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ICE Detention Standards Compliance Audit - Pasadena Jail, Pasadena, CA, ICE, 2005

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OffIce ofDetelll/on alld Removal OperoJlons
U.S. Department ofHomt'land &curiry
80 I I Street NW
Washington, DC 20531

u.s. Immigration

and Customs
Enforcement

MEMORANDUM FOR:

Norma Bonales
Field Office Director
Los Angeles Field

FROM:

SUBJECT :

(

John P. Torres
~~ Acting Director

1

O:ffi~C
I

V

I

Pasadena County Jail Plan of Action

The Pasadena County Jail Plan of Action dated August 3, 2005, has been received. The Plan
was developed in response to a Review conducted by the Los Angeles Field Office on June 17,
2005.
The Review Authority (RA) has evaluated the document and concurs with the Plan of Action.
as written, and this review is closed. The Field Office must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt oftrus memorandum . Notification shall include a
copy oftrus memorandum.
2) The Field Office Director is responsible for ensuring that the facility complies with its
proposed Plan of Action. A certified Detention Reviewer shall be assigned to followup on the deficiencies identified in the G324A, Detention Facility Review Form and the
Reviewer-In-Charge (RIC) Summary Memorandum within 90 days.
3) The Field Office shall schedule the next annual review before June 17,2006.
Should you or your staff have any questions regarding this matter, please conta
b6, b7c Deputy Assistant Director, Detention Management Division at (202) 73

cc:
b2 high, b6, b7c

www.ice.gov

b6, b7c
b2 high

.

O{l'ce o( n e leillio fl (ll1d {(" "IfIl',)1 OPf'rOliili1S
I '.s. O~I):lI'tmcnl of Illlmdaml SeclII'iry
cl25 I ~ l r~( L N\V
Washington, DC 205 ,;(;

U. S. Immigration
and Customs
Enforcement

MEMORANDUM FOR:

FROM:

SUBJECT:

Gloria Kee
Field Office Director
Los Angeles Fi Id 0 fiee
Joh

"~"""""'.i

AUG 24 2005
-;

ti-/
Jail Annual Detention Review

The Annual Review of the Pasadena County JaiL conducted June 17.2005, in Pasadena. California.
has been received. A final rating of Acceptable has been assigned,
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must remedy the deficiencies in the RIC Memorandum,
and initiate the following actions in accordance with the Detention Management Control Program
(DMCP):
I) The Field Office Director, Detention and Removal Operations, shall notify the facility within
five business days of receipt of this memorandum. Notification shall include copies of the
Form G-324B, Detention Facility Reviel1>' Form, the G-324B Worksheet, RIC Summary
Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all findings
and that a Plan of Action (POA) is submitted to the Review Authority (RA) within 30 days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and follow-up on
the above noted deficiencies within 90 days.
The RIC is responsible for assisting the Intergovernmental Service Agreement ({GSA) facility to
respond to the Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include infonnation that this assistance is available.

Subject: Pasadena County Jail Annual Detention Review
Page 2
Should you or your staff have any questions regarding this matter, please
Deputy Assistant Director, Detention Management Division at (202) 305

ct
b2 high

b6, b7c

,

•

C.S. De.ent of lIomelantl Securi.y
Washington. DC 20536

U.S. Immigration
and Customs
Enforcement

June 17,2005

MEMORANDUM FOR:

Wesley J. Lee
Director (Acting)
al
b6, b7c

FROM:

b6, b7c

Detention Operations Supervisor
Los Angeles Field Office
SUBJECT:

Pasadena Jail Annual Detention Review

The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the
b6, b7c
Pasadena City Jail on June 17,2005. This review was conducted by
. This facility is
used for detainees requiring housing less than 72 hours.

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
Pasadena City Jail is a Jacility that only houses detainee for less than 48 hours. During their intake
screening there is no medical staff on duty. If the detainee is taking medication or seems to be sick
he is rejected and is taken to the hospital or to the custody of the Los Angeles County Sheriff.
During the intake if a detainee gives them any problem they are rejected from the facility. This is
also true for their Law Enforcement Staff. There is no food service staff that is present at this
facility. The detainees that are housed under the pay to stay program assist the jail staff to complete
the meals. The jail doesn't have a logbook for detainee visitors this is kept on the main floor in the
record area. This is the area in which all visitors are screened before entering the jail.

Review Findings:
The following infonnation summarizes those standards!!!!!. in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk

15
1

o

Subject: [ENTER
Page 2

SUBJEC~ORMATION FROM PAGE ONE]

Non-Applicable -

•

7

Standards Summary Findings:
There are no medical staff on duty for any emergecnies. All though they have direct contact with the
Fire Department, in which they would send a Paramedic unti to evaluate the situation. There are no
poulation counts. The explanation that we received was a follows. "During our meals we account for
the detainees that are housed in the facility."This area was found as being deficient, being that there
is a lack of accountability.

RIC Observations:
~
The overall jail is an acceptable facility. There are some areas that need to have improvements. The
lack of accountability of supplies and no MSDS sheets available to staff and janitor staff. The
inspection of the foodservice area is done by the Health Department once a year and there is no
weekly inspection that is conducted by staff. They complete those meals and clean the area but there
is no documentation that an inspection ofthe machines was completed and any recommendations.
Pasadena jail has a program that they utilize that is called pay to stay. These detainees are people
that have committed low offenses and as part of their sentence have to pay to stay on jail.

RIC Issues and Concerns
There was a concern on the amount of significant incidents in the facility. It was explained that
Pasadena Jail doesn't allow anyone person that may cause problems or seem to cause a problem to
enter there facility. When asked about the events for the Rose Parade and Rose Bowl game, it was
explained that the Los Angeles County Sheriff stag in there parking lot and process those that have
caused problems. At no time are any of these brought into the Pasadena Jail but are taken to the
Men's Central Jail for processing.
Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "Acceptable".

RIC Assurance Statement:
All fmdings of this review have been documented on Form G-324B and are supported by the written
documentation contained in the review file.

•

Detention Facility Inspection Form
Facilities Used Under 72 hours

Department Of Homeland Security
Immigration and Customs Enforcement

G. Accreditation Certificates
List all State or National Accreditation[s] received:
Title IS. Borad of Corrections
~ Check box if facility has no accreditation[ s1

e of Facility Reviewed
ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 bours)
B. Current Facility Review
Type of Facility Review
~. Field Office 0 HQ Review
Date[s] of Facility

H. Problems / Com laints Co ies must be attacbed
The Facility is under Court Order or Class Action Finding
Court Order
Class Action Order

6/17/0S

C. PreviouslMost Receot Facili
Date[s] of Last Facility Review

Review

1.

Facility History
Date Built
1991
Date Last Remodeled or Upgraded
nla
Date ).l"ew Construction / Bedspace Added
N/A
Future Construction Planned
DYes fX] No Date:
Current Bedspace
Future Bedspace (# New Beds only)
104
Number:
Date:

At-Risk
D. Name and Location of Facility
:-lame

Pasadena Jail
Address (Street and Name)
207 N. Garfield
City. StIlte and Zip Code
Pasadena. Calif. 91101
County
Los ADj~eles County
:'IIame and Title of Chief Exocutive Officer (WardenlOICiSuperintendent)

I

b6, b7c

Telepho

nclude Area Code)

J. Tota) Facili Po ulation
Total Facility Intake for previous 12 months

626-744 b6, b7c

I

Field Office I Sub-Office (List Office with oversight rt-Sponsibllities)
Los Angeles
Distllnce rrom Field Office
22

I Total ICE Mandays for Previous 12 months

K.

E ICE Information
:]\;arne of Reviewer In Charge (Last , Title and Duty Station)
/ SlEA I Los A..ngeles
b6, b7c
Name of Team Member / Title / Duty Location
b6, b7c I DO I Los Angeles
Name of Team Member / Title I Duty Location
I
/
Name of Team Member I Title / Duty Location
/
/
F. CDFIIGSA Information Onlv
Contract Number
Date of Contract or IGSA
4/1/91
__
WRO-J-09S
Basic Rates per Man-Day
7S.00
Other Charges: (UNone, Indicate N /A)

I

,

,

Classification Level (ICE SPCs and CDFs Only)
L-l
L-2
L-3
I AdultMale
I Adult Female
L. Facility Ca ~acity
Rated
Adult Male
104
Adult Female

Emergency
104

o FacilitY holds Juveniles Offenders 16 and older as Adults

M • Average Daily Population
ICE
I AdultMale
20
I Adult Female
6

USMS

Other

N. Facility Staffing Level

,

Estimated Man-days Per Year

Ooerational
104

b2 high

Support:
POLlCE DEPARTMENT

Form G-324B (Rev. 3/17/05) "No Prior Version May Be Used After 10/1/04

•

Significant Incident Summarv Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this fonn should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations. This fonn should be
filled out by the facility prior to the stan of any inspection. Failure to complete this section will result in a delay in processing
this report.

Assault:
Offenders on
Offenders'

Assault:
Detainee on
Staff

c)
:I Times FourlFive Point
Restraints applied/used
Offender I Detainee Medical
Referrals as a result of injuries
sustained.

Escapes
Grievances:

o

o
(]

a
# Psychiatric Cases referred for
Outside Care

Any attempted physical contact or physical contact that involves twO or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detaineeS/offenders, includes gang fights . organized multiple hunger strikes. work stoppages, hostage situations,
major fires, or other large scale incidt:Tlts.

Form G-324B (Rev. 3/17(05) No Prior Version May Be Used After 1211/04

•

•
DHSIICE Detention Standards Review Summary Report

11.

Acceptable

2. Deficient

3. At - Risk

4. Repeat Finding

15.NotApplicablej
1.

Le2al Access Standards

Dtaba
..
e ee.... $erii
. cesc

Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Religious Practices

H~selviCes

r><
r><
15<

3.

I
I

S~

4.

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Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Foree
Staff I Detainee Communication

.

'.

..•........

01 [
C8J 01

0
'..'.,

I

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Medical Care
Suicide Prevention and Intervention

seciU11Yand Control

2.

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~

Visitation
Telephone Access

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Form G-324B (Rev. 3117/05) No Prior Version May Be Used After 1211104

RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthennore, findings of
noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded., except for the deficiencies noted in the report.

Reviewer-In-Charge: (Print Name)
b6, b7c
b6, b7c

b6, b7c

Title & Duty Location

6/17/2005

SIEAf Los An eles

IT~m Men:ibers
Print Name, Title, & Duty Location

Print Name. Title, & Duty Location

G

b6, b7c

DO, Los Angeles
Print Name, Title, & Duty Location

Print Name. Title, & Duty Location

RIC Rating Recommendation:

1ZI Acceptable

D Deficient
OAt-Risk

Comments:

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04

EADQUARTERS EXECUTIVE REVIEW

I ReviewAutborlty
The signature below constitutes review of this report and acceptance by the Review Authority. OIClCEO will have 30 days from
receipt of this report to respond to all findings and recommendations.
HQDRO EXECUTrVE REVIEW : (Please i>rint Name)

o Superior
o Good
rgj Acceptable
o Deficient

, ". ' J

OAt-Risk
Comments:
The Review Authority (RA) concurs with the Reviewer-ln-Charge (RIC) recommended rating of
"Acceptable" based on the information in the RIC Summary Memorandum and in the G-324B Worksheets. A Plan of
Action shall be prepared for the deficiency identilied with the "Population Count" standard.

Form G-324A (Rev. 8/ 1101) No Prior Version May Be Used After 12/31 /01

•

•

Department of Homeland Security
Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of all/GSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
~

0

Local Jail- IGSA
State Facility - IGSA

Name
Pasadena City Jail
Address (Street and Name)
207 N. Garfield
City, State and Zip Code
Pasadena, Calif. 91101
County
Los Ange/es
I Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c

(b)(6), (b)(7)c

June 17 2005
Type of Review
Headquarters

cf

Reviewer-In-Charge
S/EA

D

Operational

DSpecial Assessment

o Other

1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04

•

•

ADMISSION AND RELEASE

Policy: All detainees will be admitted and released in a manner that ensures tI1eir health. safety. and welfare.
The admissions procedure will, among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented. and safeguarded as necessary.
Components
In processing includes orientation information.

Yes

No

NA

0

0

IZl

Remarks

Medical screenings are performed by a medical staff 2!
persons who have received specialized training for the
purpose of conducting an initial health screening.

All new arrivals are searched in accordance with the
UDetainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
The "Contraband" standard govems all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction.
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).
II

t8J Acceptable

D Deficient

0

0

rzI

D

0

~

0

0

[gJ

0

0

~

&gI

D

D

D

0

[81

0

0

&gI

Screened only bythe
Jailer, there is no medical
staff that is assigned to
this facility. If there are
any problems the
detainee is not accepted
and taken to Los Angeles
County Central Jail. Any
detainee that takes
medication is not
accepted at this faCility.

Detainee only receive
beding and they remain
in there own clothing.

D Repeat Finding

OAt-Risk

CLASSIFICATION SYSTEM
Policy: All facilities will develop and implement a system according to which ICE detainees are classified. The
claSSification system will ensure that each detainee is placed in the appropriate category, physically separated
from detainees in other categories
Components

Yes/ No

The facility has a system for separating criminal and
non-criminal ICE detainees. V~=ffenders are
sella rated from non-violent offe er.

d

0

NA

~

b6, b7c

Reviewer Signature:

Remarks

Date:

~ '/h()

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04
2

CLASSIFICATION SYSTEM
Policy: All facilities will develop and implement a system according to which ICE detainees are dassified. The ,
dassification system will ensure that each detainee is placed in the appropriate category, physically separated
from detainees in other categories

I Yes I No

Components

o Deficient

Acceptable

I

Remarks

I _[ J J DI(8}1

Housing assignments are based on threat level.

10

INA

o Repeat Finding

OAt-Risk

DETAINEE HANDBOOK
Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide to, the
detention policies, rules, and procedures in effect at the faCility. The handbook will also describe the services,
programs, and opportunities available through various sources, including the facility, ICE, private organizations,
etc. Every detainee will receive a copy of this handbook upon admission to the facility.
Components

Yes

The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s).

No

NA

(gJ

0

0

(gJ

0

0

18I

0

0

18I

0

0

The detainee handbook states in clear language basic
detainee responsibilities.

The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
• when a medical examination will be conducted.
• the telephone policy, debit card procedures,
direct and frees calls; Locations of telephones;
Policy when telephone demand is high; Policy
and procedures for emergency phone calls,
and the Detainee Message System.
• facility search procedures and contraband
policy.
• facility visiting hours and schedule and visiting
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
• Summary of Disciplinary Process.
• The detainee handbook describes the sick call
procedures for general population and
segregation.
• The handbook specifies the rights and
responsibilities of all detainees.

b6, b7c

Reviewer Signature:

Date:

Remarks
Most detainees are at this
facility under 48 hours
and a video presentation
is shown in English and
Spanish.
There is no handbook
what they have done is
palced this in a video that
is shown daily and is
translated in spanish

Ch~r

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04
3

o Deficient

181 Acceptable

o Repeat Finding

OAt-Risk

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards .
Components

Yes

Trained staff supervises the food service program.
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and dininQ utensils
Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.

No

NA

0

~

0

0

0

I8'J

0

0

I8'J

[8]

0

0

t8J

0

0

0

0

0

t8I

0

0

t8I

0

0

[8]

0
0

0
0

Remarks
All food that is served is
Microwaved.
No Knifes in this facility

A Los Angles County
registed dietitian reviews
the meals.
There are no medical
detainees that are housde
at Pasadena.

The food service program addresses medical diets.

Satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s} after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.

t8I

The LA County health
deparment review and
inspects that facility 1 a
year and there a periodic
review from the Health
deparment
There is no documentation
the there are inspections
that are done daily.

0

t8J

0

0

[gI

0

I8J

D

0

0

[]

[]

Equipment is inspected daily.

Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked.

o Acceptable

o Deficient

0

At-Risk

D Repeat Deficiency

b6, b7c

Reviewer Signature:

Date:

G-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 10118/04
4

•

FUNDS AND PERSONAL PROPERTY

Policy: All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of
all funds, valuables, and other property.

D Standard NA:

Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in eontrol of the detainee case.

Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff only.
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
CDFIIGSAfacility procedures for handling detainee
property claims are similar with the ICE standard.

[8J Acceptable

D Deficient

Yes

No

NA

[gI

0

0

0

0

[gI

0

0

[gI

[gI

0

0

[gJ

0

0

D

D

[gI

I8J

0

0

Remarks

All large valuables are
secured in LADO.

o Repeat Finding

OAt-Risk

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels
. to every ICE detainee upon arrival. Further. facilities shall provide ICE detainees with regular exchanges of
. clothing. linens, and towels for as long as they remain in detention.
Components
All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing.
New detainees are issued clean bedding, linens and
towel.
II

181 Acceptable

o Deficient

Yes

No

NA

Remarks

0

0

[gI

Clothing is not issued to
the detainee, they rem ian
in there personal clothing.

(g]

0

0

OAt-Risk

o Repeat Finding

RELIGIOUS PRACTICES
Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to
participate in the practices of their faith, limited only by the constraints of safety, security, the orderly operations
of the facility and budgetary considerations.

b6, b7c

Reviewer Signature:

"" _ _ __

b6, b7c

G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 10118/04

5

I
!

•

RELIGIOUS PRACTICES

Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to
participate in the practices of their faith. limited only by the constraints of safety. security, the orderly operations
of the facility and budgetary considerations.

Components
Detainee are allowd to
engage in religious
service while they are
housed on the weekends.

Detainees are allowed to engage in religious services.

The facility allows detainees to observe the major "holy
days" of their religious faith.
Each detainee is allowed religious items in his/her
immediate possession.

I

o Deficient

t8J Acceptable

[gI

0

0

[gI

0

0

[gI

0

0

o At·Risk

o Repeat Finding

DET~NEETELEPHONEACCESS

Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Yes

No

NA

181

0

0

Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
Emergency phone call messages are immediately given
to detainees.

18l

0

0

I8l

0

0

[gI

0

0

Detainees are allowed to return emergency phone calls
as soon as possible.
Detainees are allowed phone calls to consular/embassy
offICials.
Detainees in disciplinary segregation aHowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
general population.
.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

18l

0

0

181

0

0

Components
Detainees allowed access to telephones during
established facility waking hours.

I

I8J Acceptable

o Deficient

o

Remarks

On video

This facility doesn't have
a Admin. Seg .

0

0

At·Risk

0

0

r8I
There is capability to
monitor phone calls, but
this is not used being that
the facility only hold the
detainee for less that 48
hours.

I8l

o Repeat Finding

b6, b7c

Reviewer Signature:

Date:

~

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04
6

VISITATION
Policy: ICE shall permit detainees to visit with family, mends, legal representatives, special interest groups and
the news media.
Components
There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.

Yes

No

NA

Remarks

~

0

0

1pm - 3pm, non-contact 7
days a week.

~

0

0
The jail area doesn't have
a log. This is kept by the
records department in the
lobby area of the main
jail.

A general visitation log is maintained.

Visitors are searched and identified according to
standard requirements.

[gJ Acceptable

o Deficient

~

0

0

~

0

0

o Repeat Finding

OAt-Risk

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
Components

Yes

No

NA

Remarks
This facility is called a
well facility. They don't
accept any detainees that
is taking medication. If a
detainee is taking
medication they are taken
to the LA County hospital
were they are admitted.

The Facility operates a health care facility in compliance
with State and Local laws and guidelines.

The facility's in-processing procedures of arriving
detainees include medical and mental health screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (T8) test.
Detainees in the Special Management Unit have access
to health care services.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required .
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
If staff is used to distribute medication, a health care
Jl!oviderproperly trains these officers.
The medical unit keeps written records of medication
that is distributed.
Detainees are required to

0

0

t8I

0

0

t8I
15<
)<
)<

0

0

~

0

0

~

0

D

~

0

0

~

0

D

0
.~.

b6, b7c

Reviewer Signature:

Date:

I

&I!:for

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04
7

•

ACCESS TO MEDICAL CARE

Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.

I

when medical treatment is refused .

I

o Acceptable

D Deficient

I

I

I

o Repeat Finding

OAt-Risk

II

SUICIDE PREVENTION AND INTERVENTION

I

Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff !
will handle potentially suicidal individuals with sensitMty, supervision, and referrals . A dinically suicidal detainee I
will receive preventive supervision and treatment.
.
Components

Yes

No

NA

Remarks
They take a yearly 24
hours course, which goes
over this area as well as
other areas. All new
officer go to a 180 hours
course which this is
covered .

Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
employee orientation program.

Training prepares staff to:
• Recogn ize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
techniques .

I8'J Acceptable

o Deficient

[8J

0

0

[8J

0

0

o Repeat Finding

OAt-Risk

CONTRABAND
Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation
of contraband destruction is required.
Components

Yes

The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/possible seizure.

Upon admittance, detainees receive notice of items they
can and cannot possess.

I

I8'J Acceptable

o Deficient

No

NA

Remarks
Any contraband that is
found in the possesion is
given to the Police officer
that arrested the
detainee. This is taken
into custody by the officar
and is booked into
evidence.

IZl

0

0

!8l

0

0

OAt-Risk

o Repeat Finding

b6, b7c

Reviewer Signature:

Date:

wk

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04
8

•

•
DISCIPLINARY POLICY

Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior
is not in compliance with facility rules and reQulations.
No
Remarks
Components
Yes
NA
There is no Discipinlary
Police at this facilty. If a
detainee gives them a
problem that detainee is
removed .

The facility has a written disciplinary system using
progressive levels of reviews and appeals.

The facility rules state that disciplinary action shall not
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees verbally and in writing.
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
• If so, where posted
When minor rule violations or prohibited acts occur,
informal resolutions are encouraged.

o Acceptable

I

L

o Deficient

0

0

t8I

0

0

t8I

0

0

~

0

0

~

0

0

fZI

0

0

fZI

Any detainee that is
brought into this facility
and appears to given the
officer any type of
problems is immediately
removed a taken to LA
County or they call LADO
to pick-up the detainee.

o Repeat Finding

OAt-Risk

--

EMERGENCY (CONTINGENCy) PLANS

I Policy AU facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan
to minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs
enter into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist
in times of emeroencv.
No
NA
Remarks
Components
Yes
No Detainee or detainee groups exercise control or authOrity
over other detainees.

[gl

0

0

Detainees are protected from:
• Personal abuse I Corporal punishment
• Personal injury
• Disease

I8J

0

0

b6, b7c

Reviewer Signature:

Date:

&y~ tfr

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04
9

•

•

EMERGENCY (CONTINGENCy) PLANS

Policy All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan
to minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs
enter into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist
in times of emergency.
Components
Yes
No
NA
Remarks

•
•

Property damage
Harassment from other detainees
The facility has written emergency plans that cover:
Work/Food Strike
• Disturbances
Escapes
• Bomb Threats
Adverse Weather
• Facility Evacuation
• Internal Hostages

All emergency plans are
on computer and are
accessable to all officer
to review.

•

•

[gI

0

0

•

II

[8J Acceptable

o Deficient

D Repeat Finding

OAt-Risk

II

ENVIRONMENTAL HEALTH AND SAFETY

I Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
I program. The program will include, among other things, the identification and labeling of hazardous materials
I in accordance with applicable standards (e.g., National Fire Protection Association [NFPA)); identification of
incompatible materials, and safe-handling procedures
Yes

Components
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials .

Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-ta-date for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• designated official.
The MSDS are readily accessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.
• quantities are limited.
• Staff always supervises detainees using these
substances.
Staff directly supervises a
prod~ith

No

NA

0

~

0

0

~

0

0

!8J

0

0

0

[8J

0

[8J

D

0

0

[8J

0

[J

I2?J

b6, b7c

Reviewer Signature:

Date:

Remarks
All supplies were in a
Jocked room outside of
the secured area. There
was no inventory of these
items.
No inventories

Need to have MSDS
sheets available.

NO MSDS Sheets
Janitor service is avalable
24 hours day to do any
cleaning.

~ '/'Z

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04
10

dd

•

ENVIRONMENTAL HEALTH AND SAFETY

Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials
in accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components

Yes

No

NA

Remarks

0

[81

0

This is conducted by the
Fire department once a
year.

[81

0

0

methyl alcohol. Staff receives a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable Quantities.
The facility conducts the fire and safety inspections.

The facility has an approved fire prevention, control, and
evacuation plan .
The plan requires:
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diagrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharpobjects.
Standard cleaning practices include:
Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and followup inspections.
A Iicensed/CertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-contrOl program includes preventive
spraying for indigenous insects.

•

I

o Deficient

I2SI Acceptable

There is no record of
monthly fire inspections.

D

t8I

0

0

[81

0

[8l

0

0

0

0

0

There are no Sharp
containers in the facility.

D Repeat Finding

OAt-Risk

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

No

NA

The hold room is situated in a location within the secure
perimeter.
The hold rooms well-ventilated, well lighted and all
activating switches located outside the room.
The hold rooms contain sufficient seating for the

r8l

0

0

[8l

0

l8J

[J

0
0

b6, b7c

Reviewer Signature:

Remarks

Date:~

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04
11

•

HOLD ROOMS IN DETENTION FACILITIES

Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal . transfer. EOIR
hearings, medical treatment, intra-facHity movement, or other processing into or out of the facility.
Components
number of detainees held.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees .
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.

•

Yes

No

NA

I8l

0

0

t81

0

D

t8l

0

D

0

D

rzJ

!81

0

0

t81

0

0

t8I

0

0

All detainees are given a patdown search for weapons or
contraband before being placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).

[8] Acceptable

o Deficient

o

Remarks

No Juv allowed into
facilty.
Staff conduct a hourly
check of all detainee in
there cells. This is
accompluished by each
officer using this card
which identifies the time
and the unit in whixh they
entered.

o Repeat Finding

At·Risk

.---------------_.-----KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)

I Policy It is the

policy of the ICE Service to maintain an efficient system for the use, accountability and
I maintenance of all keys and locks
NA
Components
Yes
No
Remarks
Facility policies and procedures address the issue of
compromised keys and locks.
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters. or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.

0

!81

0

l8l

0

0

I8l

0

0

l8l
t81

D
0

0
0

b6, b7c

Reviewer Signature:

Date:

No padloack are used in
the facility.

They are kept in the
supervisors office.

~--

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04
12

I

•

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of aU keys and locks.
Remarks
Yes
NA
Components
No
Individual gun lockers are provided.
They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are retumed immediately in the
event an employee inadvertently carries a key
ring home.
• Detainees are not permitted to handle keys
assigned to staff.

•

I

I2S1 Acceptable

o Deficient

[8J

0

0

[g]

0

0

OAt-Risk

o Repeat Finding

POPULATION COUNTS - Rating
Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that
they conduct at least one formal count of the detainee population per shift, with additional formal and informal ,
coun ts con ductd
e as necessary.
I
No
Components
Yes
NA
Remarks
!
There is no formal
Staff conducts a formal count at least once each shift.
counts. The expalination
that was given that during
[8J
0
0
the meals they account
for the detainees but
there is no offiCial counts.
Activities cease or are strictly controlled while a formal
[8J
0
0
count is being conducted.
[8J
[J
[J
Formal counts in all units take Qlace Simultaneously.
[]
[J
[J
Officers do not allow detainee particiJ)ation in the count.
Officers positively identify each detainee before
ICE detainee don't have
counting him/her as present.
wrist bands when they
are addmittedto this
0
18I
0 facility.
Only those that
are booked in by the PD
have a wrist band.
Written procedures cover informal and emergency
0
1ZI
0
counts.
The control officer (or other designated position)
maintains an out -count record of all detainees
0
0
18I
temporarily leaving the facility.

I

o Acceptable

[8'J Deficient

OAt-Risk

o Repeat Finding

b6, b7c

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04
13

I

•

•

SECURITY INSPECTIONS

Polley: Post assignments in the facility's nigh-risk areas. where special security procedures must be followed .
will be restricted to experienced personnel with a thorough grounding in facility 0 )erations.
Components
Yes
No
NA
Remarks
The facility has a comprehensive security inspection
procedures I program.
Every officer is required to conduct a security check of
his/her assigned area. Results are documented.
The front-entrance officer checks the 10 of everyone
entering or exiting the facility.

0

181

0

~

0

0

D

0

[8J

The Control Center is staffed around the clock. Every
Control Center officer receives training.
PoliCY restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.

~

0

0

~
~

[]
[]

[J
[J

~

0

0

0

I8l

0

0

I8l

0

0

0

[8J

The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leaving the facility.
Every search of the SMU and other housing units
documented.

o Deficient

[8] Acceptable

This is accomplished in
the lobby are of the main
floor before anyone enter
that jail area.

Being that the sallyport is
used by the Pasadena
Police department
See above

o Repeat Finding

o At·Risk

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation.
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved .
• A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.

Yes

No

NA

0

0

rgj

0

0

I8l
[gI

b6, b7c

Reviewer Signature:

Remarks

Date:

?h0~

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04
14

•

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation

Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components
The SMU is well ventilated .
• Adequately lighted .
• Appropriately heated .
• Maintained in a sanitary condition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit.
Detainees receive three nutritious meals per day.
Each detainee maintains a normal level of personal
hygiene in the SMU .
A health care professional visits every detainee at least
three times a week.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

o Deficient

D Acceptable

Yes

No

NA

0

0

t8J

[1

[J

[?SI

0
[J

0

r8l

XI

~

0

0

IZI

D

0

t8J

0

0

t8J

0

0

f8J

Remarks

o Repeat Findings

OAt-Risk

-----.- ---SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population . The Spadal Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components

Yes

No

NA

Officers placing detainees in disciplinary segregation
follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU.
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made and
the decision is reviewed eac

0

0

IZI

0

0

181

0

0

[g]

0

0

IZI

l]

[]

[g!

0

0

[gJ

b6, b7c

Reviewer Signature:

Remarks

Date~

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04
15

II

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three timeslweek .
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors. etc.
At a minimum staff record whether the detainee ate.
showered. exercised and took any medication during
every shift and records all pertinent information . e.g .• a
medical condition, suicidal/assaultive behavior. etc.

D Acceptable

D Deficient

D

Yes

No

NA

0

0

[gI

0

0

[gI

0

0

[gI

0

0

[gI

0

0

[gI

Remarks

D Repeat Finding

At-Risk

TOOL CONTROL
Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control
policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list
of tools and equipment and the location in which tools are stored. These inventories shall be current. filed and
readily available for tool inventory and accountability during an audit.
Components

Yes

The facility has a tool classification system . Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

NA

0

0

[gI

0

0

t8J

Remarks '
Maintence is done by the
City of Pasadena. All
worker that enter are
under the supervision of
an officer.

Non Restricted (non-hazardous) .

Each facility has procedures for the issuance of tools to
staff and detainees.
I

No

o Acceptable

o Deficient

D

o Repeat Finding

At-Risk

USEOF FORCE
Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last altemative after
all other reasonable efforts to resolve a situation have failed . Only that amount of force necessary to gain
control of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious
property damage and to ensure institution security and good order may be used. Physical restraints necessary
to gain control of a detainee who appea~ to be dangerous may be employed when the detainee:

b6, b7c

Reviewer Signature: _

----

Date:

,~

G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 10/ 18/04
16

~

i

Components

Yes

No

NA

There is a use of force policy outlining immediate and
calculated use of force , and confrontation avoidance.
Staff members are trained in the performance of the
Use-of-Force Team Technique.
All use-of-force incidents are documented and reviewed.
Staff:
• Does not use force as punishment.
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
Uses only as much force as necessary to
control the detainee.
Medication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints .
For incidents involving calculated use of force. a
videotape is made and retained for review.

[gJ

0

0

[gJ

0

0

fZI

[J

[J

0

~

0

0

0

l8J

0

0

181

0

0

181

0

0

18I

0

0

181

Remarks

•

r2J Acceptable

Reviewer Signature:

----

o Deficient o Repeat Deficiency

b6, b7c

__

OAt-Risk

Dale:

~

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04
17

 

 

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