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SOP Wsp Walla Walla Contamination Study, WA DOE, 2009

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SOP HS-006

Parametrix

Issued: March 12, 2003
Revision No.1
Page 1 of 4

ENGINEERING .. PLANNING. ENVIRONMENTAL SCIENCES

HANDLING OF INVESTIGATION-DERIVED WASTE

Prepared

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Date:

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By~L:--tb;cIL...LdL.

Date:

3~f112

Health and Safety Committee Chair

Reviewed

CO",O~f'ty Office'

Approved By:

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Date:

311f /03

Chief Operating Officer

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Management of investigation-derived waste (lOW) minimizes the potential for the spread of hazardous
waste on site or off site through investigation activities. The purpose of this Standard Operating
Procedure (SOP) is to provide instructions for the proper management of contaminated materials derived
from field investigations.

2.0

Scope

The procedures outlined are to be followed by all personnel who participate in site activities in areas
where lOW is generated.

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Purpose

Materials that are known or suspected to be contaminated with hazardous substances through the
actions of sample collection or personnel and equipment decontamination were said to be investigationderived wastes. These wastes include decontamination solutions, disposable equipment, drill cuttings and
fluids, and groundwater monitoring well development and purge waters. To the extent possible, the Site
Manager will attempt to minimize the generation of these wastes through careful design of
decontamination schemes and groundwater sampling programs. Testing conducted on soil and water
investigation-derived wastes will show if they were also hazardous wastes as defined by RCRA. This will
determine the proper handling and ultimate disposal requirements.
The criteria for designating a substance as a hazardous waste, according to RCRA, is provided in 40
CFR 261.3 if investigation-derived wastes meet these criteria, RCRA requirements must be followed for
packaging, labeling, transporting. storing and record keeping as described in 40 CFR 262 34. Those
wastes judged to potentially meet the criteria for hazardous wastes, shall be stored in Department of
Transportation-approved, 55-gallon steel drums.
Wastes that can be shown not to be RCRA-designated hazardous wastes may be handled and disposed
on site or off site to municipal wastewater and/or solid waste systems at the direction of the EPA RPM.
Investigation-derived waste is assumed to be RCRA-designated hazardous waste unless analytical
evidence indicates otherwise.

SOP HS-006

Parametrix

ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCEs

Issued: March 12, 2003
Revision No.1
Page 2 of4

HANDLING OF
INVESTIGATION·DERIVED WASTE

3.0

Investigation-Derived Waste Management

Procedures that minimize the potential for the spread of hazardous waste include minimizing the volume
of waste generated, waste segregation, appropriate storage, and disposal, according to RCRA
requirements.
Waste Minimization
Within the absolute constraints demanded by worker health and safety and project quality
assurance/quality control, the generation of investigation-derived wastes is to be limited. In the
development of the investigation work plan, each aspect of the investigation is to be reviewed to identify
areas where excess waste generation can be eliminated. General procedures that will eliminate waste
include avoidance of unnecessary exposure of materials to hazardous waste, and coordination of
sampling schedules to avoid repetitious purging of wells and use of sampling equipment.
Waste Segregation
Waste storage and handling procedures to be used depend on the type of generated waste. For this
reason, investigation-derived hazardous wastes described below are segregated into separate, 55-gallon
storage drums. Waste materials that are known to be free of hazardous waste contamination (such as
broken sample bottles or equipment containers and wrappings), must be collected separately for disposal
to municipal systems. Large plastic garbage or lawn and leaf bags are useful for collecting this trash.
Decontamination Solutions
Decontamination solutions are generated from washing and rinsing of personal protective equipment
(PPE) and sampling equipment.
Solutions considered investigation-derived wastes range from
detergents, organic solvents, and acids used to decontaminate small hand samplers to steam cleaning
rinsate used to wash drill rigs and other large equipment. These solutions are to be stored in 55-gallon
drums with bolt-sealed lids.
Soil Cuttings and Drilling Mud
Soil cuttings are solid to semisolid soils generated during trenching activities, drilling for the collection of
subsurface soil samples, or the installation of monitoring wells. Depending on the type of drilling, drilling
fluids known as "muds" may be used to remove soil cuttings. Drilling fluids flushed from boreholes must
be directed into a settling section of a mud pit. This allows reuse of the decanted fluids after removal of
the settled sediments. Drill cuttings, whether generated with or without drilling fluids, are to be removed
with a flat-bottomed shovel and stored in 55-gallon drums with bolt-sealed lids.
Well Development and Purge Water
Well development and purge waters consists of groundwater removed from monitoring wells to repair
damage to the aquifer following well installation, obtain characteristic aquifer groundwater samples, or
measure aqUifer hydraulic properties. The volume of groundwater to be generated will determine the
appropriate storage procedure. These activities can generate significant volumes of groundwater
depending on the well yield and the duration of the test or activity. Use of drums or large-volume,
portable tanks such "Baker Tanks" should be considered for temporary storage of purge water,

SOP HS·006

Parametrix

ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES

Issued: March 12,2003
Revision No. 1
Page 3 of 4

HANDLING OF
INVESTIGATION·DERIVED WASTE

Disposable Equipment

Disposable equipment includes used personal protective equipment such as Tyvek coveralls, gloves,
booties and APR cartridges, and some inexpensive sampling equipment such as trowels or disposable
bailers. This equipment is assumed to be contaminated if it was used at a hazardous waste site because
it is impractical to submit these items for analysis. These materials should be stored on site in 55-gallon
drums, pending final disposal.
Waste Storage

The wastes that accumulate through investigations must be stored on site prior to disposal. An on-site
waste staging area should be designated to provide secure and controlled storage for the drums. Per
RCRA requirements, storage cannot exceed 90 days for materials presumed or shown to be RCRAdesignated hazardous wastes. Waste that is known not to be RCRA-designated, should be promptly
disposed to municipal waste systems.
Storage Containers

Containers shall be DOT-approved (DOT 17H 18/16GA OH unlined), open top, steel drums. The lids
should lift completely off the drum, and be secured by a bolt ring. Enough drums should be ordered to
store all anticipated waste, including extra drums for solid waste and decontamination water. Solid and
liquid wastes are not to be mixed in the drums.
Pallets are often required to allow transport of filled drums to the staging area with a forklift. Normal
pallets are 3' x 4' and will hold two to three, 55-gallon drums, depending on the filled weight. If pallets are
required for drum transport or storage, Parametrix field personnel are responsible for ensuring that the
empty drums are placed on pallets before they are filled and that the lids are sealed on the drums with the
bolt tighten ring after the drums are filled. Because the weight of one drum can exceed 500 pounds,
under no circumstances should Parametrix personnel attempt to move the drums by hand. In addition,
Parametrix personnel should not operate forklifts as part of their regular field activities. Removal of drums
to the staging area is normally the responsibility of the client, unless other arrangements have been
made.
Drum Labeling
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Each drum that is used will be assigned a unique number that will remain with that drum for the life of the
drum. This number will be written in permanent marker on the drum itself. Do not label drum lids. Drum
labels shall contain the following information:
•

Waste accumulation start date.

•

Well number or boring number, if applicable .

•

Drum number.

•

Contents matrix (soil, water. slurry, etc.).

SOP HS-006

Parametrix

E!:NGaNEERING • PLANNING .. eNVIRONMENTAL SCiENCES

Issued: March 12,2003
Revision No.1
Page 4 of4
HANDLING OF
INVESTIGATION-DERIVED WASTE

4.0

•

Generation location.

•

Project name.

Waste Disposal

Responsibility for the final disposal of investigation-derived waste will be determined before field activities
are begun and shall be described in the investigation work plan. Disposal or long-term storage (over
90 days) of ReRA-designated hazardous wastes requires procedures that are beyond the scope of this
SOP. The Parametrix Hazardous Waste Management Program is presented in SOP HS-005.

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SOP

Parametrix

HS~007

Issued: March 12,2003
Revision No. 1
Page 1 of 9

ENGINEERING. PLANNING. ENVIRONMENTAL SCU:Nces

DECONTAMINATION

Date:

.7- / {/ - ?' J

Health and Safety Committee Chair

Reviewed By:

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Corporate Health and Safety Officer

Approved By:

1.0

~Offioe,

Date:3@~3
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Date:

3/11103

Purpose

This Standard Operating Procedures (SOP) provides instructions for personnel and equipment
decontamination that are to be followed during field operations.

2.0

Scope

Decontamination is the process of removing or neutralizing contaminants that have accumulated on
personnel and/or equipment at hazardous waste sites. Decontamination is required to protect personnel
from the potential effects of hazardous substances and to minimize the spread of those substances.
Decontamination methods include physical removal of contaminants. detoxification, and disinfection/
sterilization.
This SOP describes decontamination responsibilities and procedures to be implemented at hazardous
waste sites. The procedures outlined are to be followed by all personnel who participate in site activities
in areas that may contain hazardous substances. The scenarios of decontamination procedures
presented here will not necessarily all be appropriate for a given site. Project procedures may be
prepared as part of the Site-specific Health and Safety Plan (HSP) that focus on site-specific conditions
and incorporate the appropriate procedures presented in this SOP.
This procedure applies in its entirety to all Parametrix projects unless the Corporate Health and Safety
Manager (CHSO) grants a variance. Modifications to these procedures may be appropriate on a projectspecific basis.

3.0

Responsibilities

There are specific responsibilities for Parametrix personnel in complying with the required
decontamination procedures, depending on an individual's role within the company or on a given project.
These responsibilities are outlined below:
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Site-specific Health and Safety Officer: The Site-specific Health and Safety Officer
(SHSO) is responsible for maintaining and enforcing the project decontamination program.
HSP decontamination procedures for all projects shall be reviewed and authorized by the

SOP HS-007

Parametrix

ENCIN'EERING • pLANNING. ENVJRONMENTAL SCIENces

Issued: March 12, 2003
Revision No. 1
Page 2019
DECONTAMINATION

CHSO. All modifications and/or changes must be noted in the field logbook, documented as
HSP revisions, and Initialed by all field personnel.
•

4.0

Site Manager: The Site Manager is responsible for assuring that all site personnel become
familiar with and follow the decontamination procedures described in this SOP or in the Sitespecific HSP.

Personnel Decontamination Procedures

Contamination avoidance is the best way to prevent the spread of contaminants. Direct contact with
contaminants should be minimized by not leaning against objects, and not kneeling or sitting on the
ground; through the use of remote sample-handling and container-opening techniques, wherever
appropriate; and through the use of disposable equipment, wherever appropriate.
Decontamination Program Planning

The SHSO shall research the background information on a particular site when planning decontamination
procedures for the fieldwork at that site. The physical, chemical, toxicological, and pathogenic properties
(if any), as well as the amounts and concentrations of each contaminant present at the site, are the
determining factors in selecting the levels of protection for personnel and the extent of decontamination
required. Sources of information for the characterization of hazardous waste sites include site records,
state and federal agency files, and interviews with knowledgeable people. Hazardous and toxicological
references, industrial process references, and manufacturers' handbooks are also good sources of
information. Topography, local meteorological conditions (most probable wind direction. rainfall, etc.),
and other site-specific features, are factors to consider in defining decontamination measures.
Decontamination Station Layout

When site conditions require, a dedicated area shall be established as a decontamination station. The
decontamination station shalf be located upwind of the Exclusion Zone. This is especially important when
airborne contaminants are detected at above-background levels, or when such a potential eXists. This is
to prevent the airborne contamination of the Contamination Reduction Zone (CRZ) and the Support Zone.
Exclusion, CRZ, and Support Zones are depicted in Figure I and defined as follows:
•

Exclusion Zone: The zone encompassing the contaminated area that must be large enough
to prevent the spread of contaminants beyond its boundaries. The extent of the Exclusion
Zone will depend on:
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Toxicity of the contaminants.

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Physical form of the contaminants (solid, liquid, or gas).

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Amounts and concentrations of the contaminants.

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Fire and explosive potential of contamination.

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Site-specific conditions such as topography and meteorology, and potential and
active migration pathways to air, water, and soil.

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SOP HS-007

Parametrix

ENGINEERING

II

PLANNING. ENVIRONMENTAL SCIENces

Issued: March 12, 2003
Revision No.1
Page 3 of9
DECONTAMINATiON

•

Contamination Reduction Zone (CRZ): The area between the Exclusion and Support
Zones where contamination is controlled and/or removed. A contamination reduction corridor
is an area within the CRZ that is the point of entry and exit for personnel to and from the
Exclusion Zone.

•

Support Area: The Support Area is separated from the CRZ by the contamination control
line (CCl). The Support Area must be free from all contamination at all times.

The boundaries
decontamination
decontamination
decontamination

of the decontamination station should be clearly visible to all field personnel. The
line should be set up along a straight line to facilitate identifying each station in the
process.
Movements to and from the exclusion zone will only be via the
corridor.

Site-specific conditions to consider when locating the decontamination station are the location(s) of field
investigation activities, accessibility to site personnel, and site terrain and safety. The decontamination
station should be moved if site investigation activities are moved significantly.
The SHSO will determine if gross contamination has spread beyond the Exclusion Zone if wind direction
changes (when airborne contaminants are suspected), inclement weather develops, or other site-specific
factors arise.
Multiple decontamination stations may be deemed necessary by the SHSO, depending on the particular
project.
Decontamination equipment materials and supplies are generally selected on the basis of availability and
compatibility with contaminants encountered. Other considerations include ease of equipment
decontamination, disposability, and site-specific requirements. Recommended equipment for a
decontamination station includes the following:
•

Plastic sheeting, or other suitable materials, on which the decontamination tubs, clean
equipment, and contaminated equipment can be set down.

•

long-handled, soft-bristled wire or other scrub brushes to help scrub off contaminants.

•

large plastic or steel tubs or other suitable tubs. These should be large enough for a worker
to step in.

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•

Paper towels for drying protective clothing and equipment.

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•

DOT-approved drums with lids for contaminated wash and rinse solutions, for contaminated
disposal items and for trash cans.

•

Washcloths, soap, and towels for hand rinse .

•

Pressurized spray cans for deionized/distilled water.

•

Portable shower facilities for full-body wash (it needed).

•

Folding chairs and tables.

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SOP HS-007

Parametrix

ENGINEERING. P\..ANN1NG • ENVIRONMENTAL SCIENCES

Issued: March 12, 2003
Revision No.1
Page 4 of9

DECONTAMINATION

•

Pocket knife.

•

Stakes and rope for marking the hot zone limits.

•

First Aid kit.

•

Decontamination solutions and detergents.

•

Distilled and deionized water. Potable tap water for decontamination.

Personnel Decontamination Solutions
Personnel will generally use household soap and water. The detergents Alconox or Liquinox and water
are the preferred surfactants for most decontamination procedures relating to equipment. Selection of
specific solvents and decontamination solutions are to be defined in the site work plan.
The effectiveness of decontamination solutions will be continuously verified. Visual observations of
discoloration, stains, and arid substances adhering to objects, are indications that the decontamination
solution is not effective in removing contamination. Decontamination solutions must be replenished
frequently with use, to ensure their continued effectiveness.
The quality of rinse water used in the decontamination process shall be verified. A distilled/deionized
rinse is the final step in the decontamination of equipment and in removing all traces of contaminants.
Personnel Decontamination
Personnel decontamination procedures depend on the level of personal protection worn by the field crew,
as required by the Site-specific Health and Safety Plan, and upon the degree of contamination the
crewmembers experience. The objective of personal decontamination is to protect the health of all
crewmembers and to prevent the spread of contamination from the site. Therefore, the following
procedures should be extended and modified by the SHSO until all field personnel are satisfied that
complete decontamination has been accomplished. In the event of an emergency, the SHSO may judge
it necessary to curtail these decontamination procedures to evacuate the site or initiate First Aid.
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Level B Decontamination: Level B personal protection equipment (PPE) includes chemicalresistant disposable coveralls, SCBA, hardhat, steel-toe/shank boots, boot covers, and inner
and outer gloves. Level B decontamination procedures also can be divided into four
sublevels: (1) highly-contaminated personnel eXiting the Exclusion Zone, (2) minimallycontaminated personnel exiting the Exclusion Zone, (3) highly-contaminated personnel
crossing the hot line to exchange SCBA tank, and (4) minimally-contaminated personnel
crossing the hot line to exchange SCBA tank. These distinctions are noted in the
decontamination station descriptions below.
~

Station 1 - Segregated Equipment Drop (All Sublevels): Before crossing the hot line,
personnel returning from the field must deposit all equipment and/or sample bottles in
segregated areas on plastic sheeting. Highly-contaminated equipment, such as
samplers and sample containers, are kept separate from minimally-contaminated and
difficult-la-clean equipment, such as air monitoring equipment.

SOP

Parametrix

ENGINEERING. PLANNING. ENVIRONMENTAl. SCIENCES

HS~007

Issued: March 12,2003
Revision No.1
Page 5 of9

DeCONTAMINATION

~

Station 2 - Boot Cover and Outer Glove Wash, Rinse, and Removal: Personnel
must step into a washtub containing a detergent solution. Boot covers and outer
gloves are scrubbed with a long-handled, soft-bristled brush. All surfaces of the boots
and gloves are washed, including boot soles and duct tape used to seal covers and
gloves to coverall. Boot covers, including sales and outer gloves, are rinsed with a
long-handled, soft-bristled brush. Tape is removed from boat covers and outer
gloves and deposited into a plastic-lined disposal drum. Boot covers, and outer
gloves are removed and deposited into a plastic-lined disposal drum. A knife may be
used to aid in the removal of tight-fitting boot covers.

~

Station 3 - Coverall, SCBA. and Safety Boot Wash and Rinse: At this station, all
exposed surfaces of PPE are washed with the detergent solution. Personnel must
step into a washtub containing a detergent solution. All gear is scrubbed with a longhandled, soft-bristled brush. All surfaces of gear should be scrubbed, including boot
sales, until visible contamination is removed. All exposed surfaces of PPE are rinsed
to remove detergent.
Personnel must step into a washtub containing tap water. All gear is rinsed with a
long-handled, soft-bristled brush. Pressure sprayers containing tap water may be
used to aid in rinsing.

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Station 4 - Safety Boot, SCBA Backpack, and Chemically-Resistant Overall Removal:
Boots must be removed and set on plastic sheeting. While still wearing the facepiece, the SCBA backpack is removed and set on a chair or table. The air supply
hose is disconnected from the regulator valve. Chemically-resistant overalls are
removed and disposed to a plastic-lined disposal drum.

~

Station 5 - Inner Glove Wash and Rinse and SCBA Face Piece Removal: Inner
gloves are scrubbed by rubbing hands together with a detergent solution then rinsed
in tap water. The SCBA face piece is removed without touching inner gloves to face.
Deposit face piece on plastic sheeting.

~

Station 6 - Inner Glove Removal:
plastic-lined disposal drum.

~

Station 7 - Field Wash/Field Shower: Hands and face are washed with hand soap,
then rinsed and dried with paper towels. If highly-toxic, skin-corrosive, or skinabsorbable materials are at the site, shower entire body.

Inner gloves are removed and disposed to a

Level C Decontamination:
Level C personal protection includes chemical-resistant
disposable coverall, APR, hardhat, steel-toe/shank boots, boot covers, and inner and outer
gloves. Depending on exposure hazards, boot covers and outer gloves may not be required,
and Tyvek coveralls may be substituted for chemical-resistant coveralls.
Station
decontamination activities include the following:
~

Station 1 - Segregated Equipment Drop: Before crossing the hot line, personnel
returning from the field must deposit all equipment and/or sample bottles in
segregated areas on plastic sheeting. Highly-contaminated equipment, such as
samplers and sample containers, are kept separate from minimally-contaminated and
difficult-ta-c1ean equipment, such as air monitoring equipment.

SOP HS-007

Parametrix

ENGINeeRING .. PI..ANN'NG •

EfiVIRONM~NTAL

SCIENCE;S

Issued: March 12,2003
Revision No.1
Page 6 of 9
DECONTAMINATION

»

Station 2 - Boot Covers and Outer Glove Wash, Rinse. and Removal: Personnel must
step into a wash tub containing a detergent solution. Boot covers and outer gloves
are scrubbed with a long-handled, soft-bristled brush. All surfaces of the boots and
gloves are washed including boot sales and duct tape used to seal covers and gloves
to coveralls.
Personnel must step into a washtub containing tap water. Boot covers, including
bottoms and outer gloves, are rinsed with a long-handled, soft-bristled brush. Tape
that seals boot covers and outer gloves is removed and deposited into a plastic-lined
disposal drum. Boot covers and outer gloves are removed and deposited into a
plastic-lined disposal drum. A knife may be used to aid in the removal of tight-fitting
boot covers.

»

Station 3 - Safety Boots and Coveralls Wash, Rinse, and Removal: Personnel must
step into a wash tub containing a detergent solution. Boots are scrubbed with a longhand/ed, oft-bristled brush. If leather safety boots are worn, the sales are scrubbed
and the upper surfaces are Wiped with a paper towel dipped in detergent solution. If
waterproof coveralls are worn, they are scrUbbed also. All surfaces of gear, including
boot sales, are scrubbed until visible contamination is removed.
Personnel must step into a washtub containing a tap water. Boots and coveralls are
rinsed with a long-handled, soft-bristled brush. Boots are removed and set on plastic
sheeting. Coveralls are removed and disposed to a plastic-lined disposal drum.

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Station 4 - Inner Glove Wash and Rinse: Inner gloves are scrubbed by rubbing
hands together with a detergent solution. Finish with a rinse in tap water.

»

Station 5 - APR and Inner Glove Removal: The APR is removed without touching
inner gloves to face, and then deposited on plastic sheeting. Inner gloves are
removed and disposed to a plastic-lined disposal drum.

Level D Decontamination: Level 0 is the lowest level of personal protection and is worn
when exposure to contaminants is not expected. Level 0 personal protection includes
hardhat and steel-toe/shank leather boots. Depending on the anticipated activities, Level D
may also include Tyvek coveralls and gloves. Station decontamination activities include the
following:

»

Station 1 - Segregated Equipment Drop: Personnel returning from the field must
deposit all equipment and/or sample bottles in segregated areas on plastic sheeting.
Highly-contaminated equipment, such as samplers and sample containers, are kept
separate from minimally-contaminated and difficult-to-clean equipment, such as airmonitoring meters.

»

Station 2 - Safety Boot Wash, Rinse, and Removal: Boot soles must be scrubbed
with a long-handled, soft-bristled brush. All surfaces of gear, including boot soles,
must be scrubbed until visible contamination is removed. Boot soles are rinsed with
tap water using a long-handled, soft-bristled brush. Boots are removed and set on
plastic sheeting.

SOP HS·007

Parametrix

ENGIN,EEA,ING • PL.ANNING • ENVIRONME:.Hl'AL SCieNCES

Issued: March 12, 2003
Revision No.1
Page 7 019
DECONTAMINATION

~

Station 3 - Coveralls Removal (if needed); If worn, remove coveralls and dispose to
a plastic-lined disposal drum.

»

Station 4 - Glove Wash, Rinse, and Removal (if needed); If worn, inner gloves are
scrubbed by rubbing hands together with a detergent solution. Finish with a rinse in
tap water. Gloves are removed and disposed to a plastic-lined disposal drum.

Priorities for Worker Decontamination

The follOWing members of the work team returning from the Exclusion Zone shall have priority over others
when being decontaminated.
•

A worker who is in need of First Aid, or is in physical discomfort.

•

A worker who is Iowan air or whose SCBA is malfunctioning.

•

A worker who has been highly contaminated.

•

A worker who did the major part of physical activity required on site.

It is the responsibility of the SHSO to decide which workers receive priority.
Emergency Decontamination

In an emergency, the primary concern shall be to prevent the loss of life or severe injury to personnel. If
immediate administration of medical treatment is required to prevent further deterioration of health, then
decontamination may be eliminated, modified, or performed later when the condition has stabilized. The
SHSO and the team leader must weigh the consequences of delaying, modifying, or eliminating
decontamination against the consequences of delaying treatment, before making a decision on a caseby-case basis.
First Aid equipment shall be readily available in the Support Area and, as specified in the Site-specific
HSP. At least one response team member shall be trained in First Aid and CPR.
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Arrangements shall be made to advise medical personnel on the nature of contaminants to which the
patient was exposed and the extent of decontamination. In some cases, the SHSO will need to contact
nearby emergency response medical facilities in advance to alert them of the possibility of a problem.
This will help the medical facility to prepare for the specific sort of health care that may be required in an
emergency.
Cold Weather Decontamination

In freeZing temperatures, a small quantity of ethanol can be added to the washtubs containing
decontamination and tap water to prevent freezing. Deionized water and distilled water containers shall
be kept warm in the heated van or car for use when needed. Orchard sprayers shall also be kept in a
warm place when not in use.

SOP HS-007

Parametrix

ENGINEERING " PLA~NING • J;NVJRO~"'EN1'AL sCIENCES

Issued: March 12, 2003

Revision No. 1
Page 8 019
DECONTAMINATION

5.0

Decontamination of Equipment

Protection of Monitoring Instruments

All equipment and monitoring instruments shall be protected from contamination while in use by wrapping
them in clean plastic bags and sealing them with tape.
Heavy Equipment

Heavy equipment like bulldozers, trucks and drilling equipment are difficult to decontaminate.
Decontamination shall consist of either steam cleaning or washing with suitable detergent solutions and
then water under high pressure. Decontamination equipment that may be needed include long-handled
brushes, pressurized sprayers, curtains and enclosures to contain splashes from pressurized sprayers,
and wire brushes. A decontamination pad lined with heavy-duty plastic sheeting may be needed for the
decontamination of heavy equipment.
ToolsfSampling Equipment

Disposable tools shall be used wherever possible. Typically, decontamination of tools will include
brushing with decontamination solution followed by tap water. This procedure shall be followed by
spraying with distilled water and then deionized water. The tools shall be segregated and wrapped in
clean plastic bags and taped securely.
Decontamination of sampling equipment such as split spoons, stainless steel buckets, and filtration
transfer vessels shall be in accordance with the following steps:

6.0

•

Set up clean tubs or buckets to collect wash and rinse solutions.

•

Scrub jtem with Alconox or Liquinox and water until visually clean.
phosphate is an analytical parameter.

•

Rinse with tap water.

•

Rinse with distilled or deionized water, the variety that can be found in any grocery store. A
garden sprayer or squirt bottles may be used.

Use Liquinox when

Level of Protection for Decontamination Team

Decontamination workers who initially come into contact with personnel and equipment returning ·from the
Exclusion Zone shall be required to wear the same level of protection as the returning team, or one level
lower. The level of protection for decontamination workers can be progressively decreased, without
compromising worker safety, the further away the stations are located from the hot line. The SHSO shall
determine the level of protection required for the decontamination team.

7.0

Investigation-Derived Waste

SOP HS-006 contains more detail on disposal of decontamination solutions and other decontaminated
items such as paper towels and Tyvek. Typically, the wash tubs containing decontamination solution and

SOP HS-007

Parametrix

ENGINEERING. PLANNING. ENVIRONMENTAL SCU:NCI$S

Issued: March 12, 2003
Revision No.1
Page 9 of 9
DECONTAMINATION

rinse water shall be emptied into DOT-approved drums. The wash tubs shall be sprayed with
decontamination solution and tap water, and then also emptied into the drums. All solid waste shall be
double-bagged and disposed of in drums. The drums shall be securely fastened and labeled as
"decontamination water" or "solid waste." Include the name of the site, the date, the company name, and
the level of fullness.

SOP HS-010

Parametrix

Issued: March 12, 2003
Revision No.1
Page 1 of 8

ENGlNEERING • PLANNING. ENVlROHMEHTAL SCIENCES

HEAT STRESS

Prepared

~

~£.

~afely ~mittee Cha;'

Reviewed By:

Date:

-"--'-=-----.;;---

•

~~L.

Date:

Corpo~a~~safety Officer

Approved By:

r'7,tf~

Date:

Chief Operating Officer

1.0

Purpose

This Standard Operating Procedure (SOP) establishes guidelines to protect all employees from the
effects of heat stress (hyperthermia) when working in hot environments,

2.0

Scope

Adverse climatic conditions are important considerations in planning and conducting site operations.
High ambient temperature can result in health effects ranging from transient heat fatigue, physical
discomfort, reduced efficiency, personal injury, increased accident probability, and the like, to serious
illness or death. Heat stress is of particular concern when chemical protective garments are worn, since
these garments prevent evaporative body cooling. Wearing personal protective equipment (PPE} puts a
worker at considerable risk of developing heat stress.
Heat stress is caused by a number of interacting factors, including environmental conditions, clothing,
workload, and the individual characteristics of the worker. Because heat stress is probably one of the
most common (and potentially serious) illnesses at sites, regular monitoring and other preventive
precautions are vital.
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Note

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Chemical protective clothing is defined as, but not limited to:

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•

Uncoated Tyvek coveralls.

...:.;;

•

Polyethylene-coated Tyvek coveralls.

•

Saranex-coated Tyvek coveralls.

•

Medium-weight polyvinyl chloride (PVC) coveralls.

•

Sigel suits (heavyweight PVC) and fully-encapsulating suits.

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SOP HS·010

Parametrix

ENGINEERING. PLANNING. ENVJRONMENTAL SCJENCES

Issued: March 12, 2003
Revision No.1
Page 2 of 8

HEAT STRESS

3.0

Responsibilities

The responsibilities of various personnel on the project site for monitoring and responding to various
types of heat stress are provided below:
•

Site-specific Health and Safety Officer: The Site-specific Health and Safety Officer
(SHSO) is responsible for initial on-site coordination of the heat stress policy. The SHSO
establishes work/rest regimens from the Wet Bulb Globe Thermometer (WBGT) readings and
conducts physiological monitoring when on site.

•

Project Manager: The Project Manager is responsible for field implementation of the heat
stress policy. This includes assurance that all personnel on site comply with the policy. The
Project Manager shall be responsible for establishing and monitoring safe work practices.
He/she will ensure that all personnel potentially exposed to heat have proper training and that
the on-site Project Supervisor implements the program in his/her absence.

•

Project Supervisor: The Project Supervisor is responsible for ensuring that work crews
comply with all site reqUirements, including the heat stress policy. In the absence of the Sitespecific Health and Safety Officer, the Project Supervisor is also responsible for physiological
monitoring.

•

Team Member: Team Members are responsible for understanding and complying with all
site reqUirements, including the heat stress policy. Team members shall also observe their
fellow workers for signs of heat stress.

Project Managers, Project Supervisors, and SSHOs will plan for heat by providing shaded break areas,
time for acclimatization, and plenty of palatable beverages for personnel.

4.0

Procedures

Recommended Guidelines

t...... ,

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Note that the guidelines discussed in this section are intended to be used only as a means of establishing
an initial worklrest regimen. The Site-specific Health and Safety Officer is responsible for evaluating the
conditions at a specific operation and making final determinations of the work/rest regimen. Physiological
monitoring, as discussed in the following section, will be used to establish more stringent regimens.
Standard guidelines for physiological monitoring of specific types of project personnel are provided below:
•

Unacclimatized Workers: The total heat exposure to unacclimatized workers not wearing
protective clothing shall not exceed the guidelines given in Figure 1 (located at the end of this
SOP). Note that it generally takes an employee 7 to 10 days to become acclimated to heat.

•

Acclimatized Workers: The total heat exposure to acclimatized healthy workers not
wearing protective clothing shall not exceed the gUidelines given in Figure 2 (located at the
end of this SOP).

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SOP HS-010

Parametrix

ENGINeERING. Pl.ANNING • ENVtRONNlE;HTAL SCIENCES

Issued: March 12, 2003
Revision No.1
Page 3 of 8

HEAT STRESS

•

Workers Not Wearing Chemical-protective Clothing: The guidelines shown in Figures 1
and 2 are for workers who are not wearing chemical-protective clothing. In the event workers
are wearing chemical-protective clothing, the guidelines in Figures 1 and 2 should be
changed to 4°F. In other words, add 4°F to the WBGT reading and use this adjusted WBGT
in Figures 1 and 2. The metabolic heat rate shall be estimated using Table 1 (located at the
end of this SOP).

;

:

;

.

:

'

Physiological Monitoring
For operations at which workers are wearing chemical-protective clothing, physiological monitoring is
necessary when the ambient temperature exceeds 78°F (25.5°C).
After the initial work/rest regimen is established, it is necessary to perform physiological monitoring to
determine if the established work/rest regime should be adjusted. The following guidelines shall be used
to adjust the regimen:
•

Baseline Information: Determine a baseline heart rate and oral temperature for each
employee prior to on-site activities by counting the radial pulse and using a clinical
thermometer to measure oral temperature.

•

Increasing Work Rate: If a worker's heart rate and oral temperature do not increase, or only
increase slightly (10 percent or less for the heart rate and OS or less for the oral
temperature) from the baseline readings after the first work cycle, the work period (according
to the established work/rest regimen) can be increased by 20 percent.
The worker shall be monitored closely after the next work cycle period, and if there are still no
significant increases in heart rate and oral temperature, the work period can be increased by
an additional 10 percent, and the rest period remains the same.
Increases in the work period can be made throughout the shift if there are no significant
increases in the physiological monitoring indices.
Note that the increases to the work period are made based on the work/rest regimen
established from WBGT readings. These WBGT readings will change throughout the day as
the temperature rises or falls.

•

Decreasing Work Rate

Count the radial pulse as early as possible in the rest period.
If a worker's heart rate exceeds 110 beats per minute immediately after a
work period, shorten the next work cycle by 30 percent and keep the rest
period the same.

SOP

Parametrix

ENCINEERING • PLANNING. ENVIRONMENTAL SCIEHCES

HS~010

Issued: March 12, 2003
Revision No.1
Page 4 of 8
HEAT STRESS

If the heart rate still exceeds the 110 beats per minute after the next work
period, shorten the following work cycle by 30 percent.
Continue to shorten the employee's work cycle until the heartbeat is below
110 beats per minute.

:>

Temperature:
Use a clinical thermometer or similar device to measure the oral temperature
at the end of a work period (before drinking).
If the oral temperature exceeds 99.6°F (37.6°C), shorten the next work cycle
by 30 percent without changing the rest period.

:>

If the oral temperature still exceeds 99.6°F at the beginning of the next rest period.
shorten the following work cycle by 30° percent.

:>

Do not permit a worker to return to a work area when the worker's oral temperature
exceeds 100.6°F (38.1°C).

Prevention
Establish a work/rest regimen according to the gUidelines presented in this policy.
Adequate liquids must be provided to replace lost body fluids. Employees must replace water and salt
lost from sweating. Employees must be encouraged to drink more than the amount required to satisfy
thirst. Thirst satisfaction is not an accurate indicator of adequate salt and fluid replacement.
Replacement fluids can be a commercial mix, such as Gatorade or similar, or a combination of these with
fresh water.
The replacement fluid temperature should be kept cool.
Cooling devices, such as vortex tubes or cooling vests, can be worn beneath protective garments. If
cooling is wom, only physiological monitoring will be used to determine work activity.

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All breaks are to be taken in a cool, shaded rest area.

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Employees shall open or remove chemical-protective garments during rest periods.

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Employees shall not be assigned other tasks during rest periods.

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All employees shall be informed of the importance of adequate rest and proper diet in the prevention of
heat stress.
Employees shall be informed of the harmful effects of excessive alcohol consumption in the prevention of
heat stress.

SOP HS-010

Parametrix

ENGINEERING. PLANNING. ENVJRONMENTAL SCIENCES

Issued: March 12, 2003
Revision No.1
Page 5 of8
HEAT STRESS

Training

Those personnel (including contractor employees) potentially exposed to heat stress conditions shall
receive the following training:
•

•

Parametrix Employees

»

Sources of heat stress, the influence of protective clothing, and the importance of
acclimatization.

»

How the body handles heat.

»

Heat-related illnesses.

»

Preventive/corrective measures.

»

First Aid procedures.

Parametrix Supervisors

»
5.0

Measurement methods and calculation of WBOT and physiological monitoring.

References

Threshold Limit Values and Biological Exposure indices for 1985/1986.
Governmental Industrial Hygienists.

American Conference of

Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities.
NIOSH/OSHAIUSCG/EPA, Health and Human Services, Public Health Service, Center for Disease
Control, NIOSH.
Criteria for a Recommended Standard, Occupational Exposure to Hot Environments, Revised Criteria
1986, U.S. Department of Health and Human Services, Public Health Service, Center for Disease
Control, NIOSH.

~.,."

Standard" Operating Procedure
S & H-15 Heat Stress

113

104

tel

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95

lJ1

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86

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0

15 minthr

:s

30 min/hr

fS

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45 min!hr

60 mm/hr

68 '100
- - - -200
----- - - -500
- kcaUhr
300- - - 400
800
1200
1600
2000 Btu/hr
400
116

233

349

465

580

Watts

METABOLIC HEAT

Recommended Heat Stress Guidelines for
Unacclimated Workers in Hot Environments
• C = Ceiling Limit - No work should be performed
without body cooling provided

(
H

Work-Rest Regimen - Minutes worked per hour

Figure 1: Recommended Heat Stress Guidelines for Unacclimatized Workers.

....

CF

Standard Operating Procedure
S & H-15 Heat Stress

113

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'5 minlhr
30 mln/hr

-

45 min/hr

S
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5i

60 mm/hr

77

63"-----

_

100
200
400
800
lU)233

300

400

500 kcal/hr

1200
349

1600
465

2000 S1u/hr
580 Watts

METABOLIC HEA T

Recommended Heat Stress Guidelines for
Accf:i'mated Workers in Hot Environments
,. C - Ceiling Limit - No work should be performed
without body cooling provided
-1t'*

Work-Rest Regimen - Minutes worked per hour

Figure 2: Recommended Heat Stress Guidelines for Acclimatized Workers.

**

SOP HS-010

Parametrix

Issued: March 12, 2003
Revision No.1
Page 8 of8

ENGINEERING. PLAHNfNa • E.NVlqONMENTAL SCIENCES

HEAT STRESS

Table 1. Assessment of Employee Work Load in Hot Environments

__ __

Movement
.. _Body
_ Position and._._
__.- -

-_

_ .._-

Sitting

_

_

-

__._

kcal
per hour
.. ..-

-_ _

_-.

18

Standing

36

Walking

120-180

Walking Uphill

Add 48 per meter rise

_.__

Type of Work
....................................- _._
Hand Work

_._ _ -

__.._--

Average kcal
per_minute
.. _- .. - -..-

__

Range kcal
per hour
-

__ _ _

24

• Light

12-72

54

• Heavy
Work One Arm

60

• Light

42-150

108

• Heavy
Work Both Arms

90

• Light

60-210

150

• Heavy
Work Whole Body
• Light

210

• Moderate

300

• Heavy

420

• Very Heavy

540

Basal Metabolism

__

_ _.

150-540

60

__

Sample
-_._
__ - Calculation
.. _ _
.._
Assembling Work with Heavy Hand Tools

_ _

• Standing

Average kcal
_ per minute
__
.--_._

__

36

• Two-Arm Work

210
60

• Basal Metabolism

Total:

306 kcal per hour

_.__ .--._ _._

_._

-

D

Washington State Penitentiary
Security & Tool Policies

Washington State Penitentiary RI/FS
Appendix D: Washington State Penitentiary Security & Tool Policies

February 24, 2010

This page intentionally left blank

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Department of Corrections
Washington State Penitentiary

Memorandum
RE:

Clearance Procedure.

To Whom It May Concern:
The following pages describe the clearance process; as well as address a few questions
t~at have come up regarding clearance procedures, ac1rnowledgment forms, badging,
denials, etc.
Attached you should fmd:
• Contractor Orientation Packet
• Packet acknowledgment form (required)
• Application form (required)
• Search Policy
• Search acknowledgment fOlTI1 (required)
• Wireless device policy
• Wireless device clearance request [mID (optional)
Please enslire your staff receive the entire packet and return the acknowledgement
fOnTIS with the'application. Please ensure they read the orientation and policies carefully
before arrival to the institution.
If you have any further questions, feel free to call or e-mail me.

Thank you,

Christina Lane, Project Secretary
WSP Capital Projects
, 1313 N. 13 th Ave. MS # 8
Walla Walla WA. 99362
Ph: 509-526-6540 Fx: 509-526-6529
E-mail: cmlane@docl.wa.gov

6"X\ef for Sat.eoo-?>
.l' . ~,:,~,;. Department Of Corrections
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.

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l- Washington State Penitentiary
.

Washington State Penitentiary (WSP) Contractor Orientation Packet
Clearance Application
All individuals wishing to enter institutional grounds must be 18 years of age or older and nillst
submit a clearance application with the required aclmowledgement forms. The National Crime
fufonnation Center (NCIC), Washington State Crime Information Center (WACIC), and the
.Washington State Mormation System (WASIS), are used to check for criminal history, active
. warrants, etc. The Public Access System (PAS) will be used to check for affiliation with an
offender incarcerated in the state of Washington. Allow one to two weeks for processing.
(Subject to RFP/spec. book) Please insure accuracy and legibility.
Application approvals expire after 90 days. If you have not received a construction badge within
that time frame, you will need to resubmit the clearance so the backgrOlllld checks can be done
agam.
Once clearance is approved, a luemo is generated requesting access 011 a specific date and time.
Ifthere are changes made for a p31ticular date, a new memo will need to be submitted for
approval. Please allow at least 24 hours for this process.
Random background checks may be repeated on any badgedemployee/contractors. Any new
information on the background check, such as a recent arrest, could result in denial of access.
Please be truthful and accurate in the application. If there are false statements on the form, the
contractors may be denied. The applicant must sign the forms prior to sending it in.

Authorization and Denials

Authorization to be on site is given after the background check has been completed. When you
know your schedule, notify your general contractor and/or the Capital Project Secretary, one to
two days prior to arrival.
Be specific about the following:
• Date and time of the visit with the name and company of the person(s) coming in
• Project Name
• Location of access
• Duration (Guest badges are for short duration visits, a week or less) Guest badges can be
issued at any time each day. Construction badges are done at7:00 am, Monday through
Friday.
1

The Captain may deny a clearance or access to the facility based on some of the following
reasons:
• Conviction of a felony
• Conviction of a gross misdemeanor (depending on what, how long ago and how many
offences)
• On probation or community supervision
• Current warrant for arrest (including a missed traffic court date)
• Having been an offenders visitor or on an offenders visitor list
• A pattern ofdisregard for the law (e.g., repeated Dill's)
• Providing false information on the clearance form
If you have been denied, you may submit an appeal. Applicants are responsible for their own
appeals. Appeals can be done as follows:
•

•

•

If you choose to, you may obtain a copy ofyoUT record through the Washington State
Patrol. This will enable you to work with the courts to fulfill any outstanding obligations,
have discrepancies cOlTected, etc. Once these issues have been resolved, you may
resubmit.
If you wish to appeal mail or fax a letter to the Washington State Penitentiary, Addressed
"to whom it may concern" and send it to the attention of the Capital Project SecretaJ.y.
[Christina Lane] Your letter should state why you feel yOUT application should be
reconsidered. You can take this opportunity to explain the circumstances of any passed
arrests you may have. Your letter will be put with your clearance packet and sent to the .
Associate Superintendent for review.
If the Associate Superintendent approves access then the applicant will be notified. If the
Associate Superintendent denies access then the entire packet will be sent to the
Superintendent for review. The Superintendent's decision is final.

Note: Per policy: WSP OM 280.205, II, D. "Anyone requesting clarification of their criminal
history will be referred to the original arresting agency. WSP shall not disseminate
information to anyone other than authorized personnel".

WSP Contractor I.D. Badge
Obtaining a WSP contractor I.D. badge (Pink) will take place Monday through Friday at 7 a.m.
(Except during holidays) Badging must be scheduled two days, or more, in advance. The 7:00
a.m. time frame is firm and late arrivals will need to reschedule tm'ough their-general contractor.
A CUtTent driver's license or a current state photo LD. will be required at the time of aJ.Tival. All
personal property can be secured in your vehicle or stored in institution lock boxes.
After a construction badge has been issued, notification still has to be given for site visits,
meetings, print reviews, etc., as an escort will need to be provided. Please notify us in advance.

2

Security Issues
There are dangers involved while working at a Penitentiary and the State of Washington is
required to use ordinary care to keep the premises reasonably safe during the contractor's visit.
In the case of a hostage situation WSP will recognize each visitor, contractor. volunteer and/or
vender involved as a hostage and will follow authorized procedures to attempt a successful
resolution. As a hostage, you would receive no authority to negotiate or issue orders.

Contraband
Please ensure that your vehicle, as well as your person. is free from contraband. You may lock
up personal items in the lock boxes
Do not bring in the following:
• Weapons (knives guns. ammunition [including empty shells], defense sprays, etc)
• Drugs (other then what are prescribed and then in daily quantities only)
• Glass, metal and tin containers
• Wireless devices (cell phones, laptops, cameras, etc)
• Keys. credit cards, checkbooks
• Tobacco
Only the following items can be brought into the secured periineters:
• Currency/coin under $20
• Comb
• Briefcase/portfolio (Subject to search)
• Reading glasses
• Pens
• Jewelry
• Prescription medication (only enough for up to an 11 hour day)
The institution will not be liable for any lo~s of or damage to personal items.
DOC 190,500 "In an effort to provide a safe, healthy and productive environment for employees,
offenders and visitors, the use of tobacco products is prohibited within the pelimeter of Prison
facilities." Chewing tobacco is permitted providing it is not spit out on the grounds or provided
to an offender. Smoking areas have been provided.

---_ ...

_-~-------------------_

.. _-----------_..:_---------- ------------.,.--........ _----------------------------- ...-------------_ ........- ... _..... _---

-

Wireless Device Policy (Please read the attached policy WSP 400.030)
.If your job cannot be accomplished with out the use of a wireless device in the field with you,
you can submit a IIWireless Device Security Exemption Requese' to the Capital Project Secretary
one to two weeks prior to an-ivaI. Cell phones and other wireless devices are considered to be
.
cOllh'aband and, as such, are not permitted on the facilities grounds. Electronic devices can and
have created security issues, therefore we need to be aware of how many come on the grounds,

3

where they are going and what they will be used for. Personal phones, PDA, etc. are expected to
be secured in vehicles and used during non-working time frames.
Please insure accuracy and legibility and ensure the justification section must be filled out in
detail

Dress Standards
General Guidelines:
.
The Washington State Penitentiary strives to ensure that the attiTe and personal
appearance of all staff, contractors, volunteers and venders is to be professional and
appropriate for their job duties.
Tattoos that depict violence, gang affiliation or could be construed as sexual in nature
must be covered.
Prohibited Clothing:
• Orange tee shirts or orange vests
• Clothing that refers to obscenity, alcohol, drugs, prisons, gangs or sex
• Items with holes, rips, tears or drawstrings
• Low cut shirts and blouses
• Sheer, transparent or mesh fabrics that expose undergarments through the fabric
• Tight fitting clothing
• Shorts, cut offs, halter tops, tank tops, sleeveless blouses or shITts
• Camouflage or fatigue clothing
• Any item considered to be a threat to the security and safety of offenders, visitors or staff,
as determined by the Superintendent or designee
Always follow the OSHAIWISHA WAC's regarding protection and clothing. (296-155)

Search Policies (Please read the attached policy DOC 420.340)
Search policies are given to everyone applying for clearance. The acknowledgnlent fonn must be
signed and sent in with the application. Clearance applications camlot be processed without the
search ac1mowledgment foml.
Note: The acknowledgement form is a legal document and as such, can not be altered.
All visitors, staff, contractors and volunteers are subject to search in order to maintain the safety
and security ofthe institution.

4

If a person refuses a search, access to the facility may be denied for a period of 90 days for a
first-time refusal. A second refusal may result in pennanent denial of access. This includes all
fOlIDS of searches, i.e. container, vehicle, metal detector, etc.
Vehicle Search (WSP 420.330) - "An interior and exterior inspection of a vehicle entering and
leaving the secure grounds/perimeter of a conectional facility; or a visual, exterior-only
inspection of vehicles parked in a state-owned parking lot which is outside the secured perimeter
of a facility."
"The owner or driver of a vehicle shall be present during the search of a vehicle entering the
secured grounds/perimeter of the facility. The owner or driver shall shut off the vehicle engine
and the driver and occupants (except inmate transport vehicles) shall be out ofthe vehicle during
the search."
A vehicle search shall include, but not be limited to, a search:
• Under the hood, seats, and floor mats
• Inside the glove-box, ashtrays, consoles and door pouches
• Inside the trunk and any tire calTiers
• A container search of all items being transported
The searching staff will ensure that any vehicle entering the facility has none of the following:
• Firearms
• Ammunition
• Chemical agents
• Flammable items
• Weapons
• Alcoholic beverages
• Jacks
• lllegal dmgs
• Cell phones and/or other wireless electronic devices
• And/or other items that may be used to cause serious injury or escape on board before
allowing entry

Tool Inventories (DOC 420.500)
All tools will be inventoried daily upon anival and departure. (Check with your RFP/spec book
for details regarding your construction area.) Only bring with you the tools you'll need to work
with for that day. This will help the inventory and search procedures move quicker and more
smoothly.

5

Communication with offenders
Communication with offenders should be avoided at all times. If an offender wishes to engage in
conversation, refer him to your escorting officer.
Ifyou see or suspect suspicious behavior, an escape or ifyou feel threatened by an offender,
immediately report this to your escort and/or the nearest WSP staff member.
.Any emergency should be reported to your escort or the nearest WSP staff member. If you are
near.an institutional telephone, the on-site emergency number is #333.

Sexual Misconduct with Offenders (DOC 490.800)
Law S. 1435, the IIPrison Rape Elimination Act of 2003. Statement by the President:
Today, I have signed into Law S. 1435, the IIPrison Rape Elimination Act of2003."
The Act provides for analysis of the incidence and effects ofprison rape in Federal, State and
local institutions, and for information, resources, recommendations and funding to protect
individuals from prison rape ... GEORGE W BUSH, THE WHITE HOUSE; September 4, 2003.
Washington State Department of Corrections (DOC) policy specifically forbids any activity
associated with or that promotes acts of sexual conduct, including sexual harassment between
offenders and DOC staff. In this definition, staff includes; vendors, contractors and volunteers of
the DOC as well as staff from other federal, state, orlocaljurisdictions. An 1I 0 ffender ll means
someone incarcerated in a correctional facility or under supervision in the community.
Inappropriate Conduct
Misconduct includes:
• Sharing personal information with an offender
• Exchanging romantic letters or phone calls
• Sexual involvement, including touching or penetration.
Sexual Misconduct
Sexual Misconduct can be defined as behavior of a sexual natm·e. The result is a breach of the
professional relationship that exists between staff and an offender. Sexual misconduct distinctly
alters the boundary between professional roles and personal relationships - personal elements are'
then introduced into what should be a sex-neutral situation. Forms of sexual misconduct include,
but are not limited to:
• Attempts to engage in a sexual act with any offender's genitalia, anus, grom, breast, TImer
thigh, and/or buttocks with the TIltent to abuse, humiliate, harass.
• Any solicitation of sexual activity through pmrrllses of favors and/or threatening an
offender for refusing sexual advances.
• Invasion of privacy beyond what is reasonably necessary for safety and security,
including qisrespectful, unduly familiar, or threatening conunents made to offenders.

6

Sexual misconduct, including sexual harassment, is a serious offense - and is against the law.
Depending on the investigation findings of an alleged incident, disciplinary action may result in
dismissal and the advanced possibility of criminal charges. In addition, persons accused of
sexual harassment in civil or criminal proceedings may be held personally liable for damages to
the person harassed.
Sexual misconduct can take many forms, including but not limited to:
• Sexual comments about one's body.
• Repeated staring, comments, and/or propositions of a sexual nature.
• Conversations f11led'with sexually suggestive innuendoes or double meanings.
• Display or transmittal of sexually suggestive posters, objects, or messages.
• Demands for acts of a sexual nature.
• Physical sexual assault.
• Request for sex in exchange for favors.
Sexual harassment is any sexual behavior that adversely affects an offender's environment as it pertains to hislher responsibilities of incarceration or supervision. It can occur without conscious .
intent and is not limited to explicit demands for sex.
Sexual misconduct and sexual harassment are an abuse of power. No one can predict when
romantic or sexual feelings will occur between two people, but acting on those feelings by
becoming involved with an offender is unprofessional and unacceptable conduct.
As a DOC vendor, contractor or volunteer, your designated assignments place you in a position
of authority over the offenders with whom you interact in a professional capacity. It is not
possible to have a relationship as equals because you have a responsibility to maintain custody,
evaluate work performance, and/or provide input to issues that affect release dates, retum to
prison, or other sanctions.
Some other things to consider
• Amorous or sexual relationships with an offender are seldom a secret. Such behavior will
undermine your professional career by subjecting you to disrespect and manipulation
from other offenders that may be aware ofyoui' situation.
• Once in a relationship, professional judgment becomes clouded and the normal defenses
that exist to protect you will be compromised. When acting on emotions, you may take
actions that would otherwise be considered inappropriate in a: correctional environment
(either in custody or in the community).
• Others will be judging your decisions for professionalism and trustworthiness. Your
conduct and the decisions you make reflect not only on your own reputation, but also on
that of your peers and the agency you represent.
• Romantic or sexual relationships often end with bitter feelings. If this occurs, you may be
vulnerable to a host ofproblems-sllch as loss of respect from your peers, a damaged
reputation, and loss of employment.
• Engaging in any form of over-familiar activity with an offender is unprofessional conduct
and in violation of department policy.

7

A special note to persons in positions of power
Amorous or sexual relationships are inappropriate and illegal when they occur between an
offender and any staff member. Offenders depend upon staff to provide for their board and care,
ensure their safety, address their health care needs, supervise their work and conduct, and act as
role models for socially-acceptable conduct.
Because of the difference in power between offenders and staff, vendors, contractors and
volunteers, there 'can never be a consensual relationship between the two entities. Here are some
factors to consider.
Some offenders have a history of victimization, particularly in their formative years, which may
, make them especially vulnerable to the sexual overtures ofpersons in positions of authority.
Their perception of affection/love may be skewed by this background of abuse, making it
impossible for them to refuse advances of a staff member.
In some instances, particularly for female offenders, their survival in the community has been
directly related to using their sexuality to obtain the means to support themselves. Coupled with
low self-esteem, this carries oveF into their conduct in prison and while lmder community
supervision.
Occasionally an offender tries to use sex to improve his/her standing or circumstances (e.g.,
better job, avoid disciplinary action, affect a release plan, gain privileges, etc.). However, as the
person in authority, .it is your responsibility to discourage, refuse and report any overtmes as well
as maintain professional boundaries at all times.
Your personal and professional reputation may be jeopardized because of unprofessional
conduct. Your effectiveness as agents of the DOC, your careers, and even your family can be
negatively impacted or destroyed.
Boundaries in relationships can be difficult. If you question your professional boundaries with an
offender or feel uncomfortable with his/her actions or advances toward you, talk to another
person you respect and bring this matter to the attention of a DOC employee before it gets out of
control.
Incident Identification
You may become aware of a sexual assault in one of the following ways:
• Discover an assault in progress
• Offender reports an assault
• Suspected or you may hear of an offender being threatened with assault or rumored to
have been assaulted

8

Consequences
There are serious consequences for any person found to be in violation of the Washington State
Statutes or PREA to include:
• Suspension/tennination of visitor/contractor privileges
• Misdemeanor or felony conviction
• Jailor prison
Rep011- Report-Report!
If you suspect an assault involving offend~rs, staff, venders, volunteers and/or visitors, notify a
DOC employee immediately, I.e. your escorting officer!
For Questions
If you have general questions regarding PREA, call 360-725-8200.
State of Washington Depa11ment of Corrections
www.docl.wa.gov P297 11/26/05

9

WASHINGTON STATE PENITENTIARY
FACILITY CLEARANCE APPLICATION FORM
Please fill out completely and print or type information legibly.

NAME:

- - -LAST
---------------------MIDDLE (Full)
FIRST

SEX:

_

HAIR COLOR:

RACE:

EYE COLOR:

SOCIAL SECURITY #:

------------

HEIGHT:
~DATE

WEIGHT:

OF BIRTH:

_
_

DRIVER'S LICENSE NUMBER:

_
STATE
------:~~-___=_=-___=____:

PLACE OF BIRTH:
STATE

_:::_:_

COUNTRY if not born in USA

OR

MAIDEN NAME OR ALIAS:

_

Do you have a criminal history? Yes or No, Convicted felon: Yes or No, Other:

_

Are any friends or family members incarcerated? If so;
What is their name: - - - - - - - - - - - - - - - - ' - - - - What is their relationship to you:

_

Where are they housed:

_

EMPLOYER'S NAME:

_

EMPLOYER'S ADDRESS:

_

EMPLOYER'S PHONE #: - - - - - - - - - FAX #: - - - - - - - - PURPOSE OF ACCESS:
PROJECT or LOCATION OF ACCESS:
DATE OF ACCESS:

~

---'-

--

~

_
_

DURATION:

_

By signing, I declare that all information given on this form is true and accmate.

Signed

----,--

_

10

1I.~eT for Safe

~e
J..,0

.r.::¢)

.g
o

;;

C

o~

~e.

~.

~

lJ:

_~"AW.'~WJ
Department of Corrections
Washington State Penitentiary

ACKNOWLEDGEMENT OF RECEIPT OF
WSP CONTRACTOR ORIENTATION PACKET
I acknowledge that I have received the WSP contractor orientation packet addressing:
• Facility clearance and access
• WSP ill Badges
• Security issues
• Contraband
• Wireless device policy
• Dress standards
• Search Policy
• Tool Inventory
• Offender contact/communication
• Sexual misconduct with offenders. (PREA)
I agree to become familiar with the packet and have a thorough knowledge and understanding of its
contents.

Company Name

Employee Name (please Print)

Employee Signature

Date

Form will be retained by the facility.

11

,;1"" lD< co...

t~
UI..K#'

STATE O.F WASHINGTON DEPARTMENT OF
CORRECTIONS

ACKNOWLEDGMENT OF VISITOR SEARCH
REQUIREMENTS
RECONOCIMIENTO DE LOS REQUISITOS PARA
EL REGISTRO DE VISITAS

I HEREBY ACKNOWLEDGE REVIEW of the search POLICY l DIRECTIVE.
I UNDERSTAND that, per DOC requirements, I may be subjected to a "Canine Search," "Container Search," a
"Locker Search," "Electronic Search," a "Vehicle Search," a "Pat Search," or a "Strip Search."
I FURTHER UNDERSTAND that I have the option of submitting to the requested search OR of immediately leaving
the correctional facility. I understand that if I refuse to submit to a search, which is properly authorized, I will be
escorted from the facility, and that law enforcement will be notified of any suspected criminal activity.
I FURTHER UNDERSTAND that if I opt to leave the facility without having been searched, I may be subject to
denial of entrance to the facility for a period of 90 days. A second refusal to be searched may result in permanent
denial of access.
I ALSO UNDERSTAND that if J am searched and found to be in possession of contraband, I may be subject to
permanent denial of access. I may also be requested to remain in the immediate area of contraband discovery
pending the arrival of law enforcement.
POR LO PRESENTE, RECONOZCO QUE HE REVISADO la paliza I directiva de registros.
YO COMPRENDO QUE DE ACUERDO A LOS REQUISITOS DE DOC, yo puedo ser sometida/o a una
"Busqueda Canina," "Busqueda de Recipientes," una "Busqueda de Armario," "Busqueda Electronica," una
"Busqueda de Vehiculo," una "Busqueda Oportuna," 0 un "Despojo para Busqueda."
YO ADEMAS COMPRENDO que yo tengo la opcJon de someterme a la busqueda pedida 0 de
immediatamente dejar la facilidad correcional. Yo comprendo que si yo rehuso someterme a una busqueda
que es autorizada adecuadamente, que yo sere escoltado desde fa facilldad, y que las autoridades
judiciales se notificaran de cualquier actividad delictiva sospechada.
YO ADEMAS COMPRENDO que si yo opto par salir de la facilidad sin haber sido buscado, yo puedo estar
sujeto a la negacion de entrada a la facilidad par un periodo de 90 dias. Un segundo rechazo para ser
buscado puede resultar en negacion permanente de acceso.
YO TAMBIEN COMPRENDO que si yo soy buscado y encontrado de estar en la posesion de contrabando,
yo puedo estar sujeto a la negacion permanente de acceso. Yo puedo tambien ser pedido permanecer en
el area immediata del descubrlmiento de contrabando pendiente la llegada de la justicia local.

Signature of Applicant

Receiving Staff

Distribution: Retained by Facility
DOC 03-060 E/S (Rev. 01/17/03) OCOlPOL

Date I Fecha

Printed Name

Date

DOC 450.300

DOC 420.340

12

APPLICABILITY
~

STATE OF WASHINGTON
.
DEPARTMENT OF CORRECTIONS

PRISON
OFFENDER/SPANISH MANUALS·
REVISION DATE

PAGE NUMBER

NUMBER

4/8/08

2 of 8

DOC 420.340

TITLE

POLICY

SEARCHING AND DETAINING FACILITY VISITORS

REFERENCES:

DOC 100.100 is hereby incorporated into this policy; RCW 72.02;RCW 72.09.650; DOC
410.320 Bombs, Bomb Threats, and Suspicious Objects; DOC 420.250 Use of Restraints;
DOC 420.330 Searches of Vehicles; DOC 420.360 Searches by Canines; DOC 420.375
Contraband and Evidence Handling; DOC 450.300 Visits for Prison Offenders; DOC 890.600
Bloodborne Pathogens Employee Protection
.
POLICY:

I.

The Department requires searches of volunteers, contractors and vendors and their
agents/employees, and other facility visitors on facility grounds. Searches will be .
conducted as needed to enhance the security and safety of staff, offenders, and the
public by minimizing the introduction of contraband into Department facilities.

II.

The Department may detain visitors who enter correctional facility grounds when it
appears the visitor has committed or is attempting to commit a crime on facility grounds.

DIRECTIVE:

I.

Searching Visitors
A.

Notification
1.

Notices will be clearly posted along facility perimeter boundaries and at all
entrances to inform aU persons that they are subject to search.

2.

The person(s) to be searched must be informed of the type of search to be
conducted and the consequences of refusing a search.
a.

3.

All facility visitors will be provided the opportunity to read this policy.
a.

4.

When a group has applied and been approved for a tour of a
facility, the Superintendent may determine in advance whether tour
group members will be searched and the type of search(es} to be .
conducted. This decision will be communicated to the public
access staff and to the staff escorting the tour.

For tour groups, a copy of this policy will be provided to the tour
sponsor.

Each facility visitor must sign DOC 21-575 Acknowledgment. of Visitor
Search Requirements the first time they enter a facility. The form will be
retained by the facility and a copy may be given to the visitor upon
request.

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
OFFENDER/$PANISH MANUALS
REVISION DATE

PAGE NUMBER

NUMBER

4/8/08

3 of 8

DOC 420.340

TITLE

POLICY
5.

B.

SEARCHING AND DETAINING FACILITY VISITORS

If a person refuses a search, s/he will be escorted from the facility and law
enforcement may be notified of any suspected criminal activity. Persons
refusing to be searched may be denied access to the facility for a period of
90 days. A second refusal may result in permanent denial of access.

Searches
1.

Electronic Search
a.

2.

Container Search
a.

3.

Facility visitors may be subjected to a scan by a hand-held or
stationary electronic detector.

Handbags, briefcases, or any other,containers brought in by facility
visitors will be searched. These searches may be conducted in a
public area.
1)

The person will be present during such a search, unless
ownership cannot be established and there is a compelling
security reason for proceeding with the search. Items of
unknown ownership should be handled as suspicious
objects per DOC 410.320 Bombs, Bomb Threats, and
Suspicious Objects.

2)

A container search may be conducted or supplemented by a
canine search.

Pat Search
a.

Pat searches may be conducted in a public area by a correctional .
staff of the same gender as the person being searched. A pat
search may include:
1)

Removal of the coat, hat, and shoes,

2)

A manual search of clothing and personal effects,

3)

Visual inspection of the nasal passages, hands, hair, ears,
. and mouth, and

4)

The removal of a hairpiece, hearing aid, and/or dentures.
This portion of a pat search must take place in a private
area.

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
OFFENDER/SPANISH MANUALS
REVISION DATE

PAGE NUMBER

NUMBER

4/8/08

4 of 8

DOC 420.340

TITLE

POLICY
b.

4.

5.

SEARCHING AND DETAINING FACILITY VISITORS

The pat search of a child in diapers will be accomplished in a
private area.
1)

The diaper will be removed by the accompanying adult and
replaced with a clean diaper that has been searched by staff.

2)

A pat search will be conducted on the child and the adult,
and all hand carried items will be searched.

Locker Search
a.

Searches of state provided lockers may be conducted using master
keys or combinations owned or controlled by the facility.

b.

A locker search does not require the presence of the person using
the locker.

c.

A canine may be used to conduct or supplement a locker search at
any time.

Canine Search
a.

A canine search of facility visitors may occur per DOC 420.360
Searches by Canines.

b.

When a canine has alerted on a person, a pat search of the person
will be conducted. A vehicle search may also be conducted.
1)

c.

If contraband is not discovered, access to the facility may be
permitted. Management strategy for dealing with any
remaining suspicion in relation to the immediate visit
includes:
a)

Assigning staff to escort the person(s),

b)

Seating the visitor and offender directly in front of visit
room staff, and/or

c)

Non-contact visiting.

If the canine has alerted on a person or there is specific intelligence
information related to the visitor/offender, temporary suspension of
the visit is appropriate pending further investigation.

APPLICABILITY

STATE OF WASHINGTON
DEPARTM!:NT OF CORRECTIONS

PRISON
OFFENDER/SPANISH MANUALS
REVISION DATE

PAGE NUMBER

NUMBER

4/8/08

5 of 8

DOC 420.340

TITLE

POLICY

SEARCHING AND DETAINING FACILITY VISITORS

1)

d.
6.

Facility visitors will not be voluntarily or involuntarily strip searched
without the specific, documented approval of the Assistant
Secretary for Prisons.
1)

Requests for a strip search will only be considered by the
Assistant Secretary for Prisons in the most extreme and/or
unusual circumstances. At a minimum, reasonable
suspicion must be established before the strip search
request is forwarded to the Assistant Secretary for Prisons.

2)

Strip searches will be conducted by 2 correctional staff of the
same gender as the person being searched.

Safety Procedure for Searches
1.

II.

Vehicle searches will be conducted in accordance with DOC
420.330 Searches of Vehicles.

Strip Search
a.

C.

If contraband is discovered, the contraband procedure portion of
this policy applies.

Vehicle Search
a.

7.

Documentation to support the temporary suspension of the
visitation will be submitted to the Superintendent the next
business day.

In compliance with DOC 890.600 Bloodborne Pathogens Employee
Protection, staff will wear protective gloves when searching a person, an
article, or the surface of any item contaminated with blood or body fluids.

Contraband

A.

Contraband found dUring searches will not be permitted inside the facility.

B.

If contraband is discovered, the offending person will be denied access pending
review by the Superintendent/designee. Any person found to be in possession of
any form of contraband may be subject to permanent denial of access.
1.

Contraband will be documented and disposed of per DOC 420.375
Contraband and Evidence Handling.

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
·OFFENDERISPANISH MANUALS
REV1SION DATE

PAGE NUMBER

NUMBER

4/8/08

6 of 8

DOC 420.340

TITLE

POLICY
C.
III.

SEARCHING AND DETAINING FACILITY VISITORS

Local law enforcement will be notified of criminal activity if a facility visitor is
found in possession of contraband that is an illegal item.

Detaining Visitors

A.

S:

The Shift Supervisor has the authority to detain, search, or remove facility visitors
who:
1.

Enter or remain within a facility or on the grounds without permission,

2.

With probable cause, appear to have committed or are attempting to
commit a crime, or

3.

Possess contraband.

Staff observing the violation or having probable cause to believe that a crime has
occurred or is about to' occur will notify the Shift Supervisor as soon as possible.
Staff will advise the Shift Supervisor of the following:
1.
2.
3.
4.
5.
6.
7.
8.

C.

The Shift Supervisor will provide direction to on scene staff and will send
additional staff, if necessary.
1.

D.

Name of person(s) involved, '
Location of incident,
Nature of incident,
Number of offenders involved,
Number of staff involved,
Number of citizensNisitors involved,'
Injuries, and
Weapons involved.

If the violation occurs during visitation, the visit will be terminated and the
offender will be removed from the visiting a~ea.

The Shift Supervisor will immediately notify local law enforcement.
1.

If law enforcement will respond:

a.

The Shift Supervisor will direct that the person(s) be detained for
law enforcement in a location previously designated by the
Superintendent,

b.

The person(s) will remain under constant observation until law
enforcement arrives and assumes custody,

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
OFFENDER/SPANISH MANUALS
REVISION DATE

PAGE NUMBER

NUMBER

4/8/08

7 of 8

DOC 420.340

TITLE

POLICY

SEARCHING AND DETAINING FACILITY VISITORS

c.

The person(s) will be afforded reasonable accommodations (Le.,
restroom, water, etc.) while remaining under constant supervision,

d.

The person(s) will be searched as described above,

e.

Any contraband that is confiscated will be seized and documented
per DOC 420.375 Contraband and Evidence Handling or the policy
of the local law enforcement agency. The contraband will be
released to the responding law enforcement officer, and

f.

If the detainee becomes combative, becomes a threat to himl
herself or to staff, or damages property, use of force is authorized t,
inclUding restraints, to protect the safety of persons or the security
of state property in accordance with DOC 420.250 Use of
Restraints. The Shift Supervisor will be notified as soon as
practical.

2.

IV.

If law enforcement will not respond:
a.

The person(s) will be searched as described above,

b.

Any contraband that is confiscated will be seized and documented
per DOC 420.375 Contraband and Evidence Handling and the
policy of the local law enforcement agency. The contraband will be
stored in a secure evidence locker and released to law
enforcement,

c.

The person(s) will be advised that the incident has been reported to
law enforcement and they will be contacted by that particular
agency later, and

d.

The person(s) will be escorted to the facility entrance and allowed
.
to leave.

Monitoring and Training
A.

All new correctional staff will receive training in effective/proper search
techniques and methods of documentation. Training will include:
1.
2.
3.

B.

Methodology,
Liabilities, and
Policy review.

This training will be documented in the employee's training record.

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
OFFENDER/SPANISH MANUALS
REVISION DATE

PAGE NUMBER

NUMBER

4/8/08

8 of 8

DOC 420.340

TITLE

POLICY
C.

SEARCHING AND DETAINING FACILITY VISITORS

Supervisors will monitor employee search techniques and provide training to
correct any deficiencies.
.

DEFINITIONS:
The following words/terms are important to this policy and are defined in the glossary section
of the Policy Manual: Illegal Item, Reasonable Suspicion. Other words/terms appearing in this
policy may also be defined in the glossary.
ATTACHMENTS:
None
DOC FORMS:
DOC 21-575 Acknowledgment of Visitor Search Requirements

APPLICABILITY

STATE OF WASHJNGTON
DEPARTMENT OF CORRECTIONS

PRISON
f----====c=-:-==----r---=:--:-==-:-:-:-===-----,---------;-;:;-;;-;:=--;
PAGE NUMBER
NUMBER
REVISION DATE

9/27/07

2 of 3

DOC 400.030

TITLE

POLICY

SECURITY GUIDELINES FOR WIRELESS PORTABLE
TECHNOLOGY IN FACILITIES

REFERENCES:

DOC 100.100 is hereby incorporated into this policy; DOC 280.100 Acceptable Use of
Technology; DOC 280.250 Acquisition, Disposal and Licensing of Information Technology;
DOC 280.310 Information Technology Security
POLICY:

I.

The Department's guidelines for possession and use of wireless portable technology on
Prison facility grounds will be followed to maintain order and security, and prevent the
introduction of contraband into facilities. The Department will not be liable for loss or
damage to any personal items.

DIRECTIVE:

I.

Acquisition

A.

II.

Wireless portable technology (e.g. cellular telephones, pagers,' cameras, video
equipment, personal digital assistants (PDA), Palm Pilots, laptop computers,
walkie-talkies, etc.) will be acquired per DOC 280.250 Acquisition, Disposal and
Licensing of Information Technology.

State Issue

A.

The Superintendent will designate an individual to maintain tracking of wireless
technology in accordance with DOC 280.100 Acceptable Use of Technology.

B.

Information pertaining to wireless portable technology will be kept on file with the
issuing facility/department to allow for disabling, if necessary.

C.

Staff are responsible for returning state issued equipment to the Superintendent!
designee when the equipment is not functioning properly or is no longer needed.
1.

III.

.Administrative Services staff issued wireless technology through their
chain of command will coordinate the return of these devices with the
Superintendent/designee.

Authorization Within Facilities

A.

Prior written approval must be granted by the Superintendent/designee for:
1.

Wireless Portable Technology not issued by the Department to be
permitted within the secure perimeter of any Prison facility.

2.

Cellular telephones, personal or state, to be permitted within the secure
perimeter of Level III or higher facilities.

APPLICABILITY
STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
I---===~;;;;--,-----=-;-:;:-;:~=;;;;--,---------;-;==------l

REVISION DATE

PAGE NUMBER

NUMBER

9/27/07

3 of 3

DOC 400.030

TITLE

POLICY
B.

DOC 21-573 Wireless Portable Technology Security Exemption Request will be
submitted to the Superintendent to request approval.
1.

Upon approval, staff must carry a signed copy of DOC 21-573 Wireless
Portable Technology Security Exemption Request with the device
authorized within the secure perimeter of their facility.

C.

Non-facility Department staff may enter Level II facilities with state issued
wireless portable technology. This equipment must be logged in at the external
facility checkpoint and logged out upon departure. Individuals bringing items into'
a facility will be responsible for ensuring they depart the facility with approved
items/equipment.

D.

Personal communication devices will not be connected to the Department
network in any manner, per DOC 280.310 Information Technology Security.

E.

If any wireless portable technology is lost, the Shift Commander will be notified
immediately and the provider will be notified to disable the device.

1.
IV.

SECURITY GUIDELINES FOR WIRELESS PORTABLE
TECHNOLOGY IN FACILITIES

Administrative Services staff will immediately notify the Shift Commander
to maintain facility security, then notify their chain of command.

Contract Staff Use of Personal or Company Owned Computers or Software

A.

Use of non-Department cellular telephones, pagers, laptop, and/or software
applications must be formally authorized in the contract.

B.

To be cleared through control points, contract staff must carry an approved DOC
21-573 Wireless Portable Technology Security Exemption Request to transport a
personally owned computer, software, or wireless portable technology to/from
their workstation.

DEFINITIONS:

Words/terms appearing in this policy may be defined in the glossary section of the Policy
Manual.
ATTACHMENTS:

None
DOC FORMS:

DOC 21-573 Wireless Portable Technology Security Exemption Request

WIRELESS DEVICE SECURITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

EXEMPTION REQUEST

REQUESTOR'S NAME

PHONE NUMBER

SUPERVISOR

PHONE NUMBER

I have reviewed DOC 400.030 Security Guidelines for Wireless Devices in Facilities.
Request to bring the following item(s) on prison facility grounds. Check all that apply:

o

CELLULAR TELEPHONE

n

PAGER

o

DISCS, CO ROM, OVO

o
o
o

PALM PILOT (PDA)
LAPTOP COMPUTER
OTHER MEDIA DEVICE

Justification I Duration of request:

Requestor Signalure

SERVICE PROVIDER NAME AND

CELL PHONE / PAGER NUMBER

DATE OF REQUEST

P"HONE NUMBER

-

DYES DNO

CAPTAIN APPROVAL:

If NO, state reason(s)

SUPERINTENDENT APPROVAL:

0

YES

D NO

I

6A

:

TE

If NO, state reason(s)

Additional conditions for use:

Distribution: OrigInal-Superintendent File Copy -Staff Member, Shift Commander, Public Access File
The contents or this document may be eligible for public disclosure. Social Security Numbers are considered confidentiallnfonnallon 81ld will be
redacted in the event or such a request. This ronn is governed by Executive Order OO~03, RCW 42.17. and RCW 40.14.

DOC 02-210 (Rev. 03/02/04)

oeo

DOC 400.030

]

APPLICABILITY

STATE OF WASHINGTON
; DEPARTMENT OF CORRECTIONS

f-S_T_A_F_F

.----_~

.....--

REVISION DATE

PAGE NUMBER

NUMBER

08/26/08

10f6

WSP 150.150

Washington State Penitentiary

TITLE

OPERATIONAL
MEMORANDUM

FACILITY VISITS AND TOURS

REVIEW/REVISION HISTORY:
Effective:
Revised:
Revised:.
Revised:
Revised:

08/12/02
01/03/05
05/01/06
05/02/07
08/26/08

WSP
WSP
WSP
WSP
WSP

150.150
150.150
150.150
150.150
150.150

Facility Tours
Facility Tours
Facility Visits and Tours
Facillty Visits and Tours
Facility Visits and Tours

SUMMARY OF REVISION/REVIEW:
Added Facility Clearance Procedures as an attachment. Minor changes throughout. Read
Carefully.

APPROVED:

STEPH
Washin

DateSign;pr

___\

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

APPLICABI L1TY

f-S=-T..:..:A:....:F:.-F=----

---.-

---.-

REVISION DATE

PAGE NUMBER

08/26/08

2016

--i

Washington State Penitentiary

OPERATIONAL
MEMORANDUM

FACILITY VISITS AND TOURS

REFERENCES:
DOC 150.150 Visits and Tours of Department Facilities and Offices; DOC 150.100 Public
Information and Media Relations; DOC 290.400 Fuhdraising to Support Charities; DOC
400.100 Reporting of Incidents and Significant Events; DOC 420.340 Searches of Facility
Visitors; WSP 150.100 Public and Media Relations.

OPERATIONAL
MEMORANDUM:
,

I.

The Washington State Penitentiary (WSP) may allow individuals and groups to visit or
tour the facility. Tours of the facility will be limited to law enforcement representatives,
judicial officers/representatives, and college groups directly involved in a criminal
justice/corrections class or program unless authorized by the Superintendent/designee.
Generaf public tours will not be authorized.

[I.

This Operational Memorandum does not pertain to inmate personal visits.

III.

The Public Information/Legal Liaison Office (PIO/LLO) will coordinate facility tours.

IV.

Personal tours for staff family/friends will generally be limited to the facility open house.
However, an Associate Superintendent may authorize an individual tour for a staff
member's family/friends. The requirements Facility Clearance Proce,dures (Attachment
3) will be followed. The staff member may be expected to conduct the tour during their
non-working hours.
'

PROCEDURE:

I.

General Information
A.

During normal business hours, unannounced visits (e.g.• health inspectors, fire
department, Labor and Industries, etc.) will be referred to the Superintendent!
designee and assigned to the appropriate staff person. The Duty Officer will be
contacted during non-business hours.

B.

All facility initiated requests to city, county, state or federal elected and/or
appointed officials for speaking engagements and/or to tour the Penitentiary must
come through the Office of the Secretary.

C.

Visits involving state or federal elected and/or appointed officials will be
. coordinated through the chain of command up to the Office of the Secretary, as
appropriate.

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

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WSP 150.150

Washington State Penitentiary

TITLE

OPERATIONAL
MEMORANDUM

FACILITY VISITS AND TOURS

II.

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REVISION DATE

D.

News media access will be handled in accordance with WSP 150.100 Public and
Media Relations.

E.

Businesses or charities wishing to solicit at WSP will be
290.400 Fundraising to Support Charities.

F.

Persons under the age of 18 will not be allowed to enter the secure perimeter of
the facility.

G.

Minors are not authorized in the offices or administrative section of the facil1ty
except for:

handl~d

per DOC

1.

High school students who work for the Department through an Intern or
Work StUdy Program.

2.

Mentoring (when approved by the Superinten-dent).

3.

Staff's children, grandchildren, or other approved individuals for special
events, such as Take your Daughter or Son to Work Day.

4.

Staff's relatives or friends for a brief duration, for instances such as
meeting for lunch, stopping by to connect after school or work, or special
events.

Approval Process
A.

Visit/tour requests must be pre:-arranged and pre-approved.

B.

The individual/group requesting a tour must submit a written request to the
PIO/LLO/designee at least 3 weeks prior to the planned tour. The request must
include the purpose of the visit.

C.

When a request has been received and the
PIO/LLO/designee will send the requestor the following:

tour. approved,

1.

Clothing Standards for Tour Participants (Attachment 1);

2.

Confirmation letter (Attachment 2); and,

3.

Facility Clearance form.

the

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS f-S=..T.:::..:A:....::::.....FF=---

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REVISION DATE

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Washington State Penitentiary

TITLE

OPERATIONAL
MEMORANDUM

FACILITY VISITS AND TOURS

D.

III.

At least 2 weeks in advance of the scheduled tour, the requestor must submit a
Facility Clearance form for each tour participant. No other type of list or form will
be accepted.

Background Checks
A.

A National Crime Information Center (NCIC)JWashington Crime Information
Center (WACIC) check. will be conducted on all members of groups/tours
involved in access to any area of the facility in accordance Facility Clearance
Procedures (Attachment 3).
1.

B.

A facility Captain may approve a person to enter facility grounds outside
the secure perimeter without a background check.

NCICJWACIC checks will not be required for visitors from the following agencies:
2.
3.
4.
5.
6.
7.
8.
9.
10.

.11.
IV.

-l

Commissioned law enforcement officers
Immigration and Customs Enforcement (ICj::);
Attorney General;
Fire and ambulance personnel;
Consulate staff;
Department employees;
Indeterminate Sentence Review Board (ISRB);
Elected officials and their staff;
Other
government
agency
employees
provided
they
have
current/validated status (i.e. Labor and Industries, Department of- Health,
etc.); and
Other individuals as deemed appropriate by the Superintendent/d.esignee.

Searches

A.

When a group has applied and been approved for a tour, a copy of DOC 420.340
Searching and Detaining Facility Visitors will be provided to the tour sponsor.

B.

All visitors are subject to search in accordance with DOC 420.340 Searching and
Detaining Facility Visitors. A visitor has the option of refusing to be searched.
Refusal to be searched will result in the visitor being denied access to the facility.
1.

The Superintendent may determine in advance whether tour group
members will be searched. This decision will be communicated to Public

REVISION DATE

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Washington State Penitentiary

TITLE

OPERATIONAL
MEMORANDUM

FACILITY VISITS AND TOURS

Access staff and the escorting staff members through the LLO/PIO's
Office.
2.

V.

Tour participants are not required to sign DOC 03-060 Acknowledgement
of Visitor Search Requirements, unless an actual search will take place.

C.

Tour group members may be requ,ired to clear metal detectors throughout the
facility.

D.

Tour group members may not bring personal property other than their picture
identification. All other property must be left in their vehicles or locked in a locker
prior to the tour. Approval for any carry in items will be consideredona case by
case basis. These items are subjectto search.

Tour Guidelines
A.

Each visitor must provide current photo identification.

B.

To the extent possible, the tour will be conducted in a manner that does not
disrupt the regular activities of the areas being toured.

C.

Tour groups will be limited to a total of 20 individuals.

D.

1.

Groups consisting of 10 people or less may have a single staff tour gUide.

2.

Groups consisting of 10 or more individuals must have 2 staff tour guides.

3.

The staff person(s) assigned to conduct the tour must remain with the
group at all times.

4.

Normally, the tour group will visit a living unit, recreation area and
correctional industries area.

Due to the increased number of tour requests from colleges/universities and
limited staff resources, only one such tour per week will be scheduled on a first
come, first seNed basis. College/university tours will be conducted on the
following days/times:
1.

Monday - 1:00 p.m. to 2:30 p.m.

2.

Wednesday - 9:00 a.m. to 10:30 a.m.

A~~O~4:

STATE OF WASHINGTON

! DEPARTMENT OF CORRECTIONS

" ..

~O{'

.

APPLICABILITY

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TITLE

OPERATIONAL
MEMORANDUM

FACILITY VISITS AND TOURS

3.
E.

F.

--l

Thursday - 9:00 a.m. to 10:30 a.m.

. The housing unit to be visited will be notified of the scheduled tour. It will be the
responsibility of the Unit Manager/designee to provide the inmates with advance
notice of the tour.
The Superintendent may authorize exceptions to the tour group requirements.

DEFINITIONS:
Words/terms appearing in this operational memorandum may be defined in the glossary
section of the Policy Manual.

ATTACHMENTS:
Clothing Standards for Tour Participants (Attachment 1)
Confirmation Letter (sample)(Attachment 2)
Facility Clearance Procedures (Attachment 3)
FORMS:

DOC 03-060 Acknowledgement of Visitor Search Requirements
WSP 21-420 WSP Facility Clearance Form
WSP 21-421 WSP Facility Clearance Memo

WASHINGTON STATE PENITENTIARY
CLOTHING STANDARDS FOR TOUR PARTICIPANTS
The following clothing items are prohibited when participating in a tour:
1.

Items with holes, rips, tears, quilted, or with drawstrings.

2.

Low cut (exposing undergarment, cleavage, back, stomach) or shirUblouses with full
zippers.

3.

Sheer, transparent or mesh fabrics (other than hosiery) that is see-through or that
exposes undergarments through the fabric.

4.

Tight fitting clothing (Le., spandex, Iycra or other rubberized or elasticized garments).
We must be able to search your pockets comfortably.

5.

Clothing that refers to obscenity, alcohol, drugs, prison, gangs or sex in any form.

6.

Culottes, shorts, cut-offs, halter tops, tank tops, oversized or sleeveless blouses or
shirts.

7.

Cargo, stir-up, jogging, baggy, overly long, deep pocketed pants or any pants with
elastic closures at the bottom of the leg. All pockets must be easily searched.

8.

Thongs or shower shoes.

9.

Dresses or skirts with hemlines higher than the bottom of the knee.

10.

Wrap around clothing with full length openings or skirts too tight to allow officers to
easily search the inner leg. No button down skirts or dresses.

11.

Camouflage or fatigue clothing.

12.

Bibbed attire or jumpers.

13.

Money belts or belts with compartments.

14.

Excessive jewelry or non-searchable jewelry styles. (No more than 2 rings on each
hand, 2 necklaces, 2 bracelets, one watch and 2 pair of earrings.) No lockets or
pins. No non-prescription sunglasses.

15..

Shirts or blouses that are longer than hip length must be tucked into pants/skirt.
Shirts and blouses must be long enough to ensure no skin is exposed with arms
raised.

16.

Headgear or excessive hair ornamentation (unless medically required and written
verification is proVided, or part of a religious practice).

17.

Any item considered to be a threat to the security and safety of inmates, visitors or
staff as determined by the Superintendent/designee.

Revised: 4/06

WSP 150.150 (All. 1)

STATE OF WASHINGTON

DEPARTMENT OF CORRECTIONS
WASHINGTON STATE PENlTENTIARY
th
1313 N. 13 Avenue:'" Walla Walla, Washington 99362

DATE:

TO:
FROM:
SUBJECT:
Attached is a Facility Clearance form for access. to the Penitentiary. Each tour
participant must completely and legibly fill out the marked portion of the clearance form.
It is imperative that the full legal name of the tour participant is given as it appears on
their birth certificate (e.g., Robert, not Bob; Catherine, not Cathy) including the persons
full middle name - not just an initial. I also need any other last name used (e.g." maiden
name, previous married name, etc.). Please feel free to make copies as needed. DO
NOT submit any other type of form or list of tour participants. The clearance forms can
either be faxed or mailed back to me. They must be received by
to facilitate
timely background checks. No additional names may be added to the tour after
Occasionally, a person is denied access to the Penitentiary based on the background
check. The Captain approves/denies access based on some of the following reasons:
Conviction of a felony;
Conviction of a gross misdemeanor (depending on what, how long ago and how many);
On probation/community supervision;
Current warrant for 'arrest (even a missed traffic court date);
Having been an inmate visitor;
A pattern of disregard for the law (e.g., repeated DUl's);
Providing false information on the clearance form.
If one of the tour participants is denied access, you will be notified by telephone.
Specific information for the reason of the denial is considered confidential and will not
be revealed.
I have your tour scheduled for
from
to
. Tour participants must
have a current photo identification which will be exchanged for a guest badge.
Wallets are not permitted. Park in the visitor's parking lot and ensure the vehicle is
locked .. Keys will be secured .in a locker prior to the tOUL
Attached are the Clothing Standards for Tour Participants. Tour participants must
comply with this standard. Comfortable shoes are recommended due to the amount of
walking involved.
Revised: 8/08

WSP 150.150 (AU. 2)

FACILITY CLEARANCE PROCEDURES
The secure perimeter is defined as any point beyond the Security Booth. Public Access
tunnel, 3 Tower Gate, Minor Control, and inside the Minimum Security Unit.
All potential employees will have a facility clearance completed prior to employment.
This wjll be the responsibility of the hiring supervisor or manager.

I.

Controllers
A.

The following positions will serve as NCIC Controllers for the facility:
1.
. 2.
3.
4.
5.
6.
7.
8.

[I.

Background
A.

Public Access Sergeants (inmate visitors).
Administrative Program Manager (tours, official visitors, media).
Capital Projects Administrative Secretary (expansion).
Correctional Industries Administrative Secretary (vendors and
company representatives).
Engineers Administrative Secretary (vendors and company
representatives).
Volunteer Coordinator (volunteers).
Human Resources (potential employees).
Correctional Records Managers (all others).
Che~ks

In order to have an individual cleared for entrance into the facility, a WSP
21-420 WSP Facility Clearance Form will be completed and sent to the
appropriate Controller.
1.

Whenever possible, the Facility Clearance Form will be sent to the
ControHer 72 hours in advance of the scheduled visit.

2.

A WSP 21-421 WSP Facility Clearance Memo should be submitted
with the clearance form(s) when appropriate.

B.

The Controller wilt date stamp the form, review it for completeness and
assign an Operator to run the background check.

C.

The Operator will review their NCIC III Log to determine if the applicant
has been preViously cleared.

(ReVised 8/08)

1.

If the applicant. has been cleared within the past 90 days, the
clearance date will be noted on the new clearance memo forwarded
to the Captain for signature.

2.

[f the applicant has
Operator will:

not been cleared within the past 90 days, the

1 of 2

WSP 150.150 AU. 3

FACILITY CLEARANCE PROCEDURES
a.

Check the Public Access System (PAS) using only the last
name in the visitor find field;
1)

III.

If a list of names is retrieved, the list will be screened
for a possible match. A match will be noted on the
WSP 21-420 WSP Facility Clearance Form.

b.

Conduct a WASISIWACIC/NCIC III check;

c.

Determine if there are any misdemeanor or felony
conviction(s), an outstanding warrant(s) or if the check is
clear. If the applicant has an outstanding warrant (hit), the
Operator will notify the Intelligence and Investigations Office;
and,

d.

Enter the applicant's information on the NCIC 1].1 Log.

D.

Once the background check is completed, the Operator will forward the
clearance form(s), background check(s) and clearance memo to the
appropriate Captain for approval/denial and signature.

E.

The Captain will approve/deny the clearance.
1.

If approved, the clearance packet will be returned to the Operator.

2.

Denials will be routed through the chain of command when an
override is requested.

3.

The Superintendent will review and sign any background check that
reveals a Felony Conviction.

F.

The Clearance Form and background check information will not be
maintained and must be destroyed by the Operator after approval/denial.

G.

Copies of the signed clearance memo will be distributed by the requestor .
as indicated on the memo.

Guest Badge and Escort Procedures
A.

A guest badge will be issued to any official visitor who enters the secure
perimeter of WSP.

B.

Official visitors will be escorted by a staff member at all times unless other
arrangements have been approved by the Superintendent.

(Revised 8/0B)

2of2

WSP 150:150 AU. 3

WASHINGTON STATE PENITENTIARY

FACILITY CLEARANCE
Date:
Requested By: ___________ Department: _...,.-Date of Access:

----------

_

Location of Access:

Purpose/Justification:

_

'~f@,~~ff~-~g·1,;8~t~rffili~f~~~~l.f~~1~~[Q,'§I~§~~~tt)~:Nl~tY~~,;,~§it£Q)~~,4~J~§::j1,;f~~.~_
NAME: (Last)

(First)

(Middle)

MAIDEN NAME, ALIAS OR NICKNAME(S):

0

FD

SSN:

DOB: (MonthlDaylYear)

Hair Color:

Eye Color:

Height:

Weight

Race:

Drivers License #:

State of Issue:

State/Country of Birth:

SEX:

M

Do you have a criminal history? Yes
Convicted felon:
Yes
Other:

0
0

No
No

0
0

Do you have any friends or family members who
are incarcerated?
Yes 0 No 0
If yes, who and where?

NCIC

PAS CHECK

D Clear
D Warrant
D Criminal History

o Misdemeanor charges/convictions

o Restraining/no cont~ct order
o Felony charges/convictions

MI
MSC
IMU
MSU

o Clear o Visitor
o Clear D Visitor
o Clear o Visitor
o Clear o Visitor

Badge/Position #

Operator

Appr6va~Sare~()d forgo

Date

days fromthE>d~te' ofsi9nature

,DAppr~)VE3d ' DOep,'E;;p'Capfaln,

: Date
..

"

Denials shall be routed through the chain of command if an override is requested.
DApproved

0

Assoc[pte
"
belJred, '$uperinfehdent

D

0

Denied

Approved

Superintendent

' Date --'-'_ _~

-----"-----~--

Date

----

Your social security number is required if you wish to be employed or granted access to this
facility. . Information received may be shared with other law enforcement agencies when
appropriate.

WSP 21-420

(Revised: 3/07)

WASHINGTON STATE PENITENTIARY

DATE:
TO:
Correctional Captain
FROM:

SUBJECT:

FACILITY CLEARANCE

A security check (PAS and NCICIWACIC) has been completed and clearance is
granted for the following person (attach additional sheets as necessary):

Date of NCIC clearance:
Date{s) of access:

Time (if applicable)

Reason for Access:
Location(s) of Access:

D East Complex

DMI,Attorney Visit Room Only
D West Complex D MSU D IMU - North D IMU - South

The following staff will provide escort:
Comments:

Captain Signature

Date

c: Operator
Appropriate Control Points:
East Complex - Main Gate; Public Access; Security Booth; Master Control, Shift
Lieutenant
.
MSU - Sergeant
West Complex - Pubic Access; Minor Control; 3Tower Gate, Shift Lieutenant
IMU South - Unit Sergeant
IMU North - Unit Sergeant

WSP 21-421 (8/08)

WASHINGTON STATE PENITENTIARY

FACILITY CLEARANCE
Date:
Requested By:
Date of Access:

-----------

Department:

- - - - - - - - - - Location of Access:

Purpose/Justification:

------------------------THIS SECTION MUST BE COMPLETED

NAME: (Last)

(First)

(Middle)

MAIDEN NAME, ALIAS OR NICKNAME(S):
SEX:

SSN:

DOB:

Hair Color:

Eye Color:

Height:

Weight:

Race:

Drivers License #:

State of Issue:

State/Country of Birth:

MD

FD

Do you have a criminal history? Yes
Convicted felon:
Yes
Other:

D
D

No
No

D
D

(Month/DaylYear)

Do you have any friends or family members who
are incarcerated?
Yes D No D
If yes, who and where?

NCIC

PAS CHECK

D
D
D

MI
MSC
IMU
MSU

Clear
Warrant
Criminal History

D
D
D

Misdemeanor charges/convictions
Restraining/no contact order
Felony charges/convictions
Badge/Position #

Operator

D
D
D
D

Clear
Clear
Clear
Clear

D Visitor
D Visitor
D Visitor
D Visitor

Date

Approvals are good for 90 days from the date of signature
D Approved D Denied

Captain

Date

Denials shall be routed through the chain of command if an override is requested.
D Approved D Denied

Associate
Superintendent

D Approved

Superintendent

D Denied

Date

- - - - - - - - - - - Date

Your social security number is required if you wish to be employed or granted access to this
facility. Information received may be shared with other law enforcement agencies when
appropriate.

WSP 21-420

(Revised: 3/07)

STATE OF WASHINGTON
. DEPARTMENT OF CORRECTIONS

DENIAL OF DISCLOSURE OF PUBLIC RECORDS

09/04/08
DATE

PERSON REQUESTING DISCLOSURE
1.
2.

ADDRESS

TO:
YOUR REQUEST FOR DiSCLOSURE OF THE RECORDS IDENTIFIED BELOW HAS BEEN DENIED TO THE EXTENT AND FOR
THE REASON(S ) SET FORTH BELOW.
DOC 420.500/Revision Date 11/29/07

Specific security.information and process that'must be protected to ensure the safety and security of a department facility, staff and
offenders have been redacted per the' following cite(s) from Ilie pages outlined below.
RCW 42.56.420(2) - Those portions of records containing specific and unique vUlnerability assessments or specific and unique emergency'
and escape response plans at a city, county, or state adult or juvenile correctional facility, the public disclosure of which wculd have a
. substantiallikelihodd of threatening the security of a city, county, or state adult or juvenile correctional facility or any individual's safety".
RCW 42.56.240(1) • Specific intelligence information and specific investigative records 'compiled' by investigative, law enforcement. and
penology agencies,. and state agencies vested with 'the responsibility to discipline members of any profession.-the nondisclosure of which is
essential to effective law enforcement or for the protection of a~lY person's right to privacy".
Policy Page(s)· 3, 4, 5, 6 .
Attachment 2 Page(s) -1, 2
.
3.

NAME

DECIDED BY: Denise Vaughan

TITLE
Public Disclosure Manager

4.
YOU MAY APPEAL THIS DECISION TO Agency Appeals Officer .
.
BY COMPLETING THE APPEAL SECTION OF THIS FORM, AND MAILING THIS ENTIRE FORM, AND ANY ATTACHMENTS THERETO,
TO THE ADDRESS SHOWN ON LINE 5.
•
5. TO:
TITLE: Agency Appeals Officer
ADDRESS
DepaFtment of Corrections
Public Disclosure Appeal Officer
PO Box41114
01 mia, WA 98604·1114

The contents of this document may be eligible for public disclosure.
Social Security Numbers are considered confidential information and will be redacted in the event of such a request.
This form is governed by Executive Order 00-03, RCW 42.56, and RCW 40.14,
DOC 05-067 FRONT (REV. 2/5/07)
DOC 280.510

;
6.

APPEAL
I APPEAL THE ABOVE DECISION DENYING DISCLOSURE. IT IS INCORRECT BECAUSE;

7.

SIGNATURE OF PERSON MAKING APPEAL

DATE

INSTRUCTIONS FOR COMPLETING
DOC FORM 05-067' - DENIAL OF DISCLOSURE OF PUBLIC RECORDS
(

Date

Person completing the form will insert the date of the decision of denial in the upper right hand
corner in the line provided.

Line 1 Type name and address of the person who requested the disClo·sure.
Line 2

If the request is d,enied, in whole or in part:
.

.

a.

Id~ntify the sp~cific record(s) that will not be disclosed, and

b.

Indicate whether the entire record or only part oLthe record will not be disclosed.

c,

Cite the specific statute(s)'which exempts or prohibits disclosure, and explain how that
statute(s) applies to the record(s) in question.

Line 3 Type in the name of the person denying disclosure and the title of that person, i.e., Records
Review Officer or Public Disciosur'eCoordinator.
Line 4 Type in the title of the person to whom the decision may be appealed. If decided by a Records
Review Officer, the appeal is to a Command Review Officer. If decided by a Public Disclosure
Coordinator, the appeal is to the Public. Disclosure Administrator.
Line 5 Type in the title of the persori who would decide the appeal. This wifl be the same title as appears
in Line 4.
Line 6 The person making the appeal will complete Line 6.
Line 7 The person making the appeal will sign here and insert the date of the appeal.

)

..,

The content~ of this. document may be eligible for public disclosure.
. Social Security Numbers qre considered confidential information and will be redacted in the event of such a request.
This form is governed by Executive Order 00-03, RCW 42.56, and RCW 40.14.
DOC 05-067 B~CK (Rev. 2/5/07) .

~

APPLICABILITY

PRISON.

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

I---=='"===;:;::------r--=====------r--~=~-___i

RESTRICTED
pOLICY

REVISION DATE

PAGE NUMBER

NUMBER

,11/29/07

1 of 7

DOC 420.500

TITLE

TOOL CONTROL

REVIEW/REVISION HISTORY:
'Effective:
Revised:
Revised:
Revised:

12/27/00
11/21/01
8/21/06
11/29/07

SUMMARY OF REVISION/REVIEW:
II.A4. - Adde'd to include the Marine Department and shipyard at McNeil Island

11.0. - Added information regarding determining which items are considered tools
1I1.A.1.a) - Added to indicate markings required for ladders
II.E. - Added to reference DOC 650.055 Needles, Syringes and Hazardous medical and Dental
Instruments

APPROVED:

f'~

HAROLD W. CLARKE, Secretary
, Department of Corrections

,10/19/07
Date Sign~d

(
,

(

APPLICABILITY

STATE OF WASHINGTON
.DEPARTMENT OF CORRECTIONS

RESTRICTED
POLICY

PRISON
1---===:-::-:-==-""'---=~=--:7.==----,----:~==----j
REVISION DATE
NUMBER
PAGE NUMBER

11/29/07

2 of7

DOC 420.500'

TITLE

TOOL CONTROL

REFERENCES:

DOC 100.100 is hereby incorporated into this policy; ACA 4-4196; DOC 650.055 Needles,
Syringes and Hazardous Medical and Dental Instruments.
POLICY:

I.

TheDepartnient will provide for the safety and security of staff, offenders, and visitors
by establishing methods of aCGountability for the control and use of tools, to include
culinary, within the confines of a facility or under the supervision of facility staff. [4-4196]

DIRECTIVE: .

I. .

II.

Responsible Staff

A.

The Superintendent will designate a Tool Control Manager, the rank of Captain/
Correctional Program Manager (CPM) or above, responsible for tool control
management.

B.

The Tool Control Manager may designate a Tool Control Officer(s) responsible
for inspection, inventory, and maintenance of tools.

Storage and Identification

A.

All tools will be stored according to the Tool Control Matrix (Attachment 2).
~~

.

.

to

Class Atools are identified in Class A Tool List (Attachment 1). Class A
too-'s will be maintained on tool drawer cut outs or on'shadow boards.
Class A tools that are too large for a shadow board/cut out will be marked
and secured in a designated area.

2.

All tools not identified as Class A tools are Class B tools. Class B tools
will either be stored on a shadow board or tool drawer cut out, or racked/
organized to be easily visible and inventoried.

3.

Shadow boards may not have multiple tools in one spot; however, multiple
shadow boards may be used.

4.

Racking (i.e., storing multiple, like items together) of tools can only be .
done with large tools, such asDepartmentof Natural Resources (DNR)
tools, grounds tools (e.g., rakes, shovels, polaskis, axes, combies, edgers,
etc.), and large or bulky items (e.g., scaffolding, ropes, etc.) in the Marine.
Department and shipyard at McNeil Island. Racks can be wooden or
metal, wall-mounted or free-standing on floor.

APPLICABILITY

~B;OEPARTMENT
fi)
Q~

.""

STATE OFWASHINGTON
.
OF CORRECTIONS

t J.1I4 ~

.

..

RESTRICTED
POLICY

11/29/07

. j

PAGE NUMBER

NUMBER.

30f7

DOC 420.500

TITLE

I

TOOL CONTROL

The Tool Control Manager must approve areas where tools may be stored.

C.

The Tool Control Manager will determine storage, supervision, transport, and
checkout requirements for removable parts of stationary machinery that are
Class A or Class B tools.
.

. D..

The Tool Control Manager wiil·determine which -items should be considered' a
tool, based on facility security needs.
The management of medical/dental instruments is covered in DOC 650.055
N,e,edles, Syringes and Hazardous Med!cal and Dental Instruments..

Marking
A.

Class A and B tools will be etched with a facility and location code .
. 1.

Class A tools will also be color coded red, except where health restrictions
prohibit painting.
a)

B.
IV.

REVISION DATE

B.

E.

III.

. PRISON

Alllaqders, that are not painted red by the manufacturer will be
identified with either a Jed zip tie or by painting a small yet easily
identifiable area red.
.

Each facility will have a list identifying tool codes for work area designations.

Inventory
A.

The Tool Control Officer(s) will maintain a perpetual master inventory on-DOC
21-515 Tool Controllnventor)t or electronic version. Electronic versions will be
printed out on ~basis.
_
_.
.

B.

Work supervisors will maintain a sub-inventory of all tools assigned to individual
areas on DOC 21~515Tool Control Inventory or electronic ver,sion. Subinventories will be maintained in all storage areas (e.g., tool cribs, t061 cabinets,
toolboxes, tool drawers, etc.).
1.

2.

. The area work supervisors will also be responsible for the perpetual
accountability of consumable inventory items (e.g., blades for exacto
knives, box cutters, window scrapers, hacksaws, 'chop saws, and drill bits)
within their work area.
A local process will be established for accountability that addresses
.exchange, issuance, and the return of all broken/worn out items.

APPLICABILITY

STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

PRISON
I----::::c==~;;;;;---r---::~;:-:-;;=_;:;_;::_-_,__-___;_=:_;_=:__-__j

RESTRiCTED
POLICY

4 of?

NUMBER

DOC 420.500'

TITLE

TOOL CONTROL

Signed and dated copies of all sub-inventories will be forwarded to the Tool
Control Officer on the last working day of .

D.

The Tool Control Officer wiH:

2.
3.

Use DOC 21-517 Lost Tool Report and DOC 21-518 Tool Add/Drop to
reconcile the current quarter's sub-inventories with the master inventory,
Report any discrepancies to the Tool Control Manager and
..
.Superintendent/designee, .and
Initiate an investigation of any and all discrepancies and forward a copy of
the results to the Tool Control Manager and Superintendent/designee..

Issuing/Checking Out Tools
.

.

.

. '

The Tool Control Manager may authorize offenders to work inside a tool crib.

A.'

1. .
2.
B.

Doors to the tool crib must be secured to restrict access when an offender
is inside the tool crib.
The offender assigned to the tool crib is responsible for accurate logging
of all tools, chit placement, and unaccounted for tools.

The work supervisor will ensure that all tools are accounted for
and any time the offender assigned to the tool crib
. --.
.

.

.

.

.

.

C.

DOC 21-514 Work Shop Designation Tool Control- Check Out Sheet must be
used to track tool issue and will be filed daily in each work area and maintained
per the Recorqs Rete"rotionSchedule.

D.

Each work supervisor will monitor tool issue and use throughout the day, as
identified in the Tool Control Matrix (Attachment 2) under Supervision
Requirements.

E.

Tools will be transported per the Tool Control Matrix (Attachment 2).

_!'

VI.

PAGE NUMBER

·11/29/07

C.

1.

. V.'

REVISION DATE

"'''4

Tool Accountability

A.

Each, emP. loyee responsible.. for the tools in his/her area will be required to Sign.
D02.1-516j?ailyTool A~<::ountabili verifying that all tools are accounted for
he signed form will be filed in each .
e ention Schedule.
.

B.

The Tool Control Officer will make unscheduledcheeks of toolboxes, tool cribs,
0 ensure
tool cabinets, and other tool storage areas at least one

APPLICABILITY

STATE OF WASHINGTON

DEPARTMENT OF CORRECTIONS

RESTRICTED
POLICY

. I

PRISON
t----;:;-;==-=-:-==--..---;;:-;-;::;=-===--~_,__~___;:==;_-__j

REVISION DATE

PAGE NUMBER

. 11/29/07·

5 of7

NUMBER

DOC 420.500.

TITLE

TOOL CONTROL

. inventories are accurate and DOC 21-516 Daily Tool Accountability has been
completed and signed.
1.

2.

. Discrepancies noted during unscheduled tool inventory checks will be
investigated immediately by the Tool Control Officer and reported to the
'employee responsible for tools in that-area.
A report will be submitted to the Tool Control Manager and
SuperintendenUdesignee with the results of the investigation.

C. . The Tool ~ontrol Officer will submit ~report to the Tool Control Manager
--._----------- -.-.. --- ----that--contaIns:-------- -.-_._-.----.---.--------.--- ---' .-.-- .---- --'- ..-..---..

-.C'-. ._-------.--.-• . ._..:.... ..•.. - .. --

1.
2.
3.
4.
VII.

Documentation ofunscheduled checks of tools storage areas,
Adds/drops,
. .
Recommendations for additions/deletions to inventories, which includes
recommendations for removal of excess tools, and
Discrepancies and corrective action initiated.

Unaccounted for Tools

A.

When a staff discovers a tool 'is missing, s/he will immediately:

1. -

2.
.3.
4.
5.
B.

The Shift Commander will:

1.
2.
3.
4.
5.
6.
7.

8 ..
C.

. If the missing tool is'not located:

-.- ......:. --"-'-'-"

APPLICABILITY

STATE OF WASHINGTON
PRISON
DEPARTMENT OF CORRECTIONS ~-==-:-:::c:-::-:-:---::-:c==--.,.----=-=-=::-:-:-:c==---r----:c::-==---j

RESTRICTED
POLICY
1.

2. .

REVISION DATE

PAGE NUMBER

. NUMBER

11/29/07

6 of 7

DOC 420.500

TITLE

TOOL CONTROL

The ShifLCommander will notify all unit/area supervisors.
The work supervisor will submit DOC 21-517 Lost Tool Report to the Tool
Contra ffic_eL~
.

3.
4.
D.

If the tool is recovered:
1.
·--·2;---·:~

3.
4.

VIII.

Staff will notify the Shift Commander,
-T-he-Shift-Gommander-will-notify-all-unit/area-superyisors-, --- ------- The Shift Commpnder will ~nsure appropriate corrective action is taken,
and
.The Tool Control Officer will submit a report to the Tool Control Manager,
summarizing the tool r€!covery and corrective action taken to minimize the
risk of reoccurrence.

Disposal/Replacement of Tools

A.

All new or replacement tools will come in through a central location and be
marked and coded prior to being issued.
1.

. B.

IX.

The Shift Commander or Tool Control Manager will ensure appropriate
corrective action is initiated.·

The Tool Control Officer will document the toOl on the master DOC -21-515
Tool Control Inventory or electrohic version and update sub-inventories at
the time of issuance. Electronic versions must be backed up with a paper
version.

Employees responsible for tools in their area will notify-the Tool Control Manager
whenever new, upgraded, or significantly different tools are requested. The Tool
Control Manager will notify the Tool Control Officer of approved tools..

,C.

The Tool Control Officer will adjust all inventories and complete DOC 21-518
Tool Add/Drop.

D.

The Tool Control Officer will ensure that all broken,worn out, or excess tools are
immediately removed from the facility and disposed of properly.
'

Reassignment
A.

When tools are reassigned from one work area to another:
1.

The wor~ supervisor dropping the tool from his/her inventory will initiate .
DOC 21-518 Tool Add/Drop and submit the tools to the Tool Control
Officer.
.

"

APPLICABILITY
STATE OF WASHINGTON
DEPARTMENT OF CORRECTIONS

RESTRICTED
,POLICY
2,

I---==-==-:-:--::-:-::=----,-......",..,c-==~==-----,---~c=_==__-__I

REVISION DATE

NUMBER

11129/07

DOC 420.500

TITLE

TOOL CONTROL

The Tool Control Officer will:
a.
b.
. c.
d.

X.

PRISON

Re-etch the tool with the new location code,
Issue the tool to the new location,
Complete DOC 21-518 Tool AddlDrop, adding the tool to the new
location, and
Adjust all affected inventories.

Personally Owned Tools
A.

Personally owned tools are not authorized inside a total confinement facility, All
tools required by staff to perform their dutje~ will be provided by the facility.

B.

The Tool Control Manager.during normal working hours, or the Shift Commander
during evenings/weekend/holidays, may authorize contractors and/or specialized
.
.technicians to use their own tools.

1.
2.

Contractors will complete DOC 21-877 Tool Control Inventory for
Contractors to provide an inventory for all tools.
Facility staff will check tools against this inventory when the contractor
.enters and leaves the facility.

DEFINITIONS: .

The following words/terms are important to this policy and are defined in the glossary section
of the Policy Manual: Class A Tools; Class B Tools; Shadow Board; Tool Crib. Other
words/terms appearing in this policy may be defined in the glossary,
ATTACHMENTS:

Class A Tool List (Attachment 1)
Tool Control Matrix (Attachment 2) [4-4196]
DOC FORMS:

DOC
DOC
DOC
DOC
DOC
DOC

21-514
21-515
21-516
21-517
21-518
21-877

Work Shop Designation Tool Control- Check Out Sheet
Tool Control Inventory .
.
Daily Tool Accountability
Lost Tool Report
Tool Add/Drop .
Tool Control Inventory for Contractors

CLASS A TOOL LIST

,l

Air Hammer Bits·
Any Powder Actuated Fasteninq Tool,
Awl
Axe, sinQle bit and double bit
Band Saw, portable
Blades, all metal cutting, including
hacksaw, sawzaH
Bolt Cutters
Buffalo Chopper, 3" arid 6" blades
Cable and Chain come along
Cable Cutter
Chain Hoists
Chain Saw and Blades
Chains, all
Cleavers, all
Compressed gases over 1 lb.
Core Drillinq Machines with Bits
Crimpers, over 12"
Cutter, Maimin
Cutter, Wolf Pacer.
Cutters, w/removable blades
Cutters, Wire (capable of cutting 9
Igauge fence wire)
Dremel Tools, cord and cordless
Electric Grinder, disc portable
Electric Hammer Drill
Electric Jack Piammers .
Fencing Pliers, all
Files, metal cutting type
Gun, Air/Electric Nail
Gun, Air/Electric Staple
Hacksaws
Hammer, Sledge, 4 Ibs and over
Hatchet, sinole and double bit
Hydraulic tools, all portable
Ice Pick
Jacks, all
,
Knives, all except putty knives
Ladders, 6' and over
Metal concrete cutting bits, over 12"
diameter
Pick, Dirt
Piqtails, electrical for qrinders

Rev. 11/07

Pipe Wrench, 18" and over
Pitchf~::>rk

Polaski
Portable gas Cut Off Saw
Pry. Bars, 12" (Le. wrecking, crow,
Pinch)
Puller, Manhole Cover
Ropes
Scaffolding
Screwdriver, .all security types
Screwdrivers, over 14"
Serving Fork, 14"
SharpeninQSteel
Sickle
Splitting Mauls
Straight Razors

,

DO~ 420.500 Attachment 1

· TOOL CONTROL MATRIX
Stora e
Level
Level 5 - Max

Class B
Central tool crib

Level 4 - Close

Level 3 - Med

Level 2 - Min

DNR

~,

Off-Site

supervlslon Requlrements
Level 5 Level 4 Level 3 -Level 2 DNR
Off-Site

Level
Max
Close
Med
Min

Class A
Direct supervision
Direct supervision
Direct supervision
Spot check
Spot check
Spot check

Class B
Direct supervision
Frequent supervision
Frequent supervision
Spot check
Spot check
Spot check

Direct Supervision - The Work Supervisor has direct line' of sightor the offender crew is' within
a visually open shop or a building with restricted access.
.u ervis' n- The Work SuperVisor visually checks theoffender(s) using the tool(s)

, S at checks - The Work Supe~isor visually checks the offender(s) using the'tool(s_'.
~

,1

DOC 420.500 Attachment 2

TOOL CONTROL MATRIX
Issue/Checkout
Level
Level 5 - Max
Level 4 - Close
Level 3 - Med
Level 2 - Min
Level 1 - WR
,
DNR
Off-Site

"

Class A
'Staff issues to offender
Staff issues to offender
.Staff issues to offender
Staff issues to offender
Staff issues to offender
Staff issues to offender
Staff issues to offender

Class B
Staff issues to offender
Offender issues to offender
Offender issues to offender
Offender issues to offender
Off~nder issues to offender
Offender issues to offender
Offender issues to offender

Trans ortation of Tools
Level
LevelS - Max

Level 4 - Close
Level 3 - Med .

Level 2 -Min
DNR
Off-Site

Offender trans ort
Offender trans ort
Offender trans ort

/

Rev. 11/07

2

DOC420.500 Attachment 2

E

Project Schedule

Washington State Penitentiary RI/FS
Appendix E: Project Schedule

February 24, 2010

This page intentionally left blank

PRELIMINARY SCHEDULE FOR WSP RI/FS
Task Name

Feb

Remedial Investigation

Mar

Apr

May

2010
Jun
Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Groundwater and Soil Sampling
Complete 2nd Quarter Groundwater Sampling Event
Complete 3rd Quarter Groundwater Sampling Event
Complete 4th Quarter Groundwater Sampling Event
Data Evaluation
Feasibility Study
RI/FS Report
Draft RI Report
Ecology Approval of Draft Report
DOC Review
Revisions per Comments
DOC Review
Produce Ecology Review Draft
Ecology Review
Revisons per Comments
Public Review Report Draft to Ecology
Public Comment Period
Ecology Responsiveness Summary
Final Report
Ecology Approval of Final RI/FS Report

Project: WSP RI-FS Work Plan
Date: Fri 2/26/10
Prepared by Parametrix, Inc.

Task

Rolled Up Task

External Tasks

Progress

Rolled Up Milestone

Project Summary

Milestone

Rolled Up Progress

Group By Summary

Summary

Split

Deadline
Page 1

Mar

Apr

May

2011
Jun
Jul

Aug

 

 

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