWARD ON THE DISPLAYED WORKSHEET:
Key N for next page or P for prior page in NEXT/PRIOR and ENTER .
Display List of Contract Assignments
1.
Key (b)(7)(E) LST, , , CCM FACILITY CODE and ENTER
~:y
(b)(?)(F) LST , EFFECTIVE
or
Key
DATE, , CCM FACILITY CODE and ENTER
LST , EFFECTIVE DATE,ZEROS,CCM FACILITY CODE and ENTER.
EFFECTIVE DATE:
1)
2)
3)
4)
5)
ZEROS(?):
Y
N
Defau lts t o current date .
Cannot be a date i n the future .
Cannot be g r eate r t han one year
prior to t h e current month .
Entry implies from the beginning
of t h e mont h through the
EFFECTI VE DATE .
Format may b e e i t h er MM-DD-YYYY
or MM-YYYY .
Yes , only if you want to list a ll locations
wheth er or not a n y i nmates are assigned .
No , on l y i f you want to list a l l l ocat ions where
inmates are assigned .
2.
SENTRY will return a li st of assignments.
3.
TO PRINT ONE OR MORE LOCATION LISTINGS FROM THE LST SCREEN:
Key PRT in the FUNCTION, key an X in front of t he desired
locat ions, and ENTER .
Description of Worksheet Fields
1.
NAME:
2.
REGISTER NUMBER:
3.
START DATE: E ffe ctive date on which the LOC ASSIGNMENT began or
the f i rst day of the month specifi ed in EFFECTIVE DATE .
4.
STOP DATE:
Effect ive date on which t he LOC ASSIGNMENT ended or
the ending da te of t h e worksheet as specified in EFFECTIVE DATE.
5.
ARS ASSIGNMENT:
Inmate's admission and /or release from the LOC
ASSIGNMENT as of t h e START/STOP DATE s hown .
I nmate ' s la st name and firs t
name.
Inmate's regis t er number .
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6.
DAYS: The accumulate d mandays from the START DATE through the
STOP DATE.
7.
ADJ DAYS : Adjusted days to ref l ect dai l y cost for t he current ARS
ASSIGNMENT .
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T5 80 2 . 02
7/ 1 0 / 2 000
Pa g e 3 8
Active ARS Assignments
ARS ASSGN
A- ADMI N
A-ADMIT
A-ADMIT 01
A- ADMIT 12
A- COM CON
A-DCOB
A-DES
A-HC SENT
A- HC SUPV
A-HLD
A-INS
A- MAT
A- PL MR
A- PL PAR
A-PL PROB
A-PRE
A- PRE JUV
A-REL CHNG
A-S TCONCUR
A- UNCOMMIT
A- USPC HRG
A-WANTED
NAMECHANGE
ABSCOND
ADM CHANGE
ADMI N REL
APPEAL
BAIL/BOND
CI V CNTMPT
CLEMENCY
COURT
CT DES PAR
DC RETURN
DCOB REL
DEATH
DEATH SENT
DEL
ESC TECH N
ESC TECH 0
ESCAPE
ESCORT TRP
EXP FT
EXP W/GT
FED WRI T
F I NES RESV
FT REL
FURL CRI
FURL CSP
FURL EDU
FURL LEG
FURL MED
ADM/REL
A
A
t hru
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
PART DAY FACTOR FULL DAY FACTOR
0
0
0
0
0
100
100
1 00
50
50
100
1 00
100
100
100
1 00
100
100
100
1 00
0
100
0
0
0
0
0
0
0
0
0
1 00
0
0
0
0
0
0
0
0
0
100
0
0
0
0
0
50
50
50
50
50
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0
100
100
1 00
50
50
100
1 00
100
100
100
1 00
100
100
100
1 00
0
100
0
0
0
0
0
0
0
0
0
1 00
0
0
0
0
0
0
0
0
0
100
0
0
0
0
0
50
50
50
50
50
SENTRY GENERAL US E TE CHNI CAL REFERENCE MANUAL
T5802 . 02
ARS ASSGN
FURL MEDE
FURL REC
FURL REL
FURL RLG
FURL soc
FURL TIES
FURL TR NC
FURL TRAIN
FURL TRANS
GCT REL
HLD REMOVE
HOSTRT CMP
IAD
INS REMOVE
LOCAL HOSP
MAND PAR
MAND REL
MAT REMOVE
MENT INCMP
OTHER ABS
PARDON
PC FOREIGN
PL MR
PL PAR
PL PROB
PL RELEASE
PRE OTHER
PRE REMOVE
PROB BOP
PROB CTC
PROBATION
RELEASE
RELEASE 0 1 t h ru
RELEASE 12
STATE PRIS
STATE WRIT
STDY CMPLT
SUPV REL
TEMP REM
TERM ORDER
TRANS SEG
TRANSFER
TREATY REL
TRTY TRANS
UNCOMT RMV
US DTH EXE
US RMV EXE
VACATED
WANTED FBI
WANTED USM
WK/OVRNT
3621E CMPL
40 4 6C CMPL
7/ 1 0/2000
Pa ge 39
ADM/REL
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
PART DAY FACTOR
50
50
50
50
50
50
0
50
0
0
0
0
0
0
50
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
FULL DAY FACTOR
50
50
50
50
50
50
0
50
0
0
0
0
0
0
50
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
R
R
R
R
R
R
R
R
R
R
R
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
100
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
100
0
0
R
R
R
R
R
R
R
R
R
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Page 40
Special Instructions
SENTRY wi ll adjust t h e DAI LY COST wh en comput i ng the worksheet for
inma t es with A-HC SENT or A-HC SUPV admiss i o n codes . No adj u stment is
made if the inmat e is admitted to a Horne Confi n emen t Contract Location
that has a Group Code of TH.
Correct a Worksheet
1.
Identify the erroneous entry , e . g ., an assignment start date/time
and stop date/ time .
Use PP37 and pri nt both the ARS and LOC Category assignment
hi stor i es for the i nmate.
2.
Determine which admission entry you need to begin wi th to correct
the i nformat ion .
I f the erroneous entry is the release
assignme n t date/t ime , t h e correcti on process must begi n wi t h the
precedi ng admi ss i on date and time .
HELPFUL HINTS:
6)
7)
3.
Write the correct information on
scrap paper and use it as a
gu i de . You cannot dupl icate
dates and times t hat a l ready
exist .
Double check t h e dates
and times t hat you want to use
with the h i story dates and times
t o prevent any f u rther mistakes .
All dates and times must be
chrono l ogical beginning with the
date and t i me of the entry from
where you start rebuildi ng the
histo r ies . The LOC Category
assignment of CORREC,..__...1....1.Ui___._.~ ed in
con· u nction with t he(b)(?)(E);
dmi t
/ h \/7 \/ ~ \
Assignment is t he only way
SENTRY wi ll al l ow backdating o f
any ARS or LOC ass i gnment.
Outline the steps you will take in correcting t he error in
SENTRY.
If the Inmate is Permanently Released or in Release Status
1.
Use
~~(\;(\;t
!ADMIT t he inmate for a release change using the code
~ after t h e last ARS entry .
Use a LOC
assignme nt o f ONASSG 1 permanent ly released or t he last LOC
assignment if temporarily released .
fb)(7)(E); (b)(7)(F)
2.
Use(b)(?)(E);
to administratively RELEASE the inmate using the code
/ h \/7 \/~ \
(b)(7)(E); (b)(7)(F)
aft er t he last ent ry .
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NOTE: These changes simpl y flag t h e i nmate histo r y to indicate
that an admi ni strative correct i on i s being made .
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Page 42
(b)(7)(E);
3.
Use (b)(7)(F) to ADMIT the inmate using the correct ARS admission
code ,
ate a nd time determi ned i n Step 2 . Th e LOC ass i g nment
mus t
be CORRECTION. The time must be two minutes after the origina l
entry time indicated on the PP37 Inmate History you printed .
4.
Use (b)(7)(F) o replace the CORRECTION LOC assignment with the
appr opriate LOC assignme n t . This ass i gnment shoul d be two
mi nut es a f ter the CORRECTION assignment .
5.
You may now continue rebui l ding any necessary LOC or ARS
assignme n ts through the final release .
(b)(7)(E);
If the Inmate is in Admission Status at your Facility
1.
Use (b)(?)(E); o RELEASE the inmate for admission change using the
code b)(7)(E); (b)(7)(F)
after the last admission entry .
2.
Use b)(7)(F) to ADMIT the inmate for a release change using the code
(b)(7)(E); (b)(7)(F)
after the last ARS ent ry .
3.
b)(7)(E);
to administrative l y RELEASE the inmate using the code
)
after the last ARS entry .
Us
(b)(7)
NOTE: This change simply flags the inmate history to indicate
that an admi ni stration correct i o n i s bein g made .
4.
i~ii;ii~r to ADMIT the inmate with the correct ARS admission code,
Us
date an
t i me de t ermined in Step 2 . The LOC assignment must b e
The time must be kb)(7)(E); (b)(7)(F) I after the original
entry time indicated on the PP37 Inmate History you printed .
CORRECTION.
5.
Us \~~\; ~\~( to replace the CORRECTION LOC assignment with the
...........~-~r~iate locat i on assignment.
This ass i g nment shou l d be l(b)(7) 1
after the CORRECTION assignment .
6.
You may now continue rebuilding any necessary LOC or ARS
assignme n ts through the final admi ssion .
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THIS PAGE LEFT BLANK INTENT I ONALLY .
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Pa g e 43
SENTRY GENERAL US E TECHNICAL REFERENC E MANUAL
T5802 . 02
7/ 1 0/2000
Pa g e 44
PPEE/PPES/PPSE/PPSS - NAME SEARCH
Locate an Inmate using the Name
Find an Inmate's Register Number using the Name
PPEE
Search by EXACT l as t name and EXACT firs t name .
Most efficient and fastest search, if you know the exact
name.
PPES
Search b y EXACT l ast name and SOUND-A-LIKE first name .
PPSE
Search by SOUND-A-LI KE las t n ame and EXACT first name .
PPSS
Search b y SOUND-A-LIKE last name a nd SOUND-A-LIKE f i rst
name. The broadest search. Use t h is code if you are
u nce rtain of the spel ling of the name . The search is
limited if you use t h e other codes or add oth er information ,
such as EXACT f i rst name , middl e name, r ace , etc .
The first E or S indicates LAST NAME .
The second E or S indicates FIRST NAME.
E =
EXACT NAME . SENTRY will r eturn only t hose names which are
character-for-character matches for the name you keyed .
S
SOUNDX or SOUND- A- LIKE NAME.
SENTRY will r eturn any name t h at
sounds like t h e name you keyed, e . g., if you key BROWN as the
l ast name , SENTRY wi l l return the names BROWN , BROWNE , BRAUN ,
etc .
b)(7)(E);
NOTE :
When the Name Search is invoked by th b)(7)(F) LOAD INMATE , a
LOAD fi eld wi l l appear at t h e top of the screen.
Do the Name Search
1.
Key TRANSACTION CODE , LAST NAME , FIRST NAME OR INITIAL , UNK and
ENTER.
2.
IF USING A NICKNAME : Key Nickname in the l ast name pos i tion .
3.
IF USING ALIAS : Key Alias the same as you wou ld a committed na me .
4.
IF THE NUMBER OF HITS IS BETWEEN 1 AND 75 :
l ist .
You will receive a
PPEE
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5.
7/ 1 0/2000
Pa ge 45
8)
Nicknames wi ll appear in the
LAST NAME area with an N to the
l eft of t he column . Aliases wil l
be indicated by an A.
9)
IF THE NAME OF THE INMATE YOU
ARE LOOKING FOR APPEARS ON THE
LIST : Key t h e register number in
t he REG NO field and ENTER.
SENTRY wi ll display the profi l e
for t hat i ndividual. The NAME
SEARCH is complete .
10 )
TO SEE THE PROFILE FOR EACH
INMATE ON THE LIST: ENTER to
display t he FIRST profi l e .
THEN : Page forward or backward
to see the other profiles .
IF THE NUMBER OF HITS IS MORE THAN 75: You mus t change data.
11 )
TO CONTINUE, you mus t give
SENTRY more information .
Move the cursor to any of the fields, change the data and/or
key new data and ENTER.
12 )
FOR DESCRIPTION OF EACH FIELD:
See the n ext section.
Description of Each Field
SOUNDX or EXACT:
REG NO:
Either one or both of these headings may be
changed to SOUNDX o r EXACT to c h ange the type of
search .
Key register number onl y when you wish to displ ay t h e
profile for a name on the list .
LAST NAME: Mus t be keyed .
FIRST NAME:
13 )
14 )
15)
If only one letter is keyed ,
SENTRY wi ll return al l first
names beginning wi th t h at
l etter .
If b l ank, inmate names with and
without f i rst names wil l be
returned, e . g ., Ni ckn ames ,
Aliases and compl ete names will
be returned .
Do not key if search ing for
Nic kname.
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T5 80 2 . 0 2
MIDDLE:
Middl e name
16 )
17 )
18 )
S:
Sex.
7/ 1 0 / 2 000
Pa g e 46
I f only one letter i s keyed,
SENTRY wi ll r e tur n i nma t e n a me s
with middle names b egi n n i ng with
that l etter .
I f NMI, NONE, o r NMN i s keyed ,
SENTRY wi ll retur n a l l n a me s
t hat do not have middle name s .
If blank , names wit h and wi t h o u t
middle n ames wi ll b e ret u rned .
M for Male or F for Female .
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R:
Race . Valid codes :
AGE +-2:
WB A I -
7/ 10 /2000
Pa ge 47
White
Black
As ian
American Indian
Age o f inmate .
I f age is keyed, SENTRY will se l ect inmat es
whose ages are equal to or plus or minus two years of t h e
age you keyed.
BIRTH DATE:
19 )
20)
21)
Any portion o f date may be keyed
- Month , Day or Year .
Any combination of Month/Day ,
Month /Year or Day/Year may be
keyed .
Leave the MM, DD or YYYY as is
when no date of birth is known
or wh en that portio n of the date
is unknown , e.g.,
10-DD-1950 , MM-10-1951 .
RSP OF:
Facil i ty responsible f or the i nmate . Cannot be keyed, b ut
if the institution is d isp layed because you searched only
your i nsti tution , you may blank out th i s fi eld a nd ENTER
again to search a ll o f SENTRY .
LOAD :
Appears onl y when t h e Name Search i s invoked as a result of
loading an inmate with (b)(7)(E);
ol l ow these steps if the LOAD
t h 17
' ,i1=,
fie ld i s displayed :
22)
IF NONE OF THE NAMES LISTED
MATCH THE INMATE YOU ARE
LOADING: Key Y and ENTER to
continue the LOAD process .
2 3)
IF ONE OF THE NAMES IS THE
SAME INMATE: The inmate is
already loaded and you
cannot continue wi th t h e
load process. CLEAR the
screen and us b)(7)(E);
o
h \/7\/t:'\
admit t h e i nmate usin g t h e
register number t hat was
displaye d on the NAME
SEARCH list .
How the Name Search is Performed when You Load an Inmate
1.
(b)(7)(E);
The NAME SEARCH is automatically performed when t he (b)(7)(F) µoad
Inmate transaction is keyed and entered.
24)
25)
All inmates in SENTRY wi ll be
searched.
SENTRY wi ll se l ect i nmates with
names that SOUND-A-LIKE t he
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26)
7/ 1 0/2000
Page 48
FIRST and LAST NAME you keyed
and who have the same RACE and
same BI RTH DATE as you keyed.
A diff erent date o f b i rth wil l
lead t o wrong informat ion .
Therefore , to be certain an
inmate is not in SENTRY , you
should do a PPSS before t he
b)(7)(E); (b)(7)(F)
2.
IF NO HITS ARE FOUND : SENTRY will return thel~lmi~r Admi t
screen .
Inmate
3.
IF ANY HITS ARE FOUND: SENTRY will return the NAME SEARCH Screen
listing the names. You can change t he data or d i splay an Inmate
Profi l e for one or al l names on the list. See t he previous
sect ion for complete i ns t ructions .
4.
IF ONE OF THE NAMES IS THE SAME INMATE YOU ARE LOADING: The
inmate is already loaded and you cannot con t inue with the Load
process. CLEAR the screen a n d us (b)(7)(E); o admi t the i nmate us i ng
the register number displayed on t:"_e_" -is .
5.
IF NONE OF THE NAMES LISTED MATCH THE INMATE YOU ARE LOADING: Key
Yi n the LOAD fie l d and ENTER to complete t h e Load process .
How the Name Search Works
1.
If you key ONLY LAST NAME:
Inmates with t h e EXACT or SOUND-ALI KE l ast name wi ll be return e d.
2.
If you key LAST NAME AND FIRST INITIAL: Inmates with the EXACT or
SOUND-A-LIKE las t name whose fir st name begin s with t he letter
you keyed wi ll be displayed .
3.
I f you key LAST NAME AND FIRST NAME: SENTRY f i rs t searches for
inmates with the EXACT or SOUND-A-LIKE last name and then
compares the f i rst name .
4.
If you key the MIDDLE NAME: The use of the middle name may be
mi sleading a nd restricts the name search . For example , i f the
name HARVEY BROWN is in SENTRY and you key HARVEY E . BROWN , you
will not find him because he does not have a middle initial of E
recorded i n SENTRY .
5.
DERIVATIVES OF FIRST NAME: The use of derivatives of a first name
restr i cts the search - use an i nit i al i nstead of a der i vat i ve
when possib l e .
For exampl e : If an inmate is in SENTRY as HARVEY
BROWN , and you key HERBIE BROWN , you will not find him because
HERBIE is a derivative of HERBERT not HARVEY .
If you key H
BROWN , you will find HERBIE BROWN.
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T5 80 2 . 0 2
(b)(7)(E);
(b)(7)(F)
7/ 1 0 / 2 000
Pa g e 49
- COUNT SHEET
Print or Display a Count Sheet
PRINT:
a n d ENTER
Ke y
~-~
DISPLAY:
Key
,, , , , DIS a nd ENTER
EXAMPLES
1.
COUNT OF I NST ITUT I ON USING 11 OR LESS OCT ASS I GNMENTS
PRINT:
DISPLAY :
2.
1.
Key !Cb>C?>CE>; Cb>C?>CF>
Key ICb>C?>CE>; Cb>C?>CF>
l and ENTER
DIS and ENTER
I,
COUNT FOR I NST I TUTI ON USING 1 2 OR MORE OCT ASS I GNMENTS ,
SUBSTITUTE YOUR OCT GROUP CODE FOR *** l :
PRINT:
DISPLAY:
NOTE :
mmi~i: I and ENTER
mmi~i: I , , , , DIS and ENTER
COUNT FOR ONE QUARTERS AREA , SUBSTI TUTE YOUR QTR GROUP
CODE FOR Z* ** .
PRINT:
DISPLAY :
3.
Key
Key
Key jCbl(7)CE>; Cb>mcF>
Key fb)(7)(E); Cb>C?>CF>
l a n d ENTER
I, DIS and ENTER
b)(7 i n
t h e examples may be c h anged to :
(E); - not e q ua l to
b)(? - less t han
(F)
- l ess t h an o r equ a l to
- gre a ter t h an
- gre a t er than or e q ual t o
COUNT SHEETS :
27)
The QUARTERS are as are liste d
down the l eft side o f t h e Cou nt
Sheet . The c o de f o r e ach area
is t he group code for the QTR
assignmen ts . The i ndi vidual
count s for q ua r ters assignme n ts
with t h e same g r oup code a re
added together and li sted as one
count area . To d i sp lay a list of
(b)(7)(E); (b)(7)(F)
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t h e quart ers incl uded i n a
speci fic g r oup code o r li ne on
t he Count Sheet , use PP31,QTR.
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T5802 . 02
28)
The OUTCOUNT areas are listed
across the top of the Cou nt
Sheet . A number appearing i n
the Outcount column indicates
the n u mber of i nmates wh o are on
outcount to t hat area, a n d the
corresponding quarters count
column wil l be decreased
accordi ngl y .
29)
You must select an OUTCOUNT
group code if the tot al OCT
category assignments for your
institution exceeds 1 1 .
The
Count Sh eet wi l l only use 1 1
outcount areas a t any one given
time .
3 0)
TO ADD OR CHANGE THE QUARTERS
AND OUTCOUNT ASSIGNMENTS OR
GROUP CODES: Use (b)(7)(E);
/h )l7 \/ F \
2.
OUTCOUNTS:
31)
Maximum number of OUTCOUNTS to
be computed or printed on Count
Shee t i s 11.
32)
TO CHANGE OUTCOUNT NAME OR ADD
NEW OUTCOUNT : Use j(b)(7)(E);
33)
TO ERASE OUTCOUNTS AFTER THE
COUNT CLEARS : Use ~b)(7)(E); (b)(7)(F)
34)
TO PUT AN INMATE ON OUTCOUNT :
Use (b)(7)(E); (b)(7)(F)
I
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b)(7)(E);(b)(?)(F)
NOTES:
7/ 1 0/2000
Pa g e 52
CREATE FUTURE ASSIGNMENT
Use ~~mf t o correct assignments c rea t ed with ~(~((~{
Future c anges are a l l owed only for certain categories .
FUNCTIONS
b)(7)(E); (b)(7)(F)
Add n ew assignme n t for future d ate
Replace an existing assignme n t for future d ate
De l e t e an e x isting ass i gnment for futur e d ate
Replace an e xi sting EDC assignment for future date with no
history
Dele t e an exi s ting EDC assignment for f u t ure date wi t h no
history
Put an Inmate on Callout
Add a Future Assignment to be Published on Daily/Callout Change
Sheet
1.
Key l~~~!~~/: la n d ENTER.
SENTRY will retu rn a screen .
2.
Key the f o l lowi ng , as requ i r ed , and ENTER :
REG NO:
Register Number.
NAME :
Only first 5 characters of last n a me must b e keyed .
FUNCTION :
CATEGORY :
CURR ASGN:
(b)(7)(E);
(b)(7)(F)
Must be a code from the Category Table which has been
es tablished for your fac il ity and which a llows f u t u re
assignment s .
Canno t be keyed .
NEW ASGN:
Mus t be an assig nment for the CATEGORY keyed .
EFF DATE:
Ef fective dat e of t he assignment .
Must be a valid SENTRY date .
Must be today ' s date or a f utu r e date , b u t not more
t h an 365 days in t h e f ut u r e .
EFF TIME :
Effect i ve t ime of t h e assignment.
Must be a vali d SENTRY time , 000 1 -2359 .
Must be in t he f uture if EFF DATE is today ' s date .
(b)(7)(E); (b)(7)(F)
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Pa g e 53
ADDITIONAL INFORMATION , AS REQUIRED: Cannot be keyed .
3.
TO CORRECT A FUTURE ASSIGNMENT: Use gm~
{
4.
TO DISPLAY THE FUTURES YOU HAVE ADDED: Use PP38 or g:g:\~
{
Replace an Existing Assignment at Sometime in the Future
Replace an EDC Assignment with No History
1.
Key g:gm
2.
Key the fo l lowing , as requ ire d, and ENTER:
and ENTER.
SENTRY will return a screen.
REG NO:
Register Number.
NAME :
On l y fir st 5 characters of last n a me must b e keyed.
FUNCTION :
b)(7)(E);
ha\ nVi=\
(b)(7)(E);
(b)(7)(F)
CATEGORY :
CURR ASGN:
epl ac e .
Replace no history . Valid only for EDC .
Must be a code from the Category Table whic h has been
establ i shed for you r fac il ity and a cat egory which
allows f uture assignments .
Must be a current assignment f or t h e i nma te in
the CATEGORY keyed.
NEW ASGN:
Must be an assignment for the CATEGORY keyed .
EFF DATE:
Effective date of the assignment .
Must b e a valid SENTRY date .
Must be t oday ' s date or a future date , b ut not more
t han 365 days in t h e fut u re .
EFF TIME:
Effec tive time of the assignme n t.
Must be a vali d SENTRY time , 0001-2359 .
Must be in t h e f u tur e i f EFF DATE i s toda y ' s date .
ADDITIONAL INFORMATION, AS REQUIRED: Valid only for EDC.
35 )
Va lid codes and e d its for firs t
t hree fields are lis ted u nder
Addit i onal I n formation o n the
Education Cross Check (EDC
Close-out ) Table i n t h e
Educa ti on TRM .
36)
If 01 i s keyed , l(b)(7)(E); (b)(7)(F)
must b e keyed .
37 )
Canno t be keyed i f FUNCTION is
rb)(7)(E); (b)(7)(F)
1
01. :
02.:
Eve n t Level - must be C for Course or P for Program .
Action Level - must be C f o r Compl eted, D f o r Discont i nued ,
R for Re quired or W for Withdrawn and r e l ate to t he C or P
keyed in the 01 fie l d .
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Must be code from the Edu cati on Final Act ion Level Code
Tab le f or t h e Act i on Leve l keyed i n 02 .
See the Education
TRM .
Number of con tact hours for the Event keyed in 01 .
Must be keyed and be numeric 0-99999 .
Delete an Existing Assignment at Sometime in the Future
Delete EDC Assignment with No History
1.
Ke (b)(?)(E);
2.
Key t h e fol lowi ng , as required , and ENTER:
(b)(7)(F)
nd
ENTER.
SENTRY wil l retu rn a screen .
REG NO:
Register Number .
NAME:
On ly fir st 5 characters o f last name mus t be keyed .
FUNCTION:
(b)(?)(E);
(b)(7)(F)
De lete.
Delete no hi story .
Valid only for EDC Category .
~-~
CATEGORY :
CURR ASGN:
Must be a code from the Category Table whic h has been
establ i shed for your fac il ity and a cat egory which
allows f uture assignments .
Must be a current assi gnment
the CATEGORY keyed.
f or t h e i nma te in
NEW ASGN:
Cannot be keyed .
EFF DATE:
Effect ive date of the assignment .
Must be a v a l id SENTRY date.
Mus t be t o day's d a t e or a f u t ure date, b ut not more
t han 365 days in the fut u re .
EFF TIME:
Effec tive time of t he assi gnme n t.
Must be a valid SENTRY time , 0001-2359 .
Must be in t h e f u tur e i f EFF DATE i s today ' s date .
ADDITIONAL INFORMATION, AS REQUIRED: Valid only for EDC.
38 )
Va lid codes and e d its for f i rst
t hree fields are lis ted u nder
Additional I n formation o n the
Education Cross Check (EDC
Close-out) Table i n t h e
Education TRM .
39 )
If 01 is keyed , 02 , 03 a nd 04
must b e keyed .
40)
Canno t b e keyed i f FUNCTION is
RNH .
01.:
Eve n t Level - must b e C for Course or P f or Program .
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T 5 80 2 . 0 2
Acti on Leve l - mu st be C for Completed, D for Di scont i n ued ,
R f o r Required o r W f or Wi t h dra wn and r elate to t he C o r P
key e d in t h e 0 1 f ie l d .
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03. :
Must be code from the Edu cation Final Act ion Level Code
Tab le for t h e Act i on Leve l keyed i n 02 .
See the Education
TRM .
04. :
Number of contact hours for the Eve nt keyed in 01
Must be keyed and be numeric 0-99999 .
Special Instructions
1.
TO CORRECT A FUTURE ASSIGNMENT YOU HAVE KEYED: Use b)(?)(E);
k\/7 \/~ \
(b)(?)(E); (b)(?)(F)
2.
FUNCTIONS: Delete an assignment at some t i me i n the
'-----,-u---,-u- r~e~ ,~
e -.~
g~., de l etes an assignment of IDLE o r VACATION .
3.
ERROR IN KEYING FUTURE ASSIGNMENTS: Some o f t h e errors you make
in keying future changes wi ll not be detected u ntil the future
changes are applied wit b)(7)(E);
The mos t common errors detect e d
b (b)(?)(E); re:
b)(?)(F)
(b)(?)(F)
41 )
If t h e future assign ment causes
the inmate to have more
ass ignments t h an are al lowed i n
t he category .
42)
If t h e inmate no l o nger ha s the
current assignment you keyed for
t he future by the time the
futures are applied .
43)
I f the assignment you p lan to
dele te causes the inmate to have
no assignment in a required
category.
4.
DUPLICATE FUTURES : Duplicate future assignme n ts for the same
inmate are not a l l owed .
5.
INMATE IS RELEASED AFTER FUTURE HAS BEEN KEYED: If you key future
changes for an i nmate and then that inmate is released from your
facil i ty prior to t h e future date, t h e c h ange will appear on the
Ca l lout/Chan e Sh eet b ut will b e rejected when t h e futures are
a pplied with (b)(7)(E);
b 7 F
6.
DAILY LOG - PP38 : Futures are r ecorded on the facili ty Daily Log
f or the f utur e e f f ecti ve date and NOT for t h e actu a l d ate you
keyed t he fu t ure .
7.
TO DISPLAY YOUR FUTURE CHANGES: Use PP38 o r b)(?)(E); (b)(?)(F)
44 )
PP38 - Displays changes in
alp habet ical order by inmate .
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(b)(7)(E);
(b)(7)(F)
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CHANGE FUTURE ASSIGNMENT
Correct a Callout or Future Assignment that was Added wit
b)( 7)(E); (b)( 7)(F)
FUNCTIONS
DIS - Displ ay
,..__=---------------,
(b)(7)(E); (b)(7)(F)
1.
2.
!Repl ace
Delete
You may follow these steps to replace or delete a fu t ure
assignment .
However , i t would be faster to refer to the specific
REPLACE or DELETE i nstruction s o n the next t wo pages .
I
(b)(7)(E); (b)(7)(F)
l
Key ~ - - - - - - - - - - - - - - - - - - - - - - - - ' and ENTER.
3.
SENTRY wi ll d i splay the future ass i g nments for t h e date you
keyed .
You may d i spl ay one o f the f uture ass i gnments and then
replace or delete it .
4.
Key t he follow i ng and ENTER:
5.
FUNC:
DIS
SEQ:
Sequence number o f line you want to display , e . g . ,
001 , 002.
SENTRY wil l d i splay t he line so it can be replaced or del eted .
TO DELETE:
TO REPLACE:
Key (b)(7)(E); (b)(7)(F)
and ENTER.
I
Key ~b)(?)(E); (b)(?)(F)
move t h e cursor to the data you
want to change , key the correct data and ENTER .
See t he next section f or spec if ic i nstruct i ons .
6.
TO DISPLAY THE FUTURE ASSIGNMENT FOR ANOTHER INMATE FOR THE SAME
DATE: Key ~b)(7)(E); (b)(7)(F)
ENTER.
7.
TO DISPLAY THE FUTURE ASSIGNMENTS FOR ANOTHER INMATE FOR A
)(_F)_ _ _ _ _ _ _ _ _ _ _ _ _____.
DIFFERENT DATE: Key ~~b_)(_7)_(E_);_(_b)_(7_
ENTER.
I
b)(7)(E); (b )(7)(F)
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Replace a Callout or Future Assignment
1.
2.
K
(b)(7)(E);
e (b)(7)(F)
GISTER NUMBER,LAST NAME,EFF DATE and ENTER.
SENTRY will displ ay the future assignments for the date you
keyed . 3. Key the fo l lowing a nd ENTER :
4 6)
47)
SEQ:
Sequence number o f the line you want to replace , e . g .,
001 ,
CATG:
Key ~b)(7)(E); (b)(7)(F)
Key the assignment you want to
change as it is displayed,
changi ng only the data you want
replaced followi n g the field
descriptions bel ow :
002.
Must match the CATEGORY in the sequence l ine .
At least one of the following fields must be changed.
CURR ASGN:
48)
Key a new assignment if that i s
what you want to change , or ke
the same assignment as the (b)(7)(E);
~b)(7)(E); in the sequence l ine .
Cannot be keyed i f ~b)(7)(E);
in
t he sequence l i ne i s bl a nk.
I
4 9)
I
NEW ASGN :
50)
51)
52)
Key a new assignment if that is
what you want t o change , or~
the same assignment as the ~
Kb)(7)(E); lin t he sequence l i ne .
Cannot be keyed if l(b)(7)(E);
in
sequence line is blank.
Must be val id ass i g nment for the
CATEGORY .
I
EFF DATE :
53)
54)
55)
Key a new date if you want to
change the
or key the same
date as the{~l7){~r
i n the
sequence l i ne .
Must be a val id SENTRY date .
Must be today ' s date or a future
date , but not more t h an 365 days
in the f u ture .
@
~~K I
TIME :
56)
Key a new time if you want to
change the t~~, o r r ey the same
time as the
i n the
sequence l i ne .
Must be a val id SENTRY time ,
1b)(7)\!:t
57)
0001-2359 .
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Must be in the f utu re i f EFF
DATE is t oday ' s date.
ADDITIONAL INFORMATION - Valid only for EDC Category.
59 )
Cannot be keyed if ADDITIONAL
INFORMATION is not d isplayed .
4-Pos i tion Field. Format is XX
60 )
X NNNNN .
61)
Cod es and edits for f i rst t hree
fields are listed u nder
Addi tional I nforma tion on the
Education Cross Check (EDC
Close-Out) Tab l e i n the
Educat i o n TRM .
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First:
Second:
Third:
Fourth:
4.
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If keyed must beKb)(7)(E); ! Course or l(b)(7)(E); IProgra
.....m
_.__,
Mus t be l(b)(7)(E); I Com l e t ed , l(b)(7)(E); IDiscon tinued , Kb)(7)(E)I
(b)(7)( Required or ,b)(7)(E); Withdrawn and relate to t he
(b)(7)(E);
keyed in the first pos i t ion .
Must be a code from the Education Final Action
Level Code Tab l e f o r the Action Level keyed in
01 . See the Education TRM .
Number of contact hours for the Event keyed in
t he f i rs t position .
Must be keyed and be numeric 0-99999 .
SENTRY will record t he new da t a on your PP38 f acility Daily Log
and return ~(b)(7)(E); ~ creen. If you c h anged t h e kb)(7)(E);
I the
return screen will not d i spla y the entry . I n this case to
d i splay the new entr y , key t h e new l(b)(7)(E);
and ENTER.
I
5.
TO REPLACE A FUTURE ASSIGNMENT FOR ANOTHER INMATE ON THE SAME
DATE : Key the Kb)(7)(E); (b)(7)(F)
land ENTER. Repeat Step 3.
6.
TO REPLACE A FUTURE ASSIGNMENT FOR ANOTHER INMATE ON A DIFFERENT
and ENTER.
DATE: Key thel(b)(7)(E); (b)(7)(F)
I
Repeat Steps 2 a n d 3.
Delete a Future Assignment
1.
(b)(7)(E); (b)(7)(F)
I
l~ · - - - - - - - - - - - - - - - - - - - - - - l and ENTER.
2.
3.
SENTRY will display the f uture chan ges for the date you keyed .
Key t he follow i ng and ENTER:
(b)(7)(E); (b)(7)(F)
~ · - - - - - - - - ~ Delete .
I
l
SEQ:
Sequence number o f the line you want to de l e t e , e . g . ,
001 , 002.
Key a ll o f the r emaini ng fi elds exact ly as they are displayed on
the sequence line you want to del ete .
4.
SENTRY wil l delete the f u ture ass i gnment f rom your PP38 facility
Daily Log and return c(b)(?)(E); screen .
(b)(7)(F)
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(b)(7)(E);(b)(7)(F -APPLY FUTURE ASSIGNMENTS
NOTES:
62)
63)
Turns FUTURES keyed by b
CE)>; into
b)(7J
)(7)(F
Act ual assignments .
Transaction is usually
restri cted to the Control Room
Termi na l s .
Apply Future Assignment Changes which were Added with l~~l~l~~r
1.
APPLY ALL FUTURES FOR CURRENT DATE AND TIME :
I KeycbJ(7)CF> I and ENTER.
l(b)(7)(E);
2.
APPLY OLD FUTURES FOR SPECIFIC DATE IN PAST :
I Key 1Cb)(7)CE>;Cb)(7JCF> I and ENTER.
EFFECTIVE DATE:
3.
Must be past or curr ent . I f not keyed , SENTRY
wil l appl y any future assignments that exist for
the current dat e.
APPLY FUTURES ONLY FOR INMATES IN A SPECIFIC GROUP OF UNITS FOR
CURRENT DATE:
I Key ICb)C?>CE>;Cb)(7JCF>
SELECTION CATEGORY:
I and ENTER.
1st Positi on:
2nd Position :
3rd Position:
(b)(7)(E);
1 1... '\.l - ,'\I I"'" '\
l(b)(7)(E); (b)(7)(F)
rb)(7)(E); (b)(7)(F)
This exampl e can be used by the institutions wi t h sate l lite camps
t o al l ow the main con trol room a nd the camp control room t o
individually appl y the futures for the inmates in their
respect ive uni t s.
4.
SENTRY will automatically apply t he future changes t hat were
created wi t (b)(?)(E); or t he category or date you keyed up through
/ h \/7 )/ F )
,
,
t he curr ent ime and f or one day prior . The assignments are now
act ual and can be displayed on PP42 and PP44 and on PP32 and PP30
rosters .
5.
CALLOUTS :
All future cal l outs that are scheduled to occur during
the day become effective when the first
b)(7)(E);
f the day is keyed.
b)/7)/F)
6.
FUTURE ASSIGNMENT CHANGES IN OTHER CATEGORIES: Other categor y
FUTURES scheduled to occur l ater in the day must be app l ied on or
(b)(7)(E);(b)(7XF)
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(b)(7)(E);
after their effective time . Therefore , many Cb>C7>CF> transactions
can be done durin g a 2 4-hour day.
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7.
OLD FUTURES: You cannot a ppl y the FUTURES for today if any o l d
fu ture assignment c h anges for a previous day have NOT been
applied .
Use l(b)(7)(E):~o find the o l d FUTURES and then follow Step
2, above, to apply t h e FUTURE S .
8.
IF ERRORS ARE DETECTED WHEN YOU APPLY THE FUTURE CHANGES : SENTRY
wil l de l ete t hese FUTURES from the ~(~\mt facilit y Dai l y Log and
pr i nt an erro r report on your printer. Thi s report wil l list
each f u ture change that was n ot applied and t he reason why i t was
in er ror .
The staff member responsib l e f o r publishing the Daily Cal l out/
Change Sheet can use this report to resolve t he errors and to
notify the staff concerned that t he FUTURES t hey keyed did not
become actual assignment s .
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- DELETE GROUP OF FUTURE ASSIGNMENTS
Delete a Group of Futures with the same Assignment
1.
Key ~~m
2.
Key t he following and ENTER:
and ENTER.
CATEGORY:
ASSIGNMENT:
EFFECTIVE DATE:
SENTRY will ret u rn a screen .
Mus t be a categor y established for your facility .
Must be a valid assignment for the CATEGORY whi ch
h as future assignment c h anges recorded .
Date of t h e future assignment changes. SENTRY
displays the current date , but it may be changed
to a n y valid SENTRY date .
Delete All Futures in a Category
1.
Key ~~~~f
2.
Key the fo l lowi ng and ENTER :
and ENTER .
CATEGORY :
ASSIGNMENT:
EFFECTIVE DATE:
SENTRY will return a screen.
Must be a category esta bl ished for you r facil i ty .
ALL
Date of t he future assi gnment change s . SENTRY
displays the current date, but it may b e changed
t o any val id SENTRY date.
Delete All Futures for a Specific Date
1.
Key ~~m
2.
Key the f o l lowi ng and ENTER :
a n d ENTER.
CATEGORY:
ASSIGNMENT:
EFFECTIVE DATE:
SENTRY will return a screen.
ALL
ALL
Date of t he future assignment change s . SENTRY
displays the current date , but it may b e chan ged
t o any val id SENTRY d a t e.
(b){7){E); (b){7)(F)
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PPJ8 - ASSIGNMENT HISTORY REPORT
Print a History Report of all Assignment Changes
and Current Assignments for an Inmate
1.
Key PPJS ~b)(7)(E); (b)(7)(F)
2.
The assignme n t h istor y r eport wil l be p r inted . The r eport l ists
all assignme nt changes , t h e begin n i ng and end i ng date f or each,
and t he faci l ity las t resp onsib l e for each change .
NOTE :
IENTER.
Use PPJS to pr i n t t he assignment h i s t ory r e port for an
inmate bef ore using f~(~(f~f to de l e t e an i nmate record .
PPJ8
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PPPI - PUBLIC INFORMATION DATA
NOTE:
I nformation may not be released u nless a u thori zed by the
Institution Location Center.
Display or Print Inmate Public Information Data
DISPLAY:
Key l(b)(7)(E); (b)(7)(F)
land ENTER
PRINT:
Key l(b)(7)(E); (b)(7)(F)
~ ,, PRT and ENTER
1.
SENTRY will d i splay or print t he publ ic information for t he
inmate , incl uding profi l e data , release informat ion ,
admit/release status and dates , and current sentence information.
You may page f orward or backward to view the data on the screen .
2.
You may select specific sentence information by keyi ng a
computation number or ALL i n the COMP NO fi eld or by chang i ng the
Y/N indicator displ ayed in the ALL CURRENT COMPS or ALL PRIOR
COMPS fields .
If a specific computation number is keyed , the Y/N i ndicator in
the ALL CURRENT COMPS and ALL PRIOR COMPS fie l ds must be N. The
reverse is also t rue .
If you key ALL in COMP NO f ield , t he Y/N
Ind i cators must be Y.
NOTE:
The f i rs t computa ti on number of an inmate i s 0 1 0 with
subsequent numbers sequenced in increments of 10 ,
e . g. , 020 , 030 , etc.
PPPI
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PP10 - CMC CLEARANCE AND SEPARATEE DATA
Display Clearance Remarks and Separatees for an Inmate
1.
Key ~b)(7)(E); (b)(7)(F)
2.
SENTRY will return o n e or more scree ns disp l aying the c l earance
remarks and separatees .
You can page forward and backward .
3.
TO DISPLAY THE PPl0 FOR INMATES ON A BUS OR AIRLIFT: Follow t h ese
instructions to lock your te rminal to t he bus or airlift
fa cil i ty .
l and ENTER.
64)
EXAMPLE :
4.
5.
(b)(7)(E);
(h\r7\(F\
Key i~!~m FACILITY CODE FOR BUS
OR AIRLIFT and ENTER .
01
65)
A message will be returned
ind icatin g you r terminal is n ow
locked t o t hat fac i li ty.
You r
te rminal-id wil l now match that
facility code .
66)
You can now key t he PPl0
transactions for the i nmates on
t h e bus or a ir l i ft .
67)
TO UNLOCK THE TERMINAL: Key ~(~((~{
and ENTER.
You r terminal wil l
be u nlocked and you r termi n a l- id
wil l once again match you r
facility code .
68)
You can not lock t o the I -Tor
PIT facility .
DEFINITION OF REMARKS:
02 REMARKS :
Cl earance authority.
04 REMARKS :
Special notification added by the Correctional
Services I ntelligence Staff in the Central Office
fo r the expr ess use of t h e Regi o n a l Designator at
t h e time o f d esign ation .
The PPl0 i s included as pa rt of the In - Transit and I n ta ke
Screening Forms . Use PP64 to print either of t h ese forms for
inmates on a vehicle .
PP10
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UPDATE FACILITY ASSIGNMENT
Replace, Delete or Add an Assignment for a Local Facility Category
1.
Key g:~!\~
f and ENTER. SENTRY wi ll d i splay the
g:\mf screen.
2.
Key the f o l lowi ng and ENTER t o display a n assi g n ment :
FUNCTION :
DIS
CATEGORY :
Must b e a code from the Category Table .
ASSIGNMENT:
69)
70)
3.
Must be a val id assignment for
the CATEGORY
Any assignme n t for t h e CATEGORY
and FACILITY that i s displayed
on PP31 .
I t is easier to add a
new assignment for an existing
category, if you firs t disp l ay
one of t h e curren t ass ignments .
SENTRY d i sn ) avs t be aspignmen~, you may u se t h i s screen t o
I an assignment .
l(b)(7)(E); (b)(?)(F)
(b)(7)(E); (b)(7)(F)
71)
72 )
7 3)
74)
(b)(7)(E); (b)(7)(F)
Key
oth
On ly t
b)(7)(E); (
)
can be
repl aced .
Use to change the
na me o f the s t a ff members
d ispl ayed f or the UNT , CSW or
CCC cat egory on the PP42 and
PP44.
~l
(b_)(_7)_(E_);~(b_)(_7~
)(F_)_ ~ ~ - ~ _ . lcategory
must be changed by t h e OIS Fie l d
Services Staff .
ASS I GNMENT cannot be repl aced .
You mus (b)(7)(E); he o l d assignment
and ~!~!\~/: the new one.
I
75 )
7 6)
Key l~b)(7)(EII in FUNCTION and ENTER.
You cannotJ(b)(7)(E);
~ n ass i gnment
i f a n y i nmates have that
assignment .
You must first use
li~!~!i~i I to delete or replace t he
assignment for e ach inmate, or
use 1~~1\ZK§): I to de l ete a group of
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assignm~nts in certain
_categories .
l
(b)(?)(E); (b)(7)(F)
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b)(7)(E); (b)(7)(F)I
77)
7 8)
79 )
4.
Restri cted to selected termi n a l s
Change t h e FUNCTION [~
l~li~r I and
key t he app rop riate fields as
described b elow and ENTER.
Assignments for t h ~(b)(7)(E); (b)(7 )(F)
must be added by the ors Field
Support Staff.
SENTRY will replace , de lete or add t h e assignment , and PP31 will
refl ect t h e c h ange .
Description of Fields
FUNCTION:
~r)(7-)(-E)._(b-)(7- )(- F)- - - ~
FACILITY:
80)
81)
Facility code for your termi n a l
is d isplayed.
You may c h ange this t o anothe r
Facility Code if you wish to
display one of t h e ir
assignme n ts .
CATEGORY :
82)
83)
84)
Must be a code from t he Category
Tab l e .
UNT assignme n ts and most
standard assignments mus t b e
added by t h e ors Field Services
Staff .
LOC assignments , except for US
Marsh a l s facil i ties , are a dded
with t h e i~lmi~/;
ASSIGNMENT:
85)
86)
GROUP CODE:
Must be a valid assignme n t for
t he CATEGORY keyed .
Any assignment for the CATEGORY
and FACILITY that i s displayed
on PP31.
It is easier to add a
new assignme n t for an existing
category, i f you first d isplay
one o f the cu r rent ass ignment s .
Must be a g roup code which has been i d e ntified for t h e
CATEGORY at your facility .
DESCRIPTION:
87)
88)
Narrat i ve description of the
assignme n t .
Displayed on PP42 and PP44.
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89)
For CSW and CCC assignments ,
incl u de name of t he staff member
and the te l ephone extension.
90 )
Number of inmates e xpected to
have t his assignment.
Leave the zeros if quota is not
applicable for t h e category ,
such as WLS or CAL.
QUOTA:
91)
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PP30 - DISPLAY OR PRINT A CENSUS OR ROSTER OF
INMATES
NOTES:
Screen Exampl es begin at the end of t his Transact ion .
Specia l Fe a t ure Section appears on t h e last page .
FUNCTIONS
(b)(7)(E
Census Di splay
(b)(7)(F) Census Print
Roster Display
Roster Prin t
DIS - Di spl ay Options
Census - Count of Inmates and/or Assignments
1.
Key PP30 and ENTER.
SENTRY wil l return t he PP30 scr een .
2.
Key the r e quired data and ENTER . For a description o f each
fie l d , see the appropriate section .
THESE FIELDS MUST BE KEYED
I
FUNCTION :
I~~~~~~~~(
Display .l(b)(7)(E); !Pri n t .
SELECTION CATEGORY:
Category a nd assignments t o be
searched.
ORGANIZATION:
Only if you want to search
another fac ility .
TYPE OF FACILITY:
Only if you want to search
anoth e r t ype o f faci l i ty .
THESE FIELDS MAY BE KEYED
COPIES:
ZERO/NBR:
Number of copies , 1 t hru 9 .
YES on l y if you want to l ist a l l
assignments or faci l ities whether or not
any i nmates are assigned .
DUP SUPR: OUT on ly if you want t o count inmates out
of t h e ros~t~e_r~ · - - - - - - - - ~
~b_
)(_7)_(E_
) ;_
(b_
) (_7)_(F_
) _ _ _ ___.
FACILITY MANAGED BY: ....
SEQ :
Sort sequence .
NP:
Page breaks .
CONDITIONS: Cri te ria for s e arch .
PP30
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3.
AFTER YOU ENTER: SENTRY will search for t h e informat ion you
requested and displ ay or prin t t h e census report. The cen sus
t otal s are disp l ayed on t he f i rs t page , and t he data is l i sted o n
the second and subsequent pages .
If you keyed the CEN f unct ion ,
you can page forward and backward to view t he report.
4.
IF THE SEARCH IS INTERRUPTED: SENTRY wi ll return an interim
screen :
92)
TO CONTINUE:
ENTER.
93)
TO STOP THE SEARCH:
Clear and
s t art
over .
94)
FOR PARTIAL REPORT:
Key NO in
FUNCTI ON
and ENTER.
You must
wa i t f or
SENTRY t o
return the
partia l
report
before you
can key
another
transactio
n.
95)
TO DISPLAY YOUR PP30 INPUT
SCREEN TO VERIFY THAT YOUR
INTERRUPTED REQUEST WAS KEYED
CORRECTLY: Key a n y value except
YES or NO in the FUNCTI ON and
ENTER. Review the i nput screen
and ENTER.
The sear ch wil l
con t inue wh ere i t was last
interrupted .
96)
IF MAXIMUM SENTRY LINE LIMIT IS
REACHED:
FUNCTION def aults t o
NO . ENTER f or part i al report .
Roster of Inmates, Assignments and/or Specified Data
1.
Key PP30 and ENTER.
2.
Key the required data and ENTER .
For a descri ption o f each
field , see the appropriate section .
THESE FIELDS MUST BE KEYED
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FUNCTION:
SELECTION CATEGORY:
ORGANIZATION:
TYPE OF FACILITY :
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Page 81
Display . ~)(7)( - Pri nt.
Category and assignments to be
searched .
On l y if you want to search
another facility .
On l y if you want to search
another type of faci l i ty .
f~)(7)1-
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THESE FIELDS MAY BE KEYED
Number o f c op i es , 1 t hru 9 .
YES onl y if you want to sequentially number
each li ne of the report in Co l umn 6 .
DUP SUPR: NO or OUT . Only if you want t o change the
de fau l t fr~
o _m_ Y_E~S"-'· -----------,
'
FACILITY MANAGED BY: rb)(7)(E); (b)(7)(F)
Data ..,~,..o,=---io"'"e=--=-=01-=s=p,....,j_,..a,"""y=e=,=a """o""'n,........,r=o=-s=-~
~e r .
COLUMNS :
SEQ :
Sort s equence .
NP:
Pa g e breaks .
COL TO SORT :
Sort on Keyword - REG or DOB .
SEQ IN COL:
Sequence of data in COL TO SORT field .
CONDITIONS:
Cr i ter ia f o r sear ch .
COPIES:
ZERO/NBR:
3.
AFTER YOU ENTER : SENTRY wi l l search fo r the inf o r ma tion you
requeste d and display or p rint the roster . The ros t er totals are
displayed on the first page , and the data is listed on t he second
and sub seque n t pages . If you keyed the ROS f unction , you c an
page f o r wa r d and bac kward to v iew t he report .
4.
IF THE SEARCH IS INTERRUPTED : See p r evi ou s page fo r instr uctions .
Description of Each Field
Cen sus Displ a y.
Census Print .
)
- Roster Displ ay .
- Roster Pr i n t .
DIS - Display optio ns .
1.
FUNCTION :
2.
SELECTION CATEGORY:
b)(7)( );
b)(?)( -
97 )
The category and corresponding
assignme n ts you
98 )
Consists o f t hree f i elds - XXXX
99 )
The first t h ree characters must
be a code fr om t he Category
Tab l e .
The four t h must be G to indicate
a Group Code will be keyed in
the third position o r b lank i f
an a ss ignmen t wil l be keyed in
t he THIRD FIELD .
want to sear ch .
xx xxxxxxxxxx .
FIRST FIELD:
100 )
SECOND FIELD :
Mus t b e one o f these :
b)(7) - Equal to
); - Not equa l to
b)(?) - Less t han
) - Less than or equal t o
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Greater than
)(E);
Greater t han or equa l to
(b)(7
(b)(? -
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THIRD FIELD:
10 1)
1 02)
103 )
104 )
Assignme n t or Group Cod e for
Category keyed i n FIRST FIELD .
Must be a Group Code if G was
keyed in the fourth position of
the FIRST FI ELD.
I f not a l l characters of a g r oup
code are significan t, key an
asterisk as a wildcard i n t he
posi tion to indicate a ny
character in t h at posi tion is
acce ptable .
ALL - All assignments in
Catego r y if EQ is keyed in t h e
SECOND field .
EXAMPLES OF SELECTION CATEGORY
b)(7)(E); (b)(7)(F)
3.
COPIES:
10 5)
106 )
4.
ZERO/NBR:
Key on l y if you want mo r e t han
one copy of a printe d census or
roster .
Defau l ts to 1 , may be c h anged to
n umbers 2 t hrough 9.
Defau l ts to NO .
May be changed to YES or NEQ - Not Equa l
107 )
FOR A CENSUS :
to Quot a.
Key YES onl y if
you wan t to li st
all assignments
for a ll
facil i ties
whether or not
inmates
currently are
assigned, e.g.,
t o i nclude wo rk
detai l s which do
not h ave
assigned
inmates .
Key NEQ (Not Equal Qu ota) with a !Cb)C7>CE);Cb)(7)CF>
censu s to i dentify q uarters assignments
t hat either have no inmates assigned or
h ave mult iple i nmates assigned to t h e same
bed. YES should be keyed in DUP SUPR .
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1 08)
FOR A ROSTER:
1 09 )
Key only if you wan t to search
another facility .
SENTRY displays the organ izat i o n
code f o r your t erminal-id .
It
may be chan ged t o one of the
codes in the chart bel ow .
Consists o f t h r ee fi e l d s : XXXX
EQ XXX .
Key YES only if
you want to
sequentially
numbe r e ach line
on t h e report,
e . g ., t h e u nit
staff might use
t his to print a
roster to be
us e d f or
counting cent ral
fil e s . The
number wi ll
appear in COLUMN
6 . You cannot
key a code in
Column 6 when
you use this
option .
ORGANIZATION :
1 10)
11 1)
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ORGANIZATION FIELDS
FIRST
SECOND
(b )(7)(E); (b )(7)(F)
THIRD
Code f rom Facili t y Table, e . g ., ASH , PET ,
FLF , ALD , CCC, CCN , ALM , FBI , etc .
MXR , NCR, NER, SCR , SER , or WXR
BOP , PAR, USM, CRM , INS . , etc .
DOJ
6.
7.
OPTION:
112)
Displays set PP30 opti ons for
sentence monitoring data and CMA
assignments relating to the
Violent Cri me Act of 1 994 .
113 )
Key a Number, 1 thru 4 , with
FUNCTION of DIS.
114 )
SENTRY displays the set PP30
option scree n. At t hi s po i nt ,
you may ENTER to see the option
report or change t h e data to
create your own roster or census
report and ENTER.
115)
Key on l y i f you want to search
another facility .
116)
SENTRY displays the type of
facility f or your termi nal-id ,
but i t may be changed to one of
the codes in the chart below.
TYPE OF FACILITY :
TYPE OF FACILITY
(b)(?)(E);
(b)(?)(F)
8.
Typica l . I nstitut i ons wh ere inmates are
h oused , to i n c l ude US Marshals Offi ces .
Commu n i ty Corrections Facili t ies
Management . Regional and Cen tral Offices .
Buses and Airlifts .
Intransi t Facilities .
Bureau CTCs - closed.
Prolonged Intransit Facili ty .
Staff Trai ni ng Centers .
DUP SUPR:
117)
Defau l ts to YES.
Supress
duplicate dat a, e . g , i f an
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inmate has three work
assignments and you are sort ing
a roster by the inmate ' s last
na me , displ ay t h e name a nd
register number only once n ext
t o the fir st work ssignment .
118 )
Key NO o nl y if you want to
display COLUMN data on each
line , including dup li cates .
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119 ) OUT ma y be ke ye d if t he ARS
Category is u sed in t he
SELECTION CATEGORY fie l d . OUT
ind icates you wan t to inc l ude
inmates who h ave b een r e lease d ,
but who have specific
assignmen ts , e . g. , CMA or CMC
assignme n t .
9.
10 .
FACILITY MANAGED BY :
120 )
Ind ica t e s i f want to s earch t h e
facilities managed by the agency
or private industry or both .
12 1)
De f a ults t o AP - search A f o r
Agency and P for Privately
managed facility. May be
cha nged to j u st one o f t hese .
122 )
Ind ica t e s wh a t i nfo r mation you
want to display on a ros t er .
IGNORED IF KEYED FOR CENSUS
REPORTS .
There are six columns , n umber 1
t hrou gh 6
Any cod e f rom t h e PP30 Cod es f o r
Columns Table .
If a Category Code is keyed in
the f irst t h ree positi o n s , t h e
fou rth posi tion may be :
COLUMNS :
123 )
12 4)
12 5)
126 )
G - Group Code - WRKG
D - Date o f Assignme n t - WRKD
T - Time o f Assig nment - WRKT
127 )
SENTRY displays REG , LN and FN
in t h e first thr ee col umn s , but
you ma y cha ng e thes e .
128 )
Columns display ten characters ,
except for COLUMN 6 , which
d i splays only eight c h aracters .
Therefore , you shou ld not
display a date i n this column .
129 )
Ros t er wi ll be sorte d i n COLUMN
order wi t h COLUMN 1 firs t,
unless you use the SEQ field to
ind icate a specifi c sort
sequence, e . g ., i f REG is i n the
firs t col umn , the ros t er wi ll be
sorted i n numerica l order by the
r egister numbe r wi t h in t h e
cate go r y or group you keyed in
t he SELECTION CATEGORY .
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NOTE: FOR MULTIPLE ASSIGNMENT
CATEGORIES , you may key SEL in a
COLUMN or t o specify a
CONDI TION .
I f a mul t i p l e assignmen t category, s u ch as WRK , CMA or MOS
is used in t h e SELECTI ON CATEGORY, you can key S EL i n s t ead
o f t h e category cod e i n a COLUMN to preven t l i sting a ll
a s sig nment s fo r t h e cat e go ry, o r t o speci fic a CONDITION .
SEL refers t o t he assignment or group code keyed in the
SELECTION CATEGORY.
SEL CANNOT be used if ALL is keyed in TH I RD FIELD of t h e
SELECTION CATEGORY.
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SEL shoul d a l ways be used wi t h mul tipl e assignments when
req uesting a date or time, e . g ., SELD or SELT .
EXAMPLE: For a rost er of inmates who work i n Food Servi ce
displayin g t h e date they were assigned , you would key SELD
instead o f WRKD in t h e COLUMN b ecause an i nmate might have
more t h an one work assignment and date and you want ONLY t he
date for t h e Food Service assignment .
11 .
SEQ:
To de fine how to sort the info rmation on t h e report .
13 1)
A ROSTER MUST BE SORTED BY
REG ISTER NUMBER TO DISPLAY THE
CORRECT DATES/TIMES NEXT TO EACH
ASSIGNMENT IN A MULTIPLE
ASSIGNMENT CATEGORY.
1 32 )
If keyed, must be one or a
combination of t h e codes in this
box :
CODES FOR SEQ FIELD
Agency .
Region .
b)(7)(F)
- Faci l i ty .
- Type of Facil i t y .
- Assignment .
- Group Code .
Numbers 1 t hru 6 - Th e numbers correspond
t o t h e e ntry in each o f t he 6 COLUMNS .
~b)(7)(E) -
-
KEYING SEQ ON A CENSUS:
Key SEQ on l y if you want to change wh at is displayed on the left
s ide o f the screen .
EXAMPLE:
On a census of i nmates wi th a DST
assignme n t of MAR, to disp l ay t h e number i n
each fa cil i t y, you would key ~b)(7)(E); (b)(7)(F)
field .
KEYING SEQ ON A ROSTER :
Firs t entry is the ma j or sort sequence , othe r entries are sorted
within it .
Th e number must correspond to the
Numbers 1 - 6 can be keyed.
n umber of one of t h e COLUMNS . Lett ers and numbers may appear
t oge t her .
If A, R, For T is keyed, the roster will be sequenced by agency ,
region , facili ty and/or type o f facili ty .
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KEYING EXAMPLES FOR SEQUENCE
3.
For a r oster of inmates in your unit sorted by t h e u nit date ,
l(b)(7)(E); (b)(7)(F)
li n t h e SEQ field.
2.
(b)(7)(F)
To sort t he same ros te r by last name, keykb)(7)(E);
~l___________
~ in
t he SEQ field .
3.
12 .
I
For a roster of inmates housed in SHU. sorted hv Jlpit and t hen
a l habetical by last name , key l(b)(7)(E); (b)(7)(F)
(b)(7)(E);
i n the SEQ field.
~---------------~
NP:
1)
2)
3)
13 .
key
To specify when you want a new
page on the census or roster
report.
I f keyed, must match one of t he
characters keyed in t he SEQ
field .
Blank denotes no specif ic page
break s .
Standard screen and
print er page breaks are used.
COL TO SORT:
4)
5)
6)
7)
Key only if you want to sequence
the COLUMN containing t h e
keyword REG for Regis ter Number
or DOB for Date of Birth.
A number 1 -6 can be keyed . The
n umber corresponds to one of the
6 Columns .
Must correspond to the COLUMN
containing either the keyword
REG or DOB .
I f this fie ld is keyed, you mus t
also key data in
SEQ IN COL fie ld.
SEQ IN COL:
8)
9)
EXAMPLES :
To defi ne how you wan t to
sequence the information withi n
t he COL TO SORT field .
Up to 8 numbers can be keyed.
The n umbers correspon d to t he
n umbers wi thin the Regi s t er
Number or Date of Birth excluding dashes , i.e ., 32456189 = 32466189 a n d 06 - 06 - 1956 =
06061956 .
If you have no t keyed
8 numbers , when you ENTER SENTRY
will sequentially fill in the
n umbers.
45 will become 45123678
85 wi ll become 85123467
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678 wil l b ecome 678123 4 5
10)
NOTES: Th e p r i mary sort o f t h e
PP30 r epor t i s establ ished b y
the SEQ f i eld .
If SEQ is blank ,
SEQ de faul ts t o SG1234 5 6 o rder :
As signment, g roup , col umns 1-6 .
COL TO SORT and SEQ I N COL establis h a sort wi t hin t h e
COLUMN c onta in i ng REG o r DOB.
I f you want t he primary sort co l umn t o be COL TO SORT , the
first pos i t ion of SEQ and COL TO SORT must be t h e same .
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KEYING EXAMPLES FOR COL TO SORT AND SEQ IN COL
1.
For a roster of inmates on your casel 'i-'-'-.,.._""'""''-'--'""""'......._.,;_y__,__.....,,.___...~s t three
d i gits of the i r re ister numbers , key
i n SEQ ,
and (b)(7)(E); (b)(7)(F)
SEQ I
2 . ,--................-'fhis same roster sorted b~ month of birth, key l(b)(7)(E); (b)(7)(F)
)~~);~)~t in SEQ , l(b)(7)(E); (b)(7)(F)
j and ~~/\D\~); !SEQ IN COL .
3.
Use to pri nt a r andom roster of inmates for audit i ng i nmate
medical or u nit f i les .
14 .
CONDITIONS:
11 ) (b)(7)(E); sets o f CONDITIONS across ,
and (b)(7)( down in each row.
12)
To identi f y addit i onal
condit i ons the inmates must meet
to be sel ected for the census or
roster .
13)
Each condi t ion has t h ree fi elds
- xxxx xx xxxxxxxxxx .
FIRST FIELD:
14 )
15 )
Any category or code from the
PP30 Condi tions Table .
If category code is keyed in
first t hree positions , t he
fou r th pos i tion may be :
G - Group Code - WRKG .
D - Date of Assignment - WRKD .
T - Time of Ass i gnment - WRKT.
16)
Use SEL if category in SELECTI ON
CATEGORY allows mul t iple
assignments .
SECOND FIELD: Must be one of t hese :
EQ - Equal t o.
NE - Not equa l to .
LT - Le ss than .
LE - Less than or equal to .
GT - Greater than .
GE - Greater than o r equal to .
NN - Not equal and none of the mult i ple ass i g nment s are
equal .
USE ONLY WITH CATEGORIES WHICH ALLOW MULTIPLE
ASSIGNMENTS .
THIRD FIELD:
Any PP30 Condition Code .
DISCUSSION OF CONDITIONS:
17)
AND :
There are two types of
condit i o ns .
Inmate must meet ALL conditions that are l isted DOWN
in one of the CONDITION GROUPS .
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OR:
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Pa g e 94
Inmate meets ANY condition liste d ACROSS in t he
CONDIT I ON GROUPS
b)(?)(E);
18 )
There are h\/ 7 )/ F \ CONDITION GROUPS
~ - ~a~c~ross an you can specify up to
l(b)(?)(E); conditi o ns down i n e ach
g roup .
For an i nmate to be
selected, all of t h e conditions
listed down in o n e group must be
true .
I
1 9)
If an inmate fails to meet any
condit ion in one group , the
individual wil l st i ll b e
selected f o r t h e report i f the
inmate meets all conditions down
in one of t he other g roups .
20)
I f a condi ti on is keyed in GROUP
1 , i t is automat icall y
considered part of t h e
condit ions i n GROUPS 2 and 3 if
t h e correspond i ng l i n es across
in Groups 2 and 3 are b lank .
PP30 Special Features
1.
SELECTION CATEGORY. Al ways use the category wi t h t h e f ewest
number of assigned inmates i n the SELECTION CATEGORY fi e ld . Your
response wi ll be faster and the search wi ll n ot monopo l ize t h e
system by searching more records than necessary . As e xam l es
for a roster of all inmate s in your ins t i t u t ion , key (b)(?)(E); (b)(?)(F)
for a roster of inmates in B Uni t, key ~b)(7~(E);
I
2.
INTERRUPT ROUTINE. Thi s routin e preven ts a search from
monopo l iz i ng the system. On many requests , an i n terim scree n
wil l b e r eturned :
21)
TO CONTINUE:
ENTER
22)
TO STOP THE SEARCH:
Clear and
start over
23)
FOR PARTIAL REPORT:
Key NO i n
FUNCTION
and ENTER.
You must
wait for
SENTRY to
return the
part ial
report
be fore you
can key
another
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Pa ge 95
t ransactio
n.
3.
24)
TO DISPLAY YOUR PP30 INPUT
SCREEN TO VERIFY THAT YOUR
INTERRUPTED REQUEST WAS KEYED
CORRECTLY: Key any value except
YES or NO i n the FUNCTI ON and
ENTER. Review the inp ut screen
and ENTER.
The search wi l l
continue where it was l ast
interrupted .
25)
IF MAXIMUM SENTRY LINE LIMIT IS
REACHED : FUNCTION defaul ts to
NO . ENTER for par t ial report .
RESTART A ROSTER . You can restart a ros t er i f i t stops becau se
of a printer or system prob lem during print ing . Change the
SELECTION CATEGORY or add a CONDITI ON to begin where the report
le ft off .
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T5 802 . 02
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EXAMPLES - RESTART A ROSTER
4.
1.
If you were print i ng a ros te r of a l l work assignments
and h ad keyed fb>C7>CE>;Cb)(7)CF>
I in SELECTION CATEGORY and t h e
roste r stopp ed i n t he mid dle o f t h e PAINT SHOP . Key
r vK~ ~v~
I in t h e SELECT ION CATEGORY and ENTER .
The roster wil l begin with t h e PAINT SHOP .
2.
I f you were pr inting an alphabetical roster of i nmates
in a fa cil ity and h a d keyed !Cb>C7>CE>;CbJ(7JCF>
I i n SELECTION
CATEGORY and t h e ros te r stopped at GENE SMITH .
Key a
CONDI TION of fb>C7>CE>;CbJ(7JCF>
land ENTER . The roster wi l l
begin with SMITH.
SENTENCE MONITORING DATA . Thi s data may be unpredictab le when an
inmate has more t h an 50 computations .
I f t h is should occur,
SENTRY will display t h e l ette r E next to t h e Register Number on
the roster to a lert you that the inmate ' s d ata exceeds t h e 50
l i ne limit .
EXAMPLE - SENTENCING MONITORING DATA
I f you requ est a roste r o f a l l inmates with a
Projecte d Satis fa ction Date during the month
of September 1 999 , and you have one inmate
who h as 50 computations with dates during Augus t
1 999 and two computations with dates during
Septembe r 1 999 , you may or may not find e i t h er
o f t h e September dates .
5.
DISCIPLINE DATA : Inmates with over 50 occurrences of d iscipline
data wi ll be identi fied with a D next to t h e Regi s t er Number on
t h e ros ter to indicate that t he numbe r of occurrences for that
inmate exceeds t h e 50 l i ne limit per i nmate .
6.
CORRECT ASSIGNMENT DATES FOR MULTIPLE ASSIGNMENT CATEGORY:
A ros ter mus t b e sorted by r egi ster n u mber to display t h e cor rect
dates /times next t o each assignment in a mul tip l e assignment
category .
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T5 80 2 . 0 2
7.
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Pa g e 97
SPECIAL REGISTER NUMBER ROSTERS. A roster of inmates wi t h
se l ect i ve r egi ster numbe r s can be obt a ined us i ng l\~!\D\~/: I in the
fir s t f ield f o r CONDITIONS . This keywor d c an only b e use d a s a
CONDITION .
f b)(7)(E); (b)(7)(F)
- Must be o ne of these :
b)(7)(E); (b)(7)(F)
- can only be used with EQ i n t h e 2nd fie ld.
- can o n ly be used with EQ in t h e 2nd fi e l d .
Each position of the Reg iste r Number mus t b e typed with one of
the above indicators or a number .
You c a n no t mix t~!\~/\~H ,=rnd/or !Cb)C?)CE); I i n d icato r s wi t h n umbers i n t yping
t he Register Number in the third fie l d .
I,
EXAMPLES ·. l(b)(7)(E);(b)(7)(F)
~ - - - - - - - - - - - ' i s wrong .
Key : r b)(7)(E);(b)(7)(F)
lor . .
_.I•
l(b-) (7-)(E_
>:_(b-)(7-)(F_> _ _ _ _ _
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Pa g e 98
PP30 Codes for Columns
b)(7)(E);
b)(7)(F)
AGE
DC POLICE DEPARTMENT ID NUMBER
AGENCY
DESTINATION PROJ ECTED STAY
ALIEN/INS NUMBER
FACILITY PROJ ECTED STAY
BP 337 DATE
Discipline Information
BP 338 DATE
ACT - PROHIBITED ACT
SEVERITY LEVEL OF ACT
Category
CATEGORY
ADMINISTRATIVE REMEDY NUMBER
b)(7)(E); (b)(7)(F)
CONSECUT I VE OR CONCURRENT
GROUP CODE
CHARGE
ASSIGNMENT DATE
DATES
ASSIGNMENT TIME
HEARING DATE
SUBSTITUTE SEL
FOR CATEGORY
CODE IF THE :
INCIDENT DATE
INCIDENT REPORT DATE
INCIDENT REPORT STATUS DATE
CITI ZENSHI P
(b)(7)(E);
(b)(7)(F)
PROJ REL DATE FROM SEG
HEARING
CITY OF RESIDENCE
ABSENTIA
CMC
OHO/CHAIRPERSON
CMC INDICATOR
DATE
PC WITSEC INITIALS
FACILITY
CMC Separatee Information
REG NO OF SEPARATEE YOUR FACL
TIME
'b)(7)(E);
'b)(7)(F)
TYPE
UDC LOCATION - NAME OF UNIT
OR CCM LOCATION
NAME OF SEPARATEE YOUR FACL
QUARTERS OF SE PARATEE YOUR FACL
INCIDENT DATE
REG NO OF S EPARATEE I N SENTRY
INCIDENT FACILITY
NAME OF SEPARATEE IN SENTRY
I NC I DENT TIME
FACILI TY OF SEPARATEE IN SENTRY
INCIDENT REPORT DATE
QUARTERS OF SE PARATEE I N SENTRY
INCIDENT REPORT NUMBER
COUNTRY OF BIRTH
(b)(7)(E);
(b)(7)(F)
INCI DENT REPORT TI ME
COUNTRY OF RES I DENCE
INCIDENT REPORT STATUS
DATE OF BIRTH
INCIDENT REPORT STATUS DATE
DC DEPT OF CORRECT I ONS NUMBER
INCIDENT REPORT STATUS FACL
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b)(7)(E);
b)(7)(F)
b)(7)(E);
b)(7)(F)
SENTRY GENERAL USE TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
I NCIDENT REPORT GROUP CODE
(b)(7)(E);
(b)(7)(F)
7 / 1 0/2000
Page 99
EXTRA GOOD TIME STATUS
INCIDENT REPORT STATUS TIME
EYE COLOR
INCIDENT REPORT STATUS
UPDATE BY
FACI LITY
INVESTIGATOR
FACILITY WHICH HAS THE BODY IF
INMATE HAS TWO ARS ASSIGNMENTS
PROHIBITED ACT
FACI LITY PROJ ECTED STAY
PROJ REL DATE FROM SEG
FBI NUMBER
REFERRAL FOR PROSECUTION
Financial Resp Program - FRP
SANCTION
COURT
SANCTION AMT
CIRCUIT COURT
SEVERITY LEVEL OF ACT
IFRP COURT OF JURI SD I CTION
SUSPENDED DAYS
CONTRACT
UNIT OF MEASUREMENT
CONTRACT DATE ADDED
Education
INTERVIEW
CONTRACT NUMBER
(b)(7)(E);
(b)(7)(F)
CONTRACT STATUS
INTERVIEW DATE
CONTRACT STOPPED DATE
INTERVIEWI NG FACILI LTY
CONTRACT STOPPED REASON
PRIMARY LANGUAGE
CYCLE PERIOD MOST RECENT
PAYMENT
EXEMPTION
DECI S ION AMOUNT
DATE OF REQUEST
DECISION FREQUENCY
DATE OF APPROVAL/ DI SAPPROVAL
DECI S I ON NUMBER
EDUCATION PROGRAM
DECISION ORIGIN
STATUS OF REQUEST
DECI S ION PERCENT
TYPE OF EXEMPTION
DECISION STOP REASON
REVIEW
DECI SION TYPE
DATE OF INTERVIEW
SIGNATURE STATUS
EDUCATION PROGRAM
S I GN/ REFUSAL DATE ENTERED
INTERVIEW COMPLETED BY
SIGN/REFUSAL TIME ENTERED
INTERVIEW I NDICATOR
WI THDRAWAL AUTH RECEIVED
PROGRESS MADE
WITHDRAWL AUTH REQUIRED
RE- ENROLLMENT
WITHDRAWAL AUTH DATE ENTER
TYPE OF REVIEW
WITHDRAWAL AUTH TIME ENTER
WITHDRAWAL REASON
DATE OF MOST RECENT PAYMENT
I
ETHNIC ORIGIN
r )(7)(E);
b)(7)(F)
OBLIGATION
BOP 2020-02873
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b)(7)(E);
b)(7)(F)
b)(7)(E);
b)(7)(F)
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T5 802 . 02
EXP I RATI ON DATE
b)(7)(E);
b)(7)(F)
7/ 1 0/2000
Pa g e 100
Numbers
FI NAL PAYMENT DATE
FBI NUMBER
LAST PAYMENT DATE
DC DEPT OF CORRECTIONS NUMBER
NUMBER
DC POLICE DEPARTMENT ID NUMBER
PAYABILITY
I NS/ALIEN NUMBER
PAYMENT ORDER
LOCAL LAW ENFORCEMENT NUMBER
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
STATUS
STATUS GROUP CODE
b)(7)(E);
b)(7)(F)
REGI STER NUMBER
TOTAL CORRECTI ONS
SOCIAL SECURITY NUMBER
TOTAL PAYMENTS
STATE NUMBER
FIRST 1 0 CHARACTERS
NEXT 10 CHARACTERS
TOTAL REFUNDS
TYPE
Organization
TYPE GROUP CODE
AGENCY
us ATTORNEY OFFI CE NUMBER
FIRST 1 0 CHARACTERS
LAST CHARACTER
FINES/COSTS - SEE SENTENCE INFO
(b)(7)(E);
(b)(7)(F)
FACILI TY
(b)(7)(E);
(b)(7)(F)
FACILITY WH I CH HAS THE BODY I F
I NMATE HAS TWO ARS ASSIGNMENTS
REGION
GOOD CONDUCT TI ME DATE
TYPE OF FACILITY
HAI R COLOR
I NS/ALIEN NUMBER
PAROLE ELI GIBILI TY DATE
LOCAL LAW ENFORCEMENT NUMBER
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
PAROLE HEARING DATE
MANAGEMENT VARI ABLE
PRE- RELEASE CUSTODY DATE
6 MONTH/ 1 0 % DATE
PAROLE HEARING TYPE
MGT VARIABLE EXPI RAT I ON DATE
PUBLI C SAFETY FACTOR
MILES BETWEEN I NMATE LEGAL
RES I DENCE ZI P CODE & CURRENT
FACILI TY ZIP CODE
RACE
REGION
Name
FIRST NAME
FI RST 10 CHARACTERS
NEXT 2 CHARACTERS
(b)(7)(E);
(b)(7)(F)
REG I STER NUMBER
'b)(7)(E);
b)(7)(F)
Release
PROJ ECTED RELEASE DATE
LAST NAME
FIRST 10 CHARACTERS
NEXT 1 0 CHARACTERS
NEXT 4 CHARACTERS
Residence
MIDDLE NAME
CI TY OF RES I DENCE
NAME SUFFIX
COUNTRY OF RES I DENCE
(b)(7)(E);
(b)(7)(F)
PROJECTED RELEASE METHOD
STATE OF RES I DENCE
BOP 2020-02873
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(b)(7)(E);
(b)(7)(F)
SENTRY GENERAL USE TEC HNI CAL REFERENCE MANUAL
T5802 . 02
ZIP CODE OF RESIDENCE
(b)(7)(E);
(b)(7)(F)
GOOD CONDUCT TIME DATE
(b)(7)(E);
(b)(7)(F)
HOW COMMITTED CODE
Sentence Information
ACTUAL SATI SFACTION DATE
7/ 1 0/2000
Page 101
(b)(7)(E);
(b)(7)(F)
ACTUAL SATISFACTION METHOD
AGGREGATE SENT PROCEDURE CODE
JUDGE NAME
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
LAST 4 CHARACTERS
LENGTH OF SENTENCE
BASIS FOR CHANGE
NOTIFY
CALCULATION METHOD
OFFENSE CODE
COMPL DATE OF 3621E RES IDENT
PROGRAM FOR SUBSTANCE ABUSE
OFFENSE DATE
PAROLE ELI GIBILITY DATE
COMPL DATE OF 3621E COMMUNITY
PROGRAM FOR SUBSTANCE ABUSE
PAROLE HEARING DATE
DATE COMPUTATION BEGINS
PAROLE HEARING METHOD
DATE 4046C CCC PROGRAM COMPL
PRE- RELEASE CUSTODY DATE
6 MONTH/10 % DATE
DATE 4046C INTENSIVE CONF CTR
PGM COMPL
PROBATION TO FOLLOW
DETAINER/NOTIFY
PROJ ECTED RELEASE DATE
DOCKET NUMBER
FIRST 10 CHARACTERS
LAST 10 CHARACTERS
PROJECTED RELEASE METHOD
PROJ ECTED SATISFACTION DATE
DATE SENTENCED/ PROB IMPOSED
PROJECTED SATI S FACTION METHOD
EXTRA GOOD TIME STATUS
SENTENCE PROCEDURE
Fines/Costs
COMMITTED FINES
SENT PROCEDURE AGGREGATE CODE
b)(7)(E);
b)(7)(F)
SPECIAL PAROLE TERM
COMMITTED FINES PAID
TERM IN EFFECT CONVERTED
COMMITTED COSTS
TERMS OF SUPV TO FOLLOW SENT
COMMITTED COSTS PAID
TWO- THIRDS DATE
COMMITTED FELONY ASSESSMENT
TOTAL COMPUTATIONS
COMMITTED FELONY ASSESS PAID
COMMITTED MISDEMEANOR ASSESS
COMMITTED MISDEMEANOR
ASSESSMENT PAID
SENTENCING LIMITATION
SEX
NON- COMMITTED FINES
STATE NUMBER
FIRST 10 CHARACTERS
NEXT 10 CHARACTERS
NON-COMMITTED COSTS
STATE OF BIRTH
NON- COMMITTED FELONY ASSESS
STATE OF RESIDENCE
NON-COMMITTED MISDEMEANOR
ASSESSMENTS
SOCIAL SECURITY NUMBER
FINES INDICATOR
TYPE OF FACILITY
VOLUNTARY SURRENDER DATE
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(b)(7)(E);
(b)(7)(F)
SENTRY GENERAL US E TECHNI CAL RE FERENC E MANUAL
T5 80 2 . 02
WE I GHT
(b)(7)(E);
(b)(7)(F)
ZIP CODE OF RESIDENCE
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7/ 1 0 / 2 0 00
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SENTRY GENERAL US E TEC HNI CAL REFERENCE MANUAL
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7/ 1 0/2000
Pa g e 103
Codes for PP30 Conditions
The Second Field Must be One of These:
b)(7)(E);
b)(7)(F)
EQUALS
NOT EQUAL S
LESS T HAN
LES S T HAN OR EQUAL TO
GREATER THAN
GREAT ER T HAN OR EQUAL TO
NOT EQUAL AND NONE OF THE MULTIPLE ASSIGNMENTS EQUALS .~ - - ~
USE FOR CATEGORIES WITH MUL TIPL E ASSIGNMENT S , SUCH AS
~~l;~l~f
If First Field is this Code
l(b)(7)(E);
Age (b)(7)(F)
Third Field Must Be One of These
I
l~b)(7)(E);
Agency (b)(?)(F)
Number 1 - 9 9 ~)~)(?)(E);
,\/7 \/ i::\
I
I
-~(b)(7)(E); (b)(7)(F)
Agency Cod
l1~~1?!~r I
I
Number , l(b)(7)(E); (b)(7)(F)
A l ien I I NS Number
(b)(7)(E);
BP 337 Date (b)(7)(F)
(b)(7)(E);
BP 338 Dat e (b)(7)(F)
Val id SENTRY DatE
I
b)(7)(E); (b)(7)(F)
-
Val id SENTRY DatE
-
Category
Cat egory Code f b)(7)(E); (b)(7)(F)
Group Code ,
e .g
f
b)(7)(E); (b)(7)(F)
Ass i onment Date,
(b)(7)(E); (b)(7)(F)I
e.g .
l(b)(7)(E);
Ass i g n ment Time ,
l(b)(7)(E);
I
e .g . b)(7)(E);
b)/7)/F)
f
/h\/7 \/ C:\
f
I
Assignment for Category
I
Group Code f or Catego r y
I
Val id SENTRY Date
Valid SENTRY Time
I
N ote : Substi t ute SEL i f t he
SELECTION CATEGORY has multiple
assignments, e . g ·l(b)(7)(E); (b)(7)(F)
I
b)(7)(E);
Ci t izens hip b)/7)/F)
I
City of Residence ~b)(?)(E);
b)(7)(F)
CMC Indicator l(b)(?)(E); (b)(?)(F)
Count ry Cod ~ b)(?)(E); (b)(?)(F)
I
I
Any Nam{b)(7)(E); (b)(7)(F)
I
I
(b)(7)(E) No CMC
(b)(7)(F) Al l CMC except WITSEC
WITSEC - General Population
WI TSEC - Protecti ve Custody
CMC Separatee in Your Facility
(b)(7)(E); (b)(7)(F)
Reg N o of Separat ee
Name of Separat ee
Quarters of Separat ee
Register Number
Any Last Nam.::.
Quar ters Nam~(b)(7)(E); (b)(7)(F)
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I
SENTRY GENERAL USE TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
7 / 1 0/2000
Page 10 4
CMC Separatee in SENTRY
Reg No of Separatee
Name of Separa tee
b)(7)(E);
b)(?)(F)
Faci l i ty of Separatee
Qua r ters of Sep arat ee
Count r y o f
Cou n t ry o f
I
Birth l~b )(?)(E);
/b \/7 \/F \
.
l~b)(7)(E);
Res i d e n t (b )(?)(F)
Date of Bir t h l!b)(7)(E);
/h)l7)1F\
I
Reg iste r
A ny L ast
Faci l i ty
Quarters
Nu mbe r
Name
Co d e K~)(7)(~);
NamE (b)(7)(E); (b)(7)(F)
Co u nt r y
Cod e b)(7)(E); (b)(7)(F)
I
Cou ntry Cod e
(b)(7)(E); (b)(7)(F)
I
I
I
Il(b)(7)(E); (b)(7)(F) I Valid SENTRY Dat e
DC De p t
of Corr Number
DC Dept
.
~ ~b)(7)(E);
of Po l ic e Numbe r (b)(?)(F)
Kb)(7)(E); (b)(7)(F)
Numb e r
i
Numbe1
(b)(7)(E); (b)(7)(F)
Designation/Custody Information
.
.
.
d
{ b)(7)(E);
Des t in a t i o n Pr oJ ecte
Stay (b)(7)(F)
Number
P
.
d S
w )(?)(E);
.1 .
a c i i ty
ro J ecte
tay b\/?\/F\
Numb e r
F
Manageme n t
V ari abl ~ (b)(?)(E); (b)(?)(F)
b)(7)(E); (b)(7)(F)
A ny val id Manageme n t Reason for
De sig nat ion or Management
v ~ri~hl p r ~ ~ 0 l isted bel ow or
b)(7)(E); (b)(7)(F)
I
Mgt V a r iab le Code o r
V al id Mg t
Inmate Moni t oring f b)(?)(E); (b)(?)(F)
Cent ral
S
Gre a t er
J udi c i a l
.
l(b)(7)(E); (b)(7)(F)
e cur i t y
Reaso ns for Desig nation
I
Re c ommend at i o nl(b)(?)(E); (b)(?)(F)
.
-l(b)(7)(E); (b)(7)(F)
L esser Secu rity Marie
. l
Cu b an l(b)(7)(E); (b)(7)(F)
Med i c a l/P sch T r tl(b)(?)(E); (b)(?)(F)
No n e
r )(7)(E); (b)(7)(F)
Popu l at i o n l(b)(?)(E); (b)(?)(F)
Program Par t i c ip a t ion (b)(7)(E); (b )(7)(F)
Pu b Safet y Fact or Wai vedl(b)(?)(E); (b)(?)(F)
b)(7)(E);
b\/7\/ F\
I
I
Re l eas e Residenc e rb)(?)(E); (b)(?)(F)
Wo rk Cadre rb)(?)(E); (b)(?)(F)
I
Publ ic Safety Factor b)(7)(E); (b)(7)(F)
A ny Va l id Publ ic Safety Factor
Cod e l is t e d be l o w1(b)(7)(E); (b)(7)(F)
V a l id Publ ic Safety Facto r
De port ab l e Alie n ~b)(7)(E); (b)(7)(F)
Grea t est Se cur i ty Of f (b)(?)(E); (b)(?)(F)
I
BOP 2020-02873
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Cod es
SENTRY GENERAL US E TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
N o n e l(b)(7)(E); (b)(7)(F)
7/ 1 0/2000
Pa g e 105
I
Disrupt ive Groupl(b)(?)(E); (b)(?)(F)
Pr ison Dis t urbanc~(b)(?)(E); (b)(?)(F)
Sen tence Length l(b)(?)(E); (b)(?)(F)
Sex Offender
r b)(7)(E); (b)(7)(F)
I
l(b)(7)(E);
(b)(7)(F)
Threat to (.;nvPrnm<>nt
Officials ~b)(7)(E); (b)(7)(F)
I
I
l(b)(7)(E); (b)(7)(F)
Violen t
E
Behavior
R. k
is
scape
{ b)(7)(E); (b)(7)(F)
I
Sentenci ng L imitation l~b)(?)(E);
(b )(7)(F)
Any Va l id Sentencino Limi tation
Code l is t ed belm'fb)(7)(E); (b)(7)(F)
Valid Sentencin g Limitation Codes
Misdemeanant l(b)(?)(E); (b)(?)(F)
Study Case l(b)(?)(E); (b)(?)(F)
Vio lator l(b)(?)(E); (b)(?)(F)
Youth Cor r ections Ac t
(b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
Mgt Variable Exp Date
I
Val id SENTRY Dat ~(b)(7)(E); (b)(7)(F)
Discipline Information
Ac t
-
Ac t Kb)(7)(E);
I Prohibited Act Code , (b)(7)(E); (b)(7)(F)
Prohibited Act l(b)(?)(E); (b)(?)(F)
,-
Seve r i ty Level of f b)(?)(E); (b)(?)(F) ! severity Level Code ,
I
l~b)(7)(E);
Admi n Remedy Number (b)(7)(F)
I
(b)(7)(E);
Remedy Number, l(b)(7)(E); (b)(7)(F)
I
Consecu t i ve/Con curren (b)(7)(F)
~~)(7)(E);
Charge b)(7)(F)
fb)(7)(E); (b)(7)(F)
I
I
I
Prohi bited Act Codefb)(7)(E); (b)(7)(F)
Discipline Dates
Hea ring
I
Dat ~ \~W)(~);
Incident Da tel!b)(7)(E);
/h \/7 \/F \
I nc i d e n t
Valid SENTRY Date ,
I
Val id
Repor t Date ~b)(7)(E);
b)/7)(F\
I
h\/7 \/ 1:\
Rel Da te from Seg l(b)(?)(E);
/h\/7 \/ F \
SENTRY Date,
Val id SE NT RY Date ,
Incident Rpt Status Date ~b)(7)(E);
Pro j
I
I
Val id SENTRY Date ,
Valid SENTRY Date ,
Discipline Hearing and Incident Report
Absen t ia ~b)(?)(E);
b)(7)(F)
I
Y,
•
~~)(7)(E);
DHO/Chai rperson1 h " 7
"i:'
I
(b)(7)(E); (b)(7)(F)
N , l(b)(7)(E); (b)(7)(F)
I
1 - 1 0 Chara cters f b)(?)(E); (b)(?)(F)
BOP 2020-02873
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---------------------
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SENTRY GENERAL USE TE CHNI CAL REFERENCE MANUAL
T5 802 . 02
Da tel(b)(7)(E); (b)(7)(F)
F
.l .
~b)(7)(E);
ac1 l t y b)(7)(F)
I
7/ 1 0/2000
Page 106
I
Val id SENTRY T ime
T ype
Type o f
(b)(7)(E); (b)(7)(F)
.....\/"7\ /c:'\
Incide n t
I
Da tel!b)(7)(E);
lb)/7)/E 1
. .
l(b)(7)(E); (b)(7)(F)
F acility
Incident Time l(b)(7)(E); (b)(7)(F)
Incident Repor t
I nciden t
I
I
Valid SENTRY Time
I
Numbe ~(b)(7)(E); (b)(7)(F)
Sta t usl(b)(7)(E); (b)(7)(F)
Stat u s Codel(b)(?)(E); (b)(?)(F)
(b)(7)(E);
Date (b)(7)(F)
Facili ty Coderb)(?)(E); (b)(?)(F)
I
I
I
I
St a t us T 1me
.
b)(?)(E);
b)(?)(F)
lvalid SENTRY Time
.
~b)(7)(E);
Incid Rpt S tatus Update by b)/?)/F)
1 0 charactersl(b)(?)(E); (b)(?)(F)
I nves tiga to ~ (b)(?)(E); (b)(?)(F)
1- 1 0 Character~ (b)(?)(E); (b)(?)(F)
b)(7)(E);
Proj Re l Date from Seg b)(7)(F)
.
l(b)(7)(E); (b)(7)(F)
Sanction
I
I
I
Sanction Arnoun t l~b)(?)(E);
(b)(7)(F)
.
(b)(7)(E);
Sever i t y Level o f Ac t (b)(7)(F)
:l~b)(7)(E);
Suspended Days (b)(?)/F)
Uni t
I
Status Group Codel(b)(?)(E); (b)(7)(F)
Status Grp Code -
R epor t
I
Val id SENTRY DAT ~b)(?)(E); (b)(?)(F)
NOTE : I f used, t h e second f i e ld
of con d i tion must be l(b)(7)(E); (b)(7)(F)
I n c1' d en t
I
V a l id SENT RY Time
Report Status Facl
Incident Rp t
(b )(7)(E); (b)(7)(F)
I
Valid SENTRY DATE l(b)(?)(E); (b)(?)(F)
.
l(b)(7)(E); (b)(7)(F)
I ncident Report T ime
I nc ide n t
I
I
Fac ility Code~b)(?)(E); (b)(?)(F)
Date l(b)(7)(E); (b)(7)(F)
Incident Repor t Statu s
I
I
Val id SE NTRY dat ~(b)(7)(E); (b)(7)(F)
N mb
(b)(7)(E); (b)(7)(F)
Repor t
u
er
Incident Repor t
I
Hear ing Cod e ~b)(?)(E); (b)(?)(F)
UNT or LOC Assignmen t{b)(?)(E); (b)(?)(F)
~b)(7)(E);
I nc ide n t
I
Facility Codel(b)(?)(E); (b)(?)(F)
Time (b)(7)(E); (b)(7)(F)
UDC/ L ocat ion
I
Val id SENT RY Date , r b)(?)(E); (b)(?)(F)
of Measurement
.
l(b)(7)(E); (b)(7)(F)
Sanct ion Code
Severity L evel
I
I
I
I
Codel(b)(7)(E); (b)(7)(F)
Number 1 - 9 9 9 ~(b)(?)(E); (b)(?)(F)
I
I
Val id SENT RY dat ~(b)(?)(E); (b)(?)(F)
Numbe ~ (b )(7)(E); (b)(7)(F)
I
I
I
r
t )(7)(E);
Unit of Measu r e me nt Code(b)(7)(F)
(b)(7)(E);
/b)/7) /F)
b)(7)(E); (b)(7)(F)
I
Education Information
I nterview
Intervi ew Da te l~b)(7)(E);
(b)(7)(F)
Valid SENTRY Datefb)(?)(E); (b)(?)(F)
Int erviewing Faci l i ty b)(7)(E);
b)(7)(F)
I F aci l i ty Cod~ (b)(?)(E); (b)(?)(F)
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SENTRY GENERAL USE TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
Primary
L anguage
(b)(?)(E); (b)(?)(F)
7/ 1 0/2000
Page 107
I
Language Code l(b)(?)(E); (b)(?)(F)
Exemption
Date of
R
eques
t r b)(?)(E); (b)(?)(F)
Val id
Date of Approval/ Disapl(b)(?)(E);
/h)l7)1F)
(b)(?)(E);
(b)(?)(F)
Educat i on Progra m
Sta t us of Request
SENTRY Date
Val id SENTRY Date
(b)(?)(E); (b)(?)(F)
(b)(?)(E); (b)(?)(F)
!E ducation Pgm Cod ~ (b)(?)(E); (b)(?)(F)
~b)(?)(E)
(b)(?)(E); (b)(?)(F)
~pproved -
signat ure on f i l e
b)(?)(F) Disapproved
w ~ir i nn approval
1,b)(?)(E); (b)(?)(F)
I
I
T ype of Exempt ion (b)(?)(E);
/b\/7J/F\
Type o f
Exempt Cod~(b)(?)(E); (b)(?)(F)
Review /Wi t hdrawa l
Date of Rev/Withdrawal (b)(?)(E);
Val id SENTRY Da t ~ (b)(?)(E); (b)(?)(F)
(b)(?)(E);
P rog Reviewed/Wi t h drew (b)(?)(F)
I
Educa tion Pgm Codel(b)(?)(E); (b)(?)(F)
L
I nterview Completed By
An y Namel(b)(?)(E); (b)(?)(F)
I nterview I ndicator - l~b)(?)(E);
(b)(?)(F)
b)(?)(E); (b)(?)(F)
Prog r ess Made - l(b)(?)(E); (b)(?)(F)
Education Wi t h drawal Prog r ess
Ma d e Codel(b)(?)(E); (b)(?)(F)
/h)/7 )/F )
I
I
I
I
I
Re-enrollment l(b)(?)(E); (b)(?)(F)
T ype of Revi ew
Education Wi t h drawal Reenrollme n t Codel(b)(?)(E); (b)(?)(F)
(b )(?)(E); (b )(?)(F)
I
TvoP of E~11~A tion Review Code ,
(b)(?)(E); (b)(?)(F)
I
Withdrawal Reason (b )(?)(E); (b)(?)(F)
Education Wi t h d ra wal
(b)(?)(E); (b)(?)(F)
Re ason Code ,
I
I
E thnic Or i gi n l(b)(?)(E); (b)(?)(F)
E x t r a Good Time Statu s
O or H
(b)(?)(E); (b)(?)(F)
(b)(?)(E); (b)(?)(F)
I
E ye Color (b)(?)(E);
(b)(?)(F)
Eye Co lor Codel(b)(?)(E); (b)(?)(F)
Faci l i t y
Facili ty Code ,
e.g . '
ATL ,
MAR .
Fac i l i t y Code ,
e . g .'
TOG ,
BAS,
Facil i t y whi c h has the Bodv i f
I n ma te has 2 ARS Ass g n (b)(?)(E); (b)(?)(F)
FBI Number ~b)(?)(E); (b)(?)(F)
I AL P .
I
An y
I
valuel(b)(?)(E); (b)(?)(F)
Financial Responsibility Program { b)(?)(E
Cou r t
C i. rcu i. t
I
C our t l(b)(?)(E); (b)(?)(F)
t b)(?)( Court
I
of Jurisdiction
US Circuit Cod~ (b)(?)(E); (b)(?)(F)
Cour t of Jur isdict i o n
b)(?)(E);
I
BOP 2020-02873
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I
Cod (b)(?)(E);
(b)(?)(F)
SENTRY GENERAL US E TE CHNI CAL REFERENCE MANUAL
T5 802 . 02
7/ 1 0/2000
Pa g e 108
Con tract
b)(7)(E); (b)(7)(F)
Cont ract Date Added l(b)(?)(E); (b)(?)(F) I Valid SENTRY Dat
Cont rac t
Number l(b)(7)(E); (b)(7)(F)
I
Number 1-9999 fb)(7)(E); (b)(7)(F)
I Contract Status Cod~(b)(7)(E); (b)(7)(F)
b)(7)(E); (b)(7)(F)
Contract Status
Contract Stopped Date
I
b)(7)(E);
b)(7)(F)
Valid SENTRY Dat ~(b)(7)(E); (b)(7)(F)
I
Contract Stopped Reasoi
Stopped Reason Code l(b)(?)(E); (b)(7)(F)
Cycl e Per i od Most Recent
Payment llb)(7)(E);
I
(b)(7)(F)
Val id Dat e MM- YYYYl(b)(?)(E); (b)(?)(F)
Decision Amoun t l~b)(?)(E);
Number 0- 9 9 9 9 9 9 9 9 9 9~b)(7)(E); (b)(7)(F)
I
/h\/7 )1 F\
Decis ion Frequency llb)(?)(E);
l(b)(7)(E);
I
1
,(b)(?)(F)
~(b)(7)(E)· (b)(7)(F)
Number 1 - 999
'
b)(7)(E);
b)(7)(F)
Decis ion Origin
Origin Code j(b)(7)(E); (b)(7)(F)
Decision Percent
0-10 0 l(b)(7)(E); (b)(7)(F)
Numbe r
Decision Stop Reason l~b)(?)(E);
(b)(7)(F)
Decision Type l(b)(7)(E);
/b)l7\/ F \
I
I
I
I
Decision Stopped Reason Code,
~b)(7)(E); (b)(7)(F)
I
Decision Type Codel(b)(?)(E); (b)(?)(F)
I
I
Signat ure Status l~b)(7)(E);
Contract Siqnature Status Code ,
(b)(7)(F)
(b)(7)(E); (b)(7)(F)
Si g /Refusal Date Entered (b)(?)(E);
b\/7\/F\
I
Val id SENTRY Date fbl(7)(E); (b)(7)(F)
~
(b )(7)(E); (b)(7)(F)
Sign/Refusal T ime Entered b)(7)(E); (b)(7)(F)
I
I
Decision Frequency Cod~(b)(7)(E); (b)(7)(F) I
(b)(7)(F)
Decis ion Number
I
Val id SENTRY Timel
I
Withdrawal Aut h Received
(b)(7)(E);
(b)(7)(F)
y or N (b)(7)(E); (b)(7)(F)
Withdrawal Auth Requ i red
y or N
Withdrawa l Author i za t i o n
Date En te red
Val id SENTRY Date (b)(7)(E); (b)(7)(F)
Withdrawal Author ization
Time En te red
Val id SENTRY Time
Date of Most Recent
Payment
-
Val id SENTRY Date
Obligation
Expiration Date l(b)(7)(E); (b)(7)(F)I
b)(7)(E);
Valid SENTRY Date
Final Pa yment Date b)(7)(F)
Valid SENTRY Date
Las t
Val id SENTRY Date
Payment Date
Nu n mber
~~)(7)(E);
b)(?)(F)
Payabili ty l~b)(?)(E);
/h)l7 )1 F\
b)(7)(E); (b)(7)(F)
Number 1 - 9 9 9 9~b)(?)(E); (b)(?)(F)
I
I
-
I
Payabi l i ty Type Codel(b)(?)(E); (b)(?)(F)
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SENTRY GENERAL US E TE CHNI CAL RE FE RENCE MANUAL
T5 802 . 02
Status
Payment Ord er Code fb)(?)(E); (b)(?)(F)
I
Payment Order li~)(?)(E);
b)(?)(F
(b)(?)(E); (b)(?)(F)
7/ 1 0/2000
Pa g e 109
I
Obligation Status Code l(b)(?)(E); (b)(?)(F)
I
\~/E/\~/: I
Status Group Code
(b)(?)(E); (b)(?)(F)
Obliaation Status Group Code ,
(b)(?)(E); (b)(?)(F) I
Numbe r 0-9999999999 (b)(?)(E); (b)(?)(F)
Total Co rrections
b)(?)(E);
Total Payments b)(?)(F)
Number 0-9999999999
Total Re f u nds
Number 0- 9999999999
Type l(b)(?)(E);
/b)/7)/F)
Obligation Type Cod e~b)(?)(E); (b)(?)(F)
I
b)(?)(E);
Type Group Code l~
(b)(?)(F)
I
Obligation Type Group Code
us Attorney Offi ce Number b)(?)(E);
b)(?)(F)
First 10 Cha racte rs
Last Character
F i n es /Costs
Listed under Sentence I nformation
Good Conduct Time Date
b)(?)(E);
b)(?)(F)
I
Valid SENTRY da t ~(b)(?)(E); (b)(?)(F)
I
Ha ir Col o r ~b)(?)(E); (b)(?)(F)
Hair Color Cod1(b)(?)(E); (b)(?)(F)
'
l(b)(?)(E); (b)(?)(F)
Height
Any Number O11 - 9 9 9fb)(?)(E); (b)(?)(F)
INS/Alien Number
(b)(?)(E);
(b)(?)(F)
I
Any Number
I
I
b)(?)(E); (b)(?)(F)
Local Law Enforcement Numbe r
Any Numbe r
First 10 Ch aracters (b)(?)(E); (b)(?)(F)
Next 10 Ch aracters
Number 0-9999
Miles between Inmate Legal
Res ide n ce Zi p Cod e and Current
Ins titution Zip Code~b)(?)(E); (b)(?)(F)
r )(?)(E); (b)(?)(F)
I
Names
First Name
(b)(?)(E);
First 10 Characters (b)(?)(F)
Next 2 Cha ract ers
Any Name
Any Name
Last Name
b)(?)(E);
Firs t 10 Cha ract ers b)(?)(F)
Next 10 Characters
Last 4 Cha r a cters
Middl e Name (b)(?)(E); (b)(?)(F)
Any Name
Any Name
Any Name
Name Suff i x
Name Suffix Codel(b)(?)(E); (b)(?)(F)
Any Name
L
Numbers
l!b)(?)(E);
FBI Number / h)(7\I F \
I
DC Dept of Corr Number l!b)(?)(E);
l h\/ \ I F \
7
I
Any valu~(b)(?)(E); (b)(?)(F)
~(b)(?)(E); (b)(?)(F)
Numbe
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SENTRY GENERAL US E TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
Number b)(7)(E); (b)(7)(F)
DC Pol ice Dept ID Number ~b)(?)(E);
b)(7)(F)
INS/Alien Numbe r ~b)(?)(E);
I
Numbe r
Local Enforcemen t Numb ~r
Firs t 1 0 Cha rac te rs (b)(7)(E);
(b)(7)(F)
N ext 10 Characters
Number
~b)(7)(E);
Register N umber b)(7)(F)
Register
7/ 1 0/2000
Pa g e 110
Register Number
(b)(7)(E Any Number
);
(b)(7)(F Even Number
Odd Number
)
kb)(7)(E); val id on l y i f E Q is used
t h e second field of t h e
condi tion .
Number Group l~b)(7)(E);
/b)/7)/F)
Social Secu r i t y Number b)(?)(E);
b)/7)/F)
Number (b)(7)(E); (b)(7)(F)
Stat~ Number
(b)(?)(E);
F i rst 10 Charact ers (b)(7)(F)
Last 10 Cha rac te rs
Number
i n
Organization
(b)(7)(E);
Agency (b)(?)(F)
I
.l .
·l~b)(7)(E);
Faci ity(b)(7)(F)
Agency Code ,
I
Facility Having t h e Body i f
I nmate has two ARS Assgn l~b)(7)(E);
I
/h)l7 )/ F )
e . g . , BOP ,
INS .
Facili ty Code ,
e.g . ,
BRN ,
TEX .
Faci l i t y Code ,
ERE .
e.g . ,
GRE ,
MIA ,
Region (b)(7)(E); (b)(7)(F)
Region Code , e . g . ,
SCR , SER or WXR
T ype of Facility (b)(7)(E); (b)(7)(F)
Valid T ype of F aci l i t y Code ,
V.
e . g ., T , M,
MXR ,
NCR ,
NER,
c,
Parole
b)(7)(E);
Paro l e E l igibility Date b)(7)(F)
Paro l e Hearing Date
V;:,, 7 i rl
(b)(7)(E);
(b)(7)(F)
I
.
l~b)(7)(E);
Register Number (b)(7)(F)
I
Parole Hearina Tvoe Cod e { b)(?)(E);
b)(7)(F)
(b)(7)(E); (b)(7)(F)
Valid SENTRY Da te~b)(7)(E); (b)(7)(F)
I
I ,
I
I
I
Pr e - Release Custody Dat e
6 Month/10% Date l(b)(7)(E); (b)(7)(F)
h)/7 )1F )
I
Val id SENTRY Date ~(b)(7)(E); (b)(7)(F)
1,b)(7)(E); (b)(7)(F)
Paro l e Hearing T ype (b)(7)(E);
(b)(7)(F)
Race ~b)(?)(E);
I
S~N'T'RY n;:, re ,~b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
A,
B,
Register
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or W
N u mber
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SENTRY GENERAL US E TEC HNI CAL RE FERENC E MANUAL
T5 802 . 02
7/ 1 0/2000
Pa g e 111
(b)(7)(E
Register Number Group (b)(7)(E);
(b)(7)(F)
Any Number
);
(b)(7)(F Even Number
)
Odd Number
I
b)(7)(E);
a l id only i f EQ is used in
the second fie l d of the
condition .
Region (b)(7)(E); (b)(7)(F)
Region Code , e . g ., MXR,
SCR , SER o r WXR
NCR ,
NER ,
Release
Valid SENTRY DATE (b)(7)(E); (b)(7)(F)
I
Projected Release Dat e ~b)(7)(E);
b)/7)/F)
Method
(b)(?)(E);
Pro j ected Release
(b)(7)(F)
I Satisfaction Code (b)(7)(E); (b)(7)(F)
I
Residence
A
I
Ci t y of Residen ce ~b)(7)(E);
,.b)(7)(F)
Count r y of Residence l(b)(?)(E);
/b)/7)/F)
State of Residence (b)(7)(E);
(b)(7)(F)
ny
N
~ (b)(7)(E); (b)(7)(F)
am1
I
Country Cod el(b)(?)(E); (b)(?)(F)
I
I
I
I
.
•~b)(7)(E);
Stat e/Possession Code b\/ 7 \/F\
l~~\;~\~t I
Zip Code of Residence b)(7)(E);
b)/7)/F)
Zip Codel(b)(7)(E); (b)(7)(F)
I
I
I
I
Sentence Information
Ac t ua l
(b)(7)(E);
Satisfaction Date (b )(7)(F)
Valid SENTRY
(b)(7)(E); (b)(7)(F)
Date (b)(7)(E); (b)(7)(F)
I
I
Ac t ual
Satisfaction (b)(7)(E);
(b)(7)(F)
Satisfaction Method Code (b)(7)(E);
(b)(7)(F)
(b)(7)(E); (b)(7)(F)
I
~b)(7)(E);
Aggregate Sent Proc Code b)(7)(F)
Bas i s o f
I
ChangE b)(7)(E);
b)(7)(F)
Aggregate Sentence Procedure Code
Basis of Chan ge Code ~(b)(7)(E); (b)(7)(F)
(b)(7)(E);
/ h \/7 \/ C:\
Calculation Me t hod
I
I
(b)(7)(E);
(b)(7)(F) Man ually Calculated
Au t omat ica l lv Calcu lated
All Exceptl(b)(7)(E); (b)(7)(F)
b)(7)(E); (b)(7)(F)
I
(b)(7)(E); (b)(7)(F)
Compl Date of 362 1 E COMMUN I TY Pgm
for Subs t ance Abuse (b)(7)(E);
Valid SENTRY Date
Compl Date of 362 1 E RES I DENT Pgm
for Subs t ance Abuse (b)(7)(E);
/ 1,,. \ / "'7\./ r- \
Valid SENTRY Date
Court of J u risdiction (b)(7)(E);
(b)(7)(F)
Court of Jurisdiction Code l(b)(7)(E);
/ h \/7 \/ F\
(b)(7)(E);
I
/h \/7 \/ F\
-
I
I L..\ l ~ \ l c:' \
Dat e
l(b)(7)(E);
4046C CCC Pgm Compl (b)(7)(F)
I
I Valid SENTRY Date b)(7)(E); (b)(7)(F)
Dat e 4 046C Intenqiu~ rnn f i n e ment
Center Pgm Compl ~b)(?)(E);
h \/7 \/F \
Val id SENTRY Date
D a t e C ompu t ation
.
B egi. ns ~~)(?)(E);
h , 17 , 1F,
Val id SENTRY Date
I
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SENTRY GENERAL US E TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
Valid SENTRY
Date Sente nced/Prob Imposed (b)(7)(E);
/h)(7 \/ F \
7/ 1 0/2000
Pa g e 112
D
b)(7)(E); (b)(7)(F)
ate
I
Detainer/Noti fy (b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
Docket No - First 10 Char (b)(7)(E);
Last 10 Char (b)(7)(F)
Any Value
Extra Good Time Status
b)(7)(E);
b)(7)(F)
[ b)(7)(E); (b)(7 )(F)
I
Fines/Costs
Committed Fines b)(7)(E);
b)/7)/F)
Number 1-8 Digits (b )(7)(E); (b)(7)(F)
I
Committed Fines Paid b)(?)(E);
b)/7)/F)
b)(?)(E);
Committ ed Cos ts h\/7
\/ F \
. (b )(7)(E);
Commi tted Costs Paid (b)(7)(F)
Comm Fe l ony Assess (b)(?)(E);
/h\/7 \/ F \
I
Numbe r 1-8 Digits
Number 1 - 8 Digits
I
I
Number 1 - 8 Digits
Number 1 -8 Digits
(b)(7)(E);
Comm Felony Assess Paid (b)(7)(F)
Numbe r 1-8 Digits
Comm Mis demeano r Ass ess
Number 1 - 8 Digits
Comm Misdem Assess Paid
Non-committted Fines b)(7)(E);
b)(7)(F)
Non-committed Costs
Number 1 - 8 Digi ts
Number 1-8 Digits
Numbe r 1-8 Digits
b)(7)(E);
Non - commit t ed Fe lony Ass ess b)(7)(F)
Non - committed Mi sdem Assess
Number 1 - 8 Digi ts
Number 1 - 8 Digits
(b)(7)(E);
(b)(7)(F) nsatisfied
atis fi ed
o Fines
Fines Indicato1 (b)(7)(E); (b)(7)(F)
Good Conduc t Time Date~b)(?)(E); (b)(?)(F)
.
d (b)(7)(E); (b)(7)(F)
How Committed Coe
I
Judge Name
(b)(7)(E);
First 10 Characters (b )(7)(F)
Next 10 Characters
Last
4 Characters
b)(7)(E);
Le ngt h o f Sentence b)(7)(F)
I Va l id SENTRY Dat (b)(7)(E); (b)(7)(F) I
How Committed Code
Any Name
V;;,, 7 i r1
'T',=:,rm
(b)(7)(E); (b)(7)(F)
YYY- MM- DD fb)(7)(E); (b)(7)(F)
I
Not ify b)(7)(E); (b)(7)(F)
Y = Yes ; N = No ; U = Unkn own ;
or ANY
Of f ense Code (b)(7)(E);
(b)(7)(F)
Offense Date
Of f e n se Cod ~(b)(?)(E); (b)(?)(F)
Val id SENTRY Code
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SENTRY GENERAL US E TEC HNI CAL REFERENCE MANUAL
T5 802 . 02
(b)(7)(E);
7/ 1 0/2000
Pa g e 113
:Sla l j d SEN'.l:BY Dat e
Parole Eligibilit y Dat e (b)(7)(F)
I
l(b )(7)(E); (b)(7)(F)
b)(7)(E);
Paro l e Hearing Date b)(7)(F)
(b )(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
Vrilirl C:ENTRY Dri t- P
(b )(7)(E); (b)(7)(F)
I
I
I
i
r )(7)(E);
PrirnlP HPririna Tvne Cod e (b)(7)(F)
Parole Hearing T ype
l(b)(7)(E); (b)(7)(F)
Pre - Release Custody Date
6 Month/10 % Date l(b)(7)(E);
Valid SENTRY Dat e
(b)(7)(E); (b)(7)(F)
I
/b)/7\IF\
I
Probation to Fo 11 OW (b)(?)(E);
/b)/7)/F)
b)(7)(E); (b)(7)(F)
Pro jected Release Date
b)(7)(E);
Pro j ect ed Release Method b)(7)(F)
Valid SENTRY DAT E
I (b)(7)(E); (b)(7)(F)
~b)(7)(E); (b)(7)(F)
(b)(7)(E);
Satisfaction Method
(b)(7)(F)
Satis faction Code
I
(b)(7)(E); (b)(7)(F)
Sentence Procedure l~b)(?)(E);
Parole Term (b)(?)(E);
y,
.
(b )(7)(E); (b )(7)(F)
I
Y,
I
N rb)(7)(E); (b)(7)(F)
(7)(E);
Val id SENTRY Date ~~)/7)/F)
r b)(7)(E);
Two - Thirds Date (b)(?)(F)
l~b)(7)(E);
Tot al Comp u tation (b)(7)(F)
Any Numb e r l~b)(?)(E);
~b)(7)(E);
Sex b)/?)/F)
Mor F
I
State Number
F irst 10 Charact ers
Next 1 0 Characte rs
State of Birth
/b)/7\/F\
(b)(7)(E); (b)(7)(F
b)(7)(E); (b)(7)(F)
Any Numberrb)(?)(E); (b)(?)(F)
I
T ype of Faci l ity r )(?)(E);
(b)(7)(F)
I
Number
t )(7)(E); (b)(7)(F)
e . g .,
~~)(7)(E);
Val id SENTRY Date b)(7)(F)
Number OO1- 9 9 9 ,l(b)(?)(E); (b)(?)(F)
I
Zip Code l(b)(7)(E); (b)(7)(F)
SELECT ION CATEGORY : l(b)(7)(E); (b)(7)(F)
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I
I
I
Type of Facility Code ,
M, C, V
I
Voluntary Surr end e r l\~l\;l\~
{ I
.
~~ )(7)(E);
We i ght b)(?)(F)
I
.d
l~b)(?)(E);
esi ence (b)(?)(F)
I
I
t )(7)(E);
State /Possessi on Code (b)(7)(F)
ANY
(b)(7)(E);
State of Residence (b)(7)(F)
R
I
State/Possession Code ~b)(7)(E);
b)(?)(F)
l(b)(7)(E);
/k"7 " i::''
.
.
b)(7)(E);
Social Secu r ity Number b\/?\/F\
I
I
(b)(7)(E); (b)(7)(F)
,
I
Valid T e rm YYY-MM-Dijb)(?)(E); (b)(?)(F)
Term in Effect Converted b)(7)(E);
b)(7)(F)
FUNCT I ONl~b)(7)(E);
(b)(7)(F)
I
tfb)(7)(E); (b)(7)(F)
(b)(7)/F)
Term of Supv to Fol low l!b)(7)(E);
(b)(?)(F)
I
Sentence Proce d ure Code
(b)(7)(F)
Z.
C d
f
i p
o e o
(b)(7)(E); (b)(7)(F)
Val id SENTRY Date
(b)(7)(F)
Special
= Yes or N = No
Satisfact ion Code
Proj Sat i s fa ction Da te r b)(7)(E);
Pr oj
Y
T,
I
I
I
COP I ES : 1
S ENTRY GENERAL US E TECHNI CAL REFERENC E MANUAL
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Pa g e 11 4
b)(7)(E); (b)(7)(F)
AGENCY CENSUS:
NUMBER OF INMATES ADMITTED TO INSTITUTIONS AND VEHICLES ,
INCLUDING THOSE ON TEMPORARY RELEASE FROM INSTITUTIONS SUCH AS ON
FURLOUGH OR FED WRIT.
(b)(7)(E); (b)(7)(F)
AGENCY CENSUS: NUMBER OF INMATES ADMITTED TO COMMUNITY CORRECTIONS
LOCATIONS, INCLUDING THOSE ON TEMPORARY RELEASE SUCH AS ON FURLOUGH
OR IN A LOCAL HOSPITAL.
b)(7)(E); (b)(7)(F)
INSTITUTION:
ALPHABETICAL ROSTER OF INMATES ADMITTED TO TERRE HAUTE,
INCLUDING THOSE ON TEMPORARY RELEASE SUCH AS ON FURLOUGH OR FED WRIT.
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b)(7)(E); (b)(7)(F)
HOLDOVERS:
ALPHABETICAL ROSTER OF HOLDOVERS ADMITTED TO TERRE HAUTE ,
DISPLAYING THEIR ADMISSION DATE AND DESTINATION ASSIGNMENT.
(b)(7)(E); (b)(7)(F)
VEHICLE: ALPHABETICAL ROSTER OF INMATES ADMITTED TO BUS 01, DISPLAYING
THEIR DESTINATION ASSIGNMENT AND SORTED BY THE DST ASSIGNMENT.
(b)(7)(E); (b)(7)(F)
QUARTERS:
ALPHABETICAL ROSTER OF INMATES WHO ARE IN SEGREGATION.
SUBSTITUTE THE GROUP CODE FOR THE SEGREGATION QUARTERS AREA AT YOUR
INSTITUTION FOR THE
IN THE SELECTION CATEGORY FIELD.
)~!~!)~f
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(b)(7)(E); (b)(7)(F)
WORK:
ALPHABETICAL WORK ROSTER FOR EACH WORK DETAIL POUCH .
(b)(7)(E); (b)(7)(F)
WORK:
INMATES WHO ARE ASSIGNED TO A MECHANICAL SERVICES WORK DETAIL
AND HAVE COMMUNITY OR OUT CUSTODY.
(b)(7)(E); (b)(7)(F)
WORK:
INMATES IN THE SURGICAL UNIT AT SPRINGFIELD WHO ARE UNASSIGNED
OR IN A NON- WORK STATUS.
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(b)(7)(E); (b)(7)(F)
DESTINATION:
INMATES AT ALDERSON WHO HAVE A DESTINATION ASSIGNMENT FOR
ANOTHER FACILITY , INCLUDING THOSE WHO HAVE BEEN ACCEPTED FOR TRANSFER TO
A CCC. SORTED BY DATE OF DESTINATION ASSIGNMENT.
(b)(7)(E); (b)(7)(F)
DESTINATION : INMATES IN SENTRY WITH A DESTINATION OF ALDERSON , EXCLUDING
THOSE AWAITING DESIGNATION ACTION.
b)(7)(E); (b)(7)(F)
CMC:
INMATES IN NEW YORK WHO HAVE A SEPARATEE AT THE SAME INSTITUTION .
SEPARATEE'S REGISTER NUMBER , NAME AND QUARTERS ASSIGNMENT WILL BE DISPLAYED .
IF QUARTERS ASSIGNMENT IS NOT DISPLAYED , SEPARATEE IS NOT IN ADMISSION STATUS .
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(b)(7)(E); (b)(7)(F)
CMC:
QUARTERS ROSTER OF INMATES IN NEW YORK WHO HAVE A SEPARATEE AT THE
SAME INSTITUTION , WITH A NEW PAGE FOR EACH QUARTERS ASSIGNMENT .
b)(7)(E); (b)(7)(F)
CMC:
QUARTERS ROSTER OF INMATES IN NEW YORK , DISPLAYING THEIR SEPARATEE ' S
REGISTER NUMBER , NAME , FACILITY AND QUARTERS.
b)(7)(E); (b)(7)(F)
CMC:
INMATES IN QUARTERS llN IN NEW YORK WHO HAVE SEPARATEES IN THE
SAME BUILDING .
THE SEPARATEE NAMES WILL NOT APPEAR .
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b)(7)(E); (b)(7)(F)
CITIZENSHIP: ROSTER OF NON- US CITIZENS ' EXCLUDING INMATES WHO ARE
MISSING A CITIZENSHIP.
b)(7)(E); (b)(7)(F)
CITIZENSHIP:
ROSTER OF NON- US CITIZENS, INCLUDING INMATES WHO ARE
MISSING A CITIZENSHIP.
b)(7)(E); (b)(7)(F)
LOAD DATA:
INMATE ROSTER TO CHECK MISSING LOAD DATA . IF EYE COLOR IS
MISSING, HAIR IS PROBABLY MISSING.
IF HEIGHT IS MISSING , WEIGHT IS PROBABLY
MISSING. IF FBI IS MISSING, SSN MAY BE MISSING.
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b)(7)(E); (b)(7)(F)
8P338: INMATES WHO ARE MISSING CUSTODY CLASSIFICATION FORM AND HAVE BEEN IN
THE INSTITUTION FOR OVER SIX MONTHS. THE ARSD KEYED AS A CONDITION SHOULD BE
SIX MONTHS LESS THAN THE DATE OF THE ROSTER.
b)(7)(E); (b)(7)(F)
ETHNIC:
HISPANIC INMATES ON THE CASELOAD OF
(b)(7)(E); (b)(7)(F)
BILLING:
INMATES WITH A BILLING ASSIGNMENT.
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\~!E!\~t
AT MILAN.
SENTRY GENERAL US E TECHNI CAL REFERENC E MANUAL
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Pa g e 1 2 1
b)(7)(E); (b)(7)(F)
EDUCATION:
OF
l\~!E!\~!;
I
DESIGNATED INMATES AT DANBURY WHO HAVE
b)(7)(E); (b)(7)(F)
EDUCATION: INMATES WHO HAVE BEEN TRANSFERRED OR PERMANENTLY RELEASED FROM
DANBURY AND HAVE OPEN ENROLLMENTS IN DANBURY EDC CLASSES THAT NEED TO BE
CLOSED OUT.
b)(7)(E); (b)(7)(F)
EDUCATION:
COMPARE INMATE ' s EDUCATION NEEDS WITH EDUCATION ASSIGNMENTS.
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(b)(7)(E); (b)(7)(F)
MD$:
INMATES WHO ARE NOT MEDICALLY CLEARED.
b)(7)(E); (b)(7)(F)
MOS:
INMATES WORKING IN FOOD SERVICE WHO HAVE NOT BEEN MEDICALLY CLEARED
OR WHO HAVE A MEDICAL RESTRICTION OF NO FOOD SERVICE.
b)(7)(E); (b)(7)(F)
SENTENCE:
UNIT ROSTER DISPLAYING PROJECTED RELEASE DATE, PROJECTED
RELEASE METHOD , PAROLE HEARING DATE AND PAROLE HEARING TYPE.
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(b)(?)(E); (b)(7)(F)
RELEASE LIST :
INMATES SCHEDULED TO BE RELEASED BEFORE OR BY THE END OF
JUNE 2000, INCLUDING INMATES WHO DO NOT HAVE SENTENCE DATA YET.
b)(7)(E); (b)(?)(F)
RELEASE:
INMATES SCHEDULED TO BE RELEASED DURING APRIL- JUNE, 2000, WHO
ARE NOT US CITIZENS.
(b)(7)(E); (b)(7)(F)
SENTENCE: INMATES IN INSTITUTIONS IN THE NORTHEAST REGION WHO ARE SERVING
A TOTAL SENTENCE OF 25 YEARS OR MORE .
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b)(7)(E); (b)(7)(F)
SENTENCE:
INMATES AT PETERSBURG WHO WERE SENTENCED IN THE FEDERAL
DISTRICT COURTS OF EASTERN AND WESTERN VIRGINIA.
b)(7)(E); (b)(7)(F)
CCM LOCATION :
ROSTER OF INMATES IN EACH MINNEAPOLIS CCM CONTRACT
LOCATION. EACH LOCATION WILL BEGIN ON A NEW PAGE.
(b)(7)(E); (b)(7)(F)
CMA:
CASELOAD BY PROGRESS REPORT DATE
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(b)(7)(E); (b)(7)(F)
FRP/RELIGION :
UNIT INMATES WHO ARE MISSING AN FRP OR RELIGION ASSIGNMENT .
(b)(7)(E); (b)(7)(F)
FRP:
INMATES WORKING IN UNICOR THAT REFUSE FRP PARTICIPATION.
b)(7)(E); (b)(7)(F)
PGM:
INMATES MISSING A PROGRAM REVIEW DATE .
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(b)(7)(E); (b)(7)(F)
I
(b)(?)(E); (b)(7)(F)
l
~.- - - - - - - - - - - - - - - - - - - ~ A F T E R ARRIVAL AND PRIOR TO RELEASE.
(b)(7)(E); (b)(7)(F)
MARIEL:
MARIEL CUBANS IN THE UNIT.
b)(7)(E); (b)(7)(F)
D08:
INMATE ROSTER SORTED BY MONTH OF BIRTH .
YEAR OF BIRTH, CHANGE SEQ IN COL TO
~i~irnr
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b)(7)(E); (b)(7)(F)
DISCIPLINE:
UNIT INMATES WITH A DISCIPLINE REPORT OF HIGH SECURITY LEVEL .
(b)(7)(E); (b)(7)(F)
DESIGNATION:
UNIT INMATES WHO HAVE A PUBLIC SAFETY FACTOR OF DISRUPTIVE
GROUP .
(b)(7)(E); (b)(7)(F)
DESIGNATION: UNIT INMATES WHO HAVE A MANAGEMENT VARIABLE OF GREATER
SECURITY .
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PP31- INMATE CENSUS
Display an Inmate Census
~I IF
1.
Key l(b)(7)(E);(b)(7)(F)
I or ~rb-)(7-)(E-);-(b-)(7-)(F_>_ _ _ _ _ _ _ _
DIFFERENT FROM YOUR TERMINAL-ID and ENTER.
2.
You may d i splay t he censu s for any fac i lity in an y category .
3.
DESCRIPTION OF EACH FIELD:
CATEGORY :
Must be a code from the Category Table which has b een
es t a b li s hed for your fac il it y o r t h e fac i lity keyed.
GROUP CODE:
26 )
27 )
28 )
I f keyed, must be a g roup code
for the CATEGORY keyed .
Cannot be keyed i f ~,cb=JC?~JCE~>;~cb=
Jc7=>cF~>--.i i s
keyed .
I f not a l l characters of a group
cod e are significant, key an
!CbJC?JCE>;Cb>C?>CF> Ias a b)C?><E>;Cb>C?><F> t 0
ind i cat e a ny c arac ter i n that
posi t ion is acce ptabl e .
ASSIGNMENT:
29 )
30 )
If keyed, must be an ass i gnment
fo r the CATEGORY ke.,..,.,,,~~~--,
ed .
Canno t be keyed i f b)C?>CEJ;Cb>C7>CF>
is
keye d .
FACILITY:
31 )
32 )
If keyed, must be a Facility
Cod e .
Default s t o t h e fa cil i ty code
for your t erminal -id .
PP31
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Pa g e 130
PP32 - INMATE ROSTER
NOTES:
Use PP33 to Print t he Roster
Use PP30 to Print or Display Specific Rosters
Display Inmate Roster
jor
1.
Key fb>C?)CE>; Cb)C7)CF>
2.
DESCRIPTION OF EACH FIELD:
CATEGORY :
fb)(7)(E); (b)(7)(F)
l and ENTER .
Must be a code from the Cat egory Table which has been
established for t h e facil i ty .
GROUP CODE:
33 )
34 )
35 )
I f keyed, must be a group code
for the CATEGORY .
Cannot be keyed i f ICb)C?)CE>;Cb)C?)CF>
l is
keyed .
I f not a l l characters of a group
code are sign ificant , key an
fb)(7)(E), (bX7)(F)
I as a l<b>C?><E>. Cb>C7>CF> Ito
indicat e any character in tha t
posi t ion is acceptabl e .
ASSIGNMENT:
36)
37 )
If keyed, must be an assignment
for the CATEGORY keyed or any
assignment displ ayed on the PP31
for the Category .
Canno t b e keyed i f j<b><7><E>;CblC7lCF>
is
keyed .
I
FACILITY:
38)
39 )
Default s to the insti tut i on code
for your ter mi nal - id.
Regional and Cent r a l o ff ice
t erminal s may change to any
Facilit y Code .
3.
SENTRY will d isplay t h e roster . The informat i on displayed is
standard for each category , but may be changed by cal ling the OI S
Field Services Staff.
4.
TO DISPLAY AN INMATE ROSTER WITH A COMBINATION OF ASSIGNMENTS :
Key t he OPER CATG ASSIGNMENT fie l ds . These fie l ds a l low you to
specify additiona l category assignments an inmate must have or
must NOT h a ve to be selected for the roster . See descript i on of
t he fie l ds below .
PP32
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Description of OPER CATG ASSIGNMENT
OPER CATG ASSIGNMENT :
4 0)
41 )
42)
4 3)
OPER -
~'cb_l<7_l<_EJ_;<b~J~~l<~FJ. .--,----'lcond itions can b e
specifi ed .
Each condi tion has three fie l ds :
b)(7)(E);(bX7)(F)
I on e ie
o a condition is
keyed , al l t hree fi elds of that
condition must be keyed .
The firs t condition mu st be
keyed i f subsequent conditions
are keyed .
Posi tion . Mus t be fbJC7J<EJ;Cb>UJ<F> I sign .
Indicat es AND . I nmat es mus t also h ave this assignment to be
selected .
Indicates AND NOT . Inmates wit h this assignment will not b e
s e l ected .
FIRST FIELD: ~
i~
bJ<n<
)
SECOND FIELD : ~ Posi tions .
Must be a cod e from t h e Category Tabl e establ ished for the
facilit y .
CATG -
THIRD FIELD: L~lm<I Positions .
Must b e an assignment f or t h e CATG keyed .
code.
ASSIGNMENT -
Cannot be a g roup
EXAMPLE
I f you key : ICb>C?J<E>;Cbl~J<FJ
lin t h e OPER CATG ASSIGNMENT fi eld on a
roster of t h e inrn.=ites in a specifi c u nit, t hos e inmates wi t h an
assignment of b)(7)(E in t h er )(?E) ategory would not be select ed for
t h e roster .
b)/7)/F
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Pa g e 132
PP33 - PRINT INMATE ROSTER
NOTES:
Use t o Pri nt any Roster Displayed with PP32.
Use PP30 to Print a Specific Roster .
Print Inmate Roster
1.
Key r b)(7)(E); (b)(7)(F)
2.
SENTRY will print the roster and display a screen indicat ing the
transaction was successful l y compl eted . The categories displayed
are t h e same as t hose selected b y the facili t y for the PP32
roster .
3.
TO PRINT ANOTHER ROSTER:
4.
FOR ROSTER OF INMATES IN A COMBINATION OF ASSIGNMENTS: Key PP33
and ENTER. SENTRY will retu rn a screen . Key t he data a nd ENTER.
land ENTER .
Key the new data and ENTER .
FOR A DESCRIPTION OF EACH FIELD EXCEPT EJECT: See PP32.
EJECT:
44 )
45 )
46)
Identifies page breaks if you
keyed a GROUP CODE .
Key r b)(?)(E);(b)(?)(F)
only if you want
t o begin a new page when the
assignmen t c h an es .
Defau l ts to b><7><E>;Cb>C?>CF> specific
page breaks , use standard
printe r page breaks .
I
PP33
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SENTRY GENERAL US E TEC HNI CAL REFERENCE MANUAL
T5802 . 02
b)(7)(E);
b)(7)(F)
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Pa ge 134
- UPDATE INMATE ASSIGNMENT
FUNCTIONS
.b)(7)(E); (b)(7)(F)
Add
Replace or Change an Assignment
Delete
Replace , b ut do not record h i s t ory on PP37
Delete , but do not record hi story on PP37
Add an Assignment for one Inmate
or Add the Same Assignment for 1-20 Inmates
1.
g:~!\~{ and ENTER .
2.
Key t h e required fie l ds and ENTER .
SENTRY wil l return a screen .
FUNCTION :
b)(7)(E);
b)(7)(F)
CATEGORY :
Must be a va li d code from the Category Tabl e and one
establi s h ed for the facili ty .
NEW ASSIGNMENT :
Must be valid assignment for the CATEGORY .
EFFECTIVE DATE:
47)
48 )
Date t h e assignment became or i s
to become effective .
t~~E~\~/; i can be changed to any valid
SENTRY date .
I f not keyed,
SENTRY wil l u se t he current date
and time of your termina l -id as
the date and time of the
assignmen t .
EFFECTIVE TIME :
49)
50)
Time t he assignment became or i s
to become effective .
i~!i;!i~f can be changed to any va lid
SENTRY time 0001-2359 .
FACL :
51)
52 )
Must be keyed if you are
replacing an assignment in a
local category and t h e inmate
h as two ARS assignmen ts .
I f keyed, must be a code for the
facilit y of t he assignment to be
changed.
REG NO:
53)
Register number o f inmate .
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Page 135
Multiple r eg ister nu mbers may be
across an
b)(7)(E); (b)(7)(F)
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NAME:
55)
56)
57 )
First fi ve c haracters of the
las t name mus t be keyed and mus t
match the last name in SENTRY
for the REG NO keyed.
Mu l tipl e l ast names may be
keyed .
Maximum of fb>C7>CE>;(b)(7)(F>
l and ~
l~!~!l~t
ADDITIONAL INFORMATION , AS REQUIRED , APPLIES TO ALL INMATES
ABOVE:
Valid only for certain categories .
CMC ASSIGNMENTS - VALID ENTRIES
01.
02.
Register number of Separatee and must exist in SENTRY.
Can be keyed only i f fbl(7l(E>;(b>C7>CF>
is l(b)(7)(E); (b)(7)(F) I
Last name of the Separatee and mu st match the last name in SENTRY
for t he r egister number keyed in ~{(7>11.
I
CSA ASSIGNMENTS - VALID ENTRIES
Va l id codes and edi ts are l isted i n the Corr ectional Services TRM .
Refer to t he fb>C7>(E);(b)(7)(F) I keying procedures . The addi t ional inf o r mation
req uired depends on t he assignment being added .
(b)(7)(
Incident report n umber .
E);
(b)(7)(
Drug detected .
F)
Drug detected .
Drug detect ed .
EDC ASSIGNMENTS - VALID ENTRIES
Valid codes and edits for firs t three fie lds are lis
n r
Addit i o na l I nfo r mation o n t he Education Cross Check 'b){7)(E>;Cb>C7>CF>
Table i n t he Education TRM .
.._________,
I f ~~c7>c is keyed , fb>{7>CE>; Cb)(7)(F>
58 )
must e keyed .
59 )
Cannot be keyed i f FUNCTION i s
b)(7)(E
b)(7)(F)
l~!~!l~t
Event Level
Action Level -
Mus t be ~
Must be :
for Cou rse or ~ for Program .
•W = Completed
Disconti nued
·W = Required
Withdrawn
and relate to the ~ or ~ keyed in the ~ fie l d .
Must be an Educat i o n Final Action Leve l Cod e f o r the Action Level
keyed in 1~(7XI See the Education TRM .
Number of con tact hours for the Event keyed in 1Cb>{7>CEJI
Must be keyed and be numeric Cb)(7)CE>;(b)(7)(F>
SMD ASSIGNMENTS
b)(7)(E)
:b)(7)(F)
- VALID ENTRIES
Type o f Provider Code circ l ed i n Item ~ o f the Outpatient Form :
NP - Nu rse Pract i tioner .
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PA DR CI CE -
Phys i cian Ass i stant.
Physician (Doctor) .
Consultant I nterna l .
Consultant Externa l .
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Displaye d only for the i~lmi~i categor y and can be changed
b a d ding o r d elet ing t h e a ppropriate assig nment wi t h
b)(7)(E);
b)(7)(F)
b)(7 _
(E);
b)(7 (F)
Al l assignme n ts are correct .
DATES and or TIMES of one o r more assi gnme n ts
overlap.
STOP DATES a nd or STOP TIMES for one or more
assignme n ts are out o f sequen ce .
STOP DATE and or TIME for one or more assignments
comes be for e START DATE and or TIME for t h e same
assignme n t .
3.
IF JUST ONE INMATE WAS ENTERED: SENTRY will return a screen
d i splayi ng t h e data that was j us t added.
4.
If MORE THAN ONE INMATE WAS ENTERED : SENTRY wil l return two
screens .
60)
The f i rst screen (Page 001 of
002 ) wi ll clear a ll successfull y
updated register number a nd n ame
fi e lds . Any r egiste r numbers
that remai n on t h e first screen
have an error. The error
message d i spl ayed corresponds to
t h e highlighted register number .
If al l records were successfu ll y
update d , SENTRY wil l c l ear t h e
screen and more register numbers
can be keyed without manuall y
clearing every fie l d.
61 )
The second screen (Page 002 of
002 ) is t h e original input
screen .
I t can be used to
ve r i f y i np ut o r, i f the same
g roup of i nmates r equire a
different assignment change , t h e
register numbers and names do
not h ave to be keyed.
Replace or Change an Inmate's Assignment
SENTRY will return a scree n.
1.
2.
Key the fo l lowi ng required fie lds and ENTER . For a descri ption
o f any field not listed b elow, see the
f u nct ion of this
t ransact ion .
FUNCTION :
[~\g\[~f
f~~\D\~/;
Re p lace.
I Replace but d o not record the h istory of t h e
change on PP37 . Valid o n l y f o r certain categories and
primarily used to correct keying errors .
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CURRENT ASSIGNMENT:
NEW ASSIGNMENT:
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Pa g e 139
Must match a current assignment for t h e
inmate in t h e CATEGORY .
May match t h e CURRENT ASSIGNMENT keyed if you
want to change the date of an assignment without
keyi ng a
followed by an
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EFFECTIVE TIME and EFFECTIVE DATE:
I f ~!(;!(~/: is n ot c h anged , SENTRY wi ll u se t he curr ent date and
t ime o f you r termi n a l - i d as t h e date/ time of t h e assignment .
REG NO and NAME :
Maximum o f ~ >C7>(1 may b e keyed . Only (~!~!(~/;
~~~~ characters of the last name is
r e quired .
ADDITIONAL INFORMATION , AS REQUIRED , APPLIES TO ALL INMATES
ABOVE: Valid onl y for certain cat egor ie s .
3.
IF JUST ONE INMATE WAS ENTERED: SENTRY wi ll r eturn a scr een
d isplayin g t h e data that was j ust changed .
4.
If MORE THAN ONE INMATE WAS ENTERED: SENTRY wil l r etu rn t wo
sc r eens . See the Ad d an Assignme n t sect ion for exp l a n a t ion .
Delete an Assignment
SENTRY wi ll r e t urn a screen .
1.
2.
Key t h e req u ired fie l ds and ENTER.
For a description of each
fi eld not l isted b elow , s ee t he Add an Ass i gnment sect i on .
FUNCTION :
b)(7)(E);
Delete .
~((m { Re p l ace b u t do n ot recor d the histor y of the
change on PP37. Va lid only for certain cat egories a n d
pr i mar i l y u sed t o corre c t ke y i ng err ors .
h \f7 \f~ \
ADDITIONAL INFORMATION , AS REQUIRED, APPLIES TO ALL INMATES ABOVE :
Valid onl y f o r ce rtain c a tego ri es .
3.
IF ONLY ONE INMATE WAS ENTERED: SENTRY wi ll r eturn a scr een
displaying t h e data that was just changed .
4.
If MORE THAN ONE INMATE WAS ENTERED: SENTRY wil l r etu rn t wo
sc r eens . See the Ad d an Assignme n t section for e xp l a n a t ion .
Special Instructions
1.
STANDARD CATEGORIES. Some standard categ ory assignments cannot
be updated wi t h t h i s t ran s a c t i on , e . g . , ARS assignme nt s must be
c hanged wi t h the l(b){7)(E);(b)(7)(F>
I
2.
WHICH TERMINALS CAN UPDATE:
62 )
The Regiona l and Cent ral Office
terminals can update some
standard categor ies f or any
inma t e i n any fa c il i t y wi t hin
t h e ir area of r esponsib ility .
When this occ urs , an entry is
made on t he t~!m~~/: I Daily Log for
the facili ty where t h e i nmate is
housed a nd t he fac i lity
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executing the update
t ransact ion .
3.
63)
On l y certa in termi nals can
update some standard categories ,
e . g . , CMC update is l<b)(7)(E); (b)(7 )(Fl
I
t O !(b)(7 )(E); (b)(7)(F)
64)
The MCCs may add );_" ~" ~assignments
for inmates going out to court
each day instead of keying t h e
f b>(? )(E>; (b)(7)CF>
When
the group returns t o the
institution , the )g(~()~f assignments
can be erased with g(~(!~
f
ASSIGNMENTS :
(b)(7)(E
I
65)
Other facilities may use the
assignments t o ident ify inmates
being out counted. When an \~/\D\§/
assignmen t is ke ed for an
inmate , t he !g(~\!~
f Count Sheet
wi l l reflect the quarte rs area
where the i nmate i s be i ng
outcounted .
)gm~{ to update
assignmen ts in cert ain categories for your inmates can be given
to a n other fac i lity , e . g ., t h e US Marshals Office i n Miami may
key Ca l louts f or t h e i nmates i n t he Miami MCC .
Th is update
authori ty must be added b y the OI S Field Services Staff .
4.
AUTHORITY TO UPDATE: The authori t y to use
5.
DELETE FUNCTION:
The ~lml~i f u nction can be used t o delete an
inmate ' s assignment at your facilit in some categories after an
inmate leaves your fac i lity , e . g. (b)(7)(E); ss i g nme nts may be d eleted
before or after an inmate leaves
acili t y .
your~'
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THI S PAGE LEFT BLANK INTENTIONALLY .
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(b)(7)(E);(b)(7)(F) -
NOTE :
7/ 1 0/2000
Pa g e 1 43
RANDOM INMATE SELECTION REPORT
Random Samp ling of all or a portion of you r Pop ula tion .
Display or Print a Random Selection of Inmates
~:g:(~{ a n d ENTER.
1.
Key
SENTRY wi ll ret u rn a screen .
2.
Key t h e d a t a a nd ENTER:
PERCENT OF POPULATION DESIRED:
FUNCTION :
66)
Must be a number between 1g,p>1j and
67 )
Mus t be a percent age t h a t
results in a t l e ast one inmate
being selected, e . g ., if the
populat ion is 75 and you key l(b>mcEj
no inmates would be selected .
DI S - Displ ay r epo rt on sc r een .
PRT - Print rep ort .
SELECTION CATEGORY:
Divided into t h ree fields -
xxxx xx xxxxxxxxxx .
FIRST:
68 )
69 )
70 )
I
char acters must be a
Category Code .
The ~!~m
mu st be l~!~!\2t
or ~
to i n 1cate a Category Grou
.,.,....,~--,
Cod e will b e keyed i n t h e ~()m {
field .
ffil!J for group code is not val id
for categories whic h a l low more
t h an one assignment f or an
inmat e , e . g . , t~/\D\§/; I
f blC7 lCE>;Cb)(7)CF>
SECOND:
71)
b)(7)(
>;
-
bl<7>< -
Valid for Assignment , Group Code
or(b)(7)(E);
Equal to .
Not Equa l to .
/ h \/7 \ li=\
72 )
-
Valid only for Assignment :
Greater than .
Greater tha n o r equa l to .
Less than .
Less than or equal t o .
THIRD:
7 3 ) )~~g~)~{ for all assignme n ts in t h e
Catego r y .
74 )
Assignment for the Catego ry or
Group Code if !~?N!was keyed in t h e
fou rth position of t h e F IRST
field .
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Pa g e 1 44
SENTRY wi ll produce two inmate reports . The first wi ll be
a l p h a b etica l b y l a st n a me of the i nmates ; t h e second wi ll b e
rand om .
b)(7)(E); (b)(7)(F)
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7
7
b)( )(E); (b)( )(F)
7/ 1 0/2000
Pa g e 1 46
UPDATE INMATE HISTORY
NOTE : Restricted to certain Categories .
Add or Delete an Inmate History Assignment
l~li;li~r REGISTER NUMBER , LAST NAME ,CATEGORY and ENTER.
1.
Ke
2.
SENTRY wi ll display the inmate h istory .
STATUS will be disp l ayed onl y for the BIL categor y and can be
changed by a d d i ng or delet i ng t h e a ppropr i ate assi g nment .
(b)(7)(E
);
(b)(7)(F
)
3.
All assignments are correct .
DATES and or TIME S of one or more assignments over l ap .
STOP DATES a nd o r STOP TIMES f or one o r mo r e
assignmen ts are out o f sequen ce .
STOP DATE and or TIME for one or more assignments
comes b efore START DATE and or TIME for the same
assignme n t .
TO DELETE :
Ke !b)(7)(E)' n FUNCTION.
Sele ct t e l(b)(7)(E);(b)(7)(F)l to del ete .
Key the data exact l y as it is
d isplayed a nd ENTER .
_b)(7)(E);
If N/A is d isp l ayed , you must key a ~=;.,...--..:-:':=:-:'.:=:--,
78)
Af te r you d elete (b)(7)(E); histor y
assignmen t b ecause the inmat e
never should h ave b een i ven
t hat assignment (b)(7)(E);
and
del ete the b)(7)(E); (b)(7)(F)
assignme n t with the (b)(7)(E);
f unct i on .
7 5)
76 )
77)
4.
TO ADD:
SUB- FACL :
Key the data and ENTER .
Must be an assignment code for t h ~
Category . For
CCM fa cil i ties , must be t h e CCM f;aTTI,y code a nd LOC
assig nment code , e . g .,l\~~\D\~J:
I
ASSIGNMENT : Must be an ass i g nment f o r the (b)(7)(E); (b)(7)(F)
START DATE/ TIME and STOP DATE/ TIME:
79)
Must be val id SENTRY date and
va l id SENTRY t ime .
80)
TIME not required but HHMM must
appear in the field .
(b)(7)(E); (b)(7)(F)
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ADDITIONAL INFO :
Final act ion information
required for(~~X Category .
82) ~~:':'"'""'----i\.:b~)(~7)~( pos i tions~!(?~!(-: -)(E_)_; _~
b)(7)(E);
8 3)
If any position of the field is
keyed , al l (b)(7)(E) positions must
be keyed.
84)
Valid codes and edits for f irst
l(b)(7)(E); fields are lis ted u nder
A i i n 1 Inf rm
n he
b)(7)(E); (b)(7)(F)
(b)(7)(E);
Table i n t he
TRM .
(b)(7)(E);
81)
""'\1"7 \ / ~ \
I
FIRST:
Event Level - Must b ~~~?)~or Course or ~ i~for Program
SECOND:
Action Leve l - Must be one of t hese and relat e to
Evei,u...---'--1:!..>J,'e l keyed in the(b)(7)(E); position :
(b)(?)(E); Completed
/b)/?\/F)
(b)(?)(F) Discontinued
Required
Wit h drawn
THIRD:
FOURTH:
Must be an Educat ion Final Action Level Code Table f o r
the Act ion Level keyed i n(b)(7)(E);
~ osi t i on . See the
(b)(7)(E); (b)(7)(F) TRM .
L. ',_, ,_,
!"
Number of con tact hou rs for the Event keyed in t he
firs t posit ion .
Must be keyed and be numeric 0 - 99999 .
Leading zeros are not required .
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PP37 - INMATE HISTORY
Display or Print an Inmate's Past and Present Assignments
1.
DISPLAY
Key l(b)(?)(E); (b)(?)(F)
IENTER .
I
Key l(b)(?)(E); (b)(?)(F)
ENTER .
Displays t h e additional informat ion recorded in some
categories , such as movement in f ormation for the ARS
Category .
2.
PRINT:
Key l(b)(?)(E); (b)(?)(F)
IENTER .
Description of Each Field
CATEGORY :
FORMAT:
STATUS:
Defau lts to ARS .
(b)(?)(E); (b)(?)(F)
If keyed , may be any Categor y Code .
Defau lt for all categori es except EDC .
Di splay movement i nformati on for the
ARS Category .
Defau lt for EDC Category - displays
the final action l evel information .
Sub st i tute t h e Detail Faci l ity Code
for Facil i ty Code .
Display CSA u rinalys i s (U/A ) program
information .
Displayed only f o r the BIL Categor y, and can be changed by
adding or de l eting the appropriat e assignment wi t h ~b)(?)(E);
(b)(?)(E); All assignme n ts are correct .
(b)(?)(F) DATES and o r TIME S of one o r more assignments
overlap .
STOP DATES and or STOP TIMES for one or more
assignmen ts are out of sequence .
STOP DATE and o r TIME f or one o r more ass i g nments
comes before START DATE and or TIME for t he same
assignment .
I
3.
SENTRY wi ll pr int t h e data or return one or more screens
d ispl aying the history you requ ested. The assignments appear in
date order , and t he current assignment is listed first wi t h
CURRENT as the STOP DATE/TIME . You may page forward or backward
to r evi ew t h e history .
4.
TO MOVE TO THE
PP4 2, PP44 , PD15 (b)(?)(E); (b)(?)(F)
SCREEN: Key t h e appropriate code b)(?)(E); (b)(?)(F)
and ENTER .
\~)\;)\~t
PEED , OR PPII
on the screen
PP37
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PP38 - DAILY LOG
Display or Print Daily Assignment Changes for a Facility
1.
Key PP38 a n d ENTER. Key t h e d a t a a nd ENTER .
Description of Each Field
(b)(7)(E);
FUNCTION (b)(7)(F)
Pispl ay - default .
!Print .
SELECTION CATEGORY:
85)
86)
Category and corresponding
assignment or group code you
want to search . See examp l es
below .
e quired fiel ds : (b)(7)(E);
(b)(7)(E);
(b)(7)(F)
(b)(7)(E); (b)(7)(F)
FIRST FIELD :
87)
The fir s t b)(7)(E); (b)(7)(F)
mu st
be a Catego ry o e an a
categ ory for the facilit y .
88 )
Thetb)(7)(E); (b)(7)(F)
to i n d i cate a (b)(7)(E);
keyed in t h e (b)(7)(E);
lb \/7\/F\
wi ll b e
SECOND FIELD :
89)
(b)(7)(E);
(b)(7)(F)
Valid for Assignment and Group
Code :
Equal to
No t equal to
90 )
Valid ONLY for Assi gnment:
Less t h an
Less t h an or equ a l to
Greater t han
Greater than or equa l t o
THIRD FIELD :
91 )
92 )
93 )
94 )
The Assignment or Group Cod e for
the Category keyed .
Must be a g roup code if (b)(7)(E as
keyed in t h e l(b)(7)(E); lpos i ion of
thej(b)(7)(E); !fie lo.
I f not al l c h a rac ter s of a Group
Code are s i g nifica n t, key a n
~b)(7)(E); (b)(7)(F)
posi t ion t o ind icate any
character in the position i s
acceptabl e .
ALL - selects all assignments in
the Category (b)(7)(E); s keyed in
the (b)(7)(E); (b)(7)(F)
is NOT
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keyed in the [gm~f
the g:)mf
fi e
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Pa g e 151
position of
b)(7)(E); (b)(7)(F)
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EXAMPLES OF SELECTION CATEGORY
(b)(7)(E); (b)(7)(F)
FACL:
Defaults to t he facility code for your te rminal-id .
Regional and Central Office terminals may c h ange to any
Facil i ty Code .
LOG START DATE:
95)
96)
Defaults to t he current date,
but may be changed to any valid
SENTRY date .
Canno t exceed the r b)(7)(E); (b)(7)(F)
NEXT/PRIOR:
97)
98)
99)
(b)(l )(E);
(b)(l
)(F)
l(b)(7)(E); (b)(7)(F)
,b)(? )(E b)(7W
-
Search next or prior date for
daily log.
Defau l ts to blank , whi c h mean s
include al l daily l ogs for the
date or t he date range that
sati sfy the search cri teria
keyed .
I f keyed, must be one of these
and cannot be used with date
range requests :
;~~m
date that contai n s a daily log f or the
Fi nd the
search criteria keyed .
Find the ~(g(rn/:
date that contains a daily log for t he
search cri te ria keyed .
Actua l/Future/History
i~m~r
Actua l assignment c h anges keyed by ;~(~(;~i and applied by
and
actual assignment changes in some cat egor ies t h a t occurred as a
result of t he ~g~~ Admit or Release .
Future assignment s keyed b
~(;m/: changed by ;~(g(rn/: but which have
not yet been appl i ed b y ~l)m{
Historic record of assignments in certain categories , such as
and r b)(? )(E)l when t hose PP37 histories have been deleted with =i~=i~~!\~~/:""""r'~~i
FORMAT:
b)(7)(E
.b)(7)(F
-
Displ ay TIO for te rminal-id - defau l t .
, or the inmate ' s current
Displ ay TIO for termina l -id an (b)(7)(E)·
/ 1-,,\/"7\/ C'\
facili ty l ocation.
Display the USERID to identify the keyer .
Display t he ~~!~!\~/: I for new assignment/group codes and the old
assignment/group codes .
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LOG END DATE :
1 00 )
1 01 )
102 )
Defau lts to LOG START DATE or
the current date b ut may be
changed to an y va li d SENTRY
date .
Use as the ending log date when
requestin g a range of daily log
entries .
Canno t b e less
l(b)(7)(E); (b)(7)(F)
2.
SENTRY wi ll r eturn a screen d i splayi ng t h e assignme nt c h anges i n
t h e fol l owing ascen d ing sort o rder (ma j or/minor) , depending upon
t he type of date search t hat was requested :
NO DATE RANGE REQUEST
LAST NAME
REGISTER NUMBER
EFFECTI VE DATE
EFFECTIVE TI ME
TERMINAL- ID
USER-ID
3.
DATE RANGE REQUEST
LOG DATE
LAS T NAME
REGI STER NUMBER
EFFECTIVE DATE
EFFECTIVE TI ME
TERMINAL-ID
USER-ID
SENTRY d i sp la ys t h e f o l l owing dat a, as appropriat e :
LOG DATE :
The keyed date for actual assig nment chan ges or t he
future e ffect ive date for fu tu r e assignment changes .
Di splayed only during a date range search request .
EFFECTIVE DATE AND TIME:
The date and time the act ual changes
were e ffective or when t he futu r e
changes are sch e d uled to become
effective .
ENTRY TIO:
Terminal - id keying the assignment changes .
ENTRY USERID:
User- id keyi ng the assignment changes .
ENTRY TIME:
The time t h a t the log dat e assignment changes
were keyed .
Special Instructions
1.
DAILY LOGS AVAILABILITY: Most daily logs are aut omati cally
1j days.
pu r ged after
Dai l y l ogs are not a vail a b l e f o r actua l
assignments in some categories , such a (b)(7)(E);
l~m
/ h \/7 \/ c:'\
2.
SELECTION CATEGORY: Patterned after the PP30 transactio n.
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r--=--=-,
If se l ecting a no (b)(?)(E);
ategory
/h)l7 \ IF\
and t he lo entr y wa s
e r esu l t
of a Cb>C?><E>;Cb>c1>cF>
on l y the fb>C?>CE>I
assignme n t/gr oup code of the l og
e ntry wil l b e compared aga i ns t
t he search criteria .
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10 5)
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Pa g e 1 56
If se l ecting a no _b)(?)(E) category
and t he lo entr
wa s
h e r esu l t
of a Cbl(?)CE>;Cb>C7>CF>
only t he OLD
assignme n t/gr oup cod e of the l og
e ntry wil l b e compared aga i ns t
t he search criteria .
Al l other conditions will
compare both t h e OLD and NEW
assignme n t/group code of the l og
entr y a gai ns t t h e search
cr iter ia .
lin
3.
NEXT /PRIOR FIELD : Ke y ~b)(7)(E); (b)(7)(F)
t his field and ENTER t o
d i spla y logs f o r a s u cce ss i o n of d a y s wi t hout re keyin g o r
cha ngin g t h e d ate .
4.
CHANGES KEYED BY ANOTHER FACILITY: You r Dai ly Log f o r some
categories will display assignme nt changes for your inmat es which
were keyed by another facility , e . g ., when t h e Region a l
Designa tor d es i g nates an i nmate admi t ted to your fa ci li ty , t hat
e ntry wil l a p pear o n you ~~b)(7)(EIDa i ly Log .
5.
FUTURE ASSIGNMENTS: When f utu re changes are applied wi t h the
re~~~ ! t h ey t h en become actual c h anges and can only be displ ayed
I field .
b y keying ~ in t he fb>(7>CE>;Cb>C7>CF>
6.
VERIFICATION FORM/VCCLEA OF 1994 AUTHORIZATION FORM : Sp ecific
ins tructions f o r
·
·
, distr i b uting , and us ing t hi s f o r m a r e
c ont a i n e d in t h e
(F)TRM .
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b)(?)(E);(b)(7)(F)• CALLOUT/CHANGE SHEET
Print or Display the Callouts and Daily Change Sheet
1.
Ke y (~!~!(~i a n d ENTER.
screen .
2.
Key t he following and ENTER :
OPTION NO:
SENTRY wi ll r e t u rn a Ca l l out /Change Sheet
~b~>c7~>CE~>;~Cb~J(7~JCF~>,__~ number of the opt ion you want to use :
b)(7)(E);(b)(7)(F)
BEFORE PUBLISHING CALLOUTS , use this option to verify
t hat a n inmat e i s not s che duled f or more t h an one
cal l out for t he same time and does not have dup li cat e
c a l louts f o r the s a me day . Use ~~~f to co rrect such
errors before p ublishing the cal outs .
The TI ME SPAN dates must b e changed when this opti o n
i s u sed on Friday to veri f y t h e cal l outs f o r Monday or
when a holiday is involved .
EACH DEPARTMENT/ CALLOUT AREA c an us e t hi s opt i on t o
screen pri nt the callouts t hey h ave just keyed . The
ca l louts are sor ted by ca l l ou t ass i g nment . You can
page f o r wa r d and bac kward to fi nd y o u r ca ll ou t s , and
t hen screen print .
The TI ME SPAN d a t es must b e changed when th i s option
i s used on Fr i day for Mond ay c a llout s o r when a
holiday is involved .
3.
SENTRY wi ll d i spla y the option you r equested .
4.
TO DISPLAY THE CALLOUT/ CHANGE SHEET : ENTER.
TO PRINT THE CALLOUT/ CHANGE SHEET : Key f~\(7lli n the fb>C7>CE>;Cbl(7JCF> !f i eld
and ENTER :
5.
TO CHANGE THE OPTION : Move t he cursor t o the dat a t o be changed,
key t h e n ew data a n d ENTER. For a des c r i p tion of each fie ld, s ee
the next section .
(b)(7)(E); (b)(7)(F)
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Description of Each Field
OPTION NO : fb)(7)(E);(b)(7)(F)
I numbe r , (b)(7)(E);(b)(7)(F)
SELECTION CATEGORY:
Catego r y and corresponding
assignme n t or group code you
want to d i splay.
1- NOT FUTURE 1 0 7 ) l(b)(?)(E);(b)(7)(F)
assig nments will be di sp layed .
posi tion fie ld - ICb><7><E>;<b>(7><F>
108 ) b><7><E>;
b)(7)(E);(b)(7)(F)
1 06)
h \(1 \fl="\
.
FIRST:
!c haracters
The fb)(7)(E);(b)(7)(F)
mus t be a Category Code and
a category for t h e
facil i t y.
The tb/Q/\~>;
I character mu s t
or a ~ t o
be a ~!~!(~/;
ind icate a Group Code wi ll
be keyed i n the ~\~Ii~(
posi tion .
1 09)
ll0 )
SECOND :
THIRD :
FACILITY:
HARDCOPY :
CATEGORY :
(1)
ff>< - Equal t o .
Assignment code for Cate or
~ was keyed in as t h e ~
l~li~r
posi tion .
keyed or a Group Code if
character in t h e )~l~l)~I;
SENTRY displays the facil i t y code for your termina l - id .
Regional and Cent ral Of fic e te rminals may change t his t o any
Facil i ty Code .
(b)(7
><E>; - Yes print r epo r t .
\r~\7 - De faul t s to No . Ret urn r epor t t o t h e scree n.
l\b>(7><El o r primary category you want to search f o r changes .
Must be a Category Code and a category that has t h e
assignment changes historized on PP38 .
TYPE OF CHANGE b)(?)(E);
b)(7)(F)
Actua l changes o b)(?)(E);
b)/7)/F)
Future changes.
TIME SPAN:
lll )
ll2 )
113 )
11 4)
Dates and times must be in t h e
fu tur e if TYPE OF CHANGEl(b)(7)(E);
Dates and times can not be in t he
futur e if TYPE OF CHANGE~b)(7)(E);
Al l dates must be vali d SENTRY
dates .
Al l times must be val id SENTRY
t i mes ' [b)(7)(E); (b)(7)(F) 1.
FROM DATE TIME:
Beginning date and t ime for t he TIME SPAN .
TO DATE TIME :
Ending date and time f or t h e TIME SPAN.
If no t keyed , de faults to FROM DATE TIME.
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ADDITIONAL CATEGORIES:
(2)
(3)
11 5 )
116 )
Othe r act ua l category
assignme n ts you want to display
in a ddi tion t o t h ose i n t he
c atego ry keyed i n t he j(b>(7)CE>;Cb>C?>CF>
field .
Must b e a Category Code and one
t h a t h a s b ee n es t a b lished f o r
your fa ci li t y .
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SORT ORDER:
117 )
118 )
119 )
To specify how you want t h e data
sorted .
I f keyed , mus t be fb>(7XEJ! o r a
combination o f the codes i n t h e
next box .
b)(7 )(E);
posi ti on wi ll be t h e
pr i mary sort.
h \ n \fJ:"\
SORT ORDER
(b)(7)
(E);
(b)(7)
(F)
-
Sort by l ast name
- Sort by register number
- Sort by t ime
-
Sort by CATEGORY (1)
Sort by CATEGORY ( 2 )
b y CATEGORY (3)
-BlankSo dr et faul
ts t O fhP)(7)(E);
\ (7 \f~ \
I
10 .
NEW PAGE : To spec i fy whe n you wan t to b egi n a new page .
b)(7) -
E);
b)(7)
F)
Begin new page wh en the assignme n t c h anges for t h e Category
speci fied firs t in SORT ORDER .
Begin a new page for r epo rt reques ted on next line of this
~~~r ! Scr een . Valid o nl y i f you h ave keyed more t h an one
line .
No specifi ed page break .
Use stand ard printer page break s
f o r the r eport
Special Instructions
1.
OPTIONS: Standard opt i ons , beginni ng wi t h [bl(7JCEJ , h ave been
established for print ing the Ca llout/ Change S eet .
You can use
an option as i t is d isp layed, c h ange any fields on t h e option, or
r equest a standard opti o n b e created for your inst i t u t i o n b y
calling t h e OIS F ield Services S t aff .
2.
Ei t h er Cb)(7JCEJ;(b)(7J(F o r
3.
ASSIGNMENT CHANGES: Changes that are a r esul t of the ,~~!~!~~/; ! Admi t
o r Rele ase are not i ncluded on the Chan ge Sheet exce t for the
ARS Category .
For t h e ARS c h anges , you must key ~!ml~( i n the
CATEGORY ~!~Ii~( fi eld .
4.
TIME SPANS: Restricted to a maximum of ~~m
faci l i ties .
5.
CALLOUTS : Futu r e callouts cannot b e d isplayed o r prin ted afte r
t hey have been app lied .
For example, if t h e Eveni ng Watch
Cont r o l Room Offi cer uses [~(g([~t to print callouts , t his mus t be
done be fore the first g(g()~i is executed at midnight to apply the
i~!~)\~t
assignme n t c h anges may be inc l u ded .
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days for most
SENTRY GENERAL US E TEC HNI CAL REFERENC E MANUAL
T5 802 . 02
f utur es .
a ppl ied .
7/ 1 0/2000
Pa g e 161
Use PP30 to print t he cal louts after t hey h ave b ee n
6.
NUMBER OF SELECTIONS: )~l~l)~I;
differe nt select ions or lines may be
keyed on a screen .
For faster response , limit your se l ect i o n s to
fi ve or s i x.
7.
IF HARDCOPY \~)\; )\; { One or more screens wil l be returned to t h e
screen . The i ni tia l i npu t screen beco mes t he last page o f the
screen report . You can page forward and backward to view the
report .
8.
FUTURE ASSIGNMENT CHANGES WILL NOT APPEAR IF:
120 )
12 1)
9.
_,IAPPEAR IN THE INMATE ' S FIRST NAME FIELD IF:
~'
(b-)(?-)(E-);- (b_)~- )(-F)_ _ _ _
122 )
123 )
124 )
10 .
The inmat e has b een p erma nently
rel e ased from your faci l ity .
The inmate ' s record h as been
de l e t e d .
Register number or l ast name has
been chan ged .
Actua l assignment c h anges e xist ,
but t h e inmate is no l onger a t
your ins t itut ion .
Act ua l assignment c h anges e x ist ,
but t he inmate r ecor d has b een
d ele t ed .
ADDITIONAL CATEGORIES FIELDS : Only c u r r e n t assignment s wi ll be
displayed .
For exampl e , if ou are displayin g future WRK
assignments in the CATEGORY bl<7l<El fie ld , you can display the
current WRK assignme n t by keying l\~~~~\~!; lin the ADDITIONAL CATEGORIES
i<b)C7)<EI or ~blaJ<EI field .
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i~l~li~r
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Page 162
- INMATE LOAD DATA
NOTE : Displays I nmate dat a a d ded by ~
!mi~{
o r c h a n ged b y
~l~lin
Display Inmate Data
Physical Description, Identification Numbers, Legal Residence
and Other Descriptive Information
1.
Key ICb)C? )CEl: (b)C?)CF)
2.
SENTRY wi ll ret urn a s c reen d isplaying the data .
3.
IDENTIFICATION NUMBERS: The screen normal l y d i splays )~!~!)~{
t his number may b e i n cre as e d t o ~(~((~/: at t h e r equ e st of the
facil i t y . Con tact t h e or s F ie ld Services St aff .
4.
TO REPLACE OR ADD MISSING DATA: Us e ~
lmi~I;
5.
TO MOVE TO THE PP3 7 , ~b)(7)(E); j PP44 , PDlS , (b)(?)(E); (b)(?)(F)
PEED OR PPPI
SCREEN:
Key appropri a t e transact ion code in t h e )~!!mt
f i eld on
the s c r een and ENTER .
l and ENTER.
but
(b)(7)(E); (b)(7)(F)
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PP42 - INMATE ASSIGNMENTS
Display or Print Current Assignments for an Inmate
DISPLAY
I and ENTER.
Key f b)(?)(E); (b)(?)(F)
Key ICblC?lCE>; Cbl(?)CF>
l and ENTER
for assignments in ONLY one category .
PRINT
Key !Cb><?><E>; Cbl(?lCF>
land ENTER .
Key f b>(?>CE>; Cb>(?>CF>
l and ENTER
for assignme n ts in ONLY one category.
Must be a Category Code .
1.
CATEGORY :
2.
SENTRY wil l print or display the current assignment s you are
authorized to process . You can page forward and backwar d to view
t h e screen display .
3.
TO MOVE TO THE PP37 , / b)(7)(E);
PP44 , PD15 (b)(7)(E); (b)(7)(F)
1,..\ /"7\ / L \
PEED OR PPPI :
Key t he appropriate t ransaction code in t e
screen and ENTER .
ield on the
irs t
'b)(?)(E); (b)(7)(F)
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PP44 - INMATE PROFILE
Display or Print Summary of Inmate's Current Status
DISPLAY
Key fb>C?><E>;<b><?><F>
land ENTER.
Ke Y fb>C?><E>: (b><?><F>
and ENTER.
PRINT
Key fb)(7J<E>: (b)(7)CF>
1.
2.
~ nd ENTER.
IDENTIFICATION NUMBER: Do not key hyphens o r das hes .
i"-'~,................,4 IFICATION NUMBER:
FBI Number
INS/Alien Number
Local Law Enforcement Numbe r
Social Securi t y Number
State Number
DC Department of Corrections Number
DC Police Depart ment ID Number
3.
SENTRY will print or display t h e inmate ' s profi l e . See t h e next
page for an exp lana tion of some of t h e i nfo rmat ion .
4.
IF THE PP44 SCREEN IS DISPLAYED WHEN YOU ARE LOADING AN INMATE:
See i~!mi~/: .
5.
IF THE PP44 SCREEN IS DISPLAYED AS PART OF THE NAME SEARCH: See
PPSS .
6.
TO MOVE TO THE PP37, ~b)(7)(E); (b)(7)(F) PD15 , l(b)(7)(E); (b)(7)(F)
PEED OR PPPI:
Key t h e a pprop ria te t r ansact ion code in t h e firs t field on the
screen and ENTER .
I
I
PP44
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Information About the Inmate Profile
1.
PHONE: I ns ti t ution commercial and FTS numbers .
2.
MILEAGE: Number o f miles between t h e inmate ' s legal residence a nd
current institution or :
(b)(7)(E); (b)(7)(F)
Legal r es i d e n ce is a f o r e i gn coun try.
Firs t t hree digi t s of t he Zip Code for the
inmate ' s leg al residence matches t h e first thr ee
digits of t he Zip Code f o r the current
institution .
Inmat e is on a vehi c l e or permanentl y re l eased .
3.
PROJ REL METHOD and PROJ REL DATE: The r e l ease method and
earliest date on all sentences an inmate can be released .
UNKNOWN ind i cates no sentence d ata exists in SENTRY at t h is time .
4.
PAR ELIG DATE and PAR HEAR DATE: The latest paro l e eligi bi li ty
date on a ll sentences f o r t h e inmate , and t h e date of nex t
scheduled parole h eari n g . The parol e h e ar ing dat e may not re l ate
t o the same sentence as t h e parole e ligibili ty date .
5.
IDENTIFICATION NUMBERS: A maximum of g)mi~f
displayed .
6.
OFFN/CHG RMKS: Summary o f the current offense and charge .
7.
CATEGORIES DISPLAYED: The categories displayed on the first page
o f the PP44 have been se l ected b y t he facili t y and may b e change d
by contacting t he OIS F iel d Services Staff .
8.
numbers may b e
rERMINAL: A special capabili ty call e d f b)(7)(E)I
is
available for t h e termina l at e ach fac i lity whi c h has b een
identified as the ~ VK~~WK~ !Terminal . The PP44 d isp lays one screen
conta i n ing o nl y t he r e l eas a ble p ubl ic i nformat i o n . To a dd t h is
capab il i t y or to change t h e t ermina l t h a t h as thi s f u nction ,
contact t h e ors Field Services Staff .
l(b)(7)(E);
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b)(7)(F)
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Pa g e 168
- DELETE REGISTER NUMBER
Delete an Inmate's Record from SENTRY
7
THE STATUS OF THE INMATE DETERMINES HOW YOU KEY (b)(7)(F)
Cb>C >CE>; ••
125 )
I t is recommended you us e ~!~1/~t
to print a h i s t ory of
assignme n ts for the inmate ' s
Judgme n t a n d Commi tment File
and /or Centra l File before you
de l ete t h e record .
126 )
I f the inmate h as assignme n ts in
certai n categor i es , such as CMC
or DST, they must b e deleted
wi th tb1\D\§); !before you can de l ete
the r ecord .
127 )
I f the inmate h as certain type s
of data , such as Adminis t rat i ve
Remedy , Di scip l i n e , Educat ion ,
Sentence, etc ., t h i s i nformatio n
mus t be d eleted wi t h t h e
a ppro riate t ransact ions be for e
the i~!mi~t can b e execu ted .
Notify the app ropriate l ocal
departme n t staff if any change
is made.
IIF THE INMATE IS ADMITTED:
1.
2.
Release the inmate with
Key b)(7XE>; Cb>C?>CF>
usin g
ARS Re l ease Code .
IIF THE INMATE IS IN RELEASE STATUS :
1.
2.
3.
I
Admit t h e inmat e wi t h ~~/~/m
l; us i ng f b)(7)(E);(b)(?)(F)
as t he ARS Admission
Code.
Re lease the inmate wi th !~~!~!~~/;
as t h e ARS Release Code .
Key r b)(7)(E); (b)(7)(F)
ENTER .
IIF THE INMATE IS LOADED BUT NOT ADMITTED :
Key f b>(7>CE>; Cb)(7)(F>
land ENTER .
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b)(7)(E); (b)(7)(F)
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mi~r - CHANGE REGISTER NUMBER
Change an Inmate's Register Number
1.
Key ....
lcb_)c1_)cE_l:_cb_l a_lc_Fl_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _....,
and ENTER .
NEW REGISTER NUMBER : Must not currently ex i st in SENTRY .
2.
SENTRY wil l
n u mber , the
t hat i t was
Use PP75 or
record and retain t h e history of the o l d register
facili ty code t hat assigned i t , the date and t i me
assigned, and the date and time t h at i t was changed .
PP76 to display this history.
3.
WHEN TO CHANGE A REGISTER NUMBER :
1 28 )
I f an inmate is admi tted with
the wrong number and the correct
n u mber is not current l y in
SENTRY .
129 )
If i nmate is in re l ease status
with one number and you are
t rying to admit t h e individual
with a new n umber .
Admit the
inmate with the old n umber , and
see ~lim/: t or i ns t ructi ons to
resolve the two n u mbers .
130 )
I f inmate i s in release status
with one number and you are
tryi ng to load t h e i ndividual
with a new n umber . DO NOT LOAD
the inmate with the new n umber .
Use (b/~1\§/: I to admi t the i nmate
wi t h the old number and change
the register number .
(b)(7)(E); (b)(7)(F)
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(b)(7)(E);
(b)(7)(F)
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- DELETE GROUP OF ASSIGNMENTS
Erase Callouts after they have been Applied
Erase Outcounts after Count or when a Group returns from Court
Delete a Group of Assignments
SENTRY will return a scree n .
1.
2.
Key the data and ENTER.
Description of Each Field
CATEGORY :
Code from Cat egory Table .
Cannot be requ ire d category cod e , such a s QTR .
Assignment for t h e CATEGORY keyed .
may be keyed t o de lete al l assignments
in some cate gories .
CURRENT ASSIGNMENT:
!Cb>C7>CE>;Cb>C7>CF>
I
EFFECTIVE DATE:
SENTRY d isp la y s t h e c urr ent d a t e, b u t it c an be
changed to a n y va l id SENTRY date .
SELECTION CATEGORY:
Key only to erase Cal lout s or d e l ete assignments
fo r a speci fic r oup o f inma t es . Divi d ed into
~!~!(~i
f i elds - ....
cb_><?_><E_
>;_<b_>Cl_><F_> _ _ _ _ ___.
FIRST :
b)(7)(E); (b)(7)(F)
,..._....--~-~ character s mu st be a Categor y Code . The
or ~ to indicate a Group Code
~ -,.........,_, mu st be ~!mi~i
b e keyed in the i~(g((~/;
SECOND:
(blCl><E>; (b)(?)(F)
THIRD :
fie l d .
Eq ual to .
Not e q ua l to .
Grea ter t han .
Greater than or e q ual t o .
Less t h an .
Less t h an o r equ a l to .
Assignme n t for t h e CATEGORY keyed or a Grou Code i f ~
was key e d a s t h e I~~~~;~~~/;
!character i n t h e ~~m
fie l d .
NOTE : On ly des i g n ated termi na l s can de l ete a group of ass i gnments in
certain categ ories , e . g . CMA, MOS , et c . Onl y the RESPONSIBLE FACILITY
can de l ete a group of assignments . The US Mars h als Office may have
the capabil ity to add o r delete ind ividual Call o u ts and Outcounts f o r
inma t es h oused i n an MCC , b u t t h a t same US Mars h als Off i c e c annot
delete a group of t h ese assignments . They mus t use~~~( to delete the
ind ividua l assig nment s .
(b)(7)(E); (b)(7)(F)
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PP55 - PROGRAM REVIEW REPORT
Print a Program Review Report Form for One or up to 20 Inmates
1.
Ke y ~~m
2.
lo f one i nmate o r up t o 20 i nmates o n t h e
Ke y t h e f b>C?><E>;<b>C?><F>
b l a n k s p r ovided and ENTER.
3.
SENTRY wi ll print t h e Program Review Report Forms you requested.
The f o r m conta i ns t h e i nmate ' s n a me , register number , permanent
res ide nce , a s we l l a s pro j ect e d r e le a se d a t e and metho d , parol e
hearing date and type , and information about detainers and CIM
status . The inmate ' s current assignments in thEl(b)(?)(E ); (b)(?)(F)
!(b)(?)(E) ; (b)(?)( F)
!categor i es wil l
a ls o be incl ud e d .
a n d ENTER.
SENTRY wi ll r e t u rn a scre e n .
b)(7)(E); (b)(7)(F)
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(b)(7)(E);
(b)(7)(F)
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Pa g e 177
- LOAD INMATE
Load an Inmate in SENTRY at time of Initial Commitment
1.
Key ICbJC?JCEJ; CbJ(7)CF>
2.
Key t h e data , as r equi r e d , and ENTER :
l a nd ENTER.
SENTRY wil l r etu rn a screen .
Description of Each Field
LAST NAME:
13 1)
Last name as it appears on t h e
court d ocume n ts .
Mus t be keyed , and ,~)(7)(E);
character must be (b)(7)(E);
and
each character after the [~(~((~{
must b e a CbJ{7JCEJ;CbJC7>CF>
132 )
Or (b)(7)(E); (b)(7)(F)
FIRST :
1 33 )
Firs t name as it appears on t h e
court documen ts .
Must be keyed and have t he same
edits a s t h e LAST NAME .
13 4)
MID :
Middle n ame .
I f keyed , has same e dit s as LAST NAME .
SUFX :
Name suffi x .
I f keyed , must be a Name Suffix Code .
RACE :
Must be keyed and a Race Code .
SEX :
Must be keyed : (b)(7)(E); a l e or (b)(7)(E emale .
);
/b\/7\/F\
ETHNIC ORIGIN: Must be keyed (b)(?)(E);
ispanic orl~b)(7)(EIOth e r, non- Hi spanic .
/h\/"7\/ 1:'\
DATE OF BIRTH : MM=Months, DD= Days , YYYY=Years , e . g . , 0 1 - 0 1 - 1930 .
1 35 ) Must be keyed .
136 ) Key !Cb)(7J(EJ;(b)C7><Fl
if date of b irth
is unknown .
137 ) Mus t be a t l east t wo years old .
SENTRY will request you verify
the DOB if t h e age is l ess t h an
18 years .
I
OFFN/ CHG RMKS :
138 )
139 )
140 )
Two l i nes of narrative
description of the offense or
charge .
Must be keyed and b e any
combination o f keyboard
characters except ICbJ(7)CE>~
Wil l appear as OFFN/CHG RMKS on
PP44 .
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IDENTIFICATION NUMBERS: The FBI and SSN numbers are nor mal l y
displayed on this screen , but your facility may change t h e I D numbers
d i splayed b y cont acting t he OI S Fi eld Se r v i ces St a f f . For e d i t s and
d e scriptions o f inmate ide n t i fi cati o n numbers not l is ted here, s e e
(b)(7)(E);
(b)(7)(F)
b)(7)(E); (b)(7)(F)
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FBI NUMBER :
14 1 )
142 )
143 )
I f keyed, must not duplicate
anoth er FBI n umber i n SENTRY.
Key/ if an inmate wi ll not be
issued an FB I number, possibl y
because t h e i ndi vidual is a
j uveni l e .
or all
Cannot be all i~l~li~r
(b)(7)(E);
fh\ n \ f l="\
SSN NUMBER:
14 4)
145 )
Soci al Securi ty Number .
Must not d up l icate a n o t her SSN
in SENTRY.
146 ) f~!~~!~~/;
Icannot be keyed .
14 7 ) Leave b l ank i f unkn own .
148 ) Key ~ if the inmate will not
have a number , possibl y because
t h e individual is an alien .
14 9) Can not be a ll ~!mi~{
o r a ll
f~!~!~~/; ~
INS NUMBER :
1 50)
1 51 )
Immigration and Naturalization
Service Al ien Number .,,,..,.,.~.,,...,.,,.~
I f keyed, must be an Cb>(7>CE>; Cb>C7>CF> or
a b>C7>CE>;(b)(7)(F> n umber and mu st not
duplicate
SENTRY .
STATE OF BIRTH:
1 52 )
I f keyed, must be a
State/Possessi on Code .
153 )
If keyed, must be Country Code ,
except cannot be US .
Can not be keyed i f STATE OF
BIRTH is keyed .
COUNTRY OF BIRTH :
1 54 )
NOTE :
155 )
15 6 )
When you key a foreign country
code i n t he COUNTRY OF BI RTH ,
CI TI ZENSHIP , or FORE I GN COUNTRY
fi e l ds , SENTRY wi ll return a
verification screen d isplayin g
t h e codes keyed and t he names of
t h e countries that begin with
the first l etter of the codes
you keyed .
I f you do not know thel(b)(7)(E);
count r y code , you may key only
the first l etter of the cou ntry ,
and the verificat i o n screen wil l
d ispl ay t he names of all
count r ies that begin with that
l e t te r .
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157 )
On t h e veri f ication screen , you
may change any o f t h e codes you
keyed , and you must change the
VERI FI ED fie l d f rom ~~/&to ~/ to
C7>CE>;
or b)(7)(E);
Co mplete the (b>
(b)(7 )(F)
--~ " ~'
1 58 )
Count r y of which i nmate i s a
ci t izen . I f keyed mus t be a
Country Cod e .
Pl ease refer to t h e COUNTRY OF
BI RTH instructions , above , when
the verification screen is
displayed .
CITIZENSHIP :
159 )
ADDRESSSTREET:
CITY:
STATE:
ZIP :
Any combi nat i o n of keyboa r d characters except ;~(~(;~i
Must be keyed and can be any combination of keyboard
charact ers except i~~(rnt
I f keyed, must be a State/Possession Code .
Must b e keyed and a val id US Zip Code for t h e State or
Possession ke yed i n STATE .
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FOREIGN COUNTRY :
1 60)
16 1)
1 62)
Must be keyed if STATE is not
keyed .
I f keyed, must be a Count ry
Code, except cannot be US .
Please refer to t he COUNTRY OF
BIRTH instru ctions , above , wh en
the verificati on screen is
d isplaye d .
HEIGHT:
FT:
Feet. I f keyed , must be n umber bJC7>CE> .
IN:
Inches . If keyed mus t be numbers ==..:..---1,;.,..,,,..,,,....,"""'='="'"'
~!~!l~t
WEIGHT:
Pounds . I f keyed mus t be numbers b)(7)(E);(b)(7)(F>
HAIR :
Co l or of Hair . If keyed , must b e a Hair Co l or Code .
EYES :
Co l or of Eyes . If keyed, must be a Eye Co l or Code .
ARS ASSIGNMENT:
163 )
164 )
Must be keyed if you plan to
admi t the inmate now .
If keyed, must be an ARS
Admission Code .
After your Enter
1.
SENTRY wi ll automatical ly d o the PPSS Name Search Tran sact ion to
ver ify that t h e inmate is not current l y in SENTRY .
165 )
SENTRY WILL SELECT: I nmat es with
a LAST NAME that SOUNDS-LIKE the
last name you keyed and who h ave
t h e same RACE and same DATE OF
BIRTH, plus or minusl(b)(7)(E);
las
you keyed .
1 6 6)
IF YOU ARE UNSURE ABOUT AN
INMATE BEING IN SENTRY: Key t he
PPSS t ran saction before keyin g
the ~
lmi~t ran saction because a
d if fer ent date of birth or race
can l ead to wrong information .
2.
IF THE FBI , SSN OR INS NUMBER BELONGS TO ANOTHER INMATE:
Use PP44 and that number to locate t he other i nmate .
3.
IF THE i~(gm ADMIT INMATE SCREEN IS RETURNED : You have l oaded the
inmate . Key the data and ENTER to admit the inmate .
4.
IF THE i~(g(i~t INMATE PROFILE SCREEN IS RETURNED: An inmate was
selected by t he Name Search t h at meets the SOUNDS - LI KE criteria .
You have NOT loaded t he inmate .
167 )
IF IT IS THE SAME INMATE WITH
THE SAME NUMBER : You cannot load
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the inmate . Clear the screen
and use (blC7lCE>; Ito admit t he
inmate .
168 )
IF IT IS THE SAME INMATE BUT
WITH A DIFFERENT REGISTER
NUMBER: You can not l oad t h e
inmate . Clear the screen and
us e t~~~~~~/; !to admit t h e inmat e
us ing the r egiste r n umber you
f o u nd in SENTRY. Veri fy which
number is correct. TO CHANGE THE
REGISTER NUMBER YOU USED TO
ADMIT THE INMATE : Use i~(~(i~
f.
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Pa g e 183
IF IT IS NOT THE SAME INMATE :
Key 1£2:1
lftiiil
,>,( in t h e b)(7)CE>;
field at the
t o p o f t h e screen and ENTER .
The i nmate wi ll be l oaded , and
the ~!m\~i Admit I nmate screen
wil l be returne d . Key the data
and ENTER to admit t h e inmate .
h \ f7 \ f~ \
5.
IF THE PPSS NAME SEARCH SCREEN IS RETURNED WITH A LIST OF NAMES :
You must dete r mi ne if one o f t h ese inmates is the same inmate as
the one you are tryin g t o l oad .
1 70 )
IF ONE OF THE NAMES IS THE SAME
INMATE YOU ARE LOADING: You
cannot load the inmate . Clear
the screen a nd use ~!m)~f to admi t
t he inmat e .
17 1)
IF NONE OF THE NAMES LISTED IS
THE INMATE Y
ARE LOADING: Key
w,rnii n t h e [~!im{ field at the top
~ t h e scree n and ENTER . The
inmate will b e l oaded, and the
~!~Ii~{ Admi t I nmate Screen wi ll b e
returned .
To a dmi t t h e inmat e,
key the dat e and ENTER.
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b)(7)(E); (b)(?)(F)
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Pa g e 18 4
ADMIT INMATE
Admit an Inmate to a Facility
Adds an Inmate to the Facility Count
1.
Key r b)(7)(E); (b)(7)(F)
LAST NAME: Onl y r b)(7)(E);(b)(7)(F)
land ENTER .
!c h aracters must be keyed.
AR$ ADMISSION CODE : Mus t b e an ARS Catego r y Admi ssion Code .
2.
SENTRY wi ll ret urn a screen . Key the data , as required a nd ENTER .
Description of Each Field
ARS DATE :
172 )
SENTRY displays the current dat e
for you r termina l - id, but it can
be chan ged to any val id SENTRY
dat e to reflect the actual
admission date .
173 ) SENTRY uses t h is d ate f or a ll
f b><7><E>;<b>C?><F>
I dates wh ich you l eave
blank .
17 4) Can be i n t h e past b u t cannot b e
in the f utu re .
1 75 ) I f you are admit t i n g a n i nmate
to c h ange re l ease in formation
and p lan to bac k d ate t h e
release, you mus t back date t h i s
i<b>C?><E>;Cb>C?><F>
fie l d and the Cb>C?><E>;Cb>C?><F>
field b ecau se t he bJC?><E>;<b><7><F>
b)(7)(E); (b)(7)(F)
must be after the
current (b)C?)CE>; Cb)C7JCF>
I
176 )
NOTE : IF YOU ARE A CCM FACILITY :
The ~ITT~~ category ass i g nment date
and time mu st always be the same
as t h e l\~/~/\~/:I category assignmen t
date a n d time and t hese dates
and t ime s must be greater than
the current o r l atest ass i gnme n t
hi story .
177 )
SENTRY d i sp l ays t h e current time
f or your termi n a l -id, but it can
be changed t o any val i d SENTRY
time , f b>C7><E>;Cb>C7><F>
I to r eflect
actua l admi ssion time .
Can be in the p ast b ut cann o t be
in t h e fut u re .
AR$ TIME :
1 78 )
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179 )
SENTRY uses this time for all
assignme nt times which you leave
blank .
180 )
SENTRY disp la ys t he various
assignmen ts that your faci l ity
has se l ected to be displayed on
t he Admi t Screen .
At l east one assignment mus t be
keyed for a required category .
I f keyed or changed, mus t be a
Category Assignment Code .
ASSIGNMENT:
181 )
182 )
183 )
18 4)
18 5)
Cannot be a duplicate of another
assignme n t in t he same category .
The assignments d i splaye d may be
changed or specific Cb>C7>CE>;Cb>C?>CF>
assignme n ts can be established
by contact ing t he OIS Field
Services Staf f .
NOTE : IF YOU ARE A CCM FACILILTY
AND THE INMATE IS RETURNING FROM
A TEMPORARY RELEASE, E.G ,
FURLOUGH : SENTRY wi ll ,-L-C::..!...1...,_.,_.___'-l e
.
h.
.
(b)(7)(E)·
inmat e to is previou ,..," 7 "i=,'
assignmen t . After t h e Admi t ,
you may use I~~!~!)~/; It o move t h e
inmate to another !)~!~!)~/; I
assignme n t .
DATE :
186 )
187 )
188 )
189 )
190 )
19 1)
S tartin g date of assignment wil l
be displayed if SENTRY retained
the date and t ime wh en t he
inmate was r e l eased.
I f you do not change t h e
displaye d date , SENTRY will u se
it as t h e date of t h e
assignme n t .
I f blank, you may key a va l id
SENTRY date .
If not keyed , SENTRY will use
the 1Cb)(7)CE>; (b)(7)CF> and !Cb)C7>CE>; Cb>C7>CF>
Mus t be in accordan ce wi t h any
past or future date l imitations
for the correspon d ing category .
NOTE: If ~(~(l~i cat egory
assignment , must be same as i~~li~r
I
I
TIME :
192 )
Starting t i me of assignment wil l
be displayed if SENTRY retained
b)(7)(E); (b)(7)(F)
Admit
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T5 802 . 02
the dat e and time when t he
inmate was r e l eased.
193 ) I f you do not change t he
displ aye d time , SENTRY wil l u se
i t as t he t ime of t he
assignmen t .
194) Mus t be keyed if ~(~\mt is keyed .
1 95) I f b l a n k, you may key any val id
SENTRY t i me , fbl<7l<EJ; (bJ(7J(FJ ~
196 ) Must be in accordance with a n y
past or future date/ time
l imi t ations f or t he
corresponding category .
197 ) NOTE: If !\b/\Z!\§);! category
ass i gnment , must be same as ~~l<7l<EI.
Before you Enter
TO RELEASE OR ADMIT AN INMATE AFTER THE FIRST INMATE IS ACCEPTED, KEY
THE f b)(7)(E); (b)(l)(F)
FIELDS AT THE BOTTOM OF THE SCREEN .
I
1.
NEXT REGNO:
The r egister number o f t he next inmate you plan
t o admit or release after the data on the first
inmate is accepted .
NAME :
Onl y fblC7lCEJ; CblC7lCFJ
I characters of last name of next
inmate must be keyed .
ASGN :
Must be
or Release Code.
I FIELDS ON THE SCREEN : SENTRY wi ll
return a screen for t he next i nmate after the data f or the fi rst
inmate is accepted .
IF YOU KEYED THE !<bJC7JC
EJ;CblC7lCFJ
1 98)
TO ADMIT OR RELEASE THIS INMATE :
Key t he data ENTER.
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2.
I
IF YOU DID NOT KEY THE f b)(l )(E); (b)(7)(F)
FIELDS ON THE SCREEN: SENTRY
wil l retu rn a screen displaying t he data you j us t added .
199 )
3.
4.
7/ 1 0 / 2 0 00
Pa g e 18 7
TO ADMIT OR RELEASE ANOTHER
INMATE: Key t he 1~~1~1~~/; I f ie lds at
t he bott om of the screen and
ENTER .
IF YOU RECEIVE A SENTRY MESSAGE " INDIVIDUAL CANNOT BE ADMITTED ALREADY IN ADMISSION STATUS :"
200 )
Cl e ar t h e sc r een .
20 1)
Key !Cb)(? )(E);Cb)(7)CF>
and
ENTER. SENTRY wi l l return a
sc reen d i sp layi n g in t h e i~l~li~i
field t h e name of t he facility
r esponsibl e fo r t he inmate .
202 )
IF THE FACILITY IS NOT A CCM OR
US MARSHALS FACILITY: You must
ca l l the fa ci li ty and a s k t h e
s ta f f to r e l e as e t h e i nma t e
using t h e i~l~li~i Release before
y ou can admi t the inma t e .
2 03 )
IF THE FACILITY IS A CCM OR US
MARSHALS FACILITY: See t h e next
s tep .
I
IF THE FACILITY IS A CCM OR A US MARSHALS OFFICE : Yo u c an relea se
t he inmat e from t hat faci l ity :
2 0 4)
Ke y b)(7)CE>; Cb)(7)CF>
b)(7)(E); (b)(7)(F)
a nd ENTER.
20 5)
SENTRY wi ll return a screen .
Veri f y the data and ENTER.
The
inmate wi ll be re l eased, and the
r~~~D~§/; IDa il y Log for the CCM o r us
Marsh a l s facility wil l be
u p date d t o r ecor d t h e relea se
and y our terminal - i d .
206 )
You can n ow admit t h e inmate
with i~~!)~t .
What to do if Inmate is in SENTRY with Two Names
and Two Register Numbers
1.
FOR THIS EXAMPLE:
We wi l l u se t h e se two names :
GEORGE BLACK 12345-678 - Admi t t e d to your f acil i t y as A-DES .
33333- 1 23 - Released on p arole .
JOHN BLACK
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2.
DETERMINE WHICH RECORD TO KEEP: Norma l l y , you would se l ect t he
inmate wi t h t h e l onges t or o l des t r ecord . For this example , we
wi l l keep t h e record of JOHN BLACK a nd delete t h e record of
GEORGE BLACK.
3.
FOR GEORGE BLACK OR THE INMATE RECORD YOU PLAN TO DELETE :
207 )
Use !\~/~/\§/; I and print t h e curren t
assignments.
20 8 )
Use ~(~(mt and prin t a h i s t o r y of
a l l assig nments .
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209)
4.
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Pa ge 189
If t h ere are c u rrent CMC
assignments , noti f y your CI M
Coordinator and t hen use f~llmr
de l ete t h e CMC assignme nts .
to
210 )
I f certain data exists , such as
Administrat ive Remedy ,
Educat i on, Discipline o r
Sentence i nformation, screen
print or automatica ll y print the
data because i t must be de l eted .
You can us e the pr inte d copies
t o add the data again , if
necessary . Notify the
appropriate local department
staff i f any chan ge is made.
211)
Key l~~!~!~~t land release the inmate
with the Release Code of
212)
Use ~~m
number .
and delete the r egister
FOR JOHN BLACK OR THE INMATE RECORD YOU PLAN TO KEEP :
213)
Key !~~!~!~~/; !a n d admit the i nmate
wi t h admission code of
A- DES . Back date the admission to when GEORGE BLACK was
admitted a n d reinstat e the appropriate category assignments.
214)
Key f b/~ 1(§); !and chan ge the name
from JOHN BLACK to GEORGE BLACK .
215 )
Key !~~!~!~~/; !a n d chan ge t he register
n umber from 33333-123 t o 12345678.
I f the parole term has not
expired , do two ie!~!!~t
transactions: one to change the
old number to the n ew and then
another one t o change the new
n umber back to t h e old .
In this
way , you create a histor y of the
t wo register numbers which may
be displayed with ;~(g(rnt or ie!mi~t
216)
Key ~
lm\~f to add any assignmen ts
you may have deleted which are
still val id .
217)
Add any Admi n istrative Remed y ,
Discipl ine , Education or
Sentence data you may have
de l eted.
218 )
File a copy of the ~
liH!~r history
in the J&C File and the Centra l
Fi le.
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(b)(7)(E);
(b)(7)(F)
7/ 1 0 / 2 0 00
Pa g e 1 9 1
- RELEASE INMATE
Release an Inmate from a Facility
Removes an Inmate from the Facility Count
1.
Key r b)(7)(E); (b)(7)(F)
l and ENTER.
LAST NAME: Onl y f b>C7>CE>;(b)(7>CF>
!c h aracters must be keyed.
AR$ RELEASE CODE : Must be a release for the ARS Release Code .
NOTE :
Permanent release not allowed if current sentence
c omp utation exi s t s .
2.
SENTRY wi ll return a screen .
3.
Key t h e following, as r e quired and ENTER .
Description of Each Field
ARS DATE :
219)
220 )
SENTRY displays the curr ent date
for your termi n a l- id, b u t it c an
be changed to any val id SENTRY
date to reflect the actual
r e l ease date .
Canno t be prior t o the c u rrent
ARS Admission Dat e
ARS TIME :
22 1)
2 22 )
223 )
SENTRY displays the current time
fo r your te r mi nal- id, b u t i t c an
be c h an ed to a n y val id SENTRY
t ime , b)(7)(E>;(b>C7>CF>
to ref l ect
actua l release time .
Can be i n t h e p a st b u t cannot b e
in the f utu re .
Must b e afte r the current ARS
Admiss i on Date .
VEHICLE :
22 4)
225 )
226 )
227 )
Th i s fi eld is d ispl ayed on l y i f
require d b y t h e ARS Re le a se
Code .
Key only if inmate is in-transit
to a n oth er fac i lity or agency .
Do no t key when an i nmate i s
being released permanent l y "to
the streets " on Parole ,
Expi r at i on , etc .
I f ke ye d , mu st b e a SENTRY
Facility Code for a Vehic l e .
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AGENCY:
228 )
Do not key if inmate is being
transferred wi t hin a n agency ,
(b)(7)(E); (b)(7)(F)
229 )
I f keyed, must be a (b)(7)(E); (b)(7)(F)
Cod e .
(b)(7)(E); ASSIGNMENT:
4 . l(b)(7)(E); ICategory Assignment , commonl y cal l e d Deta il Faci l i ty
Code .
ADDRESS
STREET:
1)
St r e e t addre ss/ma il i n g addre ss .
2)
Key only if inmat e is be ing
permanent l y re l eased " to the
streets ;" tempor ar i ly released ,
such as on f u rlou gh ; or i f
Faci l ity is CMC Locat ion
Assignmen t .
7
' "'"
" c:'
CITY:
City of residence .
Must be keyed if STREET i s keyed .
STATE:
Must be keyed if CI TY keyed and must be State/Possession
Cod e .
ZIP :
3)
4)
Va l id US Zi p Code f o r STATE .
Cannot be a ll zeroes or a l l
n ines .
Must b e keyed i f STATE is keyed.
5)
COUNTRY :
6)
I f keye d , mus t be a Count ry
Code .
Cannot be keyed i f STATE is
keyed .
7)
Before you Enter
TO RELEASE OR ADMIT A SECOND INMATE AFTER THE FIRST INMATE IS
ACCEPTED , KEY THE l(b)(?)(E); (b)(l )(F)
FIELDS AT THE BOTTOM OF THE SCREEN.
I
NEXT REGNO:
The register number of the next inmate you p l an
to admi t or re l ease a f te r t he data o n t he firs t
inma t e is accept ed .
NAME :
On l y ICblC7 >CE>;CblC?lCF>
char acters of l ast name of next
inmat e must be keyed .
I
Re Iease
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ASGN:
1.
Must be an ARS Release or Admiss ion Code .
I
FIELDS ON THE SCREEN: SENTRY wi ll
return a screen for the next i nmate after t h e data for the first
inmat e is accepted .
IF YOU KEYED THE r b)(?)(E);(b)(7)(F)
8)
2.
7/ 1 0/2000
Pa g e 193
IF YOU DID NOT KEY THE l(b)(7)(E); (b)(7)(F)
TO ADMIT OR RELEASE THIS INMATE:
Key the dat a ENTER.
I FIELDS ON THE SCREEN: SENTRY
will r eturn a screen displaying t h e data you j us t added .
9)
TO ADMIT OR RELEASE ANOTHER
INMATE: Key the f~!~!~~/:
fields a t
I
t h e bottom of the screen and
ENTER .
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Pa g e 19 4
To Release an Inmate who is Admitted to Another Facility
1.
You can rel ease an i nmat e from a CCM or US Marshals faci l i t y if
the individual arrives at your i n s t itut ion and has not been
released.
10 )
Key !Cb)(7)(El: CblC?lCFl
fbl<7l<El: CblC?lCFl
2.
I and ENTER .
11 )
SENTRY wi ll return a screen .
Verify t h e data and ENTER . The
i nma te wi ll be rel e ased , a nd t h e
[~!~/~~/: I Dai ly Log for t h e CCM or US
Marshals fac il it y wi l l be
updated to record t h e re l ease
and your ter mi n a l - id.
12 )
You can now admi t the inmate
wi t h (~Ii;!\~/:
You can not re l ease a n inmat e from another insti t ution or BOP , you
must call and a s k t h e respons ib le staff t o r e l e ase t h e i nmate
before you can a dmit h i m.
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(b)(7)(E);
(b)(7)(F)
7/ 1 0/2000
Page 197
- INMATE PROCESSING DATA
NOTE : Pr ints forms for :
On l y the i nmates whose r egister n umbers you key .
All inmates admitted to a SENTRY vehic l e .
All inmates admi tted to a SENTRY Vehicle with a specific DST
a ss i g nment .
Print Inmate Intake Screening Form or In-Transit Form
SENTRY wil l r e t u rn a screen .
1.
2.
Key t h e data , as r equi r e d , and (b>(:>C§>; I SENTRY wi ll print t h e
r equested form s . See next page for order in which the forms wi ll
be prin ted .
Description of Each Field
TYPE OF FORM NEEDED
(b)(?)(E); (b)(?)(F) Pr int
Intake Screeni ng Form .
Pr int In- Transit Form .
ARRIVAL/ DEPARTURE DATE:
13 )
14 )
Key only if you want t h e date
keyed t o appear as t h e DATE
ARRIVED and the DATE OF
I NTERVIEW on t h e Intake
Screening Form , or as the DATE
PREPARED on the In-Transit Form .
I f keyed, must be a val id SENTRY
date.
ARRIVAL/ DEPARTURE TIME:
1 5)
16 )
Key on l y if you want the t ime
keyed to appear as the TIME
ARRI VED on the I ntake Scr eening
Form .
I f keyed, mu st be val id SENTRY
time, 0001 - 2359.
INTERVIEWER/ FORM PREPARED BY :
17 )
18 )
Name of staff member, 1-20
charact ers .
Key on l y i f you want a sta f f
member 's name to appear on the
printed form .
STAFF TITLE :
19 )
20 )
Title of the s t aff member who
wi l l compl ete t h e printed f orm ,
1 -1 6 characters.
Key only if you wan t t h e staff
member ' s title to appear on the
pr i nted form.
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SEPARATEE FORM NEED (Y/ N):
21)
(b)(7)(E>;
=(b=
)(7=)(F-') _
Do you want a PPl0 p r i nted wh en
t he form is print ed?
22 )
Defau l t s to :
(b)(7)(E); (b)(7)(F> pri nt
PPl0 .
do
not
p
r
int
PPl0
.
_.
b )(?)(E); (b)(?)(F)
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VEHICLE ID CODE :
23 )
24)
The SENTRY Facility code for the
vehic l e being processed , e . g. ,
jcb>(7)CE>; Cb>C?>CF> I etc .
I f keyed, must be a Facil i ty
Vehicle Code , except
and ~b)(7)(EI
are not val id codes .
mmq
SPECIFIC DESTINATION ASSIGN:
25)
26)
I f keyed, must be an assignment
for t h e DST Category .
Canno t be keyed if VEHICLE ID
CODE is n ot keyed .
SELECTED REGISTER NO(S):
27)
28)
29)
I f keyed, must be val id Register
Number
1 -30 Reg i ster Numbers may be
keyed .
Cannot be keyed i f VEHI CLE ID
CODE is keyed .
Forms will be printed in this Order
INTAKE SCREENING FORM
Page 1 :
Page 2 :
Page 3 :
Actua l I n take Screening Form to be signed by the
inmate .
Conta i ns oortions of the SENTRY information d i splayed
on the l[g
lml~r P44 , PPG0 and t he previous ARS r e leas e
date .
PPl0 , if r equested .
IN-TRANSIT FORM
Page 1 :
Actua l In-transit Form t h at can be completed .
The top portion contains portions of the SENTRY
informat ion displayed on the fg:mi~
r PP44 and PPG0 , as
we l l as the Detainer and Noti Ly ~u f o rmat ion from the
Sentence data .
PPl0 , if r equested .
I
Page 2 :
NOTE:
On the PPl0 , Sepa ratees wil l be identifi ed only by Regis te r
Number and a warning message.
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(b)(7)(E);
(b)(7)(F)
NOTES:
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Pa g e 200
- UPDATE LOAD DATA
Use f,b.lt;!~~ to change Name .
Use
to change Register Number .
b)(7)(E);
Change an Inmate's Personal Data which was Entered with b)(7)(F)
Add Missing Load Data
1.
Key 1Cb)(7)(E>; (bl(7l(F>
land ENTER t o display t h e data .
LAST NAME: Only t h e f b>(7l(E>;Cb>C7>CF>
I characters must be keyed.
2.
Key t h e c h a nge s or a dd the missin g data and ENTER.
See ~~~r f o r descript i o n o f each fi eld .
3.
SENTRY wi ll return a screen d i splayi ng t h e data as it now exists .
4.
Th is transacti on d i splays the same ~fb_>(7_>cE_>;_Cb_>(7_XF_>_ _ _ _ _ _ _ _ _
those displ ayed on t h e !\~/~/\§/; I for your faci li ty .
5.
IF MESSAGE IS DISPLAYED INDICATING THE FBI , SSN , OR INS NUMBER
BELONGS TO ANOTHER INMATE:
__.I as
Use PP44 and that number to l ocat e the o t her inmate .
b)(7)(E); (b)(7)(F)
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b)(7 )(E);
b)(7)(F)
NOTES:
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Page 202
- UPDATE NAMES
The Legal Name feature is n o t availabl e at this t ime .
for you r te rmina l, use ~~~~m/; t o
I f i~!~!i~t is l(b)(7)(E);(b)(? )(F)
upda te Al ias or Nic kna me .
I
FUNCTIONS
b)(7)(E);
b)(7)(F)
Re p lace any portion of a Commi tted Name
Add Alias , Nickname or Legal Name
Di splay
Dele t e Al ias, Nickn a me or Legal Name
Replace a Committed Name
1.
Key i<bl(7 lCE>;Cbl(7)CF>
2.
Key t h e data a n d ENTER:
FUNCTION:
l and ENTER t o display t h e name .
b)(7 )(E);
h \f7\(F\
TYPE:
LAST NAME:
FIRST NAME:
Name .
Must be keyed even if you do not plan to
replace last name .
Mus t be keyed even if you do not
the f i rst name .
plan to r epl ace
MIDDLE:
30 )
31)
Must be keyed i f a mi ddl e n a me
or i ni tial ex is ts even if you do
n o t p lan to r e p lace one .
May be keyed to add a middl e
name.
SUF :
32 )
33)
Must be keyed if a s u ffix exi s ts
even i f you do not plan to
r e place the suffix .
May be keyed to add a suffix.
3.
SENTRY wi ll r eturn a screen d isplayi n g t h e committed name as i t
n ow e xists .
4.
TO DISPLAY ALL NAMES FOR AN INMATE: Use PP74 .
(b)(7 )(E); (b)(7)(F)
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To Add or Delete an Alias, a Nickname or Legal Name
NOTE :
You cannot r ep l ace a portion o f an Alias, Nickname or Legal
Name . You mu st d elete and add .
I and ENTER t o d ispl ay t he name .
1.
Key f b>Cl><E>; (bl(7l(Fl
2.
Key t h e data a nd ENTER:
FUNCTION:
b)(7)(E);
b)(7)(F)
Add .
Delete .
Displ
ay .
....,
__
.__
bl(7 >(E>;
b)(7)(F)
TYPE :
Alias .
Nickname.
Legal Name .
LAST NAME:
34)
35 )
36)
37)
38)
Must b e keyed .
Name can be recorded only as one
t ype - Al ias or Nickname, e . g .,
if J I MMY J ONES is keyed as a
ni c kname , i t shou ld n ot be keyed
as an alias.
Nickname compos e d of mul tipl e
na mes must b e keyed as a uni t.
As a n examp le , t h e n i ckname RED
would b e keyed as a LAST NAME ,
and t h e nic kname o f BIG RED also
would be keyed as one LAST NAME
instead of keying BIG RED as an
alias .
Derivatives of a name should not
b e keyed .
Alias can not b e add ed i f the
on l y d iffe rence fr om the
committed n ame is a suffix .
FIRST NAME:
39)
Mus t be keyed if adding an a l ias
or if first na me e xis ts for the
al ias you are d eleti ng .
40)
Must be keyed i f a middl e n a me
exists for the a l ias you are
de l et i ng .
May be keyed if adding an alias .
MIDDLE:
4 1)
SUF :
- Not val id for Alias, Nickname or Legal name .
3.
SENTRY will r e turn a display screen .
4.
TO ADD OR DELETE ANOTHER ALIAS, NICKNAME OR LEGAL NAME FOR THIS
INMATE: Repeat Step 2 .
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Pa g e 2 0 4
5.
TO DISPLAY ALL NAMES FOR AN INMATE: Use PP74 .
6.
TO UPDATE ANOTHER INMATE ' S ALIAS , NICKNAME OR LEGAL NAME : Key
in b><7><E>;<b>Cl><F> and ENTER . Repeat Steps 1 a n d 2.
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b)(?)(E);(b)(7)(F) •
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Page 2 0 5
UPDATE NICKNAMES AND ALIASES
You cannot replace a port ion o f an Ali as or Ni ckname .
must d elete and a dd .
NOTE:
You
Add or Delete an Alias or Nickname
1.
Key f b>C?><E>; Cb>C?><F>
Key t h e data and ENTER.
I
a nd ENTER to display the na me .
SENTRY wil l r etu rn a d isp lay screen .
Description of Each Field
FUNCTION:
(b)(7)(E);
(h \17\(F \
TYPE :
Add .
Alias or
(b)(7)(E);
fblr7lfFl
De l ete .
(b)(7)(E);
f h \f? \f~ \
Display .
l~m~r ickname .
LAST NAME:
42 )
43 )
44 )
45 )
46 )
Must be keyed .
Na me c an be record ed o nl y as one
type - Al ias or Nickn ame, e.g .,
if J IMMY JONES is keyed as a
ni c kname , i t shou l d n ot be keyed
as an a lias .
Nickname compos e d of mu l t i p l e
na mes mus t be keyed as a unit .
As an examp le , t h e nickname RED
would be keyed as a LAST NAME ,
and t h e nickname of BIG RED al so
would b e keyed as one LAST NAME
instead of keyi ng BIG RED a s an
alias .
Derivatives of a name should not
be keyed .
Alias cannot b e add ed i f the
on l y d i fference f rom t h e
commi t t e d name is a suffix .
FIRST NAME:
47 )
Must b e keyed i f a d ding an alias
or if fir st na me e xists for the
al i as you are de l etin g .
48 )
Mus t be keyed i f a midd l e n a me
exis t s for the a l ias you are
deleting . May be keyed if
add i n g a n alias .
MIDDLE:
SUF :
2.
Not valid for Alias or Ni ckname .
TO ADD OR DELETE ANOTHER ALIAS OR NICKNAME FOR THIS INMATE:
Repeat St ep 1 .
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3.
TO DISPLAY ALL NAMES FOR AN INMATE: Use PP74 .
4.
TO UPDATE ANOTHER INMATE ' S ALIAS OR NICKNAME : Key
field and ENTER . Repeat Step 1 .
7/ 1 0/2000
Pa g e 2 06
in j(b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
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(b)(7)(E);
(b)(7)(F)
7/ 1 0 / 2 0 00
Pa g e 2 08
- UPDATE INMATE REMARKS
Replace, Delete, Add or Display Inmate Remarks
1.
I
Key r b)(?)(E);(b)(?)(F)
and ENTER to display t he
ex i s ting remar ks you are aut h o rize d to use .
SENTRY will not display t h e r b)(7)(E);(b)(?)(F)
CMC assignme n ts .
2.
l if the inmate has cert ain
Key t he following, as r e quired , and ENTER.
Functions
b)(7)(E);
b)(7)(F)
Re place .
Delete .
lA.dd .
Di splay .
SEQ: Class and Sequence
Must be keyed . The b>C7><E>;<b>m<F>
d igits indicate t h e Type or Class of t h e
Re mark - 02 , 03 , o r 04 . The Cb)C7)CE>;Cb)C7)CF> d igi ts i n d ica te t h e Sequence
Number - 1 0 , 20 , 30 , etc .
FOR b)(7)(E); (b)(7)(F)
CTION:
FOR~CTION :
CTION :
Key t he seq uence number wh ich r elates to
t he remark y ou want t o rep lace or de l ete .
Key t h e n e x t s equence i n t h e c lass you want
to add , e . g ., i f 0310 i s d i spl ayed , you may
want to add 0320 .
Key the sequence number you want to
d i splay .
Remarks
FOR ~
l~li~r FUNCTION =
Key t he new na rrat i ve Rema rk.
FOR
FUNCTION :
Key t he Re mark e x actly as i t i s d i splayed .
FOR
FUNCTION :
Key t he new na rrat i ve rema rk. You mu st
erase the remaining dashes or they will
appear as part of the new remark .
b)(7)(E); (b)(7)(F)
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02 REMARKS:
49)
50 )
51 )
52 )
53 )
CMC Remarks .
Display and upd ate res t ricted t o
designa ted termi n a l s .
Re gion s and Age n c y termi nal s c an
updat e .
Facil i t ies a nd CCM offi ces can
update t h e ir own i nmat es i f t he
inmat e h a s a Se p a r ation
assig nme nt and/or a State
Pr i soner assignment .
Al so c an b e upda t e d as part o f
t h e Des igna tion proces s .
03 REMARKS:
54 )
5 5)
56 )
57 )
58 )
Summary of the Offe nse and
Charge .
two remarks per mi tted .
On l
b)(7)(E);(b)(7)(F>
OFFN/CHG RMKS o n the
~Im)~{
e n t h e inmate was loaded
in SENTRY .
Displ aye d as OFFN/CHG RMKS on
t he PP4 4.
Upd ated wi t h [~(g()~{ b y I SM St aff
wh e n sent e n ce dat a chan ges .
04 REMARKS:
59 )
60 )
6 1)
62 )
63 )
Sp ecial Remarks .
Ad d ed by the Correctional
Se r vices I nte l l igenc e Sect i o n i n
t h e Ce n tral Off i ce for t he
exp ress u se of t he Regional
Designator at time of
designa tion .
On ly t wo r e ma rks permi tt e d .
Can be u pdated only by Region
and Central Office termi nals .
Di spla y e d on \~!~!\~/: .
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T5802 . 02
(b)(7)(E);
(b)(7)(F)
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Pa ge 210
- PRINT INMATE LABELS
Print Inmate Labels for Use on Work Detail Cards, Folders, Etc.
1.
Key fb>C?>CE>;(b)(7XF>
or
Key fb>(7>CE>;Cbl(7lCF>
NUMBER OF LABELS :
land ENTER.
l and ENTER .
Defaults to 5 .
May be c h anged to any number 1 - 15 .
2.
SENTRY will print the labels and ret u rn a label screen which you
can reuse .
3.
PRINT MORE LABELS FOR THE SAME INMATE :
ENTER.
PRINT LABELS FOR ANOTHER INMATE : Key the new ~l
(b_>c7_>cE
_>;_cb_>c7_>cF_>_ _ _ _~l and
ENTER .
4.
Each prin ted l abe l contains the inmate ' s name , register n umber ,
sex , race , e t hnic origin, dat e of birth , height , weight , color of
hair and eyes , and current custody assignment .
5.
TO REQUEST A SECOND INMATE ID NUMBER ON THE LABEL : The s t a ndard
lab el print s only t h e Register Number . You may request that a
secon d i nmate I D number , such as INS , Soc i al Security Numbe r ,
etc . , be added t o the labe ls f or your fac i li t y by call i ng the OIS
Field Services Staff .
(b)(7)(E); (b)(7)(F)
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T5802 . 02
(b)(7)(E);
(b)(7)(F)
NOTE :
Use i~!~!i~t
or
7/ 1 0/2000
Pa ge 212
- INMATE NAMES
~lmi~r t o Update Inmate Names .
Display all Names for an Inmate - Committed, Aliases, Nicknames
1.
Key ICb)C?)CE>; (b)(7)CF>
2.
SENTRY will return a screen d i splaying the commi t ted name and any
aliases and nicknames which are recorded for the inmate .
l and ENTER .
b)(7)(E); (b)(7)(F)
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Pa g e 214
~~mi~r-INMATE REGISTER NUMBER HISTORY
Display all Register Numbers an Inmate has had in SENTRY
I and ENTER.
1.
Key 1Cb)(7)(E); Cb){7)CF)
2.
SENTRY will return a screen d i spl ayi ng e ach register number t h e
inmate has had i n SENTRY , the facili ty that assigned it , and t h e
time period the inmate had each numbe r .
3.
I f SENTRY ind icates t h e regis ter number current l y does not exist
in SENTRY , possibly becau se i t has been deleted o r chan ged , u se
(b)(7)(E) to check for a hi story of t h e r egiste r n umber .
b)(7)(E); (b)(7)(F)
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b)(?)(E);
b)(7)(F)
•
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REGISTER NUMBER HISTORY
Display all Inmates who have been assigned a Register Number
1.
Key f b>(7><E>; (b)(7)(F>
2.
SENTRY wi ll r eturn a screen d i splaying the inmates who have been
assigned t h e r egister n umber, the facil i t y which assign e d the
number , and t h e period of time e ach inmate had the regis t er
n umber .
l a nd ENTER.
(b)(7)(E); (b)(7)(F)
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(b)(7)(E);
(b)(7)(F)
7/ 1 0/2000
Pa g e 2 18
- CLOSE-OUT RELEASE
Close-out a Temporary Release Assignment because an Inmate
is not scheduled to return to your Facility
1.
Key f b>(7><E>; (b)(7)CF>
mil~{
a n d ENTER.
ARS ASSIGNMENT:
Must match the ARS release code for t h e temporary
assignme n t you want to close-out .
ARS DATE :
64 )
65 )
66 )
Va l id SENTRY date you wan t to
use t o c lose - out t h e ass ignme nt .
Normall y , this date wou ld be t h e
date the i nmate was redesignated
t o t h e new fac i lity .
Canno t b e prio r t o the Ef fective
Date of t he ARS Temporary
Re l ease assignme n t .
Can be in t he past b u t cannot b e
in the f utu re .
ARS TIME :
67)
68 )
69)
2.
Valid SENTRY time, 0001-2359 ,
you want to use to close-out the
assignme n t .
Must be a f t er the Ef fect ive Time
for t h e ARS Tempo rary Release
assignme n t if t he ARS DATE you
just keyed is t h e same as t h e
Effecti ve Date of the ARS
Tempo rary Re lease assignment.
Can be i n t h e past but cannot be
in t h e f u ture .
SENTRY will remove the inmate from y our facilit y rosters and
return a Cl ose-out Release screen .
(b)(7)(E); (b)(7)(F)
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(b)(7)(E);(b)(7)(F -
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CLEARANCE DATA
Display Clearance Information for an Inmate
! and ENTER.
1.
Key !Cb>C?>CE>; Cb>(7>CF>
2.
SENTRY wi ll return on e or more scree n s displaying t he clearan ce
r e marks .
(b)(7)(E); (b)(7)(F)
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b)(7)(E); (b)(7)(F)
NOTES:
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UPDATE INMATE IDENTIFICATION NUMBERS
! t O ~~~m~~/;
Use ~!~!\~/; to (~!mrnt
You may use [~lgl[~f
US e f b)(7)(E);
a Regi s t er Number .
a Registe r Number.
to change t h e I D numbers d ispl ayed on [~lg![~/;
Add, Delete or Display Inmate Identification (ID) Numbers
l.
Ke y r b)(7)(E); (b)(7)(F)
2.
SENTRY wi ll d i splay t he inmate ' s I D n umbers .
3.
Key t h e data and ENTER :
l and ENTER.
FUNCTION:
dd .
elete
.
._____,
ID TYPE:
Mus t be keye d and b e one of t h e following :
~lml~r
e deral Bure au o f I nve s t igation Numb e r .
ocial Security Number .
Immigration and Natural ization Service Alien Number .
i st r i ct o f Co l umbia Department o f Cor r ect i o n s Numb e r.
i s tric t o f Co l umbia Police Department ID Number .
ocal Law Enforcement Number .
tate Number .
ID NUMBER:
Must be keyed and b e a uni q ue n umber
co rresp o nd ing to the I D t ype .
(b)(7)(E); (b)(7)(F)
4.
SENTRY wi ll r etur n a scr een d i splayi ng t h e I D number s wh ich ex i s t
a f t er t he update .
(b)(7)(E);
(b)(7)(F)
TO ADD OR DELETE ANOTHER ID
NUMBER FOR THIS INMATE:
Repea t S t e p 3 .
_.l and ENTER.
f~
b>
_c1_>cE_
>; _cb_
>c1_>cF_
>___
TO ADD OR DELETE AN ID NUMBER OF
ANOTHER INMATE: Key the new REG
Rep eat Step 3 .
~b=)(7~)CE~
>;~Cb>=c1=>cF~
> ---~
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~~mi~r -POPULATION REPORT
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Display or Print Standard Population Reports or Key your own
TO DISPLAY DEFAULT REPORT:
b)(7)(E); (b)(7)(F)
K ey ~ - - ~ ENTER
to d isp l ay t he screen .
ENTER again t o disp lay the defau l t rep ort .
Change any of t h e d e faul t ent r i es a nd
ENTER.
See t h e next sec tio n f o r descr i p t i on o f
each fi e l d .
TO DISPLAY OPTION:
Ke y f b><7>CE>; Cb)(7JCF>
l and ENTER.
TO PRINT OPTION:
Key 1Cb)(7JCE>; Cbl<7JCF>
l and ENTER.
Standard Options
MONDAY MORNING HIGHLIGHTS REPORTS :
BOP MANAGED FACILITIES ..... ....... ..... ....... ..... .... (b)(7)(E);(b)(7)(F)
BOP POPULATION IN CCM FACILITIES BY TYPE OF CONTRACT .. .
BOP POPULATION IN PRIVATE LY MANAGED FACILI TIES .. . ... .. .
POPULATION BY REGI ON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
• • • • • • • • • • • • • • • • • •,(b)(7)(E); (b)(7)(F)
'-------------------------'
BOP POPULATION ON BUSES AND AI RLIFTS . .. .. ... . ... . .. .. ... . ... b)(7JCEJ;CblC7>CF>
DESIGNATION REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......... .
MEDICAL UNITS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
BOP POPULAT I ON BY SECURIT Y LEVEL . . . . . . . . . . . . . . . . . . . . ....... · ~ - - - - '
BOP POPULATION BY TYPE OF INSTI TUTION , E . G., FCI , USP , ETC .. . ... TYPE
BOP POPULATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . PLAN 1 o r PLAN 2 o r PLAN 3
BOP POPULAT I ON BY SEX , SEC LEVEL, UNT , & DETAIL FACILITY .... bl(7)CE>;Cb><7><F>
FEMALE POPULATION BY SECUR I TY LEVEL AND REGION .. . .......... .
MALE POPULATION BY SECURITY LEVEL AND REGION . . . . . . . . . . . . . . . .
BOP POPULAT I ON BY SECURITY LEVEL AND REGION . . . . . . . . . . . . . . . . .
FEMALE POPULATION BY SECUR I TY LEVEL . . . . . . . . . . . . . . . . . . . . . . . . .
MALE POPULATION BY SECURITY LEVEL . . . . . . . . . . . . . . . . . . . . . . . . . . .
REPORT REPORT REPORT REPORT REPORT -
REPLACES ~ax~ ~~x~ ... . ... ..... ... ..... ... . ... . ... ... .
REPLACES
REPLACES
REPLACES ,....__ _~• . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
BO P POPULATION BY SEX .. . ... . .. .. ... . ... . .. .. ... . .. .
REGION POPULATION BY I NSTITUTION ..... MXR, NCR, NER , SCR , SER, o r WXR
b)(7)(E); (b)(7)(F)
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REGION POPULATION BY TYPE OF FACILI TY ... . ... . .. .. ... . ... . .. .. MXR-TYP
. .. .. ... . .. .. .. .. ... . .. NCR- TYP , NER- TYP, SCR- TYP, SER-TYP o r WXR- TYP
(b)(7)(E);
REG ION POPULATION BY SECURITY LEVEL ..... . ......................~....... - .. MXRcb>(7><F>
. .. .. ... . ... . .. .. ... . .. NC*~)(:1(~); ~E1?!\Z!\~!; 1
sc ~(~;(~~t E ~~{~~{~~{; or wx \~!\Z!\~!;
REGION POPULATION BY DETAIL WITHIN SENTRY FACIL ITY , E . G. ,LOMPOC FCI ,
rb)(7)(E);(b){7)(F)
1
BOP POPULATION BY SEC LEVEL & DETAIL WITHIN EACH REGN
. BOP b)(7)(E);
... .. ..... MX~(b)(7)(E);
INCRl(b)(7)(E); NE~(b)(7)(E); 1sc~\~/E/\~/:
SER (b)(7)(E);
. .. .. ... . .. .. .. .. ... . .. .. .. .. ... . .. .. .. .. ... . .. .. .. .. .. o r WXR (b)(7)(F)
I
I
REGION POPULATION BY UN IT TYPE, E . G. , GENERAL POPULATION , HOLDOVER ,
CAMP , ETC ... .. ........... . .................................... MXR-UNT
... .. .. .. ...... .. .. .. .. NCR-UNT, NER-UNT , SCR-UNT , SER-UNT o r WXR-UNT
REGION CCM POPULATION BY CONTRACT TYPE ....................... MXR- CON
... . .... . ...... . ....... NCR-CON , NER-CON , SCR-CON, SER-CON or WXR-CON
REGION CCM POPULAT I ON BY CCM FACILI TY .. .. ... . ... . .. .. ... . ... . MXR- CPM
....................... NCR-CPM , NER-C PM, SCR-CPM, SER-CPM or WXR-CPM
REGION POPULATION BY MALE AND FEMALE . .. .. ... . ... . .. .. ... . ... . MXR-SEX
. ... . ... . .. .. ... .. .. . .. NCR- SEX , NER- SEX , SCR- SEX, SER- SEX o r WXR- SEX
Description of Each Field
(b)(7)(E);
FUNCTION: (bl(7J(F>
Display report .
Print r e port .
Displ ay codes f or the standard option keyed in the
i)PTION field .
~b)(7)(E); (b)(7)(F)
jcent ral Offic e use on l y .
LEVEL: Secur ity l evel of i ns tituti ons you want to appear on t h e
report .
SEQUENCE :
(b)(7)(E); (b)(7)(F)
DETENTI ON - Court & Dete n t i on
MEDICAL
I N- TRANS I T
CON FACL - CCM Cont ract Facilities
ADMIN ACT - CCM Admini st rat ive Fac l
USMS - US Marshals Prisoners
To d e f ine how you want t he informat ion sorted .
or a combinat ion of t h e follo wing :
(b)(7)(E);
(b)(7)(F)
gency
egion
ENTRY Faci li ty
acility Managed by Agenc y or Private
ype of Facili ty
ecurity Level
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Designation Facil i ty .
The facility with in the SENTRY
f acil i ty, e . g ., ERE SCP wi t h in ERE FCI , etc .
Type of u n i t
Sex
Cl ass i ficat ion . Type of deta il facili ty or type of
:;:=.;;::;;::~ CCM
Location .
(b)(7)(E);
~~K~
Co l umn s 1-9 . Sort b y data spe ci fied in c o lumn wi t h
.__ _, t he corresponding number .
I f numbers are keyed ,
letter s i n SEQUENCE field are ign ored .
b)(7)(E);
b)(7)(F)
NOTE: Subtotals are sup p li ed for al l entries in SEQUENCE
wh i c h are to the l eft of the entr y t hat match es t he entr y in
DETAI L . [ bl(7 l<E);Cb)(7)(F) I t o the r ight are i gnore d .
ZEROS (?):
(b)(7)(E);
(b)(7)(F)
Key on l y to cha nge t h e way SENTRY d isp l ays blank li nes
and zero fi e l ds .
d o not d i splay t he l i ne , b u t i f a
I f a l l col umn s a r e CblC7l<El:
c o l umn is r b)(7)(E); I d i s'p""".;;:'y a (h(b)(7)(E);
inst ead o f a ((bh)\(/7 ),<,~,);
\ f7\fl="\
,..
Displ ay all lines and a ll co umn ~(m[~f
If a l l columns are !\~!~!\~/; I do n ot display the l ine , b ut if a
co l umn is t b>C? >CE>; I d i splay t he l\~!~!\~/; I
Di splay a ll l i n es, b ut if a c o lumn is g
:(m:: d i splay a igl~li~r
instead of the t b){7)CE); I
~1,,, 1r,Hr 1
ORGANIZATION :
•
Ke y on l y if you do NOT wa nt t o sear ch a ll of BOP .
valid codes are listed i n t h i s c h art :
Th e
ORGANIZATION FIELDS
(b)(7)(E); (b)(7)(F)
DETAIL:
t~~~
Level of d eta i l wi t h in ORGANIZATION, i ncluding s ubtot a l s .
Must be one of thes e and match one of the codes keyed in
SEQUENCE :
De t a i l . Di spl ay a line for e ach fa cil ity wi t h i n t h e SENTRY
facilit y, e.g ., BAS SCP within BAS .
Security l evel . Display a l i n e for each .
SENTRY fac i lity . Di splay a line f or each.
Type o f facil i ty . Display a l i n e f o r e ach .
Agency . Displ ay a line for e ach .
Region . Display a lin e for each .
Class if ication . Type of d eta il facil i ty o r type o f CCM
Facl .
Type of u nit . Display a line for each .
Sex . Di spl ay a line for each .
Facil i ty ma n aged b y cod e .
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OPTION:
Key on l y if you want to display or p rint a standard option .
The current option numbers are listed on the first two pages
of t his transaction . You can request t hat a specific
standard option be created for your facil i ty by ca l ling the
ors Field Services St aff .
Type of facili ty .
TOF :
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Pa ge 227
One or a combination o f t h e fol l owi ng :
TYPE OF FACILITY
b)(7)(E);
b)(7)(F)
FMB :
Typical insti t u tions where inmates are housed, i n cludi n g
us Marshals Offices .
Community Corrections Offices .
Management Facilities . Regional Offices and Central Office .
Vehicles - Buses and Airlifts .
In - transit Fac i liti es .
Ol d Cl osed Bureau Federal CTCs .
Staff Tra i ning Centers
Prolonged In- transit Facility
Indicates i f want to search t he faci lities managed by the agency
or private industry or both . Defau l ts t o i~igii~t search i~
lgli~r Agency
and t~~ !~~/: I Private l y managed facil i ty . May be cha nged to Just one
o f these .
CLASSIF:
IF
(b)(? )(E);
(b)(7)(F)
To se l ect t h e type of detail f aci li ty or type of CCM
l ocation . Key one or a combination of the following
depending on what i s keyed i n ~!IW~/:
ltll IS KEYED IN
l~)(? )(EM
b)(7)(F)
FIELD
!Administrative
Deten t i o n Centers
Correctional I nst i tutions
In - Transit
[Metro Corr Centers
Medical Centers
Penitentiaries
Camps
Holdover Centers
[Veh icl es
FLM/MAR Institutions
NEW PAGES:
IF 17:
((_b)()(EJ IS KEYED IN l(b)(? )(E);I FIELD
,,
l(b)(7)(F) I
·~lgli~f Administrative
CCC ' s
Home Confinement
Long- Term Boarders
Special Arrangement
Jail/Detention Centers
Contract Juveniles
To specify when you want a new page on the r eport .
keyed , mus t match one of the characters keyed in
f b>C7l(E);(bl(7 l(Fl
I ~~g~~~/; defaults t o standard printer or
screen breaks .
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T5802 . 02
FUNC AREA:
(b)(7)(E);
(b)(7)CF>
Type o f u ni t .
7/ 1 0/2000
Pa ge 228
Asterisk i ndi cates not currently used.
b)(7)(E);
b)C?>CF>
Admin i stration
Mexican Treaty Exch Units
ICC Uni t s
Drug Units - Main Facili ty
Parole Viola tor Units
In t he Community
General Population Units
Hospi t al/Medical Units
I n - Trans i t
Jail Units
Cont rol Uni ts
Ment a l Heal t h Uni ts
Detainee Units
Specia l High Security Units
Specia l Uni ts
Camp Units
Drug Units - Satel li te Camp
Vehicles
Work Cadre Units
Holdover Units
Sex Offender Units
IHP Hearing Units
I HP Release Units
Brave Uni ts
Code Units
Short Term Sentence Uni t s
Specia l Confinement Unit
Death Row
To specify non-s t andard subtota l s and indentation , e.g . ,
CAMPS SEP .
Groupi ngs are added by t he ors Fie l d
Services Staff .
GROUPING:
SEX: (b)(?)(E Fe male .
)
(b)(?)(F Mal e.
)
All.
Bot h.
CODES ONLY:
Displays only faci l it i es wi th both male and female
u ndes i gnated population , e . g ., CCM facili ties .
Key(~!~!\~i
yes only if you want to disp l ay t h e DST
assignments in COLUMN 1 of the report instead of the
na me of the institution or designat ion facility .
No.
COLUMNS 1 THRU 9:
72 )
To indicate what informat ion you
want displayed .
73 )
SENTRY disp lays t he defau lt
entries . These may be changed
to any of t h e codes listed
be l ow .
74 )
Duplicate codes are not a l lowed .
75)
At least one COLUMN must be
keyed i f you do not u se an
OPT I ON .
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Column Codes
b)(7)(E); (b)(7)(F)
Average Monthly Releases based on Last Fisca l Year Releases
Cur r ent Populat ion based on Un i t Popu l a tions
De s i gnated Capaci ty
Percentage o f Cur r ent Populat ion to Designated Capac i ty
Total Mal es in Ge neral Pop u l ation Units
Tot a l Fema l es in General Population Uni ts
Tot al I nma t es in Holdover Uni ts
Total
Inmate s in Detain ee Un i ts
Total
Inma t es in Medica l Uni t s
Pi pel i ne I n - Number o f Designated I nmates En Route t o
Faci l i ty
Pro j ect ed Popul ati on - Curre n t Populati o n, Plus Number of
Designation I nmat es En Route, Minus Average Monthly Releases
Percentages o f Projected Populat ion t o Curre n t Populat i on
Unit Qu otas f o r Inst i t u t i o n s .
Locat i on Quotas for CCM Facili t y .
Rat ed Capacity
Pe r centage o f Cur r ent Populat ion to Rated Capacity
Restr i c t ion . Wi l l be displayed only if fb)(7)(E); (b)(7)(F)
i n DETAIL . The Restrict i o n Code s are :
(b)(7)(E);
(b)(7)(F)
lis keyed
Total Morator i um
Parti al Morat orium
Cap acity Ce il i ng has been Reach ed
Popul ation with Race Code for Whi te
Populat ion with Race Code for Black
Populat ion with Race Code for I ndian
Pop u l ati on wi t h Race Code for As i a n
Popul ation with Et hnic Code for Hispanic
Populat ion with Ethnic Code for Other - Non-Hi span i c
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(b)(7)(E);
(b)(7)(F)
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HANDY GUIDE
LEVEL FIELD - SECURITY LEVEL CODES
ADMINISTRATIVE ACTION
ADMINISTRATIVE
CONTRACT FACILITIES
HI GH SECURITY LEVEL
IN- TRANS IT
LOW SECURITY LEVEL
MEDIUM SECURITY LEVEL
MI NI MUM SECURITY LEVEL
US MARSHALS PRI SONERS
(b)(7)(E); (b)(7)(F)
TOF FIELD - TYPE OF FACILITY
TYPICAL INST ITUTIONS
(b)(7)(F) COMMUNITY CORR OFFI CES
VEHICLES
I N-TRANS IT
(b)(7)(E);
b)(l )(E);
b)(7)(F)
PROLONGED I N-TRANS IT
MANAGEMENT FACILITIES
STAFF TRAINING CTRS
CLOSED BOP CTCS
CLASSIF FIELD - FACILITY CLASSIFICATION CODES
IF ~ IS KEYED IN ~ FIELD
IF ~ IS KEYED IN flwEEI FIELD
DMINI STRATIVE
b)(7)(E) ADMINISTRATIVE
ETENTION CENTERS
b)(7)(F) CCC , s
HOME CONFI NEMENT
ORRECTIONAL INSTITUTIONS
N-TRANSIT
LONG-TERM BOARDERS
ETRO CORR CENTERS
S PECIAL ARRANGEMENT
EDICAL CENTERS
J AIL/ DETENTION CENTERS
CONTRACT J UVENILES
ENI TENTIARIES
AMPS
OLDOVER CENTERS
EHICLES
LM/MAR INSTITUTIONS
FUNC FIELD - FUNCTIONAL AREAS
DMINISTRATION
(b)(7)(F)
EXICAN TREATY EXCH UNITS
CC UNITS
RUG UNITS - MAIN FACILITY
ROLE VIOLATOR UNITS*
THE COMMUNITY
ENERAL POPULATION UNITS
SPITAL/MEDI CAL UNITS
-TRANS IT
IL UNITS
NTROL UNITS
ENTAL HEALTH UNITS
ETAINEE UNITS
PECIAL HIGH SECURITY UNITS*
~m~rCAMP
SPECIAL UNITS
UNITS
SEX FIELD
b)(7)(E); 0TH GENDERS
b)(7)(F) EMALE
!ALE
FMB FIELD - FACILITY MANAGED BY
(b)(7)(E);
* NO LONGER USED
DRUG UNITS - SATELLITE CAMP
VEHICLES
WORK CADRE UNITS
HOLDOVER UNITS
SEX OFFENDER UNITS*
IHP HEARING UNITS
IHP RELEASE UNITS
BRAVE UNITS
CODE UNITS
SHORT TERM SENTENCE UNITS
SPECIAL CONFINEMENT UNIT
DEATH ROW
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)~!);!)~t - ROSTER OF ALIASES/NICKNAMES
Display or Print an Alphabetical Roster of Inmates, Displaying
their Aliases, Nicknames, and Legal or Committed Names
1.
Key Cb)C7 ><E);(b)(7)(F)
ENTER .
2.
Key the data , as required , and ENTER . See next section for
Description of Each Field
3.
SENTRY wi ll d i splay or print the roster in alphabetica l order by
committed last name o f the inmate . Nicknames will be identified
wit (b)(7)(E); and a liases with (b)(7)(E);
(b)(7)(F)
SENTRY wil l return a screen .
11, " 7 " i='
Description of Each Field
FUNCTION:
b)(7)(E);
b)(7)(F)
Display .
Print .
SELECTION CATEGORY:
76)
77)
7 8)
The SENTRY category and
correspondi ng assignment s you
want to search .
Must be a code from the Cat egory
Table .
f l' e 1 d S b)(7)(E);
b)(7)(F)
Divided into [~(~(i~i
b)(7)(E); (b)(7)(F)
FIRST:
79)
80)
First t hree characters mus t be a
code from t h e Categ~o_r _ _
The fo u r t h mu st be ig)~))~f
or a ~
to indicate a Category Group
Code will be keyed in t h e THIRD
field .
SECOND:
81)
(b)(7)(E);
Cb>C7><F>
_
,...._
Valid for Assignment, Group Code
Equal to
Not e qual to
82)
Valid only for Assignment :
Greater than
Greater than or equal to
Less than
_. Less than or equal to
THIRD:
83)
[g!g!(~f for all assignments in t h e
a egory i f l~>cnq is keyed in the
SECOND field .
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84 )
Assignme n t for t h e Category , or
Group Code i f t~/fDf§/; I keyed in the
fou r t h posi tion o f the FIRST
field .
(b)(7)(E); (b)(7)(F)
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DISPLAY CATEGORY :
I f keyed , must be a Category code for t he
assignment you want to d i spla y in the ASSIGNMENT
Co l umn on t h e report. ~1(b_)(_7_)(_E)_;_(b_)(_7)_(F_)_ _ _ _ _ _ _ ___.
I list inmate aliases . Committed name
wi l l be shown for all i nmates l isted.
fb>C?>CE>;Cb>C7><F>! do not list inmat e a l iases .
ALIASES (b)(?)(E);
fb>C7><E>;Cb>C7><F>
/ h \/7 )(F \
NICKNAMES (b)(?)(E);
li st i nmate n i cknames . Committed name
e shown for a ll inmates listed .
fb>C7>CE);(b)(7)CF>I do not list inmate nicknames.
b)C7)CE>;Cb>C7><F>
(b)(7)(F)
wi
COMMITTED NAMES (b)(7)(E); (b)(7)(F)
list a l l committed names .
do not list committed names that have no
alias o r n i ckname associations .
b)C7><E>;Cb)(7)CF>
LEGAL NAMES fb)(?)(E);
FACL :
I
Th i s feature not avai l able at t h is time .
list legal names . Committed name will
be shown for all inmates listed.
b)(7)(E);(b)(7)CF> do not list legal names .
fb><7><E>;<b>C7><F> I
Defau l t s to the facility code for your termi nal id . Region and Central Of fice termi nals may
change this code to any code on t he Facility
Code.
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7
(bl( J(EJ;
(b )(7)(F)
NOTE :
-
7/ 1 0/2000
Page 235
INMATE IDENTIFICATION NUMBERS
Use [~
lmi~r t o Ad d or De l ete a n I D Number .
Display all Identification (ID) Numbers for an Inmate
1.
2.
Key fb)(7XE>; (bJ(7><F>
l and ENTER .
SENTRY will return a screen d i spl aying the I D n umbers of t h e
inmate and the type of e a c h numb e r .
(b)(7)(E); (b)(7)(F)
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PR15 -ADMINISTRATIVE REMEDY GENERALIZED
RETRIEVAL
NOTE :
See t he Admi ni st rative Remedy TRM for scr een exa mp l es of
t his transact ion .
FUNCTIONS
b)(7)(E);
b)(7)(F)
List submission s
Pr int List
Number o f sub missions
Pr int Numb e r
List of Submissions
5.
Key ~~\i~t
6.
Key t he r e q uired fi elds and ENTER.
Fo r description o f each
field , see the section Descrip tion of Each Field , be l ow .
and ENTER.
MUST BE KEYED
FUNCTION :
SCOPE:
l(b)(7)(E); (b)(7)(F)
Iplus app r o p riate
'-------------~
cod e - see ne x t page for description .
OUTPUT FORMAT:
DT RCV:
7.
I
1cb>C?>CE>;<b><7><F>
l"'"
(b.,.,,
)(7""
)(E"'"
);...,,.
(b.,.,,
)(7""
)(F"'"
)- - - - - - - - - - - , I
f b)(7)(E); (b)(7)(F)
SENTRY wi ll display or print the l ist .
on t h e second a nd subsequent pages .
The data wi ll be l isted
Number of Submissions
___ ENTER.
(b)(7)(E); (b)(7)(F)
1.
K ey .__
2.
Key t h e req uired fi e l ds and ENTER.
fi eld , see n ext section .
_,
For descrip tion of e ach
MUST BE KEYED
FUNCTION:
SCOPE:
(b)(7)(E); (b)(7)(F)
I
I p l us appr op r iate code
(b)(7)(E); (b)(7)(F)
- see next section for descrip tion .
DT RCV:
If SCOPE i S
~~)(7)(E);
b)(7)(F)
I
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3.
SENTRY wi ll display or print the dat a .
on the second and subsequent pages .
7/ 1 0/2000
Pa g e 238
The dat a will be li sted
Description of Each Field
FUNCTION :
~fb_
>a_><E_>:_<b_>a_><_F>_ _ _ _ _ _ __.I For
definitions , see box at the top of
previous page .
SCOPE
Scope of the search .
Divided into three fields -
7
f~
b>
_<_><E_>:_<b_>a_><_
F>_ _ _ _ _ _ ___.
r )(7)(E); (b)m(F)
b)(7)(E); (b)m(F)
Facil i t y Code f o r Institution or
Region .
Remedy I D, I.E . , 126-Al
Case Nu mber, i . e. , 126
Registe r Number
Categor y Assignment
la 1 1 assignments in category
h \ n\fl="\
~~)m(E);
Group Code for Category .
If not al l
charact ers of t he Group Code are
signifi cant, key an f b>a>CE>;<b>C?><F> I as a
ICb)C?><E>; Cb>m<F>~I to ind icate any character in
t he pos i t ion is acceptab l e .
NOTE:
THIRD field .
If FIRST field is a Category Code , t h e
last three positions of the TH IRD field may be used to
identify a facility other than yours by keyi ng a
Facil i t y Code for another instituti o n or r egional
office .
OUTPUT FORMAT:
Defines format for the report . Must be keyed if
FUNCTION is f b><7><E>;<b>m<F>
If keyed, mus t be one of
these :
Excludes i nma te identifying data , i . e . , name, register
number , etc . Use this forma t when requesting an index
for an institut ion other than your own .
Includes i nmate identifying data.
One l i n e for each submission .
Ful l screen for each submission .
b)a)(E); (b)(7)(F)
DT RCV
FROM/ THRU:
Date Remedy received .
1)
Must be keyed if SCOPE (b)(?)(E);
2)
I f keyed, must be ~\~m;1:
SENTRY
date not prior to 07 - 01 - 1990 .
3)
THRU date cannot be l ess than
FROM date .
4)
Range between FROM and THRU
dates cannot be great er t han 366
days .
DT STS
FROM/THRU :
Status Date.
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5)
The STS can be c hanged to one of
t hese :
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(b)(7)(E);
Date e n tered .
e I nmate is Designated to b egi n Serving Time
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Pa g e 240
(h\ (7\fl="\
NOTES :
6)
7)
)(7)(E);
Use bb)(7)(F
)
1.
Key !Cb)(7)CE>:(b)(7)CF>
a screen .
2.
Key the fo l lowing and ENTER :
l and ENTER . SENTRY will return
FACILITY DESIGNATED :
Must be a I)~~~~)~/;
DST assignment for
Destination Category .
INITIAL INMATE CUSTODY:
DESIGNATOR:
You cannot key a n initial
designation i f the inmate does
not have a BP337 or i f the
current form already has a
des i gnati on .
You cannot change t h e BP337 with
t h is transaction.
Must be a ~!~!i~t
assignment for the
Custody Cat egory .
Key your ini t ial s - person making designation .
SENTRY displays the facility code for your
t erminal-id.
REASON FOR DESIGNATION: Must be one of these:
~()m{ Management
_. Security Leve l
_
.__
8)
9)
Key ~!~!)~t the secu rity level of
b)(7)(E);Cb)(7)(F)
does NOT equa l the
securi ty l eve l o f 1Cb)(7)CE>;Cb)(7)CF> I
fb)(7)(E);(b)(7)(F)
!and you want t o enter
a Management Variabl e .
Ke i~lgli~
f the security l eve l o f
equals t he security
b)C7>CE);(b)(7)CF>
l eve l of fb>(7>CE>;Cb)(7)CF>
I and
you do not want to enter a MGMT
SECURITY LEVE L.
MANAGEMENT REASON($) :
1 0)
Must be keyed if REASON FOR
DESIGNATION '~(g()~i
11 )
Canno t be keyed i f REASON FOR
DES I GNAT I ON )~(g()~i
12)
I f keyed, ma ximum numbe r
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Greater Security and Lesser
Secur i ty may not b e u sed
t oge t h er .
(b)(?)(E); (b)(7)(F)
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14 )
If PSF Waived , Greater Security,
o r Lesser Se c u r i t y is keyed , the
a pplication o f a MGMT SEC URITY
LEVEL on next p a g e is required .
1 5)
I f PSF Wai ved i s keyed with
e ithe r Gr e a t e r Se cur i t y or
Lesser Security, the gre ater
Security or the Lesser Security
Mana geme n t Reason wil l be used
t o as sure a logi cal relat i ons h i p
between MGMT SECURITY LEVEL and
SCORED LEV .
16 )
I f only one o f the s e Ma nage me nt
Reasons - PSF Waived, Greate r
Security, or Lesser Securi ty is keyed, t h at Mana geme n t Reason
wil l be u sed t o as sure a logica l
relat ionship between MGMT
SECURITY LEVEL a n d SCORED LEV .
I f on l y PSF Wa i ved is keyed ,
less sec u r i t y i s impl ied .
MANAGEMENT REASONS
Cb)(7)CE>;
(b)(7)(F)
None
Judicial Recomme n dation
Re l ease Residence
Population Mana geme nt
Centr a l Inmate Moni tor ing
Med ical /Psychiatri c Tre a t ment
Program Part ic i pati o n
Work Cadre
PSF Waived
Mariel Cuban Deta i nee
Greater Securit y
Lesser Secur ity
NOTES: The followin g codes are no longer valid for the
ADD or REP f u nctions , b u t SENTRY wi ll d ispl a y t h e
code s f o r inmate s as s i g n ed thes e rea sons p rior t o
t hese d a t es :
Cb><7><E>; Grandfather Clause
08-22-1992
(b)(7)(F)
Racial Balance
06 - 16- 1992
Voluntary Surrender
06- 1 6-1992
Age
02 - 01 - 1 992
Custody
02 - 01 - 1 992
02 - 01 - 1 992
Deta iner
02 - 01 - 1 992
Di scipl i ne
Secu rity
02-01-1992
02-01-1992
Sentence Limitat ion
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~:g:(~{ !Slidi ng Scale
Pther
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02-01 -1 992
02 - 01-1 992
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Page 244
MGMT RSN EXPIRATION DT : Management Reason Exp iration Date .
1 7)
18 )
Can ONLY b e keyed i f a
MANAGEMENT REASON exists .
I f keyed, must be val id SENTRY
date and conform to t h e
fo l lowing c h art :
MGMT
RSN
DESCRI PTION
VALI D LENGTH
b)(7)(E);
b)(7)(F)
No ne
NA
Judicia l
Recommendation
NA
Re l e as e Res idence
Planning
NA
Popu lation Man agement
Up to 18 months . If no expira tion
date i s keyed , SENTRY will de fault to
an e xp i rat i on date 12 months in t h e
f u t u re .
CI M Assignment
NA
Me d ical/ Ps y chiat r i c
Up to 6 months .
If no e xpirat ion date
is keyed , SENTRY wi ll d efau l t to an
expiration dat e 6 mont hs in the
f utu re .
Program Part icipation
Up to 18 months . If n o expiration
da te is keyed , SENTRY wi ll de faul t t o
a n expi rat ion date 12 months in t h e
fut u r e .
Work Cadre
NA
PSF Waived
NA
Mariel Cuban Det ainee
NA
Greater Secu r i ty
An y l~bl(?l(El
;
!SENTRY date may b e keyed .
(b)(7)(F)
I f n o expirat ion date is keyed , SENTRY
will d efaul t t o NA .
Lesser Security
NA
MGMT SECURITY LEVEL:
Management Secu r i ty Leve l .
19 )
Can only b e keyed if a
MANAGEMENT REASON f~b)=(7=)(E~);~(b)=(7=)(F~)- - ~
is keyed .
2 0)
I f keyed, must b e val id Securit y
Level Code a nd wi ll become t h e
ne w
assignme nt .
21)
A l ogi c a l re l ationshi be tween
MGMT SECURITY LEVE (b)(7)(E);
l(b)(7)(E); (b)(7)(F)I mus t be maintained .
i~m~r
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MSL
MANAGEMENT REASON
b)(7)(E); (b)(7)(F)
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Pa g e 245
SCORED LEV
Minimum
Medium
Medium
Low
Medium
Minimum
RESULTS
Logica l
Il logical
Logica l
Il l ogical
Logica l
Il logical
Minimum
Logica l
Minimum
Il logical
22)
SENTRY wi ll indicate when a
Management Reason is not needed
by highl ighting a message
MSL/LVL OF DESIGNATED FACILITY
MATCH , REMOVE HIGHLIGHTED MGTV .
The keyer must e i t h er remove t h e
highl ighted Management Reason or
change t h e Management Security
Level.
23 )
SENTRY will indicate when
another Management Reason is
needed by high l ightin g a message
MSL/LVL OF DESIGNATED FACILITY
MI STMATCH , ADD ANOTHER MGMT
VARIABLE. The keyer must either
add anoth er Management Reason o r
change the Management Security
l eve l .
DESIGNATION REMARKS:
Narrative remarks about t h e designation .
combination of c h aracters .
Any
CLEARANCE REMARKS:
SENTRY will displ ay any existing clearance
remarks , but you may change them or add n ew
remarks .
3.
SENTRY wi ll create a DST assignment for the facili t y designated .
Th is action will be recorded on t h e PP38 DST Daily Log for your
faci l i t y , t he faci l ity which reques t ed the designat ion by
ente ring the BP337 , the designated fac il ity , and the i nst i tution
where t he inmate is currently housed.
4.
SENTRY wi ll create a LEV assignment if a MGMT SECURITY LEVEL is
keye d . This action will be r ecorded on t h e PP38 LEV Daily log
for you r fac i lity , the f aci li ty which requested the designation
by e n ter ing the BP337 , t he design ation fac i lity , and the
ins t i t u t ion where t he inmate is currently housed.
5.
Aft er all entries are validated and processed, SENTRY wil l
d isplay t he PPG0 Security/Designation Data screen as verification
that the transaction was processed successful ly. The message
INMATE ' S SCORED LEVEL MATCHES LEVEL OF DESIGNATION FACIL I TY wi l l
be highlighted on the PPG0 screen if the Management Security
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Level is used and t h e inmate ' s scored security level matches the
designation faci l i ty l eve l .
6.
TO CORRECT THE INITIAL DESIGNATION: Use ~
(\mf
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b)(7)(E);(b)(?)(F)
•
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Pa ge 247
CUSTODY CLASSIFICATION FORM
Display an Inmate's BP338
1.
Key f b>C7>CE>; CblC7lCF>
2.
SENTRY wi ll d i splay the inmate ' s current BP338 Cus tody
Classification form . This display includes t he codes for each
scoring item as wel l as t heir narrative descrip tions .
3.
On l y one BP338 is retained i n SENTRY .
most recent changes t hat were keyed .
4.
TO DISPLAY ANOTHER INMATE'S BP338: Key t h e new [g
m~f
5.
TO PRINT A COPY OF THE BP338 .
BP338 t h at you want
l a nd ENTER.
It wil l always refl ec t t he
and ENTER.
Use ;~(g()~i to display t h e c u rre n t
to print . Change t he 1Cbl(7)CE>;Cb>C7>CF>
the ~~!\!'./\~;;
SENTRY wi ll pr int t h e BP338 .
I
b)(7)(E); (b)(7)(F)
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Pa g e 249
UPDATE CUSTODY CLASSIFICATION FORM
FUNCTIONS
(b)(7)(E);
(b)(7)(F)
Add
Repl ace
Delet e
Add a BP338
NOTES:
24)
The SENTRY BP338 should be
updat ed in accordance wi t h the
t ime frames sch eduled for
Custody Review . A new=l
(b-)(=7-)(E=)-: --,1
assignment wil l be created for
t h e inmate if required .
Use
f b>C7 >CE); Cb>C?><F>
to change t he CUS
assignment .
I
25)
Verify that the inmate ' s sex is
correct in S ENTRY b e for e adding
t h e BP338 as scoring is
signi ficant l y d i fferent f or male
and fema l e inmates .
I f you n eed
to change t he inmat e ' s sex after
t h e BP338 has been created, a
new BP338 must be added t o
correct ly score the inmate ' s
securit y l eve l .
1.
Key f b>C?><E>; Cb)C? ><F>
a screen .
2.
key other fields, as required, and ENTER.
Ke Y r_
the n ext page for d escription of each f i e ld.
3.
SENTRY will compute t he BP338 base score, custody tot al , cus t ody
var i ance , secur i ty tota l a nd t h e r esu l t i ng secur i ty l evel . A LEV
ass i gnment co r respondi n g to eit her t he secu r i ty l eve l or ,
whenever used , the Management Security Level , will automatical l y
be created for the inmate .
l and ENTER .
b)(7)(E); (b)(7)(F)
SENTRY wil l return
See
SENTRY wi ll a l so return a verificat ion screen displaying the data
you keyed , e xpended descriptions o f a ll codes , a nd date and
originator of the f o rm . The verification screen also conta i ns a
l eve l and custody summary showing the inmate 's securi ty score ,
securit y level , Man agement Secu r i ty Leve l , exis ti ng custody
assignment, and a comment ind i cat i ng whether considerat ion s ho u ld
.b)(7)(E); (b)(7)(F)
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be given to increase , d ecrease , or maintain the same custod y
level .
4.
I
I
Change the r b)(7)(E);(b)(? )(F)
t h e l(b)(7)(E);(b)(7)(F)
fie l d
and ENTER . The print ed form wi ll be s p aced so there is amp l e
r oom f o r s i g natur es and comments .
TO PRINT THE BP338 :
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Description of Each Field
Criminal History Poin ts . Not u sed i n scorin
26 )
Mus t be ei the r Cb><7><E>;<b><7><F>
f or
u nknown .
27 )
Data will be displ ayed from the
BP337 du r i ng an !Cbl(7l(EJI f unction .
~b )(7)(E); (b )(7)(F)
SENTENCE LIMITATIONS :
28 )
No longer v a l id f or t h e [~(~()~t or
!\~1\D\§/; I func t ion . SENTRY wi ll
display these codes for a BP338
creat e d pri o r to 1 0- 25 - 1999 .
None .
Misdemeanant .
NARA.
Youth Cor rec ti ons Act .
St udy .
Parol e , Mandatory Re l ease , or Specia l Parol e Term
,...__~ Violator and Supervised Re l ease Violator Hearings .
Cbl<7><E>;
(b)(7)(F)
MGTV: Management Variab les .
29 )
Mus t b e one or a combinat ion of
these codes . Maximum number is
~-
MANAGEMENT VARIABLES
(b)(7)(E);
(b)(7)(F)
None .
If keyed , mus t be only code .
Judi c i a l Recomme nd a tion
Releas e Reside nce
Population Management
Central Inmat e Monitoring
Medical/Psychiatric Treat ment
Program Partic i pation
Work Cadre
PSF Wa i ved
Ma r iel Cuban Detai nee
Great er Security
Lesser Secur i ty
30)
f
.
Durin
g t h e (b)(7)(E);
(b)(?)(Fl
uncti' on , SENTRY
wi l l d i spl ay the Management
Rea sons u sed on t h e BP337 .
If
t he Manageme nt Reasons used on
the BP337 are not appropriate ,
keyfb
>{7>1 For t h e ·Cbl{7)(E> or (b){7l<E>
;
~,.
fb\r7\fF\
function , i f an Cb/~ is keyed a n d
the scored security level d oes
not match t h e de s i g n ati o n
facility level , SENTRY wi l l
h ighligh t a warning message
I NMATE/DESI G FACL LEVEL
MISMATCHED , HAVE REGION ADD AN
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MGTV . Thi s warning message wi l l
NOT appear if t h e inmate i s
loca t ed in a CCC or an
administrative unit .
I f t h e inmate ' s scor ed secur ity level ma t ches t h e
designation facil i ty level and the i nmate doe s no t have a
mangement securi t y l eve l , SENTRY wi ll require the ke ye r t o
repl ace the MANAGEMENT VARIABLE wi t h an l~~r>I A highlighted
message I NMATE LEVEL MATCHES DESIG FACL LEVEL , CHANGE -l
( b-)(-7 )-( E_
) ;_ ~
TO ~ wi ll be d i splaye d .
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31)
Greater Securi ty and Lesser
Securi ty may not b e us e d
t oge t h er .
32)
If b
(b)(7)(E); (b)(7)(F)
or (b)(7)(E); (b)(7)(F)
is keyed , the
application o f a MANAGEMENT
SECURITY LEV is required .
33 )
I f (b)(7)(E); (b)(7)(F) i s keyed with
ei ther(b)(7)(E); (b)(7)(F)
or
(b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
wi
o assure a ogica
relat ionsh i p between MANAGEMENT
SECURITY LEV and SCORED SECURITY
LEV.
34 )
I f only one o f these Management
Variabl e s - b)(7)(E); (b)(7)(F)
b)(7)(E); (b)(7)(F)
is keyed, t ha t Management
Va riable wil l be used to assu r e
a log ical r e lationshi p between
MANAGEMENT SECURITY LEVEL and
t~)J~:~~~)J;,
~~)J~: )J~~)I! 1s Ke yea,
I 1!~sonly
security is imp lied .
PUBLIC SAFETY:
Pub lic Safety Factors . Maximum numb e r is ~
one or a combinat i on of these :
Mus t b e
PUBLIC SAFETY FACTORS
i~\g\i~f
None . If keyed , must be the only code keyed.
Disrupt ive Group .
Not va l id for f ema l e i nmates .
Greatest Severity Offense . Not va l id for f ema l e i nmates .
Sex Of fen der .
Th reat to Government Official .
Deportable Alien .
Sen tence Le ngth .
Not valid for f e mal e i nma tes .
Violent Behavior .
Not va l id for male i nmates .
Serious Escape Risk .
Pr i son Dis t urbance .
NOTES:
~ for F irearms , ~ for Drug Offender and ~
for Designation
Assessmen ts are n o longer v a l i d pub lic safety fac tors for t h e 1Cb>C7><Ei
fb>C7>CE>;Cb)C7>CF>! f u nction .
SENTRY will display ~ for male inmates assi gned t his publ ic
safety facto r prior to 01- 11 -1994 .
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I
SENTRY wi ll display !CbJ(7JCE>;Cb>cncF>
for fema le records assigned
these publi c safety fac tors pr i or to 07 - 15- 1993 .
SENTRY wi ll d isp l ay both (blC7>CE);CbJ(7JCF> f or i nma te records assigned
t h ese public safety factors prior to 06- 1 6- 1 992 .
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Pa g e 255
Mana geme n t Var iab l e Expi r ation Date . This is t h e date wh en
each corres onding Manag ement Variabl e e x p ires . Maximum
n umber is ~J\7
Du r i n g t~~\D\§/;
I f u nction , this
3 5)
data wi ll be d i splayed f r o m t h e
BP337 , and if the ke yer is a t an
institution , the data can not be
c h an e d.
An (b)(7)(E); (b)(7)(F) may no t modi f y
36 )
exce pt to r e move in certain
si tuat ion s .
37 )
Can on l y b e keyed i f a
Management Var iab le exi s ts.
Can onl be ke ed b t h e =b-)(=7-)(=E);---,
38 )
b)(7)(E); (b)(7)(F)
39 )
MGTV
(b)(7)(E);
(b)(7)(F)
I f keyed, mu s t be v a l id SENTRY
date a n d confo r m t o t h e
following chart :
DESCRIPTION
VALID LENGTH
No ne
NA
Judic i al
Re commend ation
NA
Release Resid e n ce
Plann i ng
NA
Popu l a tion Manageme n t
If no e xp irat i o n
Up to 1 8 month s .
da te i s ke ye d , SENTRY wi ll defaul t to
an expirat ion date 12 mont hs in the
f utu re .
CIM Assignment
NA
Me dica l/Ps y chiat r ic
Up to 6 months .
I f no e xpiratio n d a t e
is ke yed , SENTRY will default to an
expiration d ate 6 months i n t h e
f u tur e .
Program Part i cipation
I f no exp i rat i on
Up to 1 8 month s .
date is keyed, SENTRY wi ll d e f aul t to
a n e x p irati on d ate 1 2 mont hs in t h e
f u ture .
Work Ca dre
NA
PSF Wa ived
NA
Marie l Cub a n Detainee
NA
Gre ater Secu rit y
An y Valid SENTRY date may be keye d .
If no expiration date i s keyed , SENTRY
wi ll de f a u l t to NA .
Lesser Securi t y
NA
DETAINER:
Type of detainer .
Mu st be one of these :
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Cb)C?)CE>:
(b)(7)(F)
None .
Lowes t /low moder a t e .
Moderat e .
High .
Greatest .
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SEVERITY :
Seve r i ty o f cu rrent o ff e n se .
7/ 1 0 / 2 0 00
Pa g e 257
Must be one of these :
Cb>C?>CE>; Lowest .
Cb>Cl>CF> Low Mod erate .
Mod e r ate .
Hi gh .
Great est .
NOTE:
MOS REL :
(MONTHS):
For male i nmates ONLY I mus t be rb)(l )(E);(b)(7)(F)
conta i ns a ~
If ~ is keyed, fb>Cl>CE>;Cb>C7 >CF>
conta i n ~
Displayed for MALES .
Displayed for FEMALES.
40 )
41 )
42)
43 )
44 )
45 )
LENGTH:
PRIOR:
!must
Month s to Relea se
Actua l number of mon t h s
remaining to be incarcerated
until release .
I f t h e inma te h a s a v a l i d
proj e cte d r e l eas e dat e i n
SENTRY , t he Mont hs to Release
wi l l b e cal culated a n d
automat i cal ly d ispl a yed.
Mus t b e a numberl\~/\D\§/; I if d a t e
not displayed .
For ma l es , if t he number of
month s is l a rger than 12 0 , PUB
SAFETY mu st c ont a i n an~.
Key fb>Cl>CE>I for Li f e Se n t ence .
Projected l e ngth o f incar cer a ti on.
46 )
Can be keyed in the l(b)(7)(E);(blC7>CF>
funct i o n s of f ema l es only .
47 )
Data wi ll be d i splayed f o r ma l es
if BP337 was cre ate d prior
to 10-25-1 999 .
48 )
Must b e one o f t h ese :
~lg!\~{ 0-1 2 months .
1 3-59 months .
60 - 83 mo n ths .
84 o r mo r e months.
e of prior commitments .
Must be one of t h ese .
g:m\~f None.
Minor .
Serious .
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ESCAPES:
Hi story o f escapes and escape atte mp ts .
t hese based on the inmate ' s gen der .
MALES
Cb>(7><E>;
(b)(7)(F)
(b)(7)(E);
(b)(7)(F)
> 10 years Minor
5-10 years Minor
< 5 years Minor. I f ~ is
keyed and PUB SAFETY i s \~J\7
SENTRY will prompt with a
message Minor History of
Escape is reflected , if
serious escape , key ~
instead o f 1M] ENTER t o
continue .
Serious . Count s as ~ ><7 ><
- - ~ If ~ is keyed , PUB SAFETY
must contain an ~r
History of violence .
inmate ' s gender .
None
> 10 years Minor
5-10 years Minor
< 5 years Mi nor
> 1 5 years Ser i o u s
10-15 years Serious
5- 10 years Serious
< 5 years Serious
NOTE : I f ~ or ~ i s keyed,
PUB SAFETY mus t contai n a n Kill,
Must be one of these based on t he
MALES
(b)(7)(E);
(b)(7)(F)
FEMALES
b)(7)(E);
b)(7)(F)
None
> 1 0 years Minor
> 1 5 years Ser i o us
5 -1 0 years Minor
1 0- 15 years Serious
< 5 years Minor
5-10 years Serious
< 5 years Serious
PRECOMMT :
None
> 1 0 years Minor
5 -1 0 years Minor
< 5 years Minor
> 15 years Serious
1 0- 15 years Serious
5- 10 years Serious
< 5 years Serious
Pre- commitme n t stat us .
If keyed, must be one of these based
on the inmate ' s gender .
Defau l ts to 11blcl.
lfil
MALES
FEMALES
(b)(7)(E); (b)(7)(F)
\U/ \'/\C/;
(b)(7)(F)
Must be one of
FEMALES
None
VIOLENCE:
7/ 1 0/2000
Pa ge 258
jNot appl i cable
Own recognizance
Count s as -3 po ints
Voluntary surrender
Counts as -3 points
TIME SERVED:
b)(7)(E);
b)(7)(F)
Percentage of time served .
(b)(7)(E);
(b)(7)(F)
__
.__
I Not applicable
Own recognizance
Voluntary surrender
b)(7)(E); (b)(7)(F)
~hrough (b)(7)(E);
through (b)(?)(F)
t h rough
% or gre~a_t _e_r_.~
___,
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Must be one of t h ese :
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DRUG/ALC ABUSE: Abuse of drugs and alcoho l.
Within past 5 years .
More than 5 years ago .
Never .
~m~r
MENT/PSYCH
t h ese :
7/ 1 0/2000
Pa g e 259
Must b e one o f these :
ILITY : Mental/psycho log ical stability .
Must be o n e of
Unfavorabl e .
No referra l or favorab l e .
TYPE DISCI
T: Type and n u mber of most serious d i sciplinary
reports . Mus t be one of these :
CbJC?JCEJ;CbJC?JCFJ n y greates t
( 100) within last 10 years .
than 1 h igh (200) within la st 2 year s .
1 high (200) within l ast 2 years .
t h an 1 moderate (300) wi t hin last year.
1 moderate (300) within last year .
than 1 low moderate (400) in la st year .
1 low moderate (400) within l ast year .
o ne .
FREQ DISCIPL RPT : Freque n cy of disciplinary reports with in last year .
Must be one o f these :
~lg!\~{ 6 p l us .
2 t hrou gh 5 .
1.
None .
RESPONSIBILITY: Responsibi l ity i n mate has d emonstra ted .
of these :
b)C?)CE> Poor.
b)C?)CF> Average .
Good .
FAMILY/COMMUN TIES: Family/communi t y t i es .
minimal .
o r good .
SCORED SECURITY LEVEL:
Must b e one
Must b e one of t hese :
Cannot be keyed .
MANAGEMENT SECURITY LEV :
49)
Can on l y be keyed by l\~/E/\~;:
kb)/7)/E):
50)
51 )
3.
i
Can on l y be keyed i f a
MANAGEMENT VARIABLE of f~b=>C?=>cE~>:~cb=JC?=Jc=FJ- ~
is keyed .
If keyed, mu st be valid Security
Level Code and wi ll become t h e
new LEV assignment .
A l ogical relationsh i p between MANAGEMENT SECURITY LEVEL
kbl/71/E): !and SCORED SECURI TY LEvJ(b)(7)(E);
~ nd the Management
Secur i ty Level MANAGEMENT VARIABLE mu st be mai ntaine d . See
next c hart .
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MSL
MANAGEMENT REASON
(b)(7)(E); (b)(7)(F)
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Pa g e 260
SCORED LEV
Minimum
Medium
Med ium
Low
Med i um
Minimum
RESULTS
Logi cal
Ill ogical
Logica l
Il l ogi cal
Logi cal
Ill ogical
Minimum
Logica l
Minimum
Ill ogical
NOTES:
1)
SENTRY wi ll ind icate when t he
r e l ationship between the i nmate
Management Secur i t y Leve l , the
Scored Secur i ty Leve l and the
Management Securi ty Level
Manageme n t Var iab l e are
incon s is t e nt b hi h l i h t ing a
message (b)(7)(E); (b)(7)(F)
SCORED LEVL/MGMT SEC LEV b)(7)(E);
On ~ Yl(b)(7)(E); (b)(7)(F)
wi 1 1 rece i ve
t h i s warni n g me ssage .
I
2)
SENTRY wi ll ind icate when t he
inmate Management Security Level
and t he Desig nat ion Faci l ity
Leve l is mismatched by
h ighlighti ng a message MSL/LVL
OF DESI GNATION FAC I LITY
MISMATCHED
b)(7)(E); (b)(7)(F)
b)(7)(E);
l(b)(7)(E);
(b)(~)(~).
e (b)(7)(E);
l must apply a ="-;-;;".-;;~,,,,_,~....., - ~
Management Secur ity Level
Manageme nt Var iab le t o remove
t he highl ighted mismatched
message .
3)
DES FACL/LEVL:
SENTRY will ind icate when the
inmate Scored Securi t y Level and
the Designation Facili t y Leve l
match by h i g hlig h t i ng a message
INMATE ' S SCORED LEVEL MATCHES
LEVEL OF DES I GNATION FACILITY .
I will
On l y the f b)(7\£E\: £b)(7)(F\
receive thi s warn i ng message .
Designation Facil i t y/Level of Designation Facilit y .
Replace Data on the BP338
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NOTES:
4)
5)
Only l(b)(7)(E); (b)(7)(F)
l t hat has
responsibi l ity for t h e i nmate
may change t he BP338 .
You can not replace the BP338 if
t h e inmate's sex code has been
change d si nce t h e BP338. A n ew
BP338 must be c r eated .
1.
Key [b>C?><E>; (b>C?><F>
2.
SENTRY will return a screen display i ng the c u rrent BP338 .
3.
Key [b>C?><E>; Cb><?><F>
chang e d.
l a nd ENTER .
~ie ld .
Move t h e c u rsor t o the fie lds to be
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6)
TO CHANGE THE CUSTODY DATA: Key
the n e w cus t ody dat a and ENTER.
Pl ease refer t o t h e previous
sect i o n , ~([mi A BP338 , for
descript i on of each f i eld .
7)
IF NONE OF THE SCORING ITEMS
NEED TO BE CHANGED: ENTER to
change t h e fb>C7>CE>;Cb>C?>CF>
to reflect
the date of the most recent
review .
I
SENTRY wi ll update t h e BP338 and r e t u r n the scr een d i sp l aying t he
dat a as i t now e xists a f t e r the change .
4.
8)
LEV ASSIGNMENT: I f t h e i nmate ' s
security leve l changed as a
resul t of t h e BP338 changes that
were made , a new LEV assignment
wil l a u tomat ica l ly be created
for t h e i nmate .
9)
CUS ASSIGNMENT: Use ~(~m or
to c h ange t h e custody
assignmen t .
1 0)
TO ADD , REPLACE OR DELETE DATA
FOR ANOTHER INMATE:
Key the
new i~!mi~(
and i~~m and ENTER to
move to the new screen .
~Im[~{
Delete a BP338
NOTE :
On ly t h e i ns ti tutio n t h at h as responsibil i t y f o r t h e i nmate
may de l ete t he BP338.
I
1.
Key rb)(7)(E);(b)(?)(F)
and ENTER .
a screen di splaying the current BP338 .
2.
I f i eld and ENTER . SENT RY will return a screen
Key !Cb>C7>CE>;Cb>C7>CF>
d i splayin g the data you just de l eted.
3.
SENTRY wi l l
return
TO ADD , REPLACE OR DELETE DATE ON ANOTHER INMATE : Key t h e new (b>C7>CE
and ENTER t o move t o the new screen .
fb>C7>cE>;CbX7>CF>
I
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(b)(?)(E);(b)(? )(F) •
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Pa ge 264
ENTER REDESIGNATION
Redesignate an Inmate from One Facility to Another
1.
Key f b>C? >CE>;Cb>C?>CF>
l and ENTER .
SENTRY will return
a screen .
2.
SENTRY will return a screen displaying the c u rrent c u stody ,
security level and admission/re l ease status of the inmate .
3.
Key t he follow i ng and ENTER :
FACILITY REDESIGNATED:
Must be keyed and a l~b)(7)(E~ ssignmen t
the Desti nation Cat egory.
TRANSFER CODE:
Must be keyed and a valid code from
the Trans f e r Code Tabl e .
CLEARANCE REMARKS :
SENTRY wil l display any clearance
remarks t hat currently exis t.
You may
change these or add new
Remarks .
for
l~t>cl
4.
SENTRY will return th (b)(?)(E);
IM Clearance and Separatee Data
l h \/7 \li=\
screen as verification t hat the transaction was successful l y
processed .
5.
SENTRY will create a(b)(?)(E ssignment for the Facility Designated.
Th is action wil l be f ecorded on t he PP38~Xn(Ep ai ly Log for your
facil i ty , t h e ins t i tut ion t hat houses t he inmat e , and t h e
redesignated faci l ity .
6.
TO CORRECT THE REDESIGNATION :
(b)(7)(E); (b)(7)(F)
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(b)(7)(E);(b)(7)(F) -
7/ 1 0/2000
Page 266
UPDATE CHARGES
NOTE: This tran saction is n o t val id for Fi n a l Re ports .
Add Incident Report and Charges
Add, Replace, Delete Charges
FUNCTIONS
(b)(7)(E); (b)(7)(F)
Add
Displ ay
Repl ace. Correct d ata or change s t atus of i n cident report .
De l ete e n try erroneously keyed . DO NOT u se f or Expun ge .
Move to ~~l~l)~t I Scree n .
)(7)(E); I Screen
Move to wb\(7)/F\
•
Add Incident Report and Charges
1.
Key Cb>C7>CE>;Cb)(7)CF>
and ENTER.
b>C7>CE>;Cb>(7>CF>
c h aracters of the l ast name must be keyed .
wi l l disp l a y a screen .
2.
Key other required fie lds and ENTER.
d escription of each fie ld .
3.
SENTRY wi ll:
1 1)
13 )
See next section f o r
Record a s t atus e n t r y o n your
Faci l i ty Discipline Dai l y Log f b)(7)(E);
12 )
Only t h e
SENTRY
I
Record an ent ry on the Facili ty
Dai l y Log whe r e t h e inmate is
currently hous ed if the facil i ty
is different than yours .
Record an ent r y on the I ncident
Re p ort History - i~l~li~f .
Description of Each Field
NAME :
Only the 1Cb)(7)CE>; Cb)C?>CF>
keyed .
I characters of t h e last name must be
REPORT NUMBER:
14 )
1 5)
16 )
A uniq u e sequen t ial numb e r
assigned b y SENTRY t o each
incident r eport add ed .
Mus t be l~~/~/~§/;lis f unc t ion is l~~>; >cEI·
Mu st be valid Report Numbe r or
all other fu nctions .
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b)(7)(E); (b)(7)(F)
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FUNCTION :
b)(7)(E);
INCIDENT DATE/ TIME:
Must be valid SENTRY date and time no t
fu tur e .
INCIDENT FACL:
Must be a Facili t y Code .
REPORT DATE/ TIME :
Must be valid SENTRY date and time not prior t o
INCIDENT DATE/TIME .
b\(7)(F\
i n t he
INVESTIGATOR :
17 )
18 )
19)
Name o f staff member who is
investigating the i ncident ~·-~
Mus t be keyed if ie!mi~t
i s i~l~lrnt
I)~1~!)~!; I
Commas a nd P.e r i ods s h o uld not
keyed . Key l(b)(7)(E); (b)(7)(F)
I
I
l(b)(?)(E); (b)(?)(F)
STATUS:
Cu rre nt stat u s of incident report wi t h i n t h e discipline
process . Mus t be one of these :
b)(?)(E); (b)(?)(F)
STATUS UPDT BY:
20 )
21)
Name of staff member r esponsible
for add i ng or changing t h e
status .
Commas and eriods should n o t be
keyed . b)(?)(E); (b)(?)(F)
b)(?)(E); (b)(?)(F)
I
STATUS DATE/ TIME :
Date and t ime of t~/E/\~/;
Must be vali d SENTRY
d ate a n d time n o t prior t o REPORT DATE/TIME .
STATUS FACL :
Must b e Facili ty Code .
REPORT REMARKS :
22 )
2 3)
24 )
Narra tive r e marks about cu rre nt
STATUS .
Use to e xplain l(b)(7)(E);
make
recommend ation or document an
informal r eso lut ion .
Must b e keyed for a ll (b)(7)(E);
codes exce t (b)(?)(E); (b)(7)
I
(b)(?)(E); (b)(?)(F)
25 )
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~-------~
i ndica te no specific
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Pa g e 269
CHARGE:
26)
27)
28)
29)
Proh i bited Act t h e i nmate is
al l eged to have c ommitted .
Must be a Discipl i n e Prohibi t ed
Act Code and compatible with
~b)(7)(E);
la n d INC I DENT FACL keyed .
Duplicates are not a l l owed .
At l east one mus t be keyed .
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Replace Charge Data
NOTES:
1.
Use t o change the f~~~~~~r
Use to correct keying errors .
Key ICb)C?><E>; Cb>C7><F>
d i splay the r e port number .
l and ENTER to
Key ICb)C?>CE>; Cb)C7)CF>
reports for an inmate .
EXAMPLE :
l and ENTER to display ALL
r b)(7)(E); (b)(7)(F)
2.
Key f b>m<E>;<b><7><F>
Key other changes and ENTER.
section for descri ption o f each f i eld .
3.
I f the b)(7)(E); was changed , SENTRY wi ll record a status ent ry on
your Faci 1 y Disc i pl i ne Daily Log - !\~/\D\§/; I and on the Faci li ty
Dai l y Log where t he inmate is c urren t ly housed if the facili ty is
different t h an yours . An entry wi ll be recorded on t h e I ncident
Report History - !\~!~!\§/; for this incident .
See previous
I
Delete Charge Data
NOTES :
30)
31)
32)
33)
1.
Key 1Cb>C7><E>; Cb)C?><F>
d i splay the r eport number .
EXAMPLE :
2.
Use to del ete entry erroneous l y
keyed , e . g . , d upl icat e entries .
DO NOT use to expunge .
Report cannot be deleted if
there i s hearing data with
findings .
Report cannot be deleted if it
has an appeal .
l(b)(7)(E); (b)(7)(F)
Key r )(7)(E); (b)(7)(F)
1and ENTER.
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(b)(7)(E); (b)(7)(F)
NOTE :
7/ 1 0 / 2 0 00
Pa g e 272
ADD HEARING/FINDINGS OR UPDATE STATUS
AFTER PROCEDURAL HEARING
Use !~
l~l!~r to Correct or Delet e data keyed wi t h this t ransact i o n .
Add Hearing Information and Findings
FUNCTIONS
(b)(7)(E);
(b)(7)(F)
1.
Add Procedura l Hear i n gs for p e n d ing ca s e s .
Add Fi n a l Hea r i ng f o r f i na l c ases .
Displ ay Final Hearing to add additional Acts or Sanct ions
t o an existing hearing .
Move to li~~!i~t I Scr een .
Move t o ~
rhir7irFi
s creen .
Key Cb)(7)CE);Cb><7><F>
and ENTER . Only
t h e Cb)(7><E>;{b><7><F>
charac ters of t h e la s t n a me mu s t b e keyed .
SENTRY
wil
1sp ay a scree n .
EXAMPLE :
.b)(7)(E); (b)(7)(F)
f_
2.
Key other required fields and ENTER .
d e s cription o f e ach fie ld .
3.
SENTRY wi l l:
See next section for
34 )
I f SANCTION was~b)(?)(E)~ end a
wa r ning mes s age t h at Pro ject ed
Date of Release from
Discipl i n ary Segregat i on shou ld
be c han ged .
Us e ~!~!i~t t o chang e
this date .
35 )
Retur n a s c r een d i splayi ng the
narrative description of each
~ )(?)( !keyed and l ist i ng t h e number
o f ~lh\17 \ /j and SANCT I ONS a ssociated
with t his report .
36 )
Record a s t atus entry on your
Facil i ty Di sc i pline Da i ly Log ~!m\~t
An en t ry will also b e
mad e on t he Facil i ty Da ily Log
where t h e i nmate i s curre ntl y
housed if the facili ty is
different from yours .
37 )
I f the (b)(7)(E); wa s c h ange d ,
record an en ry on t he I ncident
Repor t History - i~l~li~r .
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I f r epor t i s Informal l y Resolved or Expu n ged i n error,
t h e Central Office or you r Regional Office mus t add a
Procedura l Hearin g before you can correct t h e error .
b)(7 )(E); (b)(7)(F)
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Description of Each Field
NAME:
On ly t he blC?>CE>;CblC7lCF>
keyed .
characters of the last name mus t be
REPORT NO:
Must be a va l id Report Number for the inmate .
FUNCTION:
See chart at top of previous page .
HEARING DATE/TM :
Must b e va l id SENTRY date and time not in t h e
future . Cannot be before REPORT DATE/T I ME keyed
on the i~l~irnr
HEAR TYPE:
38 )
(b)(7)(E);
(b)(7)(F)
Must be one of these :
(b)(7)(E);
/h\/7 \/ r::\
39)
Must b ~b)(?)(E)~ f your te rminal is
a CCM terminal .
40)
Cannot be keyed if HEAR TYPE is
b)(7)(E); (b)(7)(F
Must e b)(7)(E) ssignment or hb)(7)(E);
\ /7 \/ C:\
assignmen t within HEAR FA
a
actua ll y holds the heari ng .
Mus t be keyed i f HEAR TYPE is
l(b)(7)(E); (b)(7)(F)
UDC/CDC LOC :
41)
42)
I
DHO/CHAIRPERSON:
43 )
44)
HEAR FACL:
Must be n ame of DHO or
Chai rpe rson .
Commas and eriods should not be
keyed . b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
Faci l i t y where hearing was held .
Code.
Must be Facility
AVAIL SGT:
45)
46 )
4 7)
Statutory Good Time avai l abl e at
time of the incident .
I f keyed, must be ,~
Cb>
=c1=
>cE~
>;C~b>C?
=>=
cF>~I
Mus t be keyed i f SANCTION is ri>C?><I
t~1~;1~~1; I
AVAIL GCT:
48 )
4 9)
50 )
Good Conduct Time avai l able at
time o f incident and not yet
awarded .
I f keyed, must be fb>C?>CE>;<b><n<F> I
Must be keyed i f SANCTION is 1~>
(7)q
b)(7)(E);
h l/7\/F\
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REHEARING:
51 )
Is t h is a reh earing? ;~/~/rn/;
No , Blank de fau l ts
Yes ,
b)(7)(E);
b\(7)(Fl
to ~
\(~
52 )
53 )
Must be lrn/l~{ a previous hearing
wi t h ACT exists .
Must b e
NO previous heari ng
wi th ACT ex is t s .
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STATUS:
54 )
55 )
56)
57 )
Current status of incident
report within t he discipline
process .
Must be a Discipline Stat us
Code .
Must be (b)(?)(E); (b)(?)(F i f HEAR TYPE
is (b)(?)(E);
I f (b)(?)(E); (b)(?)(F)
NVESTIGATOR mus t
Cbl(7)CE
have een eye on (b
)(7)(F)>;
AVAIL NVGCT :
58 )
59)
60)
Non- vested Good Condu ct Time
available at time of incident .
If keyed , must be numeric .
Must be keyed i f SANCTI ON i s 1g;>mq
b)(7)(E);
b)(7)(F)
ABSENTIA:
Was thi s an absen t i a hearing? ~
rb)(7)(E);(b)(7)(F)
! No , Blank
def au 1 t s !CblC?lCE>; I
62)
Must be ~~
g~rnt Kb)(?)(E); is ABSENTIA .
61)
REPORT RMKS :
63)
64)
Na rrat i ve remarks about the
STATUS of the inciden t report .
Must be keyed here or on the
~!l!!l~i f or a l l b)(?)(E); codes except
(b)(?)(E); (b)(?)(F)
ACT :
65)
66)
67)
68)
69)
70)
1.
2.
If keyed, must be a Di scip l i ne
Prohibi ted Act Code or you can
key ~(~\i2{ t o i ndicate t hat SENTRY
should ignore the fields for
that particular ACT/SANCTION
combination .
The security level of ACT must
be compatib l e with HEAR TYPE and
l(b)(?)(E); las indicated on t he
Discipl i ne Status/Heari ng
Type/Severi ty Leve l Tab l e .
Cannot be ke yed for Procedural
Hearing .
Must be keyed , if Status is
ABSENTIA or SANCTIONED .
I f ident ical ACTS are ke yed or
exist , the l(b)(?)(E)lmust be same for
al l ident i cal acts .
I f more t han l(b)(?)(E);jACTS need to
be keyed :
Key fb>C7lCEl;Cb>C7lCF>
IACTS on screen a nd ENTER . SENTRY will
a return a screen .
I and ENTER. SENTRY will return a
Key ICblC7>CE>;CblC7lCF>
screen .
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Key 1Cb)(7)CE>; Cb)(7)CF>
and key fb )(?)(E); (b)(?)(F)
3.
I
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I ACTS and
ENTER.
FREQ :
71 )
72)
73)
74 )
75)
76 )
Frequency of act during sanctio n
per i od .
If keyed, mu st be number
Blank d e faul ts
Canno t be keyed
Procedu ral
Heari ng .
Must be same for ide n tical ACTS
wh i c h currently e xi s t for inmate
or are keyed on t h i s s c reen .
Must be compatibl e wi t h HEAR
TYPE and severity l eve l of ACT
as i n d i cated on t he Discip l i n e
Sever i ty/ Fr e q/S anction Scale
Tabl e .
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ATI :
77 )
78)
79 )
80)
81)
82)
Addi t ional Tracki ng I nformat i o n .
Cannot be keyed for Procedu ral
He aring .
Must be same f or identica l ACTS
wh ich curr ent l y exist for inmate
or are keyed on th i s screen .
Provides i nformatio n regardin g
vi c t im , weapon and i nj u ry
ass e ssment .
Acceptable codes are li sted on
the Addit i o nal Tracking
I nformation Codes o n t h e next
chart .
Must be keyed i f ACT is 1 00 ,
10 1, 1 07 , 203 , 205 , 206 , o r 22 4.
ADDITIONAL TRACKING INFORMATION CODES
~l~li~r I POSITION
Cb><7 ><E>;
(b){7)(F)
Inmate
Staff
Ot h er
b)(7)(E); (b)(7)(F)
b)(7)(E);
b)(7)(F)
b)(7)(E);
IPOSITION
Gun
Sharp Object - use d t o i nfl ict cuttin g type in jury .
Po inted Object - used to i nfl ict s t a bbing t ype i nj u ry .
Solid/B l u nt Ob ject - t h rown o r used t o h i t .
Toxic or Flammabl e F l uids or Sub stances .
Fists/Hands .
Feet/Legs .
Bo di ly Flu i ds/Waste - spit , urine , feces , b lood, e t c .
Teeth
Head
Wa t er
Oth er or Un known
No Weap on
I POSITION
';:
h:::::
\(7:::::
\(F:::::::
\ :::;--~
Cb><7><E>;
(b)(7)(F)
No I n j ury
Mi n or Injury
Mod erat e I nj u r y
Major In j ury
Fat a l In jur y
RFP :
83)
84)
85)
Re f erred f or Pr osecut i on .
Must b e ke y ed i f ACT i s 10 1 or
224 Assau lt .
If keyed, mu st be ;~J\7 for accepted
or Kb)("] f o r declined .
1ml
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87)
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Cannot be keyed for Procedura l
He aring .
Must be same for identica l ACTS
whi ch current l y exist for inmate
or are keyed on this screen .
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T5 802 . 02
SANC : Sa n c t ion .
88)
Must be keyed i f ACT is keyed .
89)
If keyed , must be a Di sci p l i n e
Sanc t i o n Code .
90)
Canno t be keyed for Procedu ral
Heari ng .
91 )
At least one SANCT I ON must be
keyed for e ach ACT .
92)
Duplicates a l lowed for
[b)(7)(E);(b)(7)(F)
93)
Dupl icates are a l lowed ONLY AS A
I SANCTION for fb>(7)CE>; Cb)(7)CF> I
b)(7)(E);(b)(7)(F)
(b)(7)(E);(b)(7)(F)
and a t least
one must be suspended .
Must be compatibl e wi t h security
l eve l o f ACT a nd l(b)(7)(E);!ke yed as
ind icat ed on the Discipline
Severi t y/Freq/San c t ion Sca l e
Table .
Sanctions o f b)(7)CE>;Cb)(7)CF>
b)(7)(E);(b)(7)(F)
bJC7JCE>;<b>(7>CF>
t hat are
spli t - part execut e d and part
suspende d - must be keyed as two
separat e sanction s , one executed
and one suspended . Thi s a l lows
suspended portion of t h e
san c t ion t o l ater be lis t ed as
suspension availabl e to execute .
I f more than !(b )(7 )(E) : !SANCTIONS
need to be keyed :
f~1\D\~/;
94)
95)
96 )
1.
2.
3.
Ke Yfb>(7><E>;Cb><n<F>
jSANCTIONS on screen and ENTER.
SENTRY
wil l r eturn a screen .
Keyfb>(7JCE>;Cbl(7JCF>
and ENTER. SENTRY wi ll r e t u rn a
screen .
Key =1cb-J(7~>c=E>
-;c-b><
=7>
=cF->- - - - ~ l and key the remaining SANCTIONS
and ENTER .
I
AMT : Amount
97)
b)(7)(E);Cb)(7)CF>
fie ld divi ded b y a
'P.!b"!"!
)(7
~)(!!!'
E)~; - r - - - ~
h \ n \ f~ \
posit i on must b e
If keyed , i~!m!~/:
a 1Cb)(7)(E);(b)(7)(F)
I
mus t be a Disc i p l i n e Uni t of
Measu r ement Code wh ich is
compatibl e wi th SANCTION as
ind icat ed on the Disci pline
Sanction/Uni t of Measurement
Tabl e .
99 )
Can not be keyed for Procedu ral
Hearing .
100 ) Must be keyed if SANCTION
fb)(7)(E);(b)(7)(F)
98 )
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rb)(7)(E); (b)(7)(F)
10 1)
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Pa g e 2 81
Canno t be keye d i f SANCTION is
rb)(7)(E);(b)(7)(F)
1
1
CS/CC:
102)
Ind icate if consecutive t o o r
c oncu r rent wi t h o t her l i ke
SANCTIONS :
Cb)(7)CE
(b
)(7)(F)>;
Consecutive .
Concur r ent .
_ B_l _a_n-k - Defau lts t o lCb)(7)(E1
1 03 ) Must be fb><7>CE>;<b><7>CF>
for
Procedural Hearin g .
I
SUSP: Sus p ended .
10 4)
Cannot be keyed i f SANCTION is
r )(7)(E);(b)(7)(F)
If keyed, must be number 1~~~\D\§/;
Cannot be g r eate r t h an l~>mqi f
(b)(7)(E);(b)(7)(F)
I. i' S (b)(7)(E
):
.l
fh \r7\(F\
107 ) Cannot be ke yed for Procedural
Hearing .
105 )
106 )
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CMP:
108 )
109 )
110 )
111 )
Sen tence Computat ion Number t o
which t he l oss of good time
sanc t i o n i s be i ng a ppli ed .
I f ke ye d , must be n umber ""l\~""'/Q
""/\""§/-; -.
Must be an existing Current
Comp u t a tion .
Mus t be keyed i f SANCTION i s \~!~!\§t
b)(7)(E); (b)(7)(F)
112 )
or Cb><7>CE>;<b>C7><F> and the incident
date i s grea t e r t han or equal to
November 3 , 1997 .
Cannot be ke yed i f incident i s
prior t o Novemb er 3 , 1997 .
LAW:
113 )
11 4 )
11 5 )
Cb)(7)(E);
(b)(7)(F)
Law Cod e (Statue ) under which the
s e n tence wa s i mpo sed .
Must be keyed if Cb><7><E> is keyed .
Must be one of f ol l owi ng :
Ol d Law
SRA
VCCLEA Non-Viol e nt
VCCLEA Vio l e n t
PLRA
116 ) Mu st be keyed i f SANCTION is
b)(7)(E); (b)(7)(F)
11 7 )
or b)(7><E>;<b>C7><F> an
date i s greate r t han or equal to
November 3 , 1997 .
Cannot be keyed i f incident i s
prior t o November 3 , 1997 .
RMK: Remarks .
118 )
1 19 )
Na rrat i ve rema rks t o expla i n
reason for a partic ul a r SANCTION
o r t o c l a r i f y a SANCTI ON .
Must be keved i f SANCTION is ~
b)(7)(E); (b)(7)(F)
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- UPDATE HEARING/FINDINGS OR
EXECUTE/UNEXECUTE SANCTIONS
Replace or Delete Hearing/Findings Data
FUNCTIONS
(b)(7)(E);
(b)(7)(F)
1.
Display before i<b)(7)(EI or ~g~~~~~/; or 1m~1~/; data .
~~--.
Replace keyin g errors made on ~~~~~~~!; I or g~
g~;~r or Modify
Projected Re lease Date from Disci plinary Segregat i on
(PROS) .
Delete e n try erroneously keyed . DO NOT use to Expunge .
Display Suspended Sanction before ~
or g~mi~f
Change Suspended Sanction to b)(7)(E);
Change Execut e d Sanction to ~~XE);
General ly done
to correct keying errors .
g~i~f Scree n.
Move to ig~
Move to [g
:g:(~f Screen .
Key r b)(7)(E); (b)(7)(F)
d isplay specif i c report number .
Ke Y fb>(7><E>; <b><?><F>
reports for an inmate .
EXAMPLES :
NAME:
land ENTER to
l a nd ENTER to d i splay ALL
[ b)(7)(E); (b)(7)(F)
On 1 y the j<b><?><E>; (b)C?><F>
be keyed .
I char acters of t h e l ast name must
REPORT NO:
120 )
12 1)
2.
Blank d isplays ALL i ncident
reports for inmate .
I f keyed, must be valid Report
Number for inmate .
SENTRY wi ll r eturn a thr ee - part screen displaying t he I ncident
Report inf ormation :
122 ) ~b)(7)(E); (b)(7)(F) lis used to identify
the specifi c informat i o n you
want to Change or De lete . What
you key here determines what
wil l be displayed in the l~
(b-)(-7)(E_)_; ~
and ~b)(7)(E); Iportions o f t he
screen .
123 )
lis where you can
key the corrections , and i t
conta i ns the ONLY informat ion
t hat can be Replaced or Deleted .
l(b)(7)(E); (b)(7)(F)
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b)(7)(E); (b)(7)(F)
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I
124 ) l(b)(7)(E); (b)(7)(F)
d isplays
addit i onal i nfo r mation to help
you verify which Heari ng , Act or
Sanct ion you are working on .
Again , wh at is displayed here
depe n ds are wh i c h fi e lds you
keyed in t h e l(b)(7)(E); (b)(7)(F)
I
If the Date you plan to Change or Delete is NOT Displayed
3.
TO DISPLAY THE DATA: Key the additional fields on the ~b)(7)(E);
lof the s creen and ENTER .
I
l(b)(?)(E);
HEARING DATE/ TIME :
125 )
126 )
If keyed, must be vali d date and
time of h earing for REPORT NO .
I f blan k, HEAR I NG date for t h e
REPORT NO wi l l be displayed in
t h e fb)(7)(E); (b)(7)(F)
I
ACT :
127 )
128 )
If keyed , must be valid ACT for
HEARING DATE/T I ME.
I f blank, a ll ACTS for HEARING
DATE/TIME will be displayed in
the l(b)(7)(E); (b)(7)(F)
I
SANCTION/SEQ:
129 )
1 30)
13 1)
1 32)
133 )
I f keyed, must be val id SANCT I ON
for ACT .
If blank , all SANCT IONS for ACT
will be displayed in the BOTTOM
PORTION .
I
blank, wi l l def aul t t
keyed , must be number
ust be keyed i f duplicate
sanctions exist .
If the Data you Plan to Change is Displayed
l ______
(b)(7)(E); (b)(7)(F)
4.
Key ,__
_..
Key any c h anges and ENTER .
I
134 )
If SANCTION of l(b)( is changed,
the Pro jec ted Release Date from
Disciplinary Segreg ati on wi ll be
cleared out and wil l need to be
rekeyed .
Date must be valid
SENTRY date wi t hin 5 years of
current date .
135 )
If EXECUTE HEARING DATE is
keyed , must be va li d SENTRY date
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and time not in the future and a
va l id heari ng for t h is i nmate .
136 )
SEN
b 7 E
will return a dis la
See ~limt for description of
other f ields .
screen .
I f a chan e was made t o
)(7)(F)
)(7)(E); an e n try o
His tory - i~(g(i~i
eport
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If the Data you Plan to Delete is Displayed :
5.
Key l(b)(7)(E>; (b)(7)(F>
l and ENTER .
137 )
DO NOT USE to Expunge .
138 )
YOU CAN DELETE:
A single SANCTION, unless it is t h e l ast SANCTION for t he
Act .
A sin g l e ACT and a l l SANCTIONS , un l ess it i s the last ACT
for t h e Hearing .
All Hearing data and all Status History .
6.
DELETE A SINGLE SANCTION(b)(7)(
F)·
Key t h e SAN CT ION~b)(7)(E);
7.
I
TO DELETE A SINGLE ACT AND ALL SANCTIONS :
Key the ~,>(7>( I and f~!~!~~H in SANCTION!(b)(7)(E); I
8.
TO DELETE ALL HEARING DATA AND ALL STATUS HISTORY :
DATE/TIME, i n ACT and i n SANCTIO~(b)(7)(E); !
9.
SENTRY wi ll return a display screen .
139 )
I f the change was made to ACT ,
FREQUENCY, SANCTI ON , CC/CS ,
TERM/AMT , UNIT or SUSPENDED
DAYS, an entry of REVI SE D wil l
be recorded on the I n c i dent
Report History - i~l~li~i
140 )
If ALL hearing data and ALL
status h istory was deleted :
The I ncident Repo rt Number and Charge will NOT be de lete d .
A status of the Incident Re ort will be returned to the
in i tia l status - e i t her (b)(7)(E); (b)(7)(F)
A status e ntry of l(b)(7)(E);
I wi ll be r eco r ded on your
Facil i ty Di sc i pline Dai ly Log and o n the Facili ty
Daily Log whe r e t he inmate is currently housed if the
facility is different t h an yours .
~limr
An e n try o f kb)(7)(E):
Report History -
~m~r
I will be recor ded on the I ncident
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Display or Change Status of a Sanction
1.
Key r )(7)(E); (b)(7)(F)
____________
land ENTER.
""l
(b""'
)(7""
)(=E)"""'
; (b..,.,
)(7
" '"
)(=F)- - - - - - - - - - - ,
EXAMPLE : ,__
NAME :
On l y the f b)C7)CE); (b)(7)CF)
keye d .
__.
I charact ers of l ast name must be
REPORT NO: Mu st be vali d report n u mber o f inmate .
2.
SENTRY wi ll ret urn a three-part
Repor t i nfo r mation .
3.
Key the required fields and ENTER t o displ ay the data :
FUNCTION :
4.
screen displaying t he I ncide n t
(b)(7)(E);
(b)(7)(F)
HEARING DATE/ TIME:
Must be val id date/time of hearing for
REPORT NO .
ACT :
Must be va l id ACT for HEAR I NG DATE/TIME .
SANCTION/ SEQ :
Must be a suspended sanction valid for ACT.
TO EXECUTE :
141 )
1 42 )
Ke Y -lrb_)<7_)<E_):_<b_)C7_)<_F)_ _ _ __
Key t he required fields in the
J(b)(7)(E); (b)(7)(F)
pf scr een and
ENTER.
TO UNEXECUTE :
1 43 )
14 4)
145 )
5.
I f l(b)(7)(E); (b)(7)(F)
Change an Executed Sanction t o a
Suspend ed Sanct ion . In other
wo r ds , del ete the execution o f a
sanction t hat was o r igi nal l y
suspended and executed .
Key llb)C7)(E); (b)C7)CF)
Ke re ired fields in !/b\/7l/E\:
(b)(7)(E);
of screen and ENTER.
I
SENTRY wil l:
146 )
Record a s t atus ent ry on your
Facil i ty Di sc ipline Log - i~!mi~/:
and on the Facility Daily Log
wher e t he i nmate i s cur r ently
h oused if the f ac il i t y is
different than yours .
147)
Record a n entry on t h e I n c i dent
Report History -i~(g(i~i
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Display or Change Projected Release Date from Disciplinary
Segregation
1.
Key 1Cb)C7)CE>; Cb)(7)CF>
NAME :
l a nd ENTER .
Only t h e fb>cncE>;Cb)(7)CF>
!c h aracters of last name must be keyed.
2.
SENTRY will r e turn a t hree-part scree n disp l a y ing Inc i dent Report
information and the c urr ent or past r e l ease dat e , i f a p pl i cabl e .
3.
TO REPLACE THE SEG RELEASE DATE :
----~I Key t h e ~b)(7)(E); (b)(7)(F)
Change the ~lcb_>c7_>cE_>;_cb>_(7_>cF_
>
4.
I and ENTER .
A re l ease date canno t be given if n o di s cipline d a t e exists .
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b)(?)(E);(b)(?)(F) •
7/ 1 0 / 2 0 00
Pa g e 29 1
DISCIPLINE DAILy LOG
Display or Print Discipline Daily Log
1.
Key i~!~!!~{ and ENTER
or
Key ICb)C?><E>; Cb)(7)CF>
l and ENTER.
EXAMPLES
i~/~/i~/; I and ENTER to d ispl ay l og for today .
I and ENTER to prin t
log for today .
and ENTER to di splay l og f o r p r ior d ay .
~~~ ~vm
l and ENTER to di spl a y l og f o r spec if ic date .
b)(7><E>;<b><7><F>
b)(7><E>;<b><7><F1
2.
SENTRY will display t he mos t current Dai l y Log or the Log for the
date keyed , listing the status c h anges i n alphabet i ca l order by
last n a me of the i nmate . The n a me of t h e sta f f member ma king t h e
c h a nge wi ll b e di sp l a yed in t h e UPDATED BY Col umn a nd t he
t erminal -id u sed wi ll be displayed in the ENTRY TIO Col umn .
3.
TO MOVE TO A SPECIFIC DATE: Key t h e d a t e i n f b)(7)(E);(b)(7)(F)
ENTER.
4.
TO MOVE TO A PRIOR DATE: Key f b><7>CE);(b)(7)(F)
and ENTER.
SENTRY will display t he dail y log for the first prior d a t e that
any changes occurred .
5.
TO PRINT THE DAILY LOG: Key 1Cb)(7)CE>; Cb)(7)CF>
6.
TO PRINT THE DAILY LOG FOR A SPECIFIC UNIT: Key
l and
!
I and ENTER.
(b)(7)(E); (b)(7)(F)
(b)(7)(E); (b)(7)(F)
~.,,.,l.'fll'l'l!l15"-------------~
s ubsti t u t ing your uni t c ode f o r ~
Description of Each Field
DATE OF LOG:
Defaults t o c u rrent d a t e .
SENTRY date .
NEXT OR PRIOR DATE:
May b e c h ange d to a ny v a lid
I f keye d , must be :
bVK~
Move t o n e x t c a lendar day tha t any changes
b)(7)(F)
~ - ~ occurred .
(b)(7KE); (b)(7)(F)
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FACILITY:
f b)(7)(E); (b)(7)(F)
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Pa ge 292
Move to first prior date that any changes
occurred. Logs are us u all y available for
45 days in the past . The local faci l ity
determines the number of days .
Defaul t s t o your faci l ity . May be changed by !(b)(7)(E);
Ito any Facil ity Code .
'---------;::::::;;:::;=;--------'
FUNCTION
.•
(b)(7)(E);
(b)(7)(F)
Display .
.___ __. Pr int .
Defaults to !~b>(7>CEI.
SELECTION CATEGORY: The category and corresponding assignmen ts . This
field functions l ike the Cb>C7>CE>;Cb)(7)CF>
fie l d , and is divided
into
fields - ~b-)(7-)(E_>;_(b_>C7_>c_F>_ _ _ _ ____.
i~:g:;~r
FIRST FIELD:
The f b>(7>CE>;Cb>(7>CF>
I characters mu st be a code from
must be b lan k , or
t he Category Table . The ~lg!)~{
a rfil1J to indicate a Group Code will be keyed in t h e
l(b)(7)(E); (b)(7)(F)
SECOND FIELD :
I
(b)(7)(E);
(b)(7)(F)
Equal to
Not equal to
Greater than
Greater than or equal to
Less t h an
Less than or equal t o
Not equal and None of the mul tipl e
'---~ assignme n ts are equal . Use on l y with
Categories whi ch a l low multi l e
assignment s , e . g . , b)(7)(E); (b)(7)(F)
THIRD FIELD :
148 )
14 9 )
Assignment for the Category
keyed .
Group code for Category i f ~ was
ke ed Cbl(7XE>;
position of the
(b)(7)(E); (b)(7)(F)
150 )
for jcb>(7>CE! assignmen ts in t h e
Cate ory i f Cb)C?>( was keyed in the
f b>C?><EJ!
(b)(7)(E); (b)(7)(F)
EXAMPLES OF SELECTION CATEGORY
(b)(7)(E); (b)(7)(F)
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PD15 - CHRONOLOGICAL DISCIPLINARY RECORD
Display or Print Disciplinary Record for an Inmate
Key f bl(7)(El; Cbl(7l(Fl
or
Key !Cb){7)(E); (b){7)(Fl
I and ENTER.
I and
ENTER .
EXAMPLES
r b)(7)(E);(b)(7)(F)
I to display Chronological Record .
~-===-======---~I t o display Pendi ng Cases .
\:===.;;:::;;;::::::::::;.;:::;;;::=======--.:.....:...,
Cbl{7lCEl;<blC7l<Fl
I to print Condensed Record .
""""""""'"""""""""""--------.-~
7
CblC lCE>;<b>{7><F>
Ito displa y Special Record .
\:===.;;:::;;;::::::::::;.;::;;;::========----,
7
l~
Cb_>(7_>cE_
l:_cb_>< _>cF_
>_ _ _ _ _ _ _ _
to print Condensed Record for last
6 mon ths .
f b><7><E>;Cb>C7>CF>
to pri nt Condensed Recor d for
1 mon th pri or to date keyed .
f blC7lCE);Cb)(7)(Fl
~I
I
Description of Each Field
FUNCTION :
FORMAT:
LIMIT TO
b><7><E>;Cbl(7)(Fl
Display or Cbl(7)(El;Cb><7>CF> Print .
l(b){7)(E); (b){7)(F)
Officia l Chronol ogical Record .
r b)(7)(E); (b)(7)(F)
Same as Chrono except i t includes only
Hearing Date, Report No , Acts and
Sanctions .
f b){7)(E); (b){7)(F)
Pending Cases .
l(b){7)(E); (b){7)(F)
Official Chronological Record p l us
e xpunged reports . Val i d only for
Central Off ice and Regi onal Off ices .
MOS PRIOR TO :
1 51 )
152 )
153 )
NOTE :
Defaults to Disp la y .
TO MOVE TO l(b){7)(E);(b){7)(F)
Months . Number from ~)g)\~/: .
Date can be valid SENTRY date .
De fau l ts to current date.
I f keyed, the report wi ll be
limited to the inmate ' s record
for the number of months keyed
pr i or to the date keyed .
! PP37 , l(b)(?)(E); (b)(?)(F) I PP44 , PEED OR PPPI :
Key t he code f b)(?)(E); (b)(?)(F)
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I on the screen and ENTER.
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PD15
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- SANCTIONS AVAILABLE TO EXECUTE
List Suspended Sanctions Available to Execute
1.
Key r b)(7)(E); (b)(7)(F)
l and ENTER.
STILL EXECUTABLE AS OF:
2.
Date of New Inc iden t . Mus t be a va lid
SENTRY d ate not i n t h e f u ture .
SENTRY will d ispl ay t h e suspensions wh ich are availab le t o
execute as o f the date keyed.
SENTRY FORMULA USED TO DETERMINE THE SANCTIONS TO BE DISPLAYED
HEARING DATE+ NUMBER OF SUSPENDED DAYS - 1 DAY = LAST DAY TO EXECUTE
I f t h e last day to e x ecute is e qual t o or l ess t han the n e w incident
d ate, SENTRY wi ll display the suspended san c t ion as be ing availab le t o
execute .
EXAMPLE : 1 0-01-1999 + 20 days - 1 day= 10 -20-1999 .
I f t h e ne w incident date i s 10 - 18- 1 999 , the sanction that was imp osed
on 10 -0 1 -1999 and suspend ed for 1 0 days wil l be l isted .
3.
TO MOVE TO PD15 i~!~!i2(
the cod e i n the .b~K~
b)(7)(F)
PP37 , (b)(?)(E);
PP42, PP44, PEED OR PPPI: Key
/h\/7 )/F \
field on t h e screen and ENTER .
b)(7)(E); (b)(7)(F)
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- INCIDENT REPORT HISTORY
Display Incident Report History
1.
Key f bl(7)CE>; Cbl(7)CF>
RPT NO:
l and ENTER.
Incide n t Re port Number .
2.
SENTRY wi ll d i splay the hi story o f all status c h anges , up dates ,
and execution of sanctions for the i n c ident report .
3.
To MOVE To Pn1s
igl~li~r
the cod e i n the !~~/~/~~/;
(b)(?)(E);
PP37, (b)(?)(F)
PP42, PP44, PEED OR PPPI. Key
I field on t h e screen and ENTER .
b)(7)(E); (b)(7)(F)
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PGFR - FACILITY REPORT
SENTRY inst ru ctions are gene ric t o t hi s module and not
wri tten for t he s pecific a p p l icat ion . I ndividua l
discipl i nes wi l l publ i s h instruct i ons unique to their
r epor ts and t hese inst r uct i ons mu st de f i ne a l l i nput fi elds
includ ing : FROM , REPORT , NAME , REPORT DATE , n umb e r of pages
and rul e s for dat a e ntry. You will be able t o comp l ete t he
report using the SENTRY instructions in conjunction wit h the
s pecifi c di scipline inst r uctions . I ndividua l d i s c i pl i ne
ins truct ions a re not p art of t his manua l .
NOTE :
FUNCTIONS
(b)(7)(E);
(b)(7)(F)
Generates a New Report .
Displ a y a Si ngle Page o f a Repo rt .
Upda t e a Ne w Re port .
Change Informat ion on a Col lect ed Rep ort .
Delete a Single Page of a Report .
Pur ge Repor t Pages (s ).
Display Re po rt Status .
Help Functions
- Disp lay a ll Functions and Descrip tions .
- Displ ay Additional Funct i on Settings I ndicating
How a Re port May be Li sted
1 54 )
SENTRY will also p rovide
additional list information by
keying fb>(7)CE>;Cb>C7>CF>
I i n the
f~/\D\§/; I p os i tion o f t he jCb)(7)CE>;Cb>C7>CF>
field .
Description of Each Field
I-
FUNCTION:
l'b)(7)(E);(b)(7)(F)
FROM:
Rep o rting owner as de fi ned b y t he user i n structions provided
by the discipline requiring the information .
1 55) Must be a SENTRY Fa cili ty Code .
156 ) May be SENTRY De t a i l Facil ity
Code if defined .
157 ) May be anot her name if def i ned .
DATE:
Must be a va li d SENTRY date defined by the user
instructions .
RPTNAME:
Name of the report as defined by the user instructions .
PAGE :
Any n umber or t~~c11 for a l l . lb>(7>CE1may only be used to GET a
r e p o rt .
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PGFR
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View the Status of the Report you are working with
Key the fo l lowing :
~ in
the .b)(7 )CE>; Cb)(7)CF> field, ~~~~~~/; in the FROM
field, ~~~~~mi; in the DATE field, a n d l(b)(l )(E);(b)(7)(F)
in
the RPTNAME field and ENTER . Re membe r to use the
field d e f i nit ions , e .g ., l(b)(l )(E);(b)(7)(F)
and t~!~!~~r I
exact ly as they appear in the instru ctions
rece i ved from the discip l i n e . SENTRY wil l list
all the pages t hat have a statu s. Remember that
you must create a page be fore SENTRY can
associate a status . Your list only incl u d es
pages with some type of statu s .
I
I
Generate a New Report
2.
3.
Key t he fol lowing, as r e qu ired , and ENTER.
FUNCTION: t~!~!~~/; I
FROM :
Owner of the Report .
DATE :
Must be a valid SENTRY date a ll owed for the report .
RPTNAME:
Must be t he name of t he report .
PAGE:
Can be !L~>C1>1I for a ll pages . May be a specific page
n umber .
SENTRY wi ll return a screen d i splayi ng the new r eport and incl ude
at the bot tom of t h e screen t h e numb e r of pages successfully
"GOTTEN . "
NOTE:
4.
SENTRY will show t h e tit l e and s t atus of t h e specific
report page that is displayed at the top of the
screen .
TO ADD INFORMATION TO THE NEW REPORT : You must key t h e f o ll owing
as required and ENTER.
FUNCTION· Elli).
REPORTING FIELDS:
You mus t key t h e i nformat ion as de fined by
the User I nstru ctions provided by t he
discipl ine r equi r i ng the informati o n.
5.
SENTRY wi ll appl y the in f ormation to the r eport .
6.
I f t h e r eport has more t han one page , SENTRY will return a screen
d isplaying the next p a ge . You may continue t o key the
i nformati o n u nt il a ll pages have been entered .
How to Display a Report
2.
Key t h e f o l lowing, as required , and ENTER .
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FUNCTION :
FROM :
DATE :
RPTNAME :
PAGE :
3.
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Pa g e 302
Owner of the Report .
Must be a vali d SENTRY date allowed for t h e report .
Must be t h e name of t h e repo rt .
Must b e a spec i fic page number .
IF NO REPORT WAS GENERATED: SENTRY wil l r eturn a screen
ind icating that t h e specific r eport was not found . You must
generate the report before you can display .
IF A REPORT WAS GENERATED : SENTRY wi ll return a screen displaying
the specifi c page of the report you r e q uested .
Update a Report
RULES:
158 )
159 )
1 60)
You mus t display a report p age
before you can update t he
in format ion .
On ly t h e report p age which has
NOT BEEN COLLECTED may be
updat ed .
Rep ort s t atus must be ~ for NEW
or 1~~)(7)(~or UPDATED .
1.
Key i~!m)~( and ENTER .
2.
Key t h e following , as r e quired , and ENTER .
FUNCTION :
FROM:
DATE :
RPTNAME :
PAGE :
Owner of t h e Repo rt .
Must b e a v a li d SENTRY date a ll owed for t he r eport .
Must be the na me of the report .
Must be a specific page numbe r .
3.
SENTRY will return a screen d i spl ayi ng the specific p age of t h e
report you requested . SENTRY wi ll show the t i tle and stat us of
the specific report page that is displayed at t he top of the
screen .
4.
Key the fo l l owing , as required , and ENTER .
FUNCTION :
REPORTING FIELDS :
5.
You mus t key the informat ion for t h e r epo rt
as de fi ned by t h e User I n s t ruct ions
provided by t h e d i scipli ne requi ri ng t h e
information .
SENTRY wi ll update t h e specifi c page o f the r eport and r etur n a
screen d isp l aying t h e next page . You may con t i n ue to key t h e
information u ntil all p ages have been updated .
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Modify a Report
RULES:
161 )
162 )
163 )
You must display a rep ort p a g e
before you can modi fy t h e
in f o rmation .
Only the report which has BEEN
COLLECTED may be upda ted .
Report status must be ~ for
Co l lected o r ~ for Modi fie d. A
repo rt may o n ly b e modi fi ed i f
allowed by the discipline User
Instructions .
1.
Key i~!~!\~i
2.
Key t he following , as required , and ENTER .
and ENTER.
FUNCTION : t~1\D\§!;j.
FROM:
Owner of t h e Re port .
DATE :
Must b e a (~!~!(~/:
SENTRY d ate a ll owed f o r t he r epor t .
RPTNAME :
Must b e the na me of the report .
PAGE :
Mus t b e a specific page number .
3.
SENTRY wi ll r etur n a s c r een d i splayi ng the specific p a g e o f t h e
rep ort you reque ste d . SENTRY wi l l show t he t it l e and status of
the specifi c report page that i s d i splayed at t h e top of the
sc r een .
4.
Key the fo l lowi ng , as requ i red , and ENTER.
FUNCTION : EEIB
REPORTING FIELDS :
5.
You must key the informat ion as defined by
t he User I ns t ruc t i o n s p r ov i d ed by t h e
d i scipl i n e requi ring t h e i nformat i o n .
SENTRY wi l l update t h e specifi c page of the report a n d return a
sc r een d isplayi ng t he ne x t page . Yo u may con t i nue to key t he
in f o r mation u ntil a ll page s have bee n modi f i e d .
Delete a Report
RULES:
164 )
165)
166 )
You can onl y del ete one rep ort
page at a time .
You can de l ete r ega r d l ess of the
s t atus o f t h e r e port .
You must display a report page
before you can de l eted .
1.
Key l~
lml~r and ENTER.
2.
Key t he following , as required , and ENTER .
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FUNCTION :
FROM :
DATE:
RPTNAME:
PAGE :
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Owner of the Report .
Must be a val id SENTRY date allowed for t h e report .
Must be t h e name of t h e repo rt .
Must b e a spec ific page number .
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3.
SENTRY wi ll return a screen displayi ng t h e specific page of the
r e p o rt to d elete . SENTRY wil l s h ow the title and statu s of the
speci fic report page t h at is displayed at t he top of t h e screen .
4.
Key the fol lowi ng , as r equ ire d, and ENTER.
FUNCTION :
5.
(b)(7)(E
\·
SENTRY wi ll de l ete t h e specifi c page of the report and retu rn a
screen disp layi ng t he ne xt page . You may con t inue to d elete
u nti l a ll pages have been de l eted .
Purge Pages of a Report - Allows you to remove unnecessary pages
of a report
RULES:
167 )
Pu r ging r e moves the d i splayed
page a n d al l s ubsequent pages
from t h e r epo rt .
1 68) Report status must be ~ for New ,
~ for Updated , ~ for Modified ,
o r ~ f or Co llected .
1.
Key ,~~/\D\§/; I and ENTER.
2.
Key the f o l lowi ng , as requ ire d, and ENTER .
FUNCTION :
FROM :
DATE :
RPTNAME:
PAGE :
t b)(7)(E~
Owner of the Report .
Mus t be a va li d SENTRY date allowed for t he report .
Must be t h e name o f t h e report .
Must b e a spec i fic page n umber .
3.
SENTRY wi ll return a screen d i splayi ng t h e specific page of the
report your requested .
4.
Key t h e f o l lowing, as requ ired , and ENTER.
FUNCTION :
5.
SENTRY wi ll r e move t h e displayed page and al l
subsequent pages .
Check Status of Reports
1.
Key i~l~li~r
2.
Key the f o l lowing , as r equ ire d, and ENTER .
FUNCTION :
FROM:
3.
and ENTER.
Owner of the Reports .
SENTRY will return a screen ind icatin t he s t atus of all r epo rt
fiel d.
pages for t he own er keyed in the
~lml~r
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STATUS:
~g:~:~~r New Reports . Report s that have been generat ed u sing the ~b)(7)(EI
f unc t i o n ; howeve r , no informati o n has b een e n ter ed .
Updated Reports . Reports that have been gener ated and that
have had in f ormation added using the l(bl<7><EI f u nction .
NOTE: These reports have not been col l ec t ed .
Co l lected Reports . Report s t hat have b een generated, with
or withou t updating , and t hat have been col l ected by t he
Cen tral Off i ce .
Modified Report s . Reports t hat have b een col l ected and the
in format ion in the body of the report has been changed b y
t he owner us i ng t he l(b)(7J(E>I f u nc t ion .
Ext r acted Reports. Report s that are actua l ly in the
.__ _. col l ection process by the Central office . NOTE : Re ports
with a n ~ status s hou ld not be UPDATED or MODIF I ED . The
owner should fb><7><E>;(b)(7JCF>I t he r epo rt aga i n u ntil the ~~N status is
ind icat ed b efo r e modifying .
List Reports
1.
Key !(b)(7)(E); I and ENTER.
2.
Key the allowed combi natio n of c haracters defi ned in the FUNCTION
fie l d , as required and ENTER. See next section for indicators .
POSITION DESCRIPTIONS:
(b){7)(E);
(b)(7)(F)
I ndicates the type of information which will be
l isted : FROM , DATE, REPORT NAME, PAGE , and ADDITIONAL
INFORMATION.
ADDITIONAL INFORMATION DISPLAYED
169 )
17 0 )
1 71)
172 )
1 73 )
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Status of t he r eport , i . e .,
New , Update , Modi fied ,
Col l ected, and X-extracted .
Date (MMDDYY) and time
(HHMM) o f t he last status
fiiVJ
)(
'
)(7)(E) I an d E=J•
ac t ion
, i' . e . , fb
vh"7""'
Changes with each new
acti on .
SENTRY t=b)=(7=)(E~);~(b)=(7=)(F~)- - - - - - ,
wh ich generate d the report .
SENTRY termina l wher e t he
report was generated .
Date (MMDDYY) and time
(HHMM) when the report was
co l lect ed . Changes on l y if
t he report is subsequent l y
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co l lect ed . [g!g!(~f
indicates
r e port not col l e cted .
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I:
b)(7)(E);
h \/7\/F \
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Indicates to SENTRY where to b egin t he list .
Indicates to SENTRY any r est riction for the l i st .
SENTRY wi ll d i splay the reports based on the combinat i on of
characters keyed i n the FUNCT I ON fi eld .
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Function Field Position Indicators
1
b)(7)(E);
bl/71/Fl
3
b)(7)(E);
bl(7)/Fl
Position
(b)(7)(E);
(b)(7)(F)
~-~
b)(7)(E);
b)(? )(F)
2
i s t FROM , DATE
is t FROM , DATE , RPTNAME
i st FROM , DATE , NAME a n d
PAGE p l u s ADDIT IONAL INFO
Lis t All
List from t h e
Li st fr om t h e
Li s t from the
Lis t from t he
b)(7)(E);
b)(7)(F)
Position
xc u es no i ng
On ly Mat ch i ng Da t e
Only Matching Name
On l y New Reports
On l y Up d ate Rpts
On ly Colle c ted Rpt
Onl y Modifi e d Rpt s
On l y Extracted Rpt
FROM
FROM, DATE
FROM, DATE , NAME
FROM , DATE , NAME , PAGE
NOTE: ONLY THESE COMBINATIONS ARE VALID
b)(7)(E); (b)(7)(F)
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PGRF - REPORT FACILITY
NOTE :
Use t o Moni tor Report s - Typica lly used by t h e Regi on a l or
Cent ral Office .
Description of Each Field
FUNCTION:
l~
(b_>~_><E_
>:_<b_)<?_><F_
>_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~~
RPTNAME:
Name o f t h e repo rt a s de fin e d by t h e d i s cip line User
Instructions .
DATE:
Date of Rep ort .
Must b e a v a l id SENTRY d ate .
Mus t be a date defined f o r the spe cif i c repo rt .
PAGE :
Sp eci fic p a ge of t he repo rt .
May be ~ through rW>~
May be ~>m<j for all pages .
FROM:
Rep orting owner .
Must begin wi t h a SENTRY Faci li ty Code .
Display all Active Report Names
RULE: You may onl y disp l ay generated reports .
FUNCTION:
De faul t s to 1~><7><~
2.
Key t he data , as requ ired , and ENTER.
3.
SENTRY wi ll r etur n a screen d i splay i ng a l l a c tiv e r e po rts
regardl e ss of status . Descrip tion of r e port fo llows :
EXAMPLE
REPORT
NAME
REPORT NAME
DESCRIPTION
DATE
RESTRICTION
MOD
FROM
REST RESTRICTION
b)(7)(E); (b)a)(F)
REPORT NAME :
Report Name defin e d by t h e User Instructions provi d ed
by the discipl i ne requiring t h e inf o r mation .
REPORT NAME DESCRIPTION:
DATE RESTRICTION :
Gene r a l desc ription o f t he r epor t .
Consists o f
:ITT~~ fi eld s
PGRF
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b )(7 )(E);
h \/7\/F\
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Pa g e 311
I ndicates t he dat e for a specific r e port :
Must b e a vali d SENTRY date
bITT~t
Weekday - c an b e any wee kday .
b )(7)(F)
Day o f the month - can b e any n umber val u e
for t h e month .
Last day of the month .
MM- DD- YYYY - spec i fic date .
~--~e-,,=--,
b )(7)CE>;Cb )(7)CF>
I Any date i s al l owed .
Ind icates t h e number o f days b efore t he r eport date
t hat you may begin to work on the r eport .
(b )(7)(E);
(b )(7 )(F)
I ndicates t he number of days after the repo rt dat e
that you may continue t o work on the report .
b )(7 )(E);
b )(7)(F)
I ndicates the number of days after the report date
t h at the report wil l b e automatical ly d eleted .
MODIFICATION RESTRICTION :
Ind icat es wh ether or not the report may be
mod i fied afte r col lecti on .
j<b >m<Ell No and
Yes .
fie lds that indicat e t h e d efini tion o f the
owner (s ).
If t he~~~(
field is b l ank , only one
owner i s defined.
FROM RESTRICTION:
l<b >(7><El
POSITION~:
b )(7 )(E);
b )(7)(F)
~a n only be a SENTRY Faci lity Code .
Must be a SENTRY Faci li ty Code wi th a
mandator y suf fix.
Must be a SENTRY Faci lity Code and s uff ix
is optional .
POSITION~:
Must be a SENTRY Deta il Facil i ty Code ,
i . e . ,l(b)(7)(E);
I
Cannot be a SENTRY Detail Faci l ity Cod e .
May be a n y s uff ix .
POSITION~:
Must b e the speci fi c own ers as defi ned by
t h e User Ins t ruct ions .
POSITION f5ID
w
Mus t a l so i nclude add i tiona l owner ( s ) as
defin e d by t h e User Instructions .
Display Status of All Active Reports
1.
Key i~!~!)~( and ENTER.
2.
Key the f o l lowi ng , as requ ired , and ENTER.
FUNCTION :
(b)(7 ) .
(F\"
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Pa g e 3 1 2
SENTRY wi ll return a screen displayi ng al l active reports
r egardl ess of t h e stat us .
Th e list inclu des :
REPORT NAME , DATE , PAGE NUMBER , TOTAL OWNERS , STATUS
STATUS :
bJ(7JCEJ; New .
b)(7)(F)
Updated .
Collected .
Mod ified
Extr acted .
Display Specific Report Status by Owners
2.
Key t he f o l lowi ng , a s r equ ire d, and ENTER .
FUNCTION :
RPTNAME :
DATE :
PAGE :
3.
fb){7)(E);(b)(7)(F)
,.
Name of the report .
Must b e a va li d SENTRY date allowed for t h e rep ort .
Mus t be a spe c i fic p a g e n umb e r .
SENTRY wi ll r etur n a sc r een d i splayi ng t h e specif i c r e p o r t as
r e q u e ste d in t h e FUNCTION f ie ld . The l is t i n c l udes :
FROM, STATUS , SENTRY PERSONAL USER-I D who entered t he
in f o rmation , DATE AND TIME t h e r eport p a ge was gener ated or last
cha ng e d .
Display All Missing Reports of an Owner
1.
Key !\~/\!/\§/: I and ENTER.
2.
Key t he f o l lowi ng , a s requ ired , and ENTER .
FUNCTION :
RPTNAME :
DATE :
PAGE :
3.
~>(7)q_
Owner o f the report .
Mus t be a va li d SENTRY date allowed for t h e report .
Mus t be a s p e c i fic page n umb e r .
SENTRY wi ll r etur n a scr een d i splaying t h e owner s t h at h ave not
gen erat e d a repo rt .
NOTE :
I f t h e User Inst r uctions d efine a second owners h ip
g roup , you may key !Cb)(?XEJ~n the FUNCTION field t o disp l ay
the secon d ownersh i p group t h a t h as no t generated a
r epor t .
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Display a Single Page of a Report
2.
Key the fo l lowi ng , as requ i r ed , and ENTER.
FUNCTION :
RPTNAME :
DATE :
PAGE :
3.
f b)(7)(E)I
Owner of the report .
Mus t be a va l id SENTRY date allowed for t he rep ort .
Must be a specific page number .
SENTRY wi ll r eturn a scr een d i splayi ng t h e specific page of t he
report you requ ested .
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b)(7)(E);(b)(7)(F)
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Pa g e 3 1 4
GENERALIZED PROPERTY RETRIEVAL AND
TRANSACTION REGISTER REQUEST
Regiona l Of fices c an l o ok a t any or a l l property statio ns i n
t heir r egion , and the Central Office has access t o the
property i nformat i on of al l property s t at i ons .
NOTE:
Reports which can be Displayed or Printed
(b)(7)(E);
(b)(7)(F)
Di splay property va l ue t otals at a wide - range of accounting
levels .
Lis t property i t ems t ha t meet operat ors se l ect i on criteria .
Create the monthl y transaction r egister rep ort .
Display monthl y p r operty va l ue bal a nce s
Disp lay depreci a tion bal a nces to date and f o r fi sca l year.
FUNCTIONS
(b)(7)(E);
(b)(7)(F)
Display - d efa ul t s t o d i splay
Pr int
Print or Display Property Value Totals - TOT Report
1.
Key (b
Cb)(7)(E
)(7)(F)); an d ENTER .
2.
Key the fo l lowi ng a nd ENTER :
FUNC :
Sent r y wi ll display a sc r een .
or l(b)(7)(E)I•
REPORT:
ITEMS ~ THRU~ Key in t he a ccount a bili ty code e n t r ies t hat
define the prop erty you want tot als for . You r total s wi l l
inc l ude on l y the i t ems t hat correspond to t he accou ntab ility
cod es t h at you identi f y . I f you l e a ve an y fie l d b l ank, it wi l l
imp l y ~Im\~{ of t ha t ent r y .
STATUS:
OWNERSHIP:
ICb)(?)(Ei Active .
fb)(7)(E);(b)(?)(F)
Defau l ts to !(~~(7!if l eft blan k.
De f aults to ~ i f lef t b lan k .
SEQUENCE: I f you wan t you r proper ty totals b r oke n d own i n to sub -
"'cb'")c7
""""
)cE,.);.,. .c.,b. ,)=(7=
)cF,....
) -----.
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tot als you mus t identify the compone n ts for which you wan t t otals
by t he lette r t hat identi fi es t he fi e ld on t he screen . These are
l imi t ed t o data fie lds f~tcnjt h ru ~ on the screen .
EXAMPLES
174 )
17 5)
176 )
I f you want prope rty t otals t o
be liste d by Fund , key the
let ter kb>C?>CE);!
Fo r tot a ls by Fu nd , Program and
Funct ion, key
I f you only need one grand
t otal , l eave t he fie l d b l a n k .
~:g:(~r
SUB-TOTALS:
177 )
178 )
3.
Must be keyed i f the SEQUENCE
field was keyed .
I f cod es were keyed in the
SEQUENCE fi e l d , either !~
Cb~
>c1->cE~>;-cb~
>U->CF~>les
or !~~~~~\~/: I No must be keyed
d irect l y b e neath e ach o ne .
I f property value tot als are d e s ired for a n y of t he fol l owing
se l ection criteria , the LIS report t ype must be request ed .
STATUS = _b/(:!\§}:
~""i!'--.-----.
OWNERSHI P = ~~m\~/:
DATE ACQ/DISP
I TEM CODE
MFR CODE
Create a Property Listing - LIS Report
1.
Key i~!mi~t and ENTER.
2.
Key the f o l lowi ng and ENTER :
SENTRY wil l ret urn a screen.
FUNC :
(b
)(7)(El); 0 r fb)m(El,.
(blf7l/F
REPORT:
b)(7)(E);
bl/7l/Fl
ITEM~ THRO !!:ill Key in t he acco u ntabi lity code e nt r i es t hat def i ne
t he p r oper ty you want to l is t . The l is t wi ll inc l ude onl y the
items t h at correspond t o the account abil i ty codes t hat you
i d ent i f y .
STATUS: Stat us o f t he property ite m:
~u~t
b)U)(F)
Active p r ope rty .
Disposed p roperty .
In-Transit property .
OWNERSHIP: Must be an Ownership Tab l e Code .
DATE ACQ/DISP: Date acqu ired or disposed .
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179 )
180 )
1 81 )
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If keyed, t wo d ates are
required.
Must be valid SENTRY dates .
Left [b)\ZK§); I date must not be
greater than righ t 1~/(7><i date .
ITEM CODE: I f keyed , mus t be an I tem Tabl e Code .
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MFR CODE :
I f keyed, must be a Manufacturer Table Code .
SEQUENCE :
Sequence you desire for report listi ng .
1 82) Up to ~f>< lsequen ce breaks can be
specified .
183 ) Each singl e character entry must
correspond to one of t he alpha
c haracters - f b>(7><E>;<b><7><F> j- t hat
identify the selection criteria
fields .
184 ) Le ft mos t ent ry is the ma j or
sort sequence . Entries t o the
right are sorted withi n those to
the le f t .
185 ) No i~!~!i~i
are permitt ed between
c haracters .
186 ) No c h aracter can be duplicated .
NEW PAGE:
Page break indicator .
187 ) I f keyed, must match one of the
l etters in the SEQUENCE fie ld .
188 ) A n ew page will begin each t ime
the entry in this fie ld or a n y
to the le f t of it in the
SEQUENCE fie l d changes .
18 9) If ,~~!~!~~/; I no page breaks are
made .
SUBTOTALS:
190 )
1 91)
192)
193 )
3.
Sub- t ota ls to be i nclud ed on the
report . Up to ~
sub-total
breaks can be speci fi ed .
Must be ~ for Yes or ~ for No .
Must be an e n try i n the subt otal field d irectly beneath
every ent r y in the SEQUENCE
field .
Sub- t otal l ines d i splay
individual totals for both
cap i t alized and non -capital ized
property as we l l as the total
number of i tems .
The format of the output lis t ing is dependent on the status code
that is keyed with the request . Al l reports includ e FPS-ID ,
description , accountabi lity code, and own ership code.
In
addi tion, t he fo l lowing i tems are provided :
STATUS (b)(7)(F)
(b)(7><E>; Active·
"
Acquisition date and val ue .
STATUS
Disposed :
Disposal date .
STATUS
In-print :
Transfer date and destination .
Create the Monthly Transaction Register Format - REG Report
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1.
Key !~~!~!~~t I and ENTER.
2.
Key t he f o l lowi ng and ENTER :
7/ 1 0 / 2000
Pa g e 3 18
SENTRY wi ll retu rn a scr een.
FUNC :
REPORT :
REG .
OPTION :
I f keyed , must be o ne of the thes e :
~(mi~r Standard month l y regis t er with page break s by
Fund o r Progr a m.
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Standard month l y register with page break s onl y
i f Fun d changes .
TRANS REG DATE:
Transaction register date .
Mus t be in t he format MM- YYYY .
ITEMS ~ THRO ~ : Key in t he accoun t a bi li ty code e n t r ies t h at
define the t ransaction regis t er yo u wan t . If you want the
monthly register for the entire propert y s t at i on , a ll of these
fi elds s h ould b e l eft b lank .
SEQUENCE :
Pr i nt i ng sequence of the desired tran saction register .
194) Limi ted t o d a ta fie l d s ~ t h ru &wJ
on select ion screen .
195) Ent ry requ i red if page breaks or
sub - t ota ls des ired .
196 ) I f d e s ired reg i s t e r seq u e nce i s
b y Leve l , Fund and Program : Key
b)(7)(E);
h \ n \fl='\
NEW PAGE :
Page bre ak indicator .
197 ) I f keyed, must match one o f t he
l e t t er s in t he SEQUENCE f iel d .
1 98 ) A n e w p a g e wil l begin each t i me
the entry in this fiel d o r a n y
t o t h e lef t o f it in the
SEQUENCE fi e l d c han ges .
1 99 ) I f (~!~l\~i
n o p age breaks are
mad e .
2 00 ) I f page brea k s are des ired for
each d i f fe r ent
the
SEQUENCE fie l d i s .__...,,,..=
NEW
PAGE entry s h o uld
SUB-TOTALS :
2 0 1)
202 )
203 )
2 0 4)
3.
Sub - t otals to b e i nclud ed o n the
rep o rt . Up to ~>(7)qsub- total
bre a k s can be speci fi ed .
Must be l~~!C7 lfor Yes or ~ f o r No .
Must b e an e n t r y i n t he s ub t ota l f i eld d i r e c tly b eneath
every ent r y in the SEQUENCE
f ield .
Sub - t ota l lines identify the
accou nta b il i t y code c ompone n t
and t h e net increas e or decreas e
of accoun tabil i ty for both noncapi t a lize d and cap ita l i ze d
prope rty .
Each detail line o n the t r ansacti o n register i n d i cates the
f o l lowing :
DAY :
S/OBJ :
YR:
FUNC :
Day of t h e mont h when t he updat e actio n occurred .
Sub-object code affected .
Appro p riati o n y e ar f r om t h e accou nti ng code .
The up d a t e act i o n t h at af f ect e d t he accou ntabilit y .
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ITEM :
FPS-ID:
REF NUM:
CAP:
VALUE:
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Pa g e 32 0
I t em d escri p t ion .
Property item identification number .
Source document number .
Ind ica tor f o r c a p i t a l ized - ~ o r non-capi ta li zed - r,)(7)q
property .
Net increas e or decreas e o f do l lar v a lue
accountabi l ity due to t h is update action .
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Display or Print Monthly Property Value Balances - BAL Report
1.
Key i~!l~!i~/:
2.
Key t h e fol l owi ng and ENTER :
a n d ENTER .
SENTRY will r etu rn a screen .
FUNC :
REPORT:
TRANS REG DATE:
3.
Transaction regis ter date .
MM-YYYY .
Mus t be in the format
The one-page prope rty bal ances report for t he i ndicated mont h
con tains informat ion for both capitalized and non-capitaliz ed
property . Each item indicates t h e fol l owing :
APPR :
Approp riation code or TOT .
BEGIN BAL:
Dol l ar value o f t h e property f o r t h e i ndicated
appropriation at the beginning of t h e mon th .
NET :
The net decrease or increase i n prope rty val u e for the
ind icated appropriation .
END BAL:
Dol l ar val u e of t h e prope rty f o r t h e i ndicated
appropriation at the end of the mont h .
Display or Print Depreciation Balances to Date
and for the Fiscal Year - DEP Report
SENTRY wil l return a scr een.
1.
Key
2.
Key the fo l lowing and ENTER :
FUNC :
(b)(?)(E);
(h\nV~ \
0 r f b)(7)(EJ1.
REPORT :
3.
The one-page depreciation report for the i n dicated property
station conta i ns depreciat i on informat i on f or all appropri ations .
Each line items indicat es the fo l l owing :
APPR :
DEPR THIS FY :
DEPR TO DATE :
Appropriat i o n code or TOT .
The accumulated depreciation for the current
fiscal year for all capi t alized property i n t h e
s pecified appropriation .
The accumu l ated deprecation f o r a ll capita lize d
property in t h e specified appropriation from date
of acquisition .
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Special Edits and Instructions
1.
The fo l lowing screen entries wi ll be automatically displayed and,
in most cases , p rotected fr om c h ange:
AGENCY:
BOP .
REGION: Ind icates t h e appropri ate region for the terminal t h at is
ma kin g the requ est . This f i eld i s p rot ected f rom change a t all
except BOP te r mi nals .
FACILITY: Reflect s the fac i li ty n umber that c orrespond s t o the
terminal that is making the reques t . This e n try is protected
fr om chan ge at a l l ins ti t utions unl ess t h ey have accounting
responsibili t y for anothe r property stat ion .
2.
The property value total line at the bottom of t he request screen
wil l b e r eturned to the operator f o r a l l TOT and LI S report
requests . The entries o n thi s line a r e :
CAP : Ca pita li zed property value f or al l items selected in
request .
NON-CAP: Non- capi ta li zed prop erty val ue for all i tems sel e ct ed i n
request .
TOTAL VALUE : Total value of all i tems s e l ected in the r e ques t .
NUM ITEMS: Number of items selected in reque st .
app ear o nl y on a LI S report .
3.
This entr y wil l
If SEQUENCE field entri es are made on any reques t, an entr y in
the SUB-TOTALS fie ld directly b e n eath each on e is required .
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PAP7 - PROPERTY RECORD DISPLAY
Display an Individual Property Record and its History of Changes
1.
Key fb>(7>CE>; Cbl(7)CF>
FPS -ID NUMBER:
l and ENTER .
BOP Fede ral Property Sys t em Ident ification Number
assigned to item o f property , e , g . , 1 00123 45 ,
1751234 5 .
2.
SENTRY wi ll return on e or more scree n s .
bac kward to v i ew the scr eens .
You can page forward and
3.
The firs t pag e will indicate the current stat us of t he property
item . Th e second and subsequent pages wi ll show the s t atus of
t he i t em b efore each suc ceed ing change .
4.
TO DISPLAY ANOTHER PROPERTY ITEM : Key t he ~/m)~/;
and ENTER.
PAP7
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TH I S PAGE LEFT BLANK INTENTIONALLY.
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GENERALIZED REAL PROPERTY RETRIEVAL
AND TRANSACTION REQUEST
Regional Offices can l ook at any or al l property s t ations
withi n their r egi o n , a n d t h e Cent r a l Of fi ce has access to
a ll propert y s t ations .
NOTE :
Reports which can be displayed or printed
(b)(7)(E);
(b)(7)(F)
Tota l s b y asset/improvement acquisition cost and
asset/improvement i tems .
Transact i o n regi sters by fund , program area and/or asset ID for
a month and year .
List ings by f u nd , program area, disposa l, asset t ype , asset sub
type , and/or asset/improvement for month/day/year time f rame .
Fiscal year d epreciation and accumulated depreciation totals .
Asset / i mprovement acqui sit i o n cos t totals by f und.
FUNCTIONS
l[glgl(~r I Displ ay - de fau l ts to d i splay
I
'-----'
Pr int
Display or Print a TOTALS (TOT) Report
1.
Key (glml~r and ENTER.
2.
Key the f o l lowing and ENTER.
SENTRY will return a screen.
FUNC :
REPORT:
3.
TOT .
SENTRY wi ll gen erat e a Tota l s Report
for acti ve i tems .
Display or Print a Register (REG) Report
1.
Key g;gli~f
a n d ENTER.
SENTRY will r e t u rn a screen.
b)(7)(E); (b)(7)(F)
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Key t he fo l lowing, as required , and ENTER .
FUNC :
REPORT:
REG.
OPTION :
I f keyed, must be v a l id Option Code , e . g ., jCbl(7)CEI or Cb>C7>CE>
TRANS REG DATE:
Transaction register date.
SENTRY wil l generate
report for property entered during month keyed .
Va l id SENTRY month and year - MM- YYYY.
If keyed, must be valid F und Code , e .g . ,
PROGRAM :
If keyed , must be valid SENTRY Program Area.
SEQUENCE :
Printing sequence of the regist er .
I f keyed, should be data fie ld ' s corresponding alpha
characters , e . g ., i~lmi~f and/ or ~
NEW PAGE :
Page break indicator .
If keyed, must match an al ha character keyed in
SEQUENCE fi eld , e . g ., )g(~()~i or ~Key l(b)(7 )(E); !Yes or ~~~~mi;
character .
SUB TOTALS:
3.
7
f b>C >CE);(blC1lCFl
FUND :
N under a SEQUENCE
SENTRY will generat e a Register Report .
Display or Print a Listing (LIS) Report
1.
Key i~~~~i~{
2.
Key the fo l lowing information , as required , and ENTER.
and ENTER.
SENTRY wi l l ret urn a screen .
FUNC :
REPORT :
LIS.
OPTION:
If keyed, must be valid Opt ion Code , e • g . 1 f b)(7)(E); (b)(7)(F)
FUND :
If keyed, must be vali d Fund Code , e • g . 1 f b)(7)(E); (b)(7)(F)
PROGRAM :
If keyed, must be valid SENTRY Program Area .
STATUS:
Valid Status Code, e . g .,
b)(7)(E); (b)(7)(F
ASSET TYPE:
If keyed, must be valid Asset Type Code .
DATE ACQ/DSP :
Dat e acquired/disposed .
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207 )
208 )
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SENTRY wi ll generat e report for
property whi c h h as been acquired
o r d i sposed du r i n g the time
frame ke yed .
If keyed, -~(g(rnt d ates are
r e quired.
Mus t be v al id SENTRY d a t es, MMDD-YYYY .
Left ~lg!)~t d ate must n o t be
greate r t h an r i g h t m C?>i date .
If keyed, must be valid Asset Sub Type Code .
ASSET/IMP:
Asset/ I mprovement .
I f ke yed, mus t b e v a l id As s e t /Improvement Code .
SEQUENCE :
I f keyed, must be t h e data fie l d ' s cor r espond i ng a l p h a
characte rs , e . g ., fb>C?>CE>;Cb>C7>CF>
I-
NEW PAGE:
Page break i nd ica t o r .
If keye d, mus t mat ch one o f the
a l p h a c h aracter keyed in the SEQUENCE fie ld.
Key !~
~!~!~~/: I· Ye s or (b)(7)(F)
Cb>C?>CE>;
·
character .
SUB TOTAL:
No under a SEQUENCE
Display or Print a Depreciation (DEP) Report
1.
Key ~:g:rnt
2.
Key t he f o l lowi ng and ENTER :
a n d ENTER.
SENTRY wi ll ret u rn a scr een.
FUNC :
REPORT:
3.
DEP .
SENTRY wi l l generat e a Depreciati on Report f or active real
property .
Display or Print a Balance (BAL) Report
1.
Key !~~!~~!~~/: I and ENTER.
2.
Key the fo l lowing and ENTER .
SENTRY wi ll return a screen .
FUNC :
REPORT:
TRANS REG DATE:
Transaction register date . SENTRY wil l generate
r e p o rt for Re a l Prope rty ente r e d dur ing t h e month
keye d .
Key va l i d SENTRY mo nth a nd yea r - MM- YYYY .
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SENTRY wi ll generate a Balance Report .
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PAR7 - REAL PROPERTY RECORD DISPLAY
Display a Real Property Record
1.
Key 1Cb>C7>CE>; CbJC?>CF>
EXAMPLE =
1-
I and ENTER.
r b)(?)(E); (b)(7)(F)
FACILITY CODE:
Faci l ity Code , e .g ., MAR , NCR, BOP , etc .
ASSET TYPE:
7
b>C >CE>
b>C7 >CF>
ASSET NUMBER:
Un iqu e Asset ID n umber which was generated by
SENTRY at t h e time t h e asset was added by t h e
Buildi ng .
Land
Structure/Facility
b)(7)(E);
b\(7)/Fl
2.
•
SENTRY wi ll return o ne or more scree n displ ayi ng the requested
record . You may page forward and backward to view the data .
PAR7
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SENTRY ELECTRONIC MAIL SYSTEM (EMS)
Most f e ature s of the SENTRY Elect ronic Mail System were r eplaced b y
t he Novel l Gr oupWi s e ma il s ystem i n 1998 . However , a limi ted numbe r o f
public mail-ids , which can be accessed by any SENTRY us e r wi t hout a
password, have been retained to store certain types of reference
mate r i a l , i. e ., BOP FACTS a bout e a c h i ns t i t ut i on and t he BOP SENTRY
INFO ma il - id .
Electronic Mail Transaction Codes :
PXXO - Change you r password .
PXXl - List , d i spl ay , or prin t message .
PXX2 - Create or change message .
LOG ON to Electronic Mail
Key t he ~ICb_>C7_>cE_>:_cb>
_c7_>cF_>- - - - - - - - ~ ' a nd ENTER.
EXAMPLE :
(b)C7lCE>;CblC7lCF>
and ENTER.
~Cb->C7->CE~>;-cb~
>C7->CF->- - - - ~a_n_d_E~NTER .
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PXX0 - CHANGE PASSWORD
Change Password
1.
Key fb)(?)CE>;Cb>C?>CF>
EXAMPLE:
I a nd ENTER.
SENTRY wil l retu rn a screen .
~f
b>
_<?_><E_
>; C
_b>_m_cF_
> _ _ __ .
2.
Key your current Passwor d .
3.
Key n ew PASSWORD and ENTER.
NEW PASSWORD :
Any combination of keyboard charact ers .
Maximum o f ~!~
