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ICE Detention Standards Compliance Audit - Ventura County Pre-Trial Detention Center Annual Detention Review, ICE, 2006

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(JtJice ofDefention nod Removal OperariolH

LS. I)epartmcnl of Ilmn..t"nd Security
425 I Street. NW
Washington. DC 2053 6

MEMORANDUM FOR:

FROM

tI

-r"

James T. Hayes Jr
Field Office Director
b6, b7c

ice

Detention Standards Compliance Unit
SUBJECT: .

Ventura County Pre-Trial Detention Center Annual Detention
Review

The annual review of the Ventura County Pre-Trial Detention Center conducted on July 10 and
11,2006 in Ventura, California has been received. A final rating of Acceptable has been
assigned. No further action is required and this review is closed.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324B, Detention Facility Review Form , the G-324B Worksheet,
RIC Summary Memorandum, and a copy ofthis memorandum.
2) The Field Office Director shall schedule the next annual review on or before
May 26, 2007.
Should you or your staff have any questions regarding this matter, please contact b6, b7c
b6, b7c , Detention and Deportation Officer, Detention Management Division at (202) 732b2 high

cc:
b2 high, (b)(6), (b)(7)(C)

www.ice.gov

•

,A!r Delenrion and Remvvul Operations

~epartment of Homeland Security
425 I Slreet, NW
Washington, DC 20536

,r:'~~~,- 'U.S. Immig'ration
and Customs
r~.\~\~~:~.!'!......
IJ:! EnC'orcement
II
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1·
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' , "P

July 19,2006

MEMORANDUM FOR:

John P. Torres
Director (Acting)
Office of Detention and l~

FROM:

b6, b7c

Immigration
LOS
SUBJECT:

b6, b7c

Agent

Ventura County Pre-Trial Detention Centerrrodd Road Facility
Annual Detention Review

The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the
Ventura County Pretrial Detention Center on 1I.W::.lQ".£ , Hf200~. This review was conducted by
b6, b7c
b6, b7c
lEA
t, CIEA
s, DO
, and lEA
This facility is
b6, b7c
b6, b7c
used for detainees requiring housing Hesst
The Todd Road facility is utilized to
house sentenced inmates. Pre-release inmates under detainer by ICE are transferred to the Ventura
County Pre-Trial Detention Center.

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. The last review of this
facility was completed July 19&202005.
Review Summary:
The facility is compliant with State of California Title 15 mandates. The medical department is
accredited by the Institute for Medical Quality,
Review Findings:
The following information summarizes those standards !l.Q!. in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk
Non-Applicable -

26
0
0
2

(j

..
Subject: Annual Detentioaview Report
Page 2

•

Standards Summary Findings:
No deficient standards were found.

RIC Observations:
Sgt. b6, b7c , our host for the review, was available throughout the entire day to answer questions
and provide documentary evidence as needed. Department heads were also available throughout the
day to provide information about the various areas of the facility. Staff members were very positive
and enthusiastic throughout. Inmates are generally happy about the amenities, aside from the actual
fact of their incarceration.

RIC Issues and Concerns
Both facilities are well run and comply with all mandates set forth in the ICE Detention Standards.

Recommended Rating and Justification:
It is the recommendation of the Reviewer in Charge that the facility receive a rating oC ~Aeeeptl\ble!r
It is the recommendation of the RIC that no plan of action is necessary and this review should be .
closed.

RIC Assu.-ance Statement:
All findings of thi s review have been documented on Form G-324B and are supported by the written
docume ntation contained in the review file.

-

Detention Facility Inspection Form
Fal:ilities Used Under 72 hours

Department Of Homeland Security
Immigration and Customs Enforcement

G. Accreditation Certificates
List all State or National Accreditation[sJ received:

ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 hours)

[:8l Check box if facility has no accreditation[s)
B. Current Facilit Review
Type of Fal:ility Review
L8J Field Office 0 H Review
Date[s) of Facility
07/ I 0-11 /2006

H. Problems I Com laints (Co ies must be attached
The Facil ity is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Ma'orLiti ation
0 Life/Safet Issues
Check if None.

o
o

C. Previous/Most Recent Facility Review
Date[s) of Last Facil ity Review
7/19-2012005
Previous Rating
L8J Acceptable 0 Defil:ient 0 At-Risk

D

N arne an dL ocatlOll 0 fF aCITltv

NanlC
Ventura County Pre-Trial Detention Fucility
Address (Street nnd Nnme)
800 South Victoria A venue
City, State und Zip Cudc
r~

I

CUllnty
Ventura
Nnme and Title of Chief Executive Officer (W:lrdeniOIC/Superintendent)
Commander
b6, b7c
Telephone # (Include Area Cude)
IHl5·654 b6, b7c
Field Office I Suh-Office (List Ollice with oversight responsibilities)
LOS
il istancc from Field Ofllce
- 50 miles

1 FaCllty
T H·Istory
Date Built
1981
Date Last Remodeled or Upgraded
1/2004
Date New Construction / Bedspace Added
N/A
Future Construction Planned
DYes !8J No Date:
Current Bedspace
Future Bedspace (# New Beds only)
Number: N/A Date:
966

I

J. Total Facility Population
Total Facility Intake for previous 12 months
31,061
Total ICE Mandays for Previous 12 months

K.

Classification Level (ICE SPCs and CDFs Only)
L-2
L-l
L-3
Adult Male
Adult Female

E. ICE Information
Name of Reviewer In Charge (Las\ . Title and Duty Station)
b6, b7c
/ lEA / SPP
Name of Team Member / Tille / Duty LOl:ation
b6, b7c
/ CIEA / SPP
Name of Team Member / Title / Duty Location
/ DO / LOS
b6, b7c
Name of Team Member / Title / Duty Location
b6, b7c
/ lEA / SPP

r
r

nly
F, CDFIIGSA I II f ormation 01
Contract Number
Dale of Contract or IGSA
12-99-0006
10/0111998
Basic Rates per Man-Day
$79
= C harges: (If None , Indicate N/A)
\
,
.. ~. HHygeine Kit); $3 tor Medical Services;
Estimated Man -days Per Year

M . Average Daily Population
ICE
I Adult Male
3
I Adult Female
0

I

j

.

F acility Ca ~acity

Emergency
Rated
Operational
Adult Male
716
708
Adult Female
200
234
[J Facility holds Juveniles Offenders 16 and older as Adults

USMS

Other

N. Facility Staffing Level
b2 high

b2 high

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 10/1/04

Significant Incident Summary Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations . This form should be
filled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing
this report.

As. ault:
Offenders on
Ofrender~ 1

0

0

0

0

0

0

0

0

4

0

2
Assau!!:
Detainec on
Sln!'f

Numhef or ForO!d Mo\'cs. incl .
Purced Cell move, '\

#Time Four/Five Point
ReslfainLS nppJicdlused
Offender / Detainee Medicnl
Rerermls a~ 0 result of injurics
Sllsilli ned.

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

41

40

0

2

IN

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Not Tracked

Not Tracked

Not Tracked

Not Tracked

Not Tracked

Not Tracked

Not Tracked

Not Tracked

0

0

0

0

0

0

0

267 total for 12
months
0

0

0

0

12

~~c!1pes

Grievnnces:
of
Deaths

'/1 Psychiatric Cases referred for

Outside Care

Any attempted

phy~ icnl

contact or physical contact that involves two or more offenders

Oral. anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
ROlltino;: trans portation or (ktaino;:es/orfenoers is not consioered "rorced"
Any incide nt thar involves four or more detaineesfoffenders, includes gang fights. organized multiple hunger strikes, work stoppages, hostage situations,
Illajor fires. or other large scale incide nts.

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04

~N.'-;'

DHSIICE Detention Standards Review Summary Report

It. Acceptable 2. Deficient 3. At - Risk 4. Repeat Finding
IS.Not Applicabl~
~---~~~--'----...r
Legal Access Standards

2.

-, f ' ~.9"..:.~:
-

- '~"~"' --

3.

4.

"..:5l

[;gI
[;gI

Visi tatio n
Telephone Access

,~etajnee Services

I.

.

.

"~

~

Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detai nee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Reli gious Practices

. - >J•

...

:x
:x
:x

fJealth'Services..

181 I[
181 I [

Medical Care
Suicide Prevention and Intervention
Contraband
Dete ntion Files
Di sc iplinary Policy
Emergency Plans
Environme ntal Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Pop ulation Counts
Security Inspecti ons
Special Manage ment Units (Administrative Segregation)
Special M anagement Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff Detainee Communication
Detainee Transfer

-r:

I'"
.i ,.·,

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 1211/04

-•.l

RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in Ihe Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of
noteworthy at:compli~hments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded , except for the deticiencies nOled in the report.

Reviewer-ln·Charge: (Prim Name)
b6, b7c

b6, b7c

Title & Duty Locution

07/19/2006

lEA, SPP

I Team Members
Print Name. Title. & DUlY Location
b6, b7c

Print Name. Title. & Duty Location
b6, b7c

, CIEA, SOO

b6, b7c

DO, LOS

Print Name. Title, & Duty Location

Print Name, Tirle. & Dury Location

r , lEA, SPP

RIC Rating Recommendation: .... ·~1*reeeptable
Deficient
OAt-Risk

o

Comments:

Form G-324B (Rev. 3117/05) No Prior Version May Be Used After 12/1/04

HEADQUARTERS EXECUTIVE REVIEW

I Review Authority
The signature below constitutes review of this report and acceptance by the Review Authority. OICICEO will have 30 days from
receipt of this report to respond to all findings aod recommendations.
(b)(6), (b)(7)(C)
(b)(6), (b)(7)(C)

Chief

Final Rating:

o Superior
DGood
[gI Acceptable
D Deficient
OAt-Risk
DNoRating

Comments:

The Review Authority concurs with the Acceptable rating.

Form G-324A (Rev. 8/l/01) No Prior Version May Be Used After 12/31101

Department of HomelanJl!curity
Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
cg]

D

Local Jail- IGSA
State Facility - IGSA

Name
Ventura County Pre-Trial Detention Facility
Address (Street and Name)
800 South Victoria A venue
City, State and Zip Code
Ventura, CA 93009
County
Ventura
Name and Titie of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c
Commander
i
Name and title of Reviewer-in-Charge
b6, b7c
IEAlSPP
Date[s] of Review
07/10-111
Bpe of Review
Headquarters C8J Operational
Special Assessment
Other

o

o

1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04

.A:DMISSION AND RELEASE
Policy: All detainees will be admitted and released in a manner that ensures their health, safety, and welfare.
The admissions procedure will , among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented, and safeguarded as necessary.
Components
In processing includes orientation information.

Yes

Medical screenings are performed by a medical staff .Q!
persons who have received specialized training for the
purpose of conducting an initial health screening.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
The "Contraband" standard governs all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction .
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).

I

o Deficient

[8] Acceptable

No

NA

~

D

D

~

D

D

~

D

0

~

D

0

~

0

0

~

D

0

~

D

D

0

D

~

Remarks

Information entered at
Ventura Sub-Office

o Repeat Finding

OAt-Risk

CLASSIFICATION SYSTEM
Policy: All facilities will develop and implement a system according to which ICE detainees are classified. The
classification system will ensure that each detainee is placed in the appropriate category, physically separated
from detainees in other categories
Components

Yes

No

NA

~

0

0

~

[]

[]

The facility has a system for separating criminal and
non-criminal ICE detainees . Violent offenders are
separated from non-violent offenders.
Housing assignments are based on threat level.

[8] Acceptable

Reviewer Sign ature:

o Deficient

b6, b7c

0

At-Risk

Remarks

o Repeat Finding

Date:

G-324B Detenti on Review Worksheet for IGSAs (Under 72 Hour,) Rev: 0 1/04/05

'-I) 15I)a.

DETAINEE HANDBOOK
Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide .to, the
detention policies, rules, and procedures in effect at the facility. The handbook will also describe the sefYicEls,
programs, and opportunities avaHable through various sources, including the facility, ICE, private organizations,
etc. Every detainee will receive a copy of this handbook upon admission to the faCility.
Components
The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Lanquaqe(s) .
.
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
when
a medical examination will be conducted.
•
• the telephone policy, debit card procedures,
direct and frees calls; Locations of telephones;
Policy when telephone demand is high; Policy
and procedures for emergency phone calls,
and the Detainee Message System.
• facility search procedures and contraband
policy.
• facility visiting hours and schedule and visiting
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including :
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
• Summary of Disciplinary Process .
• The detainee handbook describes the sick call
procedures for general population and
segregation .
• The handbook specifies the rights and
responsibiliti es of all detainees.

I

o Deficient

[8J Acceptable

Yes

No

NA

t8J

0

0

t8J

0

0

t8J

0

0

t8J

0

0

Remarks

o Repeat Finding

OAt-Risk

,----------.-~---

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.

-

Yes

No

NA

Trained staff supervises the food service program .

t8J

0

0

Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.

t8J

0

0

Components

Reviewer Signature:

Date:

b6, b7c

G-:124 B Detention Revie w Worksheet for IGSAs (Under

n

I lours) Rev: 0 1/04/05

Remarks

....,

I, ~~.,

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Components

All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The food service program addresses medical diets .
Satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
Equipment is inspected daily.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storaqe areas are locked.

D

t8] Acceptable

Deficient

D

Yes

No

NA

[gI

0

0

~

0

0

[gI
[gI

0
0

0
0

~

0

0

~

0

0

[gI

0

0

[gI

0

0

[gI

0

0

[gI

0

0

[gI

0

0

f2SI

0

0

Remarks

D

At-Risk

Repeat Deficiency

FUNDS AND PERSONAL PROPERTY
Policy:
All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables , baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds , valuables, and other property_

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in control of the detainee case.
Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.
Detainees' large valuables are secured in a location
accessible to desiqnated supervisor(s) or processinq

Reviewer Signature:

Yes

No

NA

~

0

0

[gI

0

0

b6, b7c

(; -124B Oelenlion Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

Remarks

•

FUNDS AND PERSONAL PROPERTY

Policy:
All facilities will implement procedures to control· and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds. valuables, and other property.

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in control of the detainee case.

staff only.
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
CDF/IGSA facility procedures for handling detainee
property claims are similar with the ICE standard.

o Deficient

rgJ Acceptable

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

o Repeat Finding

At-Risk

DETAINEE GRIEVANCE PROCEDURES
Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing
detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame.
Among other things, a grievance will be processed, investigated, and decided (subject to appeal) in accordance
with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include
providing the detainee with a written response to any formal grievance, which will include the basis for the
decision. The facility will also establish standard procedures for handling emergency grievances. All
grievances will receive supervisory review. Reprisal against the filer of a grievance will not be tolerated.
Components

Every member of the staff knows how to identify
emergency grievances, including the procedures for
expeditinq them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If yes, explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
nuisance complaints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDF/IGSA
facility, to ICE.

Y

N

NA

~

0

0

~

0

0

Remarks

Grievances logged in
computer.

~

0

0

~

0

0

Date: :1 ,

Reviewer Signature:
b6, b7c

5
G-124B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

,~ )oL

•

o Deficient

~ Acceptable

•

OAt-Risk

o Repeat Finding

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels
to every ICE detainee upon arrival. Further, facilities shall provide ICE detainees with regular exchanges of
clothing , linens, and towels for as long as they remain in detention.
Components

All new detainees are issued clean , temperatureappropriate, presentable clothing during in processing.
New detainees are issued clean bedding, linens and
towel .
~ Acceptable

o Deficient

0

Yes

No

NA

jgI

0

0

~

0

0

Remarks

o Repeat Finding

At-Risk

RELIGIOUS PRACTICES
Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to
participate in the practices of their faith, limited only by the constraints of safety, security, the orderly operations
of the facility and budgetary considerations.
Components

Detainees are allowed to enqaqe in reiiqious services.
The facility allows detainees to observe the major "holy
days" of their religious faith .
Each detainee is allowed religious items in his/her
immediate possession.
~ Acceptable

o Deficient

0

Yes

No

NA

~

[]

~

0

0
0

jgI

0

0

Remarks

o Repeat Finding

At-Risk

---'~" -' "

_- ----

-•..

DETAINEE TELEPHONE ACCESS
Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Yes

No

NA

[g1

0

0

Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonable degree of privacy
for I~al phone calls .
Emergency phone call messages are immediately given
to detainees.

~

0

0

jgI

0

0

~

0

0

Detainees are allowed to return emergency phone calls
as soon as possible.

~

0

0

Components

Detainees allowed access to telephones during
established facility waking hours.

Revi ewer Sign ature:

b6, b7c

6
G·J24B Detention Review

Work~ heet

for IGS As (Under 72 Hours) Rev: 0 1/04/05

Remarks

•

DET AINEE TELEPHONE ACCESS

•

Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components

Yes

No

NA

Detainees are allowed phone calls to consular/embassy
officials.
Detainees in disciplinary segregation allowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

[8J

0

0

[8J

0

0

[8J

0

0

I

o Acceptable

D

D

Deficient

-..

Remarks

D

At-Risk

Repeat Finding

-.-~~.-----------~----------

VISITATION
Policy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and
the news media.
Components

There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.
A general visitation log is maintained.

Yes

No

NA

C8l

0

0

C8l

0
D
D

0

I8J
I8J

Visitors are searched and identified according to
standard requirements.

Remarks

D
D
I

o Acceptable

D

Deficient

D

D

At-Risk

Repeat Finding

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
Components

Yes

No

NA

The Facility operates a health care facility in compliance
with State and Local laws and guidelines.
The facility's in-processing procedures of arriving
detainees include medical and mental health screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis JTB) test.

I8J

D

D

C8l

D
D
0
D

0

Reviewer S ignature:

-~

b6, b7c

_;,,--------

Remarks

[J

0

[J

Date:

""1 \.

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

1,,,IoL

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
Detainees in the Special Management Unit have access
to health care services.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
Detention staff is trained to respond to health-related
emerqencies within a 4-minute response time.
If staff is used to distribute medication, a health care
provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed.
Detainees are required to sign a refusal to consent form
when medical treatment is refused.

I

[8J Acceptable

o Deficient

[gJ

0

0

[gJ

0

D

[gJ

0

0

[gJ

0

D

[gJ

D

D

[gJ

0

D

o Repeat Finding

OAt-Risk

SUICIDE PREVENTION AND INTERVENTION
Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff
will handle potentially suicidal individuals with sensitivity, supervision, and referrals. A clinically suicidal detainee
will receive preventive supervision and treatment.
Components
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
employee orientation program.
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
techniques.

I

[8J Acceptable

o Deficient

Yes

No

NA

[gJ

D

D

[gJ

0

0

Remarks

o Repeat Finding

OAt-Risk

CONTRABAND
Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/possible seizure.

Reviewer Signature:

Yes

No

NA

[gJ

D

0

b6, b7c

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

CONTRABAND
Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components

Yes

No

NA

Upon admittance, detainees receive notice of items they
can and cannot possess .

rzJ

0

0

o Deficient

f;8] Acceptable

Remarks

o Repeat Finding

OAt-Risk

DETENTION FilES
Policy: Every facility will create a detention file for every ICE detainee booked fnto the facility, exctuding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Y

N

NA

A detention file is created for every new arrival whose
stay will exceed 24 hours .
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions process .
The detainee's detention file also contains documents
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the faci lity,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing the detention file makes a notation
that the file is complete and read~ to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.

rzJ

0

0

rzJ

0

0

rzJ

0

0

rzJ

0 ,

0

rzJ

0

0

rzJ

0

0

f2l

0

0

rzJ

0

0

Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
department.

Reviewer Signature:

b6, b7c

9
G · ~2 4 B

Dete nlion Revkw Worksheet for IGSAs (Under 72 Hours)

R~v :

01/04/05

Remarks

DETENTION FILES
Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the ·
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.

I

Components

k8] Acceptable

o Deficient

0

Y

I

N

I NA I

Remarks

o Repeat Finding

At-Risk

r - --. _-

DISCIPLINARY POLICY
Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
not in compliance with facility rules and requlations.
Components
Yes
No
Remarks
NA
The facility has a written disciplinary system using
proqressive levels of reviews and appeals.
The facility rules state that disciplinary action shall not
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions :
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees verbally and in writinq.
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
• If so, where posted
When minor rule violations or prohibited acts occur,
informal resolutions are encouraqed.

k8] Acceptable

Reviewer Signature:

o Deficient

0

~

D

D

~

D

D

~

D

0

~

0

0

~

0

0

~

0

0

At-Risk

o Repeat Finding

Date: ,,...., ) , 4'

b6, b7c

W
G·324 B Detention Review Worksheet for lGSAs (Under 72 Hours) Rev : 01 /04/05

!f>L

•

•

EMERGENCY (CONTINGENCY) PLANS

Policy All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to
minimize the harming of human life and the destruction of property. It is recommended that SPCs and GDFs enter
into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in
times of emergency.
Components
Yes
No
NA
Remarks
No Detainee or detainee groups exercise control or authority
[2J
0
0
over other detainees.
Detainees are protected from:
• Personal abuse / Corporal punishment
• Personal injury
• Disease
• Property damage
• Harassment from other detainees
The facility has written emergency plans that cover:
• Work/Food Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
• Facility Evacuation
• Internal Hostaqes

i

~ Acceptable

D

Deficient

D

[2J

0

0

[2J

0

0

D

At-Risk

Repeat Finding

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materiajs
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facilitv.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• desiqnated official.
The MSDS are readily accessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.

b6, b7c

Yes

No

NA

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0
Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

""" 1ll.,,JO l

I

•

•

ENVIRONMENT AL HEALTH AND SAFETY

Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components

Yes

No

NA

~

D

D

~

[J

~

D

D
D

~

D

D

t8J

D

D

~

D

D

t8J

D

D

Remarks

•
•

quantities are limited.
Staff always supervises detainees using these
substances.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receives a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
The facility conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diaqrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and followup inspections.
A Iicensed/CertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-control program includes preventive
sprayinq for indiqenous insects.

r8J Acceptable

D Deficient

D

D Repeat Finding

At-Risk

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

No

NA

The hold room is situated in a location within the secure
perimeter.
The hold rooms well ventilated, well liqhted and all

~

D
D

D

Reviewer Signature:

~

[J
Date: -, \ It(

b6, b7c

Remarks

12
G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

}oJ.

•

HOLD ROOMS IN DETENTION FACILITIES

Polic y: Hold rooms wHl be used only tor temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medicattreatment, intra-facility movement, <or other processing Into or out of the facility.
Components
activating switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees.
In older facilities oHicers are within visual or audible
range to allow detainees access to toilet facilities on a
regu lar basis.
AU detainees are given a patdown search for weapons or
contraband before baing placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular vtsual monitori!}g.l.
~ Acceptable

o Deficient

Yes

No

NA

r8I

D

D

181

D

D

181

0

0

181

0

0

181

0

0

181

0

D

181

0

D

181

D

D

Remarks

o Repeat Finding

O At-Risk

~--------- ---- ----------------------------------------------------------KEY AND LOCK CONTROL
(SECUR ITY, ACCOUNTABILl1Y AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Components
Facility policies and procedures address the issue of
comgromised keys and locks .
Padlocks andlor chains are not used on cell doors.
The entrance/exil door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Lite Safety
Code 101.
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.

Reviewer Sign ature:

Yes

No

NA

181

0

D

~

[J

[J

181

0

0

181
181

0
D

0
0

181

0

D

Date:

b6, b7c

13
G-:l24B Dehllluon Review Worksheet for IG5As (Under 12 Hours) Rev: 0 1104(05

Remarks

1 \ ,q

}t>L

KEY AND LOCK CONTROL
(SECURITY, ACCOUNT ABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Components
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
Detainees
are not permitted to handle keys
•
assigned to staff.

o Deficient

IZl Acceptable

Yes

No

NA

[8J

0

0

Remarks

o Repeat Finding

OAt-Risk

POPULATION COUNTS - Rating
Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that
they conduct at least one formal count of the detainee population per shift, with additional formal and informal
counts conducted as necessary.
Components

Yes

No

NA

Staff conducts a formal count at least once each shift.
Activities cease or are strictly controlled while a formal
count is being conducted.
Formal counts in all units take place simultaneously.
Officers do not allow detainee participation in the count.
Officers positively identify each detainee before
counting him/her as present.
Written procedures cover informal and emergency
counts ,
The control officer (or other designated position)
maintains an out -count record of all detainees
temporarily leaving the facility.

[gJ

0
0

[]

IZl Acceptable

D

[gJ

[J
0

0
[J
[J
D

[gJ

0

0

[gJ

D

D

[gJ
[gJ
'[gJ

[]

o Repeat Finding

OAt-Risk

Deficient

Remarks

SECURITY INSPECTIONS
Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted to experiencedpersonnel with a thorouQh QroundinQ in facility o Jerations.
Remarks
Components
Yes
No
NA
The facility has a comprehensive security inspection
procedures / program.
Every officer is required to conduct a security check of
his/her assiQned area, Results are documented.
The front-entrance officer checks the 10 of everyone
entering or exiting the facility.

[gJ

D

0

[8J

D

D

[gJ

D

The Control Center is staffed around the clock. Every

[gJ

[]

0
0

Reviewer Signature:

b6, b7c

14
G-124B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

SECURITY lNSPECTIONS
Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
restricted to experienced personnel with a thorouqh qroundinq in facility operations.
Components
Yes
No
NA
Remarks

~be

Control Center officer receives training.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leaving. the facility.
Every search of the SMU and other housing units
documented .

IZl Acceptable

D Deficient

D

fZI
fZI
fZI

[J

[]

0
0

[J

t8J

0

0

~

0

0

[g]

0

0

0

D

At-Risk

Repeat Finding

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated tor their own protection; the other for detainees being disciplined tor wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances , staff may place a detainee in
the SMU (administrative) before a written order has
been approved .
• A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privile ges as detainees in the general
population.
The SMU is well ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit.
Detainees receive three nutritious meals per day.
Each detainee maintains a normal level of personal
hygiene in the SMU.

Yes

No

NA

~

0

0

[g]

0

0

[g]

0

0

[g]

0

0

~.
[g]

[J

[J

0

0

fZI

[]

0

[g]

0

0

....

Date: -, \

Revi ewer Signature:
b6, b7c

15
G - ~24B

Detenti on Review Worksheet for IGSA s (Under 72 Hours) Rev: 01/04105

Remarks

\"\I~

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit wi~ consist of two sections. One, Administrative Segregatioo,
houses detainees isolated for 1heirown protection; the other for detainees being disciptined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components

Yes

No

NA

A health care professional visits every detainee at least
three times a week.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior etc.

~

D

D

~

D

D

~

D

D

o Deficient

~ Acceptable

Remarks

o Repeat Findings

OAt-Risk

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components

Yes

No

NA

Officers placing detainees in disciplinary segregation
follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU.
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made and
the decision is reviewed each shift. Items are returned
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors, etc.

~

D

D

~

D

D

~

D

D

~

D

D

~

D

II

~

D

D

~

D

D

~

D

D

~

D

D

!ZI

D

D

Reviewer Signature:

Remarks

Files are reviewed
monthly.

Date: -n 1B

b6, b7c

16
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105

Iff/.

I

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)

•

Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.

I

Components

Yes

No

NA

At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

[8J

0

0

[8J Acceptable

D

D

Deficient

Remarks

D

At·Risk

Repeat Finding

TOOL CONTROL

Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control
policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of
tools and equipment and the location in which tools are stored. These inventories shall be current, filed and
readily available for tool inventory and accountability during an audit.
Components

Yes

The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

No

NA

[8J

0

0

[8J

0

0

Remarks

Tools are maintained
outside secure
perimeter.

Non Restricted (non-hazardous) .

Each facility has procedures for the issuance of tools to
staff and detainees.

[8J Acceptable

D

Deficient

D

D

At-Risk

Repeat Finding

TRANSPORTATION
(Land Transportation)
Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transporta.tion of
detainees. Standards have been established for professional transportation under the stJpervisionof
experienced and trained Detention Enforcement Officers or authorized contract personnel.

o Standard NA:

Check this box if all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Components

Transporting officers comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
SURI20rt this finding of compliance.
Every transporting officer required to drive a commercial
size bus has a valid Commercial Driver's License (COL)
issued by the state of employment.

Reviewer Signature:

b6, b7c

Yes

No

NA

0

0

0

0

0

0

Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

-"1

1,cr/OL

.,

.,
TRANSPORTATION
(Land Transportation)

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportatiofl'of
detainees . Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

t8J Standard NA:

Check this box If all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Components

Supervisors maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
(:Joes back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period .
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours .
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceed ing the 1O-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched .
Positive identification of all detainees being transported is
conf irmed.
All detainees are searched immediately prior to boarding
the vehicle by staff controlling the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
occupancy level.
Protective vests are provided to all transporting officers.
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
stop.
Policies and procedures are in place addressing the use of
restrainin(:J equipment on transportation vehicles .

Revi ewer Signature:

b6, b7c

Yes
[J

No

NA

[J

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Remarks

.

0

0

0

[J

[J

[J

0

0

0

0

0

0
Date:

G <124B Detention Review Worksheel ror IG SAs (Undt:r 72 Hours) Rev: 0 1/04/05

r-----

-- ----------------------~~

__

----------------------------------------~

TRANSPORTAT10N
(Land Transportation)

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

IZI Standard NA:

Check this box if all ICE Transportation are handled only by the ICE Field Office· or
Sub-Office in control of the detainee case.
Components

Officers ensure that no one contacts the detainees .
• One officer remains in the vehicle at all times
when detainees are present.
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards.
as identified by dieticians utilized by the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity. thermos-transport containers, etc.).
•
Before accepting the meals, the vehicle crew
raises and resolves questions . concerns, or
discrepancies
with
the
Food
Service
representative .
•
Basins,
latrines.
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
• Two-way radios.
•
Cellular telephones.
•
Equipment boxes stocked in accordance with the
Use of Force Standard.
The vehicles are clean and sanitary at all times.
Personal property of a detainee transferring to another
facility:
•
Is inventoried.
•
Is inspected.
•
Accompanies the detainee .
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors

Reviewer Signature:

Yes

No

NA

D

D

o

D

o

o

D

o

o

o

o

o

o

LJ

[J

o

D

0

D

o

o

Date: -, \

b6, b7c

19
G-124R Detention Review Worksheet forlGSAs (Under 72 Hours) Rev: 0 1/04/05

Remarks

'5) ol

TRANSPORTATION
(Land Transportation)
Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general. public,and those in ICE custody during the transportation of
detainees. Standards have be~'ln established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.
~ Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.

Components

o Acceptable

Remarks

o Deficient

o Repeat Finding

OAt-Risk

USE OF FORCE
Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last alternative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. Physical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:

I

Components

Yes

No

NA

There is a use of force policy outlining immediate and
calculated use of force , and confrontation avoidance.
Staff members are trained in the performance of the
Use-of-Force Team Technique .
All use-of-force incidents are documented and reviewed.
Staff:
• Does not use force as punishment .
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
Medication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints.
For incidents involving calculated use of force, a
videotape is made and retained for review .

[;8J

0

0

[;8J

0

0

lJ

LJ

lJ

[;8J

0

0

[;8J

0

0

[;8J

0

0

[;8J

0

0

[;8J

0

0

[;8J

0

0

[gJ Acceptable

Re viewer Signature:

o Deficient o Repeat Deficiency

b6, b7c

Remarks

OAt-Risk

Date: -"1 . \ '''') Ok

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04105

I

STAFF DETAINEE COMMUNICATIONS
Policy: Procedures must be in place to allow for formal and informal contact between key faciHty staff and
ICE staff and ICE detainee and to permit detainees to make written requests to ICE staff and receive an
answer in an acceptable time frame.
-,-

Components
ICE information request Forms are available at the
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
as Special Correspondence.

I

[8J Acceptable

o Deficient

0

Y

N

NA

~

0

0

~

0

0

Remarks

o Repeat Finding

At·Rlsk

- - ---- _.,-,,----DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, tCE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Components
When a detainee is represented by legal counselor a
legal representative, and a G·28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the general population .
The detainee is provided with a completed Detainee
Transfer Notification Form.
• Form G·391 or equivalent authorizing the
removal of a detainee from a facility is used.
For medical transfers:
• The Detainee Immigration Health SeNiee (or
IGSA)(DIHS) Medical Director or desiqnee

Reviewer Signature :

-

Y

N

NA

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

Date:

b6, b7c

21
G·324B Detenti on Review W orksheet for IGSAs (Under 72 Hours) Rev: 01/04105

Remarks

-')1 ~dt>L

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (J PATS) , ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. in such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
driving distance of the facil ity, and where the immigration court proceedings are taking place.
Components
approves the transfer.
• Medical transfers are coordinated through the
local ICE office .
• A medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions re!=jardin!=j medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals are provided when transfers occur during
normally schedule meal times.
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.

I

~ Acceptable

Reviewer Signature:

D Deficient

D

Y

N

NA

[;8J

0

0

[;8J

0

0

[gJ

0

0

[;8J

0

0

[gJ

0

0

[;8J

0

0

~

0

0

At-Risk

Remarks

D Repeat Finding

b6, b7c

G·324B Delention Review Work sheet for IGSAs (Under 72 Hours) Rev: 01/04/05

 

 

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